Spring 2013CBT

FCAT 2.0 Test

Administrator Training

Wednesday, April 10

CBT Testing Agenda

WelcomeWhat’s New & RemindersTest Security (Quick review)Test Administrators/Proctors

Responsibilities◦ Before◦ During ◦ After Testing

InvalidationsContactsQuestions

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Read M

e!

Administration DatesEVENT DATES COMMENTS

Grade 7 Reading 2.0

Grades 6 Reading 2.0

April 16-17 Tuesday and Wednesday

April 22-23 Monday and Tuesday

Day/Session 1: 70 minutesDay/Session 2: 70 minutes

Make up days April 18,19,24,25,26 and 29

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Materials and Forms For each student:

◦ Student Authorization Ticket (secure item)◦ Must be signed by student ◦ Pick up and return each day ◦ Work Sheet for Reading (New)

Forms (Appendix E)◦ Security Forms (if submitted for paper pencil no need to re-

submit)◦ Classroom Signs◦ Test Administrator Checklists◦ CBT Worksheet (Reading)

Forms ◦ Required Administration Information Forms (RAI) will be your

test roster◦ Seating Chart (Copy provided-information needed on page 22)◦ Security Log (to be completed by anyone supervising testing)

What’s New?CBT Worksheets should be provided to students

taking Reading sessions. ◦ A new sheet must be provided for session 2. ◦ All worksheets are secure materials and need to be

signed.◦ Copies will be provided to you to distribute to

students.

If student information is incorrect on the student ticket (name, or ID) the ticket cannot be used so please call Diane.

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What’s New?The same group code must be used for session

1 and session 2 for each set of students.All students must complete session 1 before

starting session 2Students taking the CBT must check a box

indicating they understand the test rules read (in script) and that if they do not adhere to the rules their test will not be scored◦ If a student refuses to check the box, test

administrator should contact test coordinator and reschedule student into another session. Call discipline so student is escorted to guidance.

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Reminders Students must enter a SEAL CODE to open

Session 2 on Day 2 of testing.o Seal Code is a 4-digit number that will be

provided and all students in a test session will use the same seal code.

o Seal codes will not be given to test administrators until Day 2.

o Not the same as group code.

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Reminders Students may not have any electronic or

recording devices at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them.◦ If a student is found to be in possession of ANY

electronic device(s) during testing, his or her test MUST be invalidated in order to successfully enforce this policy.

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TEST SECURITY AND FORMS

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Security Agreement FormAppendix E of TAMMust be signed by

◦School Principal◦School Test

Coordinator◦Test Administrators◦Proctors◦Anyone handling

test materialsCollect and make

copy for your file, return originals

Test AdministratorProhibited Activities Agreement

Must be signed prior to testing by◦ Test

Administrators◦ Proctors

Collect and make a copy for your files, return originals

Must include teacher certificate number for Test Administrators

Security LogAppendix E of TAM or A&A BlackboardMust be completed by everyone who enters

room for purpose of administering or monitoring test

Seating Chart Sample

Session Roster/Administration Information (RAI) Forms Track students and test sessions, materials, record

attendance and accommodations used Use one for each test session

Student Authorization TicketsStudent Authorization Tickets (secure materials)

◦ Session/Test/Location◦ Student Name (must be correct)◦ Date of Birth◦ Student ID (must be correct)◦ Student Signature Line◦ URL◦ Login ID◦ Test Code (password)

Students need a Login ID and Test Code (password) to access a test session◦ For FCAT 2.0 Reading, students will use the same

ticket both days of the test.Students need a pencil or pen to sign their tickets

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Test AdministrationTest Administrator is the one

overseeing testing process, reading scripts, etc.

For each CBT site a test administrator has been assigned

All others are considered proctors and will monitor and assist with administration.

Test Security Procedures Be sure test room is properly prepared ahead of

time◦ No unauthorized helps visible to students◦ Privacy barriers in place around computers

Sign for receipt of materials and verify what you received

Distribute authorization tickets or paper test materials according to scripts

Be sure test materials are secure during testing process

Administration will pick up materials. Please remain in testing site until materials are picked up.

Report Missing Materials, Breaches of Test Security, Testing Irregularities to your school test coordinator immediately

Secure MaterialsStudent Authorization TicketsSession RostersCBT WorksheetsBe safe and consider everything

secure

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EPAT ONLINE TOOLS/STUDENT ARE FAMILIAR

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Pointer Available for all Subjects

Eliminate Choice Available for all Subjects

Highlighter Tool Available for all Subjects

Eraser Tool Available for all Subjects

Help Tool Available for all Subjects

Calculator Tool Available for Math Retake and EOCs

Straightedge Tool Available for Math Retake and EOCs

Exhibit Tool (reference sheet) Available for Math Retake and EOCs

Test Administrator and Proctors

Before TestingDuring TestingAfter Testing

Test Administrator Before Testing

Read the Test Administration Manual (everyone should be familiar)

Be very familiar with the script before testing Sign the FCAT/FCAT 2.0 CBT Administration and Security

Agreement and Test Administrator Prohibited Activities Agreement if not already done.

Collect test materials each morning◦ Session Roster ◦ Test Group Code ◦ Student Authorization Tickets◦ Work Sheets◦ Seal code (day 2)◦ Pencils for students to sign their authorization tickets and use

with work sheets

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Test Administrator/EveryoneBefore TestingMake sure students understand the following

policies:◦ Electronic Devices Policy

If students are found with ANY electronic devices during testing, their tests will be invalidated. The best practice would be for students to leave devices at home or in their back packs and placed in a certain area of the room on the day of testing.

◦ Leaving Campus If students leave campus before completing the test

(for lunch, an appointment, or illness, etc.) they WILL NOT be allowed to complete the test.

