157_ERP606_BPD_EN_AE

7/18/2019 157_ERP606_BPD_EN_AE

http://slidepdf.com/reader/full/157erp606bpdenae 1/58

EHP6 for SAP ERP6.0

June 2012

English

Accounts Receivable(157)

SAP AGDietmar-Hopp-Allee 16610 !all"orf German#

$usiness Pro%ess Do%umentation

7/18/2019 157_ERP606_BPD_EN_AE


SAP Best Practices A%%ounts Re%ei&a'le (1)*+, $PD

Copyright

2012 SAP AG. All rights reser&e".

SAP R/ SAP et!ea&er Duet PartnerE"ge $#Design SAP $usiness'3e%ts E4plorer Stream!or5SAP HAA an" other SAP pro"u%ts an" ser&i%es mentione" herein as ell as their respe%ti&e logos aretra"emar5s or registere" tra"emar5s of SAP AG in German# an" other %ountries.

$usiness '3e%ts an" the $usiness '3e%ts logo $usiness'3e%ts 7r#stal Reports 7r#stal De%isions!e' 8ntelligen%e 9%elsius an" other $usiness '3e%ts pro"u%ts an" ser&i%es mentione" herein as ell astheir respe%ti&e logos are tra"emar5s or registere" tra"emar5s of $usiness '3e%ts Softare :t". $usiness'3e%ts is an SAP %ompan#.

S#'ase an" A"apti&e Ser&er iAn#here S#'ase 6) S;: An#here an" other S#'ase pro"u%ts an"ser&i%es mentione" herein as ell as their respe%ti&e logos are tra"emar5s or registere" tra"emar5s ofS#'ase 8n%. S#'ase is an SAP %ompan#.

7rossgate m<gi% EDD= $2$ 60> an" $2$ 60> Ser&i%es are registere" tra"emar5s of 7rossgate AG inGerman# an" other %ountries. 7rossgate is an SAP %ompan#.

All other pro"u%t an" ser&i%e names mentione" are the tra"emar5s of their respe%ti&e %ompanies. Data%ontaine" in this "o%ument ser&es informational purposes onl#. ational pro"u%t spe%ifi%ations ma# &ar#.

?hese materials are su'3e%t to %hange ithout noti%e. ?hese materials are pro&i"e" '# SAP AG an" itsaffiliate" %ompanies (@SAP Group@+ for informational purposes onl# ithout representation or arrant# ofan# 5in" an" SAP Group shall not 'e lia'le for errors or omissions ith respe%t to the materials. ?he onl#arranties for SAP Group pro"u%ts an" ser&i%es are those that are set forth in the e4press arrant#statements a%%ompan#ing su%h pro"u%ts an" ser&i%es if an#. othing herein shoul" 'e %onstrue" as%onstituting an a""itional arrant#.

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Icons

Icon Meaning

7aution

E4ample

ote

Re%ommen"ation

S#nta4

E4ternal Pro%ess

$usiness Pro%ess Alternati&e/De%ision 7hoi%e

Typographic Conventions

Type Style Description

Example text !or"s or %hara%ters that appear on the s%reen. ?hese in%lu"e iel"

names s%reen titles push'uttons as ell as menu names paths an"options.

7ross-referen%es to other "o%umentation.

E4ample te4t EmphasiBe" or"s or phrases in 'o"# te4t titles of graphi%s an" ta'les.

E9ACP:E ?E9? ames of elements in the s#stem. ?hese in%lu"e report namesprogram names transa%tion %o"es ta'le names an" in"i&i"ual 5e#or"s of a programming language hen surroun"e" '# 'o"# te4t fore4ample SE:E7? an" 87:DE.

Example text S%reen output. ?his in%lu"es file an" "ire%tor# names an" their pathsmessages sour%e %o"e names of &aria'les an" parameters as ell asnames of installation upgra"e an" "ata'ase tools.

EXAMPLE TEXT e#s on the 5e#'oar" for e4ample fun%tion 5e#s (su%h as F2+ or theENTER 5e#.

Example text E4a%t user entr#. ?hese are or"s or %hara%ters that #ou enter in thes#stem e4a%tl# as the# appear in the "o%umentation.

<Example text> Faria'le user entr#. Pointe" 'ra%5ets in"i%ate that #ou repla%e theseor"s an" %hara%ters ith appropriate entries.

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Contents

1 Purpose..................................................................................................................................6

2 Prereuisites..........................................................................................................................6

2.1 Caster Data.....................................................................................................................62.2 Roles...............................................................................................................................*

Pro%ess &er&ie ?a'le.........................................................................................................

I Pro%ess Steps......................................................................................................................1

I.1 7reating a 7ustomer Caster Re%or".............................................................................1

I.2 7reating a ne-?ime A%%ount.......................................................................................1

I. Posting a Don Pa#ment Reuest................................................................................1I

I.I Posting a Don Pa#ment Canuall#...............................................................................1)

I.) Posting a 7ustomer 8n&oi%e...........................................................................................1*

I.).1 Posting a 7ustomer 8n&oi%e ith $illing in Sales an" Distri'ution..........................1*

I.).2 Posting a 7ustomer 8n&oi%e in A%%ounting.............................................................1

I.6 Posting a 7re"it Cemo ith Referen%e to the 8n&oi%e...................................................20

I.6.1 Posting a 7re"it Cemo ith Referen%e to the 8n&oi%e in Sales an" Distri'ution... .20

I.6.2 Posting a 7re"it Cemo in A%%ounts Re%ei&a'le.....................................................21

I.* Don Pa#ment 7learing Canuall#................................................................................2

I. Posting Pa#ments using Automati% Pa#ments Program................................................2I

I. utgoing Pa#ments - Canuall#.....................................................................................26

I.10 Posting 8n%oming Pa#ment from 7ustomer Canuall#................................................2I.11 Automati% 7learing of pen 8tems in 7ustomer A%%ounts.........................................2

I.12 Post"ate" 7he%5s......................................................................................................0

I.12.1 Entering 8n%oming Post"ate" 7he%5s....................................................................0

I.12.2 Post"ate" 7he%5 ?ransa%tions...............................................................................2

I.12. Displa#ing the $ill of E4%hanges/7he%5s...............................................................*

I.1 Canual 7learing of pen 8tems in 7ustomer A%%ounts.............................................

I.1I Canual $an5 Statement.............................................................................................

I.1) Repro%essing an A%%ount Statement.........................................................................I2

I.16 Dunning.....................................................................................................................II

I.1* 8nterest 7al%ulation....................................................................................................I*

I.1 ne-?ime-A%%ounts Postings....................................................................................I

I.1.1 ne-?ime-A%%ounts Postings in Sales an" Distri'ution.........................................I

I.1.2 ne-?ime-A%%ounts Postings in A%%ounting...........................................................)0

I.1 Setting a 7re"it :imit.................................................................................................)2

I.20 7re"it 7ontrol Reporting............................................................................................)

I.21 Displa#ing a 7ustomer A%%ounting Do%ument...........................................................)I

I.22 Displa#ing an" 7hanging 7ustomer :ine 8tems.........................................................))I.2 Displa#ing 7ustomer $alan%es..................................................................................)*

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) Appen"i4..............................................................................................................................)

).1 Re&ersal of Pro%ess Steps............................................................................................)

).2 se" orms...................................................................................................................)

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Accounts Receivable

1 urpose

?his s%enario "eals ith posting a%%ounting "ata for %ustomers in A%%ounts Re%ei&a'le. romthere the "ata is sorte" '# the %ustomer an" ma"e a&aila'le to other areas su%h as the Salesan" Distri'ution s#stem. !hen #ou post "ata in A%%ounts Re%ei&a'le the s#stem %reates a"o%ument an" passes the "ata entere" to the general le"ger. General le"ger (Profit an" :oss+a%%ounts an" %ustomer a%%ounts are then up"ate" a%%or"ing to the transa%tion %on%erne"(re%ei&a'le "on pa#ment %re"it memo an" so on+ %ustomer pa#ment a%ti&ities. All 'usinesstransa%tions are poste" to an" manage" '# means of a%%ounts an" for this %ustomer masterre%or"s are %reate". ne time 7ustomers are use" for a&oi"ing 'uil"ing up of huge master "ata&olume.

