2009 Club Secretaries Hans Granholm Electronic Communications District 5370 March 21 2009.
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2009 Club Secretaries 2009 Club Secretaries Hans Granholm Electronic Communications District 5370 March 21 2009 March 21 2009
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Transcript of 2009 Club Secretaries Hans Granholm Electronic Communications District 5370 March 21 2009.
2009 Club Secretaries2009 Club Secretaries
Hans GranholmElectronic CommunicationsDistrict 5370
March 21 2009March 21 2009
March 20092
Introduction Introduction
Only one method of reporting required!The attendance reporting is done through
ClubRunner.
March 20093
This reporting procedure This reporting procedure applies to all clubs, applies to all clubs, regardless of your regardless of your ClubRunner subscription ClubRunner subscription status.status.
Attendance reporting for ClubRunner subscribers.
Attendance reporting for ClubRunnernon-subscribers.
March 20094
Reporting of members’ Reporting of members’ attendance for subscribersattendance for subscribers
March 20095
Select members who are Select members who are exempted from attendanceexempted from attendance
Attendance reporting for ClubRunner subscribers.
Attendance ExemptionsAttendance ExemptionsAttendance reporting for ClubRunner subscribers.
•Click on “Mark exempted new Member”
• Select Name from drop-down box and enter date. [default is current date]
•Click SAVE
March 20097
Select members who are on Select members who are on Leave of Absence (LOA)Leave of Absence (LOA)
Attendance reporting for ClubRunner subscribers.
Click on ‘Member Leaves of Absence’
Select member from drop-down list and press [Next]
March 20098
Select members who are on Select members who are on Leave of Absence (LOA)Leave of Absence (LOA)
Attendance reporting for ClubRunner subscribers.
Click on ‘Add New Leave’
Follow instructions and click [Save]
March 20099
Prior to regular Prior to regular meetingmeeting
Attendance reporting for ClubRunner subscribers.
Print “Members List” from ADMIN page
This sheet can also be used as a reconciliation sheet at the front door
March 200910
After regular meetingAfter regular meeting Create new meeting
under “Input Attendance [Current Year]” and click SAVE
Note: The date will automatically advance one week from the previous meeting date.
Attendance reporting for ClubRunner subscribers.
March 200911
……After regular meetingAfter regular meeting
Click on “Attendance” Enter members’ attendance
from the completed “Members List”
Click SAVE at the bottom of the page
Attendance reporting for ClubRunner subscribers.
March 200912
……After regular meetingAfter regular meeting
Attendance reporting for ClubRunner subscribers.
• Report “Make-ups”
• Select Name from drop box and click “Next”
March 200913
……After regular meetingAfter regular meeting
Attendance reporting for ClubRunner subscribers.
• Report “Make-ups”
• Pick the date of the missed meeting that falls within the “14 day before and after”
• Enter the date of the Make-up and the venue or activity. [NOTE: The system will not allow you to enter a date that falls outside the “14 day before and after”
rule] and press SAVE
March 200914
……After regular meetingAfter regular meeting
Select “Attendance Report[Current Year]”.
Attendance reporting for ClubRunner subscribers.
Print the page(s) from the browser for your record.
March 200915
Members Attendance Members Attendance ReportingReporting
Attendance reporting for ClubRunner subscribers.
• Create Customized Attendance Reports
• Enter the range
• Click GENERATE
March 200916
……Members Attendance ReportingMembers Attendance Reporting
Attendance reporting for ClubRunner subscribers.
• Closed periods have yellow header.
• New members inducted in this report period will have attendance reported from induction date.
• Exempted members’ attendance or non-attendance are not included in the Club average.
March 200917
On or after the first day of On or after the first day of the new month:the new month:
Ensure you have printed all this month’s meeting Attendance Reports.
Attendance reporting for ClubRunner subscribers.
Click on “Send[previous month] Attendance to District”
Click on “Input Attendance [Current Year]”
March 200918
……On or after the first day of the On or after the first day of the new month:new month:
The next screen will show the attendance calculated by the system and the formula used.
Verify the numbers and the previous June Member number.
You can enter New and Terminated Members you may want to print that page as well, since it will disappear once you click CLOSE MONTH…)
Press RETURN if you want to make corrections.
Attendance reporting for ClubRunner subscribers.
When you are satisfied everything is the way you want it, click CLOSE MONTH & UPDATE DISTRICT and you’re done!
March 200919
CONGRATULATIONS…CONGRATULATIONS…
You have now made the District Secretary a very happy person.
Attendance reporting for ClubRunner subscribers.