◦ Student Pledge Students will be asked to agree to a pledge by

checking a box prior to testing indicating that they will not give or receive unauthorized help during the test. 22

Test AdministratorBefore testing Ensure that all software applications, including Internet

browsers, are closed on all student workstations. Turn on computers and log on with the following credentials:

Username: ssms-testing, Password: test Start TestNav on each student workstation to access student

login screen. Do not log in for students! Students will be directed through script to login.

◦ Test Sessions have a unique six-digit test code (password) that will be printed on the Student Authorization Tickets and Session Roster used to access the test.

◦ Test code is not the same as the group code which identifies groups tested.

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Test Administrator/proctorsChecklist – During Testing

• Maintain seating chart and record of required administration information (Session Roster)

• Ensure that proctors and anyone who enters a testing room for the purpose of monitoring the test signs the Security Log

• Administer the test according to the directions in the appropriate administration script and read the SAY boxes verbatim to students

• Assist students with accessing the student comment form, located at www.FLAssessments.com/SpringCBTStudentCommentForm at the end of session 2.

o An icon is on the desktop for the student to click and complete the Comment Form. 24

Test Administrator/proctorsSupervise Test Administration During testing, ensure that students

◦ Clear the area around their workstations of all materials except for the following: Student Authorization Tickets Pencils or pens Work Sheets

◦ Check the Testing Rules Acknowledgement box and enter the correct test group code

◦ Do not have books, notes, extra scratch paper, or electronic devices of any kind during testing, even if they do not use them

◦ Do not talk to other students or make any disturbance◦ Work independently◦ Work in the correct test and session ◦ Check student name and test in the top left corner of the

computer screen

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Test Administrator/proctorsSupervise Test AdministrationTest administrators/proctors MAY NOT:

◦ Work on anything other than monitoring test session

◦ Talk with students about test items◦ Help students with their answers◦ Have any desktop-viewing programs or similar

software that would enable you to view test items and student responses

◦ Provide students with any information that would allow them to infer the correct answer, such as suggesting that they might wan to check their work on specific items.

◦ Discuss test items or answers with students even after testing has been completed

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Test AdministratorSupervise Test Administration

If a computer is disconnected from the test:◦ Contact the technology coordinator to help

diagnose any technical issues via Diane◦ Contact the school test coordinator to resume

student’s test in PearsonAccess if exited intentionally or accidently.

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Test Administrator Resuming a Student’s Test If a student exits TestNav (either unintentionally or

intentionally) before completing the test, a test School Test Coordinator must resume the test before student can continue(either Diane or Mary).

For FCAT Reading tests, students will exit at the end of Session 1 and will need to be resumed prior to taking Session 2 of the test.1. On Session Details screen, click the check box next to the name of the

student. Student cannot be resumed if he/she has a Ready, Submitted, or Marked

Complete status If student is Active and unable to log in then refresh your browser window or

click the Refresh button next to status (see image below)2. Click Resume Test (resumes the student’s test from the point at which

the test was interrupted) System will upload any test responses that the student entered and that were

saved Once the connection to the testing server is reestablished and the student is in

Resumed or Resumed-Upload status, the saved responses are transmitted to the testing server and added to the responses already stored there

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Test AdministratorDuring Testing – Monitoring Test SessionMonitor Session

StatusReady The student has not started the testActive The student has logged in and started the test

ExitedThe student has exited the test but has not submitted his/her answers. (The student cannot resume the test unless authorized by the school assessment coordinator or the test administrator, if applicable.)

Resumed The student has been authorized to resume the test

Resumed-Upload The student has been authorized to resume the test and any responses saved locally have been uploaded

Submitted The student has finished testing and submitted his/her answers

Processing The student’s test has been submitted and the system has begun processing the data

Completed The student’s submitted test data have been processed

Marked CompleteThe student has exited the test and will not resume the same test. Click the Marked Complete icon to view the reason why the test was marked complete.

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Test Administrators Session 2 – Seal Code

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● Students must enter a SEAL CODE to open Session 2o Seal Code is a 4-digit numbero Do not confuse Group Code with Seal Codeo Students will be RESUMED after exiting Session 1 (Day 1)

before they are able to get back in and enter the seal code for Session 2 (Day 2)

• If students are having trouble logging in on Day 2, check with school coordinator to be sure students have been resumed

o The Seal Code will be provided on the day of Session 2o Students will use the same Student Authorization Ticket

for session 2

Invalidations – same as with paper/pencil

Electronic deviceCheatingProvided an accommodation not

allowedProvided an accommodation not on

IEP, 504 or ELLNot provided with an allowable

accommodation that is on IEP, etc.Student is disruptiveOthers on pages 18-19Contact Diane or Brent for any and all

situations that may involve an invalidation.

Test AdministratorReturning Test Materials to School Test Coordinator1. Notify school test coordinator immediately if any

of the following are missing, or of any testing irregularities:◦ Student Authorization Tickets◦ Session Rosters◦ Work Sheets

2. Verify that you have collected all required administration information

3. Ensure that all accommodations used by each student are included ESE, 504. ELL only

4. Verify that your Seating Chart and Security Log has been completed correctly

5. Administration will collect materials from you 32

Test AdministratorPearsonAccess – After TestingComplete Comment FormPlease provide feedback that will be

meaningful to the FDOE and the test contractor◦ Go to

www.FLAssessments.com/SpringRMS ◦ Click the Spring 2013 CBT Test

Administrator Comment Form and complete the form

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ContactsDiane Taylor

31305

Mary Chavers31430

Brent Ougel31315

ContactsMrs. Leenen

31358Mrs. Dean

31354

Questions?