$usiness Pro%ess A%%ounts Re%ei&a'le fo%uses on the folloing a%ti&ities,

• Post "on pa#ment reuest

• Post "on pa#ment manuall#• Post %ustomer in&oi%e

• Post a %re"it note ith in&oi%e referen%e

• Posting Pa#ments sing the Pa#ment Program

• Posting Canual Pa#ment

• Automati% 7learing of open items in %ustomer a%%ounts

• Posting post"ate" %he%5s

• Canual 7learing of open items in %ustomer a%%ounts

• Canual $an5 Statement Pro%essing

• Repro%essing an A%%ount Statement

• Dunning

• A%%ount $alan%e 8nterest 7al%ulation

• ne-?ime-A%%ounts Postings

• Setting a 7re"it :imit

• 7re"it 7ontrol Reporting

General $usiness Pro%esses, 8n this "o%ument #ou %an fin" some transa%tions hi%h %o&er thefolloing general 'usiness pro%esses

• Displa#ing an a%%ounting "o%ument

• Displa#ing an" 7hanging :ine 8tems

• Displa#ing $alan%es

• Re&ersing a Do%ument

• Re&ersing a Do%ument 8n"i&i"ual Re&ersal

• Re&ersing a Do%ument Cass Re&ersal

! rere"uisites

!#1 Master Data

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=ou ha&e entere" the master "ata reuire" to go through the pro%e"ures of this s%enario. Ensurethat the folloing s%enario-spe%ifi% master "ata e4ists 'efore #ou test this s%enario,

Master Data $alue Selection Co%%ent

7ustomer K All or master "ata %reation %ompare CreateCustomer Master (155.18)

!#! Roles

&se

?he folloing roles must ha&e alrea"# 'een installe" to test this s%enario in the SAP etea&er$usiness 7lient (!$7+. ?he roles in this $usiness Pro%ess Do%umentation must 'e assigne"to the user or users testing this s%enario. =ou onl# nee" these roles if #ou are using the !$7interfa%e. =ou "o not nee" these roles if #ou are using the stan"ar" SAP G8.

rere"uisites

?he 'usiness roles ha&e 'een assigne" to the user ho is testing this s%enario.

Details 'usiness Role Activity Transaction

Emplo#ee(Professionalser+

SAPL$PRLECP:=EELS

Assignment of this role isne%essar# for 'asi%fun%tionalit#.

A%%ountsRe%ei&a'le A%%ountant

SAPL$PRLARL7:ERLS

-*

-2

$*)

-

110

-1

-2

.1

-2

1)0

.2$

$0

$:)

A%%ountsRe%ei&a'leCanager

SAPL$PRLARL7:ERLC

D2

.1

D10

$an5 A%%ountant SAPL$PRL$AA77LS

6*

E$AL$ALS?A?ECE?

A%%ounts

Re%ei&a'le A%%ount - 8 nl#

SAPL$PRLARL

8L:=LS

$*0

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Details 'usiness Role Activity Transaction

?his role is nee"e" if the%omponent SD is not ins%ope. Do not use this role ifin&oi%es are %reate" ith the

SD %omponent.inan%e 7ler5(AE+

SAPL$PRLAEL8A77LS

-6

?R0

?R02

rocess vervie* Tablerocess step +,ternal

processre-erence

'usinesscon.ition

'usinessrole

Transactionco.e

+,pecte.results

Creating acustomerMaster record

See CreateCustomerMaster(155.18)scenario

All businesstransactionsare posted toand managed by means ofaccounts.ou !a"e tocreate amaster record for eac!account t!atyou need

See CreateCustomerMaster(155.18)scenario

#!ecustomermasterrecord !asbeen created and t!eaccount canno$ be posted

Creating onetime Account

See CreateCustomerMasterscenario

%ne&timeaccounts areused tomanage one&timecustomers

See CreateCustomerMasterscenario

#!e one&timecustomeraccount iscreated.

osting Do*nay%entRe"uest

?hese note"items arereuire" toena'le thes#stem topost the "on

pa#ments to#our%ustomerautomati%all#using thepa#mentprogram.


-* ?he "onpa#mentreuest isposte" to the%ustomera%%ount. (a

statisti%alitem rele&antforsu'seuentpro%essinghas 'eenposte".+

osting a.o*npay%ent%anually

=ou %an post"onpa#mentsre%ei&e"either

manuall# orautomati%all#


-2 ?he"o%umentposts the'an5 a%%ounton the "e'it

si"e an" the%ustomer

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rocess step +,ternalprocessre-erence

'usinesscon.ition

'usinessrole

Transactionco.e

+,pecte.results

ith thealternati&e

re%on%iliationa%%ount(Donpa#mentsre%ei&e"+ onthe %re"itsi"e. ?hes#stemautomati%all#sets apa#ment'lo%5 in the"on

pa#ment

PostCustomerInvoice withBilling inSales andDistribution

See Sales%rder'rocessingSale fromstoc 1*+)scenario

'ost in"oicefor t!eCustomer



Customerin"oicedocument posted toallo$ paymentfromcustomer

ostCusto%er

Invoice inAccounting

7ustomerin&oi%es are

poste" ina%%ountingappli%ationithout SDintegration

A%%ountsRe%ei&a'le

A%%ount -8 nl#

$*0 A%%ounting"o%uments

are %reate".

Posting aCredit MemowithReference toinvoice inSales andDistribution

CreditMemo'rocessing(,*-)scenario

'rocessingCreditMemo'rocessing(,*-)scenario

'rocessing Credit Memo'rocessing(,*-) scenario

Creditmemos arecreated.

osting aCre.it Me%oin AccountsReceivables

$ase" on auer# of the%ustomer #ou"e%i"e togrant him a%re"it note


$*) A%%ounting"o%umentsare %reate".ointegrationith SDappli%ation.

Do*nay%entClearingManually

After #ouha&e issue"the finalin&oi%e the"on

pa#ment"o%uments


- Donpa#mentsare %leare"manuall#ith the

in&oi%e.

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'usinesscon.ition

'usinessrole

Transactionco.e

+,pecte.results

are %leare"manuall# ith

the in&oi%e ifthe settlementof "onpa#ments hasnot 'een%arrie" outautomati%all#.

ostingay%ents&sing theay%entrogra%

?he pa#mentprogramena'les #outo %arr# outautomati%pa#menttransa%tionsith%ustomers


110 ?he"ifferen%e'eteen the"onpa#ment (ifan#+ the%re"it note (8f an#+ an" thein&oi%e illthen 'eposte"automati%all#'# thepa#mentprogram

utgoingpay%ents /%anually

?he manualoutgoingpa#ment

ena'les #outo postoutgoingpa#mentsithoutautomati%program


-1 ?he pa#mentis "eposite"in 'an5 an"

in&oi%esi"entifie" forthe pa#mentare %leare"

ostingay%ents&sing the%anualpay%ent

?he manualpa#mentena'les #outo post thepa#ment

transa%tionsith%ustomers


-2 ?he pa#mentis "eposite"in 'an5 an"in&oi%esi"entifie" for

the pa#mentare %leare"

Auto%aticClearing

=ou %anperio"i%all#%lear%ustomera%%ount ithopen items


.1 All the openitems thatha&ei"enti%al"e'it an"%re"itamounts are%leare".

+nteringInco%ing

inan%e7ler5 (AE+

-6

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'usinesscon.ition

'usinessrole

Transactionco.e

+,pecte.results

ost.ate.Chec0s

resentingChec0 to'an0

inan%e7ler5 (AE+

?R0

Clearing atthe 'an0

inan%e7ler5 (AE+

?R0

'ounce. atthe 'an0

inan%e7ler5 (AE+

?R0

'ounce.Cleare.

inan%e7ler5 (AE+

?R0

Displayingthe 'ill o-+,changes2Chec0s

inan%e7ler5 (AE+

?R02

ManualClearing

7learing ofopen%ustomeritems usingmanualpro%ess


-2 ?he openitemssele%te" inthe a%%ountha&e 'een%leare". 8f a"ifferen%e is"etermine"

a resi"ualitem or a neopen item is%reate".

Manual 'an0State%entrocessing

?he 'an5%re"its the%he%5 the'an5 transferan" theforeign 'an5transfer"ire%tl# from

#our a%%ount.

$an5 A%%ountant

6* ?hose itemshi%h ha"'een poste"on the 'an5su' a%%ountha&e 'een%leare" iththe items

%reate""uring the'an5statementpro%essing.

Reprocessingan AccountState%ent

?he 'an5"e'its the%he%5 the'an5 transferan" theforeign 'an5transfer

"ire%tl# from#our a%%ount.

$an5 A%%ountant

E$AL$AL

S?A?ECE?

?hose itemshi%h ha"'een poste"on the 'an5su' a%%ountha&e 'een%leare" ith

the items%reate""uring the

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'usinesscon.ition

'usinessrole

Transactionco.e

+,pecte.results

'an5statement

pro%essing.

