2008 FCAT Proctor Training Materials. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s Training...

2008 FCAT Proctor Training Materials

Spring 2 0 0 8 T r a i n i n g M a t e r i a l s

Training Objectives

This workshop will prepare selected district office staff and school-based non-instructional staff to serve as FCAT test proctors at their assigned schools. In addition, this workshop will clarify the role of FCAT volunteers.

Participants will be able to:

1. Define the roles of the school personnel FCAT proctor, the non-school personnel FCAT proctor, or “testing volunteer,” and the FCAT test administrator.

2. Explain test security laws, policies, and procedures.

3. Apply FCAT test administration procedures appropriately.

Slide 2


Levels of Accountability and Authority

District Test Coordinator

Angela Marino, Research, Evaluation, & Accountability

• 407-870-4056

School Administrator

School Test Coordinator

Test Administrators (or Test Givers)

Proctors

• School Personnel

• Non-School Personnel / “Testing Volunteers”

Slide 3


Proctors

When testing a large group of students, proctors MUST be assigned to the testing room to assist the test administrator.

It is recommended that a proctor be assigned to rooms with fewer students whenever possible.

Personnel Needed Based on Student Participation

Slide 4

1–30 students Test Administrator

31–60 studentsTest Administrator &

1 Proctor

61–90 studentsTest Administrator &

2 Proctors


Differences Between Types of Proctors . . .

School Personnel ProctorSchool district employeeMAY complete the online OASIS volunteer form at:

• http://www.osceola.k12.fl.us/depts/OASIS/volunteers.htm

MAY prepare, distribute, and collect test materialsMAY grid student information on test documentsMAY check identification of students entering the testing roomMAY answer questions about test directionsMAY serve as a monitor during testing and breaks

Slide 5


. . . Differences Between Types of Proctors

Non-School Personnel Proctor, or “Testing Volunteer” (2nd Set of Eyes, NOT Hands)NOT a school district employeeCANNOT prepare, distribute, or collect secure test materialsCANNOT grid student information on test documentsCANNOT check identification of students entering the testing

roomCANNOT volunteer in testing rooms with family membersMAY complete the online OASIS volunteer form at:

• http://www.osceola.k12.fl.us/depts/OASIS/volunteers.htm

MAY answer questions about test directionsMAY serve as a monitor during testing and breaks

Slide 6


School Test Coordinator Responsibilities Regarding Proctors Prior to Test Days

Inform all proctors assigned to their school about the Duties for assisting with test sessions and of the appropriate test security

policies and procedures AND Test security laws and rules prohibiting any activities that may threaten

the integrity of the test.

Ensure that every proctor completes and signs the following forms found in Appendix C of the Test Administration Manual. FCAT Administration and Security Agreement SSS Security Log (when they monitor a testing room for any length of

time)

Slide 7


Proctor Responsibilities Prior to Test Days

Contact the test coordinator for the school to which your supervisor assigns you:

Introduce yourself (as necessary).

Verify the time the school needs you to report.

Notify the school test coordinator if you:

• Trade proctor assignments with a co-worker,

• -- OR --

• Become ill or delayed on any of your assigned test days in a timely professional manner.

Read and be familiar with the General Information & Test Administrator Responsibilities sections of the test manual.

Complete the Test Security Agreement form.

Slide 8


Testing Location Considerations

Use classrooms whenever possible Make sure that each room is free of distractions and has

Comfortable seating Good lighting Adequate ventilation

Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible

Make sure that: students are not facing each other if seated at tables students are not in seating that allows them to view other students’

answers there is sufficient space (at least three feet) between students

Remove or cover all visual aids in the room, such as posters showing mathematical or scientific concepts

S L I D E 9

NRTRMSW+


Proctor Responsibilities During Test Days . . .

Primary role is to assist the Test Administrator. CANNOT do anything that would compromise the integrity of the

testing process. The only person permitted to examine the test booklet is the student

taking the test. All test booklets, answer sheets, and calculators must be treated as

secure test items. Remain alert. Circulate quietly about the testing room. Be a careful observer. Report any suspected problems to the Test Administrator in the room

immediately.

Slide 10


. . . Proctor Responsibilities During Test Days

During testing, ensure that students: clear their desks of all materials except the appropriate test

materials,• NO ELECTRONIC DEVICES• NO SCRATCH PAPER• NO NOTES

• NO BOOKS

use only No. 2 pencils, do not disturb others, and work independently.

