1311A.6 Club Leadership Training Session Achieving Success As Treasurer.
2011 08 28 - Treasurer Training 2011 (webinar) · 2016. 7. 14. · Treasurer Training 2011 Web...
Transcript of 2011 08 28 - Treasurer Training 2011 (webinar) · 2016. 7. 14. · Treasurer Training 2011 Web...
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Treasurer Training
2011
Web version
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Welcome to Treasurer Training
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Your Position
• Public Funds
• Responsibilities
– Deposit all money
– Verify all deposits and
expenses
– Submit documentation
– Keep out of deficit
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Documentation to Help You
• Keeping the Books
• Unit Banking Quick Tips
• FAQ
• Spreadsheets
• Forms
• Contact information
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Budgetting
• What is a Budget
• Why bother?
• Quick Tip 13
• Annual Unit Budget
Calculator
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Logging into Centralized Banking
• Quick Tip 1 and 2
• Logging in
• Understanding the
screens
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Handling Deposits (Revenues)
• Quick Tip 9
• Remember: All money
collected must be deposited
– Two exceptions:
• Membership fees paid by
cheque or money order
• Monetary donations for
which a charitable receipt is
required
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Purchase Card Expenses
• Quick Tip 10
• Encourage use of
Purchase Card
– Easiest to process
– No one is out of pocket
• Don’t use Purchase
Card unless there are
funds in the Unit
account to cover it
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Cash Reimbursements
• Called “Manual” Expenses
• Quick Tip 4
• Manual Expense Calculator
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How Long Do Payments Take?
• Unit Administrators process everything they
receive by Thursday
• Finance Department:
– Direct Deposits (called EFT) on the following
Wednesday
– mails cheques the following day (Thursday)
• Process takes no more than two weeks from
when Unit Administrator receives
documentation
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Submitting Documentation
• Write the transaction number on every
deposit slip and expense receipt
• Submit regularly
– Scanning and emailing, faxing, mailing
• Year-End
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Unit Administrator Verification
• Waiting Guider
• Verified Guider
• Unverified Guider
– Quick Tip 11
• Verified Administrator
• Verified Province
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Transfers
• Quick Tip 6
• What kinds of Transfers are there?
– To/From Province
• Cookies
• Membership fees
• Camp/event fees
– To/From another Unit
– To CWFF
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Balance Report
• Quick Tips 7 & 8
• Tells You:
– How much you have
– How you spent your money
– What you received money for
– How much you’ve spent this month on purchase
card
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Credit Limits and Increases
• Quick Tip 5
• Generally credit limit is $300
• Can be changed either
permanently or temporarily
• Do not use the Purchase Card if
there aren’t sufficient funds in
the Unit account
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Cash Advances
• Quick Tip 14
• What for?
– Special one-time payment
• For example: a camp where they only take cash
– Ongoing to pay for out of pocket expenses
• Can be topped up through the year and closed at year-
end
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HELP!!
• Centralized Banking Web Page:
– Keeping the Books
– Quick Tips
– Spreadsheets
– Forms
• Help phone number (will have to leave message)
• Help email
• Your Unit Administrator regarding specific transactions
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• http://www.guidesontario.org/formembers/c
entralizedbanking.htm
For Everything you EVER wanted to know about
Centralized Banking