Dunning &er"ueitems e4ist inthe respe%ti&e%ustomera%%ounts 8fne%essar#%al%ulate theinterest onarrears an"sen" letter to%ustomer


1)0 ?he "unningnoti%es areno printe".?he "unning"ata has'eenup"ate" inthe %ustomer masterre%or"s an"in the open

items (last"unning le&elan" last"unning"ate+.

Starting theInterestCalculationrogra%

7al%ulation of interest ono&er"ue items


.2$ ?he lettersare printe".?he interest%al%ulation"ates ha&e'eenup"ate" in

the %ustomer masterre%or"s

One-ime- AccountsPostings inSales andDistribution


%ne&timeaccounts areused tomanage one&timecustomers



#!edocument is posted to t!eone&timedomesticaccount

ne3Ti%e3Accounts

ostings inAccounting

ne-time%ustomer

in&oi%es areposte" ina%%ounting.

A%%ountsRe%ei&a'le

A%%ountant- 8 nl#

$*0 A%%ounting"o%uments

are %reate".

Setting aCre.it 4i%it

=ou set %re"itlimits for%ustomers


D2 ?he %re"itlimit is set for the a%%ount.

Cre.itControlReporting

Se&eral %re"it%ontrolreports area&aila'le. ?he%"er"ie$

report is"es%ri'e"here as an


.1 ?he s#stem"ispla#s a%re"ito&er&ie for%ustomer

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'usinesscon.ition

'usinessrole

Transactionco.e

+,pecte.results

e4ample

Reportingrocess step +,ternal

processre-erence

'usinesscon.ition

'usinessrole

Trans3actionco.e

+,pecte.results

Displaying acusto%eraccounting.ocu%ent#

Ho to "ispla#an a%%ounting"o%ument


$0 Displa# a%ustomera%%ounting"o%ument.

Displayingan.ChangingCusto%er4ine Ite%s

Displa#ing an"%hanging lineitems in a%ustomera%%ount


$:) ?he line itemsof an a%%ountare "ispla#e".=ou %an noma5e %hangesto the"o%ument lineitems

DisplayingCusto%er'alances

Displa#ing%ustomera%%ount'alan%es


D10 Displa#%ustomera%%ount'alan%es

rocess Steps

#1 Creating a Custo%er Master Recor.

&se

8n this a%ti&it# #ou %reate a %ustomer master re%or".

roce.ure

?o e4e%ute this a%ti&it# run the pro%esses in the Create Customer Master (155.18) s%enario using the master "ata from this "o%ument.

#! Creating a ne3Ti%e Account

urpose

$usiness partners ho ha&e a 'usiness transa%tion ith #ou onl# on%e are %alle" one-time%ustomers. =ou "o not ha&e to %reate a master re%or" for one-time 'e%ause #ou "o not nee" thismaster re%or" after the 'usiness transa%tion an" it uses spa%e. =ou %reate %olle%ti&e masterre%or"s for one-time %ustomers an" one-time &en"ors.

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=ou %reate a %olle%ti&e master re%or" for a %ustomer that onl# in%lu"es "ata for allone-time %ustomers in a %ertain region. ?his %olle%ti&e master re%or" %an in%lu"e thefolloing fiel"s,

● Caster re%or" name

● :anguage

● 7urren%#

● Sales offi%e pro%essing the "ata

8f a one-time %ustomer from this region or"ers goo"s from #our %ompan# use the%ustomer num'er of the %olle%ti&e master re%or" hen pro%essing the sales or"er.=ou enter the a""ress an" other "ata that is not in the %olle%ti&e master re%or" in thesales or"er.

ne-time a%%ounts are use" to manage one-time %ustomers. ?his a&oi"s large &olumes of "ata'uil"ing up in the master re%or"s.

rere"uisites

?he a%%ount group has 'een maintaine" ith e4ternal alphanumeri% num'er assignment.

roce.ure

?o e4e%ute this a%ti&it# run the pro%esses in the Create Customer Master (155.18) s%enario %hapter .1.) 7reate 7PD 7ustomer Caster Data (7omplete+using themaster "ata from this "o%ument.

Result

?he one-time %ustomer a%%ount is %reate".

# osting a Do*n ay%ent Re"uest

&se

Don pa#ment reuests are note" items that "o not affe%t the 'alan%e sheet. ?he# %an 'e ta5eninto %onsi"eration in a%%ount anal#sis the "unning program an" in the pa#ment program.

rere"uisites7ustomiBing for spe%ial general le"ger transa%tion ith alternati&e re%on%iliation a%%ount16000 has 'een "one.

roce.ure

1. A%%ess the transa%tion %hoosing one of the folloing na&igation options,

ption 16 SA raphical &ser Inter-ace (SA &I)

SA +CC %enu Accounting inancial Accounting Accounts /ecei"able 0ocument Entry 0o$n 'ayment /euest

Transaction co.e -*

ption !6 SA 8et9eaver 'usiness Client (SA 89'C) via 'usiness Role

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'usiness role A%%ounts Re%ei&a'le A%%ountant

(SAPL$PRLARL7:ERLS+

'usiness role %enu Accounts /ecei"able → 'osting → 'ayments → Customer 0o$n

'ayment /euest

,. n the Customer 0o$n 'ayment /euest 2eader 0ata s%reen ma5e the folloing entries,

:iel. na%e Description &ser action an. values Co%%ent

0ocument 0ate Enter "o%ument "ate or e4ample ?o"a#Ms "ate

Company Code 1000

Currency AED

/eference Enter referen%e or e4ample RE; 0001

Account Enter an e4isting%ustomer num'er

Enter an e4isting %ustomernum'er

or e4ample 100000

#rg.sp.34 ind. A

6. 7hoose 7e$ item.

-. n the Customer 0o$n 'ayment /euest Add Customer item s%reen ma5e the folloingentries,


Amount An# amount or e4ample 100

#ax Code Sele%t ta4 %o"e or e4ample A0

Calculate tax X

0ue %n Date in the future or e4ample ?o"a#Ms "ateN 1 month

5. 7hoose 'ost (Ctrl S).

9. 7hoose :ac (6) to the SA' Easy Access s%reen (SAP G8+

r

7hoose Exit (S!ift6) an" %onfirm the :usiness client message ith es to return to SA'2ome (SAP et!ea&er $usiness 7lient+.

Result

?he "on pa#ment reuest is poste" to the %ustomer a%%ount. n the poste" "o%ument #ou fin"the Spe%ial G/: a%%ount (Don pa#ment reuests (%ustomers++. ?he 'alan%e of the G/: a%%ountan" that one of the %ustomer a%%ount has not 'een up"ate". A statisti%al item rele&ant forsu'seuent pro%essing has 'een poste".

# osting a Do*n ay%ent Manually

&se

=ou %an post "on pa#ments either manuall# or automati%all# (pa#ment program SAP110Fautomati% "e'it or 'an5 "ire%t "e'it pa#ment metho"O the "on pa#ment reuest must alrea"#'e poste"+.

?he manual posting pro%ess is "es%ri'e" 'elo. =ou shoul" pro%ess li5e this espe%iall# in %aseof manual pa#ment or a manual step '# step posting of the a%%ount statement.

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rere"uisites

?he 7ustomiBing settings for spe%ial general le"ger transa%tion A ith alternati&e general le"ger a%%ount 1*0000 (Don pa#ments re%ei&e"+ ha&e 'een ma"e.

roce.ure



SA +CC %enu Accounting inancial Accounting Accounts /ecei"able 0ocument Entry 0o$n 'ayment 0o$n 'ayment

Transaction co.e -2



(SAPL$PRLARL7:ERLS+

'usiness role %enu Accounts /ecei"able → 'osting → 'ayments → 'ost Customer

0o$n 'ayment

2. n the 'ost Customer 0o$n 'ayment 2eader 0ata s%reen ma5e the folloing entries,



Company Code 1000

Currency AED

/eference Enter referen%e 7hoose the referen%e

entere" in the "onpa#ment reuest.

or e4ample RE; 0001

Custo%er

Account Enter %ustomer Enter the %ustomer fromthe "on pa#ment reuest.

or e4ample 100000

Special 34 ind A

'an0

Account $an5 G/: a%%ount to 'eposte" or E4ample 1110)

Amount An# amount Enter the amount from the"on pa#ment reuestentere" in pre&ious step.

or e4ample 100

;alue 0ate Falue "ate of "onpa#ment

or e4ample ?o"a#Ms "ate

. 7hoose /euests.