DO NOT: talk with students about any test item, help students answer any test item, or discuss test items or answers with students even after all test

materials have been returned and testing has been completed. Slide 11


S L I D E 12

What’s New for the 2008 FCAT

Possession of any electronic device that reproduces, transmits, calculates, or records IS cause for invalidation

“Possession” is defined as “within arm’s reach,” even if the electronic device is not visible.

Students should not have cell phones in their pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during testing.

Closely monitor students during testing so they do not make stray marks near the answer choice bubbles or timing tracks. Stray marks near the bubbles or timing tracks may interfere with the scoring of the document.

NRTRMSW+


Slide 13

Test Security Policies and Procedures

FLORIDA STATUTE 1008.24 -- Test Security

FLORIDA BOARD OF EDUCATION RULE 6A-10.042 Maintenance of Test Security

Proctors should sign and return to the School Test Coordinator the “FCAT Administration and Security Agreement” form.


Prohibited Activities

Reading the passages, test items, or performance tasks, Revealing the passages, test items, or performance tasks, Copying the passages, test items, or performance tasks, Interpreting or reading test items or passages for students, Changing or otherwise interfering with student responses to test

items, Causing achievement of schools to be inaccurately measured or

reported, Copying or reading student responses, Etc.

Slide 14


Reporting Testing Irregularities

IF you observe a testing irregularity,

Do NOT leave the testing room until the test window closes, AND the school test coordinator collects all secured test materials.

As soon as you return to your work station on the same day, immediately document what you observed in writing addressed to Angela Marino, Coordinator of Research, Evaluation, and Accountability.

• E-mail• Letter• Fax

Slide 15


Slide 16

Questions?Questions?


Contact Information

Department of Curriculum and Instruction Office of Research, Evaluation and Accountability Phone: (407) 870-4056 FAX: (407) 870-4957

Angela Marino, Coordinator John Boyd, Research and Evaluation Specialist Art Tweedie, Program Specialist Nereida Gonzalez, Testing Technician

Slide 17


Thank You!

Slide 18

Your role as a proctor or volunteer is important and valued. Your help will make the 2008 FCAT Administration successful for

our district’s students.

2008 FCAT Helpful Information

for Proctors


S L I D E 20

W+

RMS

Test Administration Icons

These icons appear in the upper right corner throughout this presentation to help distinguish among FCAT administrations:

NRT

Writing+

SSS Reading, Mathematics, and Science

Norm-Referenced Test (NRT)


S L I D E 21

Spring 2008 FCAT Administration ScheduleWriting+

Day 1

Grades 4, 8, and 10

Writing+ Prompt — Session 145 minutes

Grades 8, 10 Writing+ Multiple Choice — Session 240 minutes

Grades 8, 10 Writing+ Multiple Choice — Session 3 40 minutes

Day 2

Grade 4 Writing+ Multiple Choice — Session 240 minutes

Grade 4 Writing+ Multiple Choice — Session 340 minutes

Grades 4, 8, 10 Make-Up Testing

Day 3


Day 4


W+


S L I D E 22

Spring 2008 FCAT Administration ScheduleReading, Mathematics, and Science RMS

Day 1

Grade 3 SSS Reading – Session 1 60 minutes


Grade 5 SSS Mathematics – Session 1 80 minutes

Grades 6, 7, 9 SSS Reading – Session 1 60 minutes

Grades 6, 7, 9 SSS Reading – Session 2 60 minutes

Grades 8, 10 SSS Reading – Session 1 80 minutes

Grades 8, 10 SSS Reading – Session 2 80 minutes

Day 2




Grades 6, 7, 9 SSS Mathematics – Session 3 60 minutes

Grades 6, 7, 9 SSS Mathematics – Session 4 60 minutes






S L I D E 23

Spring 2008 FCAT Administration ScheduleReading, Mathematics, and Science (continued) RMS

Day 3

Grades 3, 4 SSS Mathematics – Session 3 60 minutes

Grades 3, 4 SSS Mathematics – Session 4 60 minutes



Day 4

All Grades Make-up Testing

Day 5

Grades 5, 8 SSS Science – Session 5 60 minutes

Grade 8 SSS Science – Session 6 60 minutes

Day 6

Grade 5 SSS Science – Session 6 60 minutes

Days 7-10

All Grades Make-up Testing


S L I D E 24

Norm-Referenced Test The NRT may be scheduled on any day(s) during the ten-day

testing period on which there are no SSS sessions scheduled for the same grade level.