I. n the 'ost Customer 0o$n 'ayment C!oose reuests s%reen sele%t the reuire" item.

). 7hoose 'ost (Ctrl S).?he s#stem "ispla#s the message 0ocument 1-<<<<<<<< $as posted in company code

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1***. 7he%5 the poste" "o%ument using (7=:C More> → ) 0ocument → 0isplay .

8f #ou post a "on pa#ment ithout first posting the asso%iate" "on pa#ment reuest %arr# outsteps 1 an" 2 onl#. ?hen pro%ee" as follos,

8n step %hoose 7e$ ?tem instea" of /euests.

1. n the 'ost Customer 0o$n 'ayment Add Customer ?tem s%reen enter the reuire" "ata.


Amount Don pa#ment amount or e4ample 100

#ax Code Sele%t a ta4 %o"e or e4ample A0

2. 7hoose 'ost (Ctrl S+.

. 7he%5 the poste" "o%ument using (7=:C More> → ) 0ocument → 0isplay .

I. 7hoose :ac (6) to the SA' Easy Access s%reen (SAP G8+

r


Result

?he "o%ument posts the 'an5 a%%ount (7ustomer in%oming pa#ments+ on the "e'it si"e an" the%ustomer ith the alternati&e re%on%iliation a%%ount (Don pa#ments re%ei&e"+ on the %re"itsi"e.

8f sele%te" "uring posting the reuest has 'een %leare".

#5 osting a Custo%er Invoice

&se

7ustomer in&oi%es %an 'e %reate" ith the %omponents Sales an" Appli%ation (SD+ or inan%ials(8+.

SAP $est Pra%ti%es solutions reuire postings of %ustomer in&oi%es ith the sales an""istri'ution transa%tions as soon as the Sales an" Distri'ution (SD+ %omponent is in s%ope.7ustomer in&oi%es shoul" 'e poste" in a%%ounting area in %ase if s%enarios in Sales an"Distri'ution appli%ation are not a&aila'le.

Pro%ee" ith pro%ess step 'osting a Customer ?n"oice $it! :illing in Sales and0istribution if the Sales An" Distri'ution (SD+ %omponent is in s%ope. ?his ensuresfull integration of the sales an" "istri'ution an" a%%ounting/%ontrolling fun%tionalit#.

Pro%ee" ith pro%ess step 'osting a Customer ?n"oice in Accounting in %ase if theSales an" Distri'ution (SD+ %omponent is not in s%ope. $illing fun%tions are notappli%a'le.

#5#1 osting a Custo%er Invoice *ith 'illing in Sales an.Distribution

&se

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=ou post %ustomer in&oi%es for the goo"s an" ser&i%es shippe" to %ustomer. =ou nee" %ustomerin&oi%e to %arr# out %ustomer pa#ment %re"it memo if an# against this in&oi%e an" to a"3ust"on pa#ment against this in&oi%e an" %re"it memo.

rere"uisite

?he Sales an" Distri'ution (SD+ %omponent is in s%ope.

roce.ure

?o e4e%ute this a%ti&it# run the pro%esses in the Sales %rder 'rocessing Sale fromstoc (1*++ s%enario using the master "ata from this "o%ument.

#5#! osting a Custo%er Invoice in Accounting

&se

7ustomer in&oi%es are poste" in a%%ounting. A%%ounting "o%uments are %reate".

rere"uisite

?he Sales an" Distri'ution (SD+ %omponent is not in s%ope.

7ustomer master "ata shoul" e4ist (see pro%ess step Creating a Customer Master /ecord orCreating a %ne&#ime Account .+

roce.ure



SA +CC %enu Accounting inancial Accounting Accounts /ecei"able

0ocument Entry ?n"oice

Transaction co.e $*0


'usiness role A%%ounts Re%ei&a'le A%%ount - 8 nl#

(SAPL$PRLARL8L:=LS+

'usiness role %enu Accounts /ecei"able → 'osting → ?n"oice → Enter %utgoing

?n"oices

!hen #ou %all up the transa%tion for the first time a "ialog 'o4 appears for #ou toenter the %ompan# %o"e. Enter %ompan# %o"e.

?o %hange the %ompan# %o"e in the transa%tion %hoose (!$7, More>→+ Edit →

C!ange company code. ?hen %hoose Continue.

2. n the :asic data ta' page on the Enter Customer ?n"oice Company Code 1*** s%reenenter the folloing "ata.

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Customer %ustomer num'erQ or e4ample enter%ustomer hi%h has 'een%reate" ith pro%ess stepCreating a Customer

Caster Re%or". ore4ample 100000

?n"oice date "ateQ or E4ample ?o"a#Ms "ate

/eference An# referen%eQ

Amount an# amountQ or e4ample )00

Currency AED

Calculate tax X

$ase" on the pre&iousl# poste" "on pa#ment the s#stem rea%ts ith a message

a'out the e4isting amount of "on pa#ments. 7onfirm this message ith Continue(Enter).

. n the 'ayment ta' page on the Enter Customer ?n"oice Company Code 1*** s%reenenter the folloing "ata.


:line 0ate $aseline Date for Due Date7al%ulation

or e4ample ?o"a#Ms"ateQ

7he%5 "ate

'ayt #erms or e4ample 0001

'mt Met!od 8 $an5 ?ransfer in%oming

I. Enter the folloing "ata for the line item,


34 acct re&enue a%%ountQ or e4ample 00000

04C De'it/7re"it H Credit

Amount in doc.curr. an# amountQ K or )00Enter the gross amount.?he s#stem %al%ulates theoutput ta4 automati%all#.

#ax code ta4 %o"eQ or e4ample A0

'rofit. Segment profita'ilit# segmentQ ill in this fiel" hen there&enue a%%ount is are&enue element.

or e4ample%ustomer,100000 pro"u%t,126

8f profit %enters e4ist the# shoul" also 'e entere" in fiel" 'rofit Center. 8n this %ases%roll to the right to fill in the fiel".

). ?o %he%5 the "o%ument 'efore it is poste" %hoose Simulate (++.?his ena'les #ou to "ispla# the "o%ument in%lu"ing the ta4 on sales/pur%hases to 'eposte" an" to %orre%t it if ne%essar#.

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6. 7hoose 'ost (CtrlS+. ?he s#stem ma# prompt #ou ith an ?nformation "ialog 'o4 that a"on pa#ment e4ists. 7onfirm the ?nformation "ialog 'o4 '# %hoosing Enter .8n the loer area of the s%reen the s#stem generates the message, 0ocument 18******xx$as posted in company code 1*** here 18******xx is the seuential "o%ument num'erposte" '# the s#stem.

*. Ca5e a note of the in&oi%e "o%ument num'er for later use in %learing an" %re"it note posting.

. 7hoose :ac (6) to the SA' Easy Access s%reen (SAP G8+

r


Result

?he %ustomer in&oi%e is poste" an" the G/: a%%ount an" %ustomer transa%tion figures areup"ate".

#; osting a Cre.it Me%o *ith Re-erence to the Invoice&se

Pro%ee" ith pro%ess step 'osting a Credit Memo $it! /eference to t!e ?n"oice inSales and 0istribution if the Sales an" Distri'ution (SD+ %omponent is in s%ope. ?hisensures full integration of the sales an" "istri'ution an" a%%ounting/%ontrollingfun%tionalit#.

Pro%ee" ith pro%ess step 'osting a Credit Memo in Accounts /ecei"ables if theSales an" Distri'ution (SD+ %omponent is not in s%ope.

#;#1 osting a Cre.it Me%o *ith Re-erence to the Invoice inSales an. Distribution

&se

$ase" on a uer# of the %ustomer #ou "e%i"e to grant him a %re"it note.

=ou post the %re"it memo ith referen%e to the original in&oi%e. ?his allos the s#stem to%onne%t the rele&ant information an" ensure a %onsistent pro%essing.

?o e4e%ute this a%ti&it# run the pro%esses in the Credit Memo 'rocessing (,*-) s%enario using the master "ata from this "o%ument.

8n e4%eptional %ase #ou %an post the %re"it memo ith a%%ounts re%ei&a'le.E4amples are %re"it memos for %ustomers hi%h %annot 'e poste" in SD 'e%ause of missing line items i"entifi%ations.

rere"uisites

A %ustomer in&oi%e as poste" ithin the pre&ious step.

roce.ure

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8f #ou post the %re"it memo ith sales transa%tion (SD+ run the pro%esses in theCredit Memo 'rocessing (,*-) s%enario.

therise ma5e the folloing steps.

#;#! osting a Cre.it Me%o in Accounts Receivable

&se

$ase" on a uer# of the %ustomer #ou "e%i"e to grant him a %re"it note.

=ou post this "o%ument ith referen%e to the original in&oi%e. ?his allos the s#stem to %onne%tthe rele&ant information an" ensure a %onsistent pro%essing.

roce.ure



SA +CC %enu Accounting inancial Accounting Accounts /ecei"able 0ocument Entry Credit Memo

Transaction co.e $*)



(SAPL$PRLARL7:ERLS+


Credit Memos

2. n the :asic data ta' on the Enter Customer Credit Memo Company Code 1*** s%reenma5e the folloing entries,


Customer Sele%t 7ustomer Enter the %ustomer fromthe "on pa#ment reuestan" poste" %ustomerin&oi%e.

or e4ample 100000

0ocument date Enter "o%ument "ate or e4ample ?o"a#Ms "ate

/eference Enter in&oi%e referen%e or e4ample 12I)

Amount 7re"it memo amount or e4ample 00

Currency AED

Calculate tax X

. Enter the folloing "ata for the first line item,


34 acct Spe%if# G/: a%%ount to'e poste"

or e4ample re&enuea%%ount 00000

04C De'it/7re"it S De'it

Amount in doc. curr. Amount in "o%ument or e4ample K or 00

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%urren%#

#ax code Sele%t ta4 %o"e or e4ample A0

'rofit. Segment 7hoose the arro in the

%olumn. 8n the "ialog'o4 Assignment to a'rofitability Segment Oenter the %ustomernum'erO %hooseContinue.

E4ample,

7ustomer, 100000

8s onl# rele&ant if 7-PA isa%ti&e.

8f profit %enters e4ist the# shoul" also 'e entere" in fiel" 'rofit Center . 8n this %ases%roll to the right to fill in the fiel".

I. 7hoose the 'ayment ta' page.

). n the 'ayment ta' page ma5e the folloing entries,


8n&.ref. 8n&oi%e "o%umentnum'er

or e4ample enter thenum'er of the in&oi%e #ou%reate" 'efore in pro%ess'osting a customerin"oice.

'mt Met!od 8 $an5 transfer in%oming

6. 7hoose Enter. ?he s#stem "ispla#s the message 0ata $as copied . 7hoose Enter again to%onfirm the message

8f #ou enter the 8 "o%ument num'er of the in&oi%e in the ?n".ref. fiel" the in&oi%epa#ment "ata is automati%all# %opie" ('aseline "ate for pa#ment terms of pa#ment+.?his is logge" ith the "ispla#e" s#stem message.8f #ou "o not enter an in&oi%e referen%e the %re"it memo %reate" is "ue imme"iatel#.

*. 7hoose 'ost (CtrlS). ?he s#stem "ispla#s the message 0ocument 19<<<<<<<< $as posted in company code 1*** (1699999999 is the assigne" "o%ument num'er+.


r


Result

8f #ou post the %re"it memo ith referen%e to the in&oi%e the s#stem automati%all# transfers theterms of pa#ment from the in&oi%e to the %re"it memo.

#7 Do*n ay%ent Clearing Manually

&se

After #ou ha&e issue" the final in&oi%e the "on pa#ment "o%uments are %leare" automati%all#ith the in&oi%e. A transfer posting to the normal re%on%iliation a%%ount I0000 is %arrie" out.

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?his step is "es%ri'e" in s%enario Customer 0o$n 'ayment (201 I.11+.

8f the settlement of the "on pa#ment has not 'een pro%esse" automati%all# #ou ha&e to "o thisstep manuall#.

rere"uisites

Don pa#ments are poste".

A %ustomer in&oi%e is poste".

?he "on pa#ments are not %leare" automati%all# ith the in&oi%e.

roce.ure




0ocument Entry 0o$n 'ayment Clearing

Transaction co.e -



(SAPL$PRLARL7:ERLS+

'usiness role %enu Accounts /ecei"able → 'osting → 'ayments → Clear Customer

0o$n 'ayment

2. n the Clear Customer 0o$n 'ayment 2eader 0ata s%reen ma5e the folloing entries.


0ocument 0ate ?o"a#Ms "ate

Company Code 7ompan# 7o"eQ

Currency AED

/eference 7lear "on pa#m.

Account %ustomer a%%ountQ

?n"oice /eference Do%ument num'er of the in&oi%e

. 7hoose 'rocess do$n pmnts an" sele%t the %orrespon"ing "on pa#ment.

I. 7hoose 'ost. 8gnore the message that appears at the 'ottom of the s%reen.

). 7hoose :ac (6) to the SA' Easy Access s%reen (SAP G8+

r


Result

?he "on pa#ment is %leare". ?he s#stem posts a ne item in the %ustomer a%%ount an" ina%%ount 1I0000. ?he ne item %an no 'e han"le" as a partial pa#ment an" in%lu"e" an"%leare" hen an in%oming pa#ment is re%ei&e" (or '# the pa#ment program+.

#< osting ay%ents using Auto%atic ay%ents

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rogra%

&se

?he pa#ment program ena'les #ou to %arr# out automati% "omesti% an" international pa#menttransa%tions ith &en"ors an" %ustomers. 8t %reates the pa#ment "o%uments an" ma5es the "ataa&aila'le for the pa#ment me"ium programs. ?hese programs either print a pa#ment list orpa#ment form or %reate "ata me"ia/files hi%h %an then 'e sent to the 'an5 on "is5 or ithspe%ial 'an5 softare.

8n the open item #ou %an spe%if# a pa#ment %urren%# "ifferent from the "o%ument %urren%#. =ou%an also spe%if# an amount that is then pai" instea" of the gross amount of the item. ?his meansthat it represents the gross amount of the item in the pa#ment %urren%#.

rere"uisites

Caster "ata for %ustomer has 'een maintaine" regar"ing 'an5 "ata an" alloe" pa#mentmetho"s.

7ustomiBing for the pa#ment program has 'een finishe"..

n the %ustomer a%%ount open "ue items e4ist. =ou %an %he%5 this using transa%tion :570isplay4C!ange ine ?tems.

8f this is not the %ase post some in&oi%es as "es%ri'e" in step 'osting Customer?n"oices.

roce.ure


ption 16 SA raphical &ser Inter-ace (SA &I)SA +CC %enu Accounting → inancial Accounting → Accounts /ecei"able →

'eriodic 'rocessing → 'ayments

Transaction co.e 110



(SAPL$PRLARL7:ERLS+

'usiness role %enu Accounts /ecei"able 'osting 'ayments Automatic

'ayment

,. n the Automatic 'ayment #ransactions Status s%reen enter the reuire" "ata.


/un 0ate An# "ate fori"entifi%ation


?dentification An# i"entifi%ation Enter a uniuealphanumeri% 8D per run"ate. or e4ample #ourinitials ith a 2 "igitnum'er at the en"

or e4ample C01

6. 7hoose the 'arameter ta' page.

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-. n the Automatic 'ayment #ransactions 'arameters s%reen enter the reuire" "ata.


'osting 0ate Posting "ate of the%learing "o%uments


0ocs entered up to Entr# "ate of the"o%uments to 'e%onsi"ere"


Customer items dueby

Spe%if# "ue "ate ofitems to 'e %onsi"ere"

All %ustomer items that are"ue '# the "a# entere"are ta5en into%onsi"eration

or e4ample ?o"a#Ms "ateN 1 month

Company codes 1000

'mt met!s I

7ext p4date Spe%if# the "a# of thene4t pa#ment rune4e%ution

Date of ne4t pa#ment run

or e4ample ?o"a#Ms "ateN 1 month

Customer Spe%if# %ustomer (from+ pen items of this%ustomer are going to 'eregulate" &ia the pa#mentrun.

Sele%t the %ustomer forhom the in&oi%e has 'eenentere" in step 'osting aCustomer ?n"oice (step

-.5)

or e4ample 100000

#o Spe%if# %ustomer (to+ All %ustomers spe%ifie"ithin the range from toare going to 'e regulate"ith the pa#ment run.

or e4ample 100000

5. 7hoose Enter .

9. 7onfirm the arning message 0ue date is << days after t!e posting date '# %hoosing Enter .

@. 7hoose the ta' page Additional og an" ma5e the folloing entries,


0ue date c!ec X

'ayment met!odselection in all cases

X

ine items of t!e payment documents

X

Customers (from4to) 100000

8. n the Automatic 'ayment #ransactions Additional og s%reen %hoose Sa"e 'arameters

(CtrlS).

+. 7hoose the Status ta' page.

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1*. n the Automatic 'ayment #ransactions Status s%reen %hoose 'aymennt /un (Sc!edule payment run (@)). 7onfirm the Sc!edule payment "ialog 'o4 ith es.

11. 8n the Sc!edule 'ayment "ialog 'o4 enter the folloing "ata,


Start date Spe%if# start "ate or e4ample ?o"a#Ms "ateStart immediately X

1,. 7hoose Sc!edule (Enter).

16. eep %hoosing Status (S!ift ,) until the status te4t %hanges to 'ayment run !as beencarried out .

1-. 7hoose 0isplay payment run log an" get the pa#ment %learing "o%ument num'er2000000009 an" the %learing amount.


r


Result

?he pa#ment run has 'een e4e%ute". Pa#ments '# 7olle%tion/Dire%t "e'it for %ustomers ha&e'een %arrie" out. ?he open %ustomer items ha&e 'een %leare". !rite "on the %learing"o%ument num'er an" %learing amount.

#= utgoing ay%ents 3 Manually

&se=ou %an post outgoing pa#ments either manuall# or automati%all# (pa#ment program SAP110 see pre&ious step+.

?he manual posting pro%ess is "es%ri'e" 'elo. =ou shoul" pro%ess li5e this espe%iall# in %aseof manual pa#ment or a manual step '# step posting of the a%%ount statement.

rere"uisites

pen items ha&e 'een poste".

Ca5e sure that the rele&ant %ustomer has open items on %re"it si"e.

roce.ure1. A%%ess the transa%tion %hoosing one of the folloing na&igation options,


SA +CC %enu Accounting inancial Accounting Accounts /ecei"able 0ocument Entry %t!er %utgoing 'ayments

Transaction co.e -1



(SAPL$PRLARL7:ERLS+

'usiness role %enu Accounts /ecei"able → 'osting → 'ayments → 'ost %utgoing

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'ayments

,. n the 'ost %utgoing 'ayment 2eader 0ata s%reen ma5e the folloing entries,


0ocument 0ate K or e4ample to"a#Ms

"ate

'osting 0ate K or e4ample to"a#Ms"ate

Company Code 1000

Currency AED AED

/eference (K+ optional

'an0 .ata

Account K ('an5 transfer "omesti%a%%ount+

or e4ample 11202

Amount K or e4ample 100

;alue 0ate K or e4ample to"a#Ms"ate

pen ite% selection

Account K Enter the e4isting%ustomer ith openin&oi%e for e4ample,100000

Account #ype D

6. 7hoose 'rocess open items.

-. n the 'ost %utgoing 'ayments 'rocess open items s%reen %hoose Select All an" the0eacti"ate items.

5. Sele%t the reuire" item an" %hoose Acti"ate items (pen in&oi%es %re"it memos an" soon+.

9. 7hoose 'ost (Ctrl S).

@. 8f the message Correct t!e mared line items appear "ou'le-%li%5 the highline item ith'lue entr# an# te4t in #ext fiel". ?hen %hoose 'ost to finall# post the "o%ument.?he s#stem "ispla#s the message 0ocument 1-<<<<<<<< $as posted in company code

1***. 7he%5 the poste" "o%ument using (!$7, More>→+ 0ocument → 0isplay


r


Result

?he "o%ument posts the 'an5 a%%ount an" the %ustomer a%%ount. ?he sele%te" open item is%leare" '# the pa#ment ma"e.

#1> osting Inco%ing ay%ent -ro% Custo%erManually

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&se

?his a%ti&it# posts the in%oming pa#ments from the %ustomer.

roce.ure



SA +CC %enu Accounting → inancial Accounting → Accounts /ecei"able →

0ocument Entry → ?ncoming 'ayments

Transaction co.e -2



(SAPL$PRLARL7:ERLS+

'usiness role %enu Accounts /ecei"able 'osting 'ayments 'ost ?ncoming'ayments

,. n the 'ost ?ncoming 'ayments 2eader 0ata s%reen enter the folloing information,



Company Code 1000

Currency AED

Account Sele%t 'an5 G/: a%%ountto 'e poste".

Sele%t $an5 G/: A%%ount

or e4ample 1110I

Amount K Sele%t the amount of a%ustomer in&oi%e

or e4ample *000

;alue 0ate Spe%if# &alue "ate. or e4ample ?o"a#Ms "ate

%pen item selection& Account

Sele%t 7ustomer. um'er of the a%%ountfrom hi%h the open itemsare to 'e sele%te" forfurther pro%essing

or e4ample 100000

6. 7hoose Enter .-. n the 'ost ?ncoming 'ayments 'rocess open items s%reen %hoose Select All an" the

0eacti"ate items.

5. Sele%t the reuire" item an" %hoose Acti"ate items.

=ou %an optionall# %reate resi"ual items partial pa#ments or %harge of "ifferen%es.

9. 7hoose 'ost.

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?o %he%5 "o%ument 'efore posting %hoose Simulate (++ to "ispla# "o%ument ith%ash "is%ount automati% pmt. "ifferen%e entries resi"ual items.

@. 8f the message Correct t!e mared line items appear "ou'le-%li%5 the highline item ith'lue entr# an# te4t in #ext fiel". ?hen %hoose 'ost to finall# post the "o%ument.


r


Result

?he pa#ment is "eposite" in 'an5 an" in&oi%es i"entifie" for the pa#ment are %leare". =ou "o notnee" to pro%ess an# other steps in this "o%ument.

Debite. Accounts Cre.ite. Accounts

$an5 7ustomer

Pmt. Differen%es Pa#ment "ifferen%es

7ustomer (Resi"ual items+

#11 Auto%atic Clearing o- pen Ite%s in Custo%erAccounts

&se

=ou %an perio"i%all# %lear open %ustomer a%%ount items if %re"it memos ha&e 'een %reate" for

in&oi%es for e4ample.

rere"uisites

pen %ustomer "o%uments are poste".

roce.ure




'eriodic 'rocessing

Automatic Clearing

=it!out Specificationof Clearing Currency

Transaction co.e .1



(SAPL$PRLARL7:ERLS+

'usiness role %enu Accounts /ecei"able → 'eriodic and Closing Acti"ities →

Automatic Clearing

2. n the Automatic Clearing s%reen enter the folloing "ata,


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Company Code 1000

Select customers 9 Sele%t the in"i%ator.

Special 34transactions

4 Sele%t this in"i%ator ifspe%ial G/: transa%tions("on pa#ments+ shoul"

'e %leare" automati%all#

#est run 9 ?o perform a test runsele%t the in"i%ator. or thereal run "esele%t thein"i%ator an" e4e%ute theprogram again.

irst perform a test runO the in"i%ator is a%ti&ate" automati%all#.

. 7hoose Execute (8 +.

I. !hen #ou perform the real run the s#stem "ispla#s the arning, #!is program run is a production run. 7hoose Enter to %onfirm the arning an" to start the run.


r


Result

All the open items that ha&e i"enti%al "e'it an" %re"it amounts an" referen%es are %leare" (the%ustomer in&oi%e an" the %re"it memo %reate" ithin the prereuisite se%tion are %leare"+. A logis %reate".

#1! ost.ate. Chec0s

#1!#1 +ntering Inco%ing ost.ate. Chec0s

&se

?he %ustomers pa# ith post"ate" %he%5.

rere"uisites

?he %ustomer shoul" 'e %reate" at the s#stem.



+CC Menu Accounting inancial Accounting Accounts /ecei"able

0ocument Entry :ill %f Exc!ange 'ayment

Transaction co.e -6


'usiness role inan%e 7ler5 (AE+

(SAPL$PRLAEL8A77LS+

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'usiness role %enu Accounts /ecei"able :ill %f Exc!ange 'ayment :ill ofExc!ange 'ayment

2. n the :ill of Exc!ange 'ayment 2eader 0ata s%reen ma5e the folloing entries,


0ocument date or e4ample to"a#

'osting date or e4ample to"a#

0ocument #ype ZS Pa#ment '# 7he%5

Company Code 1000

Currency AED 7hoose %urren%#

#ransaction to be processed

Incoming payment

:irst line ite%

'stBy 09

Account 100000 7hoose an e4isting%ustomer

S3 ?nd X 7hoose the SG:

. 7hoose Enter.

I. n the :ill of Exc!ange 'ortfolio Entry "ialog 'o4 entr# :ill 'ortfolio C/*1.

). %n t!e :ill of Exc!ange 'ayment Add Customer item s%reen ma5e the folloing entries,


Amount )000

Assignment * 8n&oi%e

#ext Enter ?e4tQ or e4ample, 7heuePa#ment

0ue %n ? or e4ample, ?o"a#

Ext. no. Ce!"e#ayment

K or e4ample, I*

:an 4Acct 7o $an5 5e# an"'an5 a%%t.num'er

K or e4ample, 1121*6/020-***I2-001

8e,t 4ine Ite%

'ostBy 1)

Account 100000 7ustomer a%%ount um'er

8f open items for the rele&ant %ustomer e4ist #ou %an also C!oose open items nonee" to entr# the "ata in 7ext ine ?tem.

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6. 7hoose Enter.

*. %n t!e :ill of Exc!ange 'ayment Add Customer item s%reen ma5e the folloing entries,


Amount )000 r K

. 7hoose 'ost.

. n the 'rint popup s%reen enter %utput 0e"ice :P01 7hoose 'rint 're"ie$.

10. 7hoose :ac.

Result

?he re%eipt of post"ate" %he%5 has 'een re%or"e" in s#stem.

#1!#! ost.ate. Chec0 Transactions

#1!#!#1 resenting Chec0 to 'an0

&se

?he 7he%5 has 'een gi&en to the $an5.

rere"uisites

?he %he%5 re%ei&a'le shoul" 'e poste".

roce.ure




0ocument Entry :ill %f Exc!ange :ill of Exc!ange4'ostdated

C!ecs En!ancement :ill of Exc!ange 4 'ostdated C!ec

#ransactions

Transaction co.e FTR03



(SAPL$PRLAEL8A77LS+

'usiness role %enu Accounts /ecei"able :ill %f Exc!ange 'ayment :ill ofExc!ange #ransactions

2. n the :ill of Exc!ange #ransactions s%reen ma5e the folloing entries,


Company Code 1000

0ocument date ?o"a# for e4ample to"a#

'osting date ?o"a# for e4ample to"a#

. 7hoose #ransactions ?a' 7hoose 'resented to :an .

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I. 7hoose Selection Criteria ?a' ma5e the folloing entries,


:ill ofExc!ange4C!ec'ortf.

C$01

Currency AED

). 7hoose Execute

6. n the :ill of Exc!ange #ransactions s%reen 7hoose the relate" 7he%5.

*. 7hoose Execute.

. n the 'osting 0ata popup s%reen Enter the interim a%%ount 11961* C!oose Continue(Enter) .

. n the 'rint popup s%reen enter %utput 0e"ice :P01 7hoose 'rint 're"ie$.

10. 7hoose :ac.

=ou %an %hoose system messages(S!ift 8) 'utton to "ispla# the poste""o%uments num'er in logs. =ou %an also "ispla# the poste" "o%ument '# $0.

Result

?he "o%uments ha&e 'een poste".

#1!#!#! Clearing at the 'an0

&se?he post"ate" %he%5 as %ashe" an" %leare" at the 'an5.

rere"uisites

?he 7he%5 shoul" 'e presente" to the 'an5.

roce.ure






#ransactions




(SAPL$PRLAEL8A77LS+

'usiness role %enu Accounts /ecei"able :ill %f Exc!ange 'ayment :ill of

Exc!ange #ransactions

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Company Code 1000

0ocument date ?o"a# or e4ample to"a#

'osting date ?o"a# or e4ample to"a#

. 7hoose #ransactions ?a' 7hoose Cleared at :an .



?nterim Account 11%&10

:ill of Exc!ange'ortfolio

C$01

Currency AED

). 7hoose Execute.

6. n the :ill of Exc!ange #ransactions s%reen %hoose the relate" 7he%5

*. 7hoose Execute.

. n the 'osting data popup s%reen enter the "alue date for e4ample to"a#.

. 7hoose Continue (Enter).


Result

?he "o%uments ha&e 'een poste".

#1!#!# 'ounce. at the 'an0

&se

?he 7he%5 has 'een 'oun%e" at the 'an5.

rere"uisites?he 7he%5 shoul" 'e presente" to the 'an5. Please repeat steps I.12.1 an" I.12.2.1 to %reateanother %he%5 for %he%5 'oun%e" at $an5.

roce.ure






#ransactions

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(SAPL$PRLAEL8A77LS+




Company Code 1000



. 7hoose #ransactions ?a' %hoose :ounced at :an.



?nterim Account 11%&10


C$01

Currency AED

). 7hoose Execute.

6. n the :ill of Exc!ange #ransactions s%reen %hoose the relate" 7he%5

*. 7hoose Execute.

. n the 'osting 0ata popup s%reen ma5e the folloing entries,


'ortfolio forbounced bills

'C01

Special 34indicator

(

. 7hoose Continue (Enter).

10. n the 'rint popup s%reen enter %utput 0e"ice :P01. 7hoose 'rint 're"ie$.

11. 7hoose :ac.


Result

?he "o%uments ha&e 'een poste" the 7he%5 has 'een transferre" to the $oun%e" 7he%5Portfolio.

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#1!#!# 'ounce. Cleare.

&se

?he $ou%he" 7he%5 has 'een %leare".

rere"uisites

?he 7he%5 shoul" 'e 'oun%e" at the 'an5.

roce.ure






#ransactions




(SAPL$PRLAEL8A77LS+




Company Code 1000



. 7hoose #ransactions ?a' %hoose :ounced and Cleared.



'ortfolio for:ounced :ills

'C01

Currency AED

). 7hoose Execute.

6. n the :ill of Exc!ange #ransactions s%reen %hoose the relate" $oun%e" 7he%5.

*. 7hoose Execute.

. 7hoose es to %onfirm hen a %onfirmation message "ialog 'o4.

. n the 'rint popup s%reen enter %utput 0e"ice :P01 %hoose 'rint 're"ie$.

10. 7hoose :ac.

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Result

?he "o%uments ha&e 'een poste" the $oun%e" 7he%5 has 'een %leare" to AR a%%ount.

#1!# Displaying the 'ill o- +,changes2Chec0s

&se

Displa#ing the $ill of E4%hanges/7he%5.

rere"uisites

?he %ustomers %ontain 7h%e5/$E postings.





C!ecs En!ancement :ill of Exc!ange 4 'ostdated C!ec ist

Transaction co.e ?R02


'usiness role inan%e 7ler5 (AE+(SAPL$PRLAEL8A77LS+

'usiness role %enu Accounts /ecei"able :ill %f Exc!ange 'ayment :ill ofExc!ange ist

2. n the :ill of Exc!ange ist s%reen ma5e the folloing entries,


Company Code 1000


C$01 r , $701

=it! :ill ofExc!ange sage

9 $ill ith 'ill of e4%hangeusage in"i%ator

=it!out :ill ofExc!ange sage

9 $ill ithout 'ill of e4%hangeusage in"i%ator

Cleared :ills ofExc!ange

9

. 7hoose Execute.

I. n the Extended :ill of Exc!ange ist $it! A:A' ist ;ie$er s%reen %hoose the rele&ant%he%5.

). 7hoose 2istory (CtrlS!ift9).

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Result

?he %he%5s list an" transa%tion histor# are "ispla#e".

#1 Manual Clearing o- pen Ite%s in Custo%er

Accounts

&se

7learing of open %ustomer items. 8f the 'alan%e of the items to 'e %leare" is not 0 #ou %an%reate a resi"ual item for e4ample for o&erpa#ments/un"erpa#ments.

rere"uisites

pen 8tems in %ustomer a%%ounts are poste".

roce.ure



SA +CC %enu Accounting inancial Accounting Accounts /ecei"able Account Clear

Transaction co.e -2



(SAPL$PRLARL7:ERLS+

'usiness role %enu Accounts /ecei"able → 'osting → 0ocument 'rocessing

(!omepage)

2. nl# SAP et!ea&er $usiness 7lient (SAP !$7+,7hoose All Customer ine ?tems %pen.

. nl# SAP et!ea&er $usiness 7lient (SAP !$7+,7hoose the rele&ant "o%ument num'er an" %hoose Clear Customer ?tems.

I. n the Clear Customer 2eader 0ata s%reen enter the reuire" "ata.


Account Enter 7ustomer. Enter the %ustomer

a%%ount num'er for homthe in&oi%e an" %re"itmemo as poste".

or e4ample 100000

Company Code 1000

A..itional Selections

/eference

). 7hoose Enter .

6. 8f /eference is sele%te" in s%reen se%tion Additional Selections enter the reuire" "ata on

the Clear Customer Enter Selection Criteria s%reen.


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/eference rom Referen%e inter&al to 'eta5en into a%%ount

or e4ample RE006

*. 7hoose 'rocess open items.

. Depen"ing on #our user settings the open items #ou ant to %lear ha&e to 'e a%ti&ate" first.?o "o this %hoose Select All an" the 0eacti"ate items. An" then mar5 the open items an"

%hoose Acti"ate ?tems.

. 8f "is%ount has 'een %al%ulate" "elete the amounts hi%h are "efaulte" in the respe%ti&e%olumn.

10. =ou ha&e to spe%if# the open items that are to 'e full# %leare" an" the open items for hi%ha resi"ual item is to 'e %reate".7hoose /es ?tems an" enter the resi"ual amount for the in&oi%e. As an alternati&e #ou %analso "ou'le-%li%5 the entr# fiel" hi%h %auses the transa%tion to %al%ulate the resi"ualamount itself.

11. or some reasons it ma5es sense not to allo%ate the resi"ual amount to one item 'ut to postit to the a%%ount ithout allo%ation. ?o "o so use the fiel" 0ifference 'ostings instea" an"enter the resi"ual amount here.

12. 7hoose 'ost (CtrlS) to sa&e #our entries. 8f the "o%ument o&er&ie is 'eing "ispla#e" noan" #ou are as5e" to up"ate the highlighte" line item. 7hoose the resi"ual item '# "ou'le-%li%5 an" enter a "es%ri'ing te4t for the line item. 7hoose 'ost (CtrlS) to finall# post the"o%ument.


r


Result

?he open items sele%te" in the a%%ount ha&e 'een %leare". 8f a "ifferen%e is "etermine" aresi"ual item or a ne open item is %reate".

#1 Manual 'an0 State%ent

&se

?he 'an5 %re"its the %olle%tion the "ire%t "e'it the "eposite" %he%5s an" a 'an5 transfer from a%ustomer to #our a%%ount. As in the %ase %urrentl# un"er %onsi"eration some open items ha&ealrea"# 'een %leare" '# the automati% pa#ment an" the %he%5 "eposit the posting of the 'an5statement in these %ases ill %lear the open items 'an5 %learing a%%ount.

rere"uisitesHouse 'an5s must 'e maintaine" an" the %ustomiBing for the manual 'an5 statement has to 'efinishe".

roce.ure



SA +CC %enu Accounting inancial Accounting :ans ?ncomings :an Statement Manual Entry

Transaction co.e 6*

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'usiness role $an5 A%%ountant

(SAPL$PRL$AA77LS+

'usiness role %enu :an Accounting → ?ncomings → Manual Account Statement

,. sing the transa%tion the first time reuires the entr# of the folloing "ata on theSpecifications s%reen,


?nt. ban determin. X 8f this in"i%ator is set #ou%an enter the house 'an58D an" the a%%ount 8D. 8fthe in"i%ator is not set #ouha&e to enter the 'an5num'er an" the 'an5a%%ount num'er.

?mport ad"ices

Start "ariant ('01

urt!er processing

'rocessing #ype ) urther pro%essing online.=ou ha&e to %hoosePro%essing ?#pe I. 8f #ou%hoose this pro%essingt#pe #ou %an usetransa%tion E$A orE$A for further postpro%essing.

?o %hange the spe%ifi%ations %hoose (!$7, More>+ Settings Specifications on the folloing s%reen.

6. 7hoose Enter.

-. n the 'rocess Manual :an Statement s%reen enter the reuire" "ata.


Company Code 1000

2ouse :an House 'an5 for hi%h'an5 statement is 'eing

entere"

or e4ample 1000

Account ?0 House 'an5 a%%ount forhi%h 'an5 statement is'eing entere"

or e4ample 1000

Statement 7umber um'er of the 'an5statement to 'epro%esse"

:ast 'an5 statementnum'er for the sele%te"house 'an5/a%%ount N 1

or e4ample 1

Statement 0ate Date of the A%%ountStatement to 'epro%esse"

or e4ample 7urrent "ate

Control

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%pening :alance pening $alan%e pening 'alan%e 7losing$alan%e of the pre&ious'an5 statement (%omparenote 'elo for further

"etails+or e4ample 0

Closing :alance pening $alan%e N$alan%e of the 'an5a%%ount statement

7losing $alan%e pening $alan%e N all%re"its all "e'its (in 'an5statement+ for e4ample 0N 000 000

Entering the opening 'alan%e %auses a %he%5 if the amount mat%hes ith pre&iousl#entere" a%%ount statements. ?o "etermine the en"ing 'alan%e of the last a%%ount

statement hi%h might ha&e 'een entere" "uring pre&ious tests %hoose %"er"ie$ (8) an" - on the folloing s%reen sele%t the line 'elonging to the 'an5 to hi%h#ou ant to a"" another a%%ount statement. rom the folloing s%reen #ou %an pi%5the &alues of the last a%%ount statement hi%h has 'een poste".

5. 7hoose Enter to %onfirm #our entries an" pro%ess the ne4t s%reen.

9. n the 'rocess Manual :an Statement s%reen enter the reuire" "ata.


#ransaction Sele%t ?ransa%tion 7olle%tion/Dire%t "e'it

or e4ample 010N

;alue date Falue "ate of the item or e4ample 7urrent "ate

Amount Amount of ?ransa%tion or e4ample 2000 (enterthe amount #ouM&e got inthe %learing "o%ument ofstep I.+

:an refer. Enter 7learing "o%umentnum'er #ouM&e got in stepI..

@. 8n the se%on" line enter the folloing "ata,


#ransaction Sele%t ?ransa%tion 7ash pa#ment

or e4ample 001N

;alue date Falue "ate of the item or e4ample 7urrent "ate

Amount Amount of ?ransa%tion or e4ample 1000

:an refer. $an5 Referen%e ?he referen%e entere"here has to 'e in line iththe referen%e num'er inthe in&oi%e "o%umenthea"er

or e4ample DR00001

8. 7hoose Sa"e (CtrlS). ?he a%%ount statement is in%lu"e" in the s#stem hen #ou %hooseSa"e 'ut is not #et poste". =ou %an still %hange the a%%ount statement or a"" ne items toit.

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+. 7hoose 'ost statement . ?he statement is poste" online (in the 'a%5groun"+.

?ransa%tion 010 N stan"s for Collection40irect debit an" %ontains the posting logi%for the "o%ument to 'e poste". 8n this %ase the "o%ument is poste" from the 'an5 to'an5 su' a%%ount '# %learing the items generate" earlier ith the pa#ment programon the 'an5 su' a%%ount.

?ransa%tion 001 N stan"s for Cas! receipt "ia interim account an" %ontains theposting logi% for the "o%ument to 'e poste". 8n this %ase the "o%ument is poste",

• rom the 'an5 to the 'an5 su' a%%ount ('an5 %learing a%%ount+ an"

• rom the 'an5 su' a%%ount to the %ustomer ith automati% %learing pro&i"e"

the open item %an 'e %learl# i"entifie" on the 'asis of the 'an5 referen%e(referen%e "o%ument num'er+.

1*. 7hoose :ac (6) to the SA' Easy Access s%reen (SAP G8+

r


Result

n%e #ou ha&e poste" the a%%ount statement the s#stem "ispla#s the posting statisti%s. ?heseena'le #ou to see ho man# $01 postings (post ithout %learing+ ha&e 'een %arrie" out ithan" ithout errors. ?his also applies to $0) postings (post ith %learing+.

8n our e4ample 'oth 5in"s of postings ha&e 'een %arrie" out. ?he postings hi%h ha" 'een%reate" on the 'an5 su' a%%ount '# the pa#ment program ha&e 'een %leare" '# those from the'an5 a%%ount statement.

#15 Reprocessing an Account State%ent

&se

E&er# time #ou post a manual a%%ount statement #ou shoul" repro%ess it 'e%ause the s#stem%annot ala#s %lear all the items automati%all#. ?his is parti%ularl# important if the %ustomer hasnot pai" the total amount or has uote" the rong referen%e. 8n this parti%ular %ase no %learingposting is %arrie" out an" %onseuentl# repro%essing is ne%essar#.

rere"uisites

?he manual a%%ount statement has 'een poste".

roce.ure



SA +CC %enu Accounting inancial Accounting :ans ?ncomings :an Statement postprocess

Transaction co.e E$AL$ALS?A?ECE?


'usiness role $an5 A%%ountant(SAPL$PRL$AA77LS+

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'usiness role %enu :an Accounting → ?ncomings → 'ostprocessing :an Statement

,. n the Selection of :an Statements by :ans and Account 7os s%reen enter the reuire""ata.


Company Code 1000

2ouse :an House 'an5 for hi%h 'an5statement is 'eing pro%esse"

or e4ample 1000

Account ?0 House 'an5 a%%ount for hi%h'an5 statement is 'eingpro%esse"

or e4ample 1000

Statementnumber

um'er of the a%%ountstatement to 'e pro%esse"

Statement num'er of thea%%ount statement thatas poste" in thepre&ious step

or e4ample 1

Statement 0ate Date of the A%%ount