DISTRICTS may choose to schedule the NRT administration by school level (elementary, middle, and high), by grade level (3, 4, 5, 6, 7, 8, 9, and 10), and by subject area (Reading and Mathematics), as long as the administration dates are consistent throughout the district.

Grades 3, 4, 5 NRT Reading – Session 1 80 minutes

Grades 3, 4, 5 NRT Mathematics – Session 2

70 minutes

Grades 6, 7, 8 NRT Reading – Session 1 70 minutes

Grades 6, 7, 8 NRT Mathematics – Session 2

70 minutes

Grades 9, 10 NRT Reading – Session 1 60 minutes

Grades 9, 10 NRT Mathematics – Session 2

70 minutes

Spring 2008 FCAT Administration Schedule (continued)

NRT


S L I D E 25

If a student starts a test and leaves without finishing (for an appointment, illness, etc.), he/she will NOT be allowed to complete the test. No exceptions will be made once the student leaves the school’s campus; therefore,

if you have concerns about a student, you should not allow the student to begin. Instead, consider administering the test on one of the make-up days.

A student with the accommodation of extra time must complete one session before continuing to the next session.

Test Administrators are required to use ALL of the allotted time in each SSS session and should not end a session early.

Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. Please carefully read the Test Security Policies and Procedures to ensure that you

are following the correct procedures District Coordinators must require that principals, school coordinators, test

administrators, and proctors sign an FCAT Administration and Security Agreement

Reminders for the 2008 FCAT (continued)

NRTRMSW+


S L I D E 26

Students to Be Tested

SSS Writing+: Grades 4, 8, and 10

SSS Reading and Mathematics: Grades 3–10

SSS Reading and Mathematics RETAKE Tests: Retained Grade 10 students with ANY Grade 10 FCAT SSS Reading

and/or Mathematics score on file Grades 11–Adult students who have NOT passed the Grade 10

FCAT in Reading and/or Mathematics Certificate of Completion students Students in the SECOND or THIRD year of the

Three-Year Graduation Program

SSS Science: Grades 5, 8, and 11

NRT Reading and Mathematics: Grades 3–10

NRTRMSW+


S L I D E 27

Students to Be Tested – Other Programs

Home Education Program students MAY participate in the FCAT appropriate for their

grade-level (Grades 3–10) MAY take the SSS FCAT Science test (Grade 11) May NOT take the SSS Retake test Grades 11 and 12 do NOT participate in the NRT

McKay Scholarship Program students In PRIVATE schools MAY participate In PUBLIC schools MUST participate

K-8 Virtual School Program students(Connections Academy and Florida Virtual Academy) ALL Grades (3–8) MUST participate

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S L I D E 28

Students to Be Tested – Other Programs (continued)

Corporate Tax Credit (CTC) Scholarship Program students PRIVATE School Groups MAY participate in the NRT appropriate for

their grade-level (Grades 3–10) INDIVIDUAL Students MAY participate in the SSS or NRT appropriate

for their grade-level

An LEP student/ELL takes the FCAT unless the LEP student/ELL is in an approved LEP program for 1 year or less

AND a majority of the student’s LEP committee determines the FCAT is

not appropriate

All Grades 3–11 ESE students take the appropriate FCAT unless their IEP indicates an alternate assessment

NRTRMSW+


S L I D E 29

SSS Materials Allowed During Testing

Grade Level

FCATCalculator

SSS Mathematics

Reference Sheet

SSS Science Reference

Sheet/Periodic Table

3 NO NO N/A

4 NO NO N/A

5 NO NO NO

6 NO YES N/A

7 YES YES N/A

8 YES YES YES

9 YES YES N/A

10 YES YES N/A

11 YES N/A YES

RETAKE YES YES N/A

RMS


S L I D E 30

NRT Materials Allowed During Testing

Grade LevelFCAT

CalculatorFCAT NRT

Ruler

NRTMathematics

Reference Sheet

3 NO YES NO

4 NO YES NO

5 NO YES NO

6 NO YES NO

7 YES YES YES

8 YES YES YES

9 YES YES YES

10 YES YES YES

NRT

2008 FCAT Proctor Training Materials. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s Training...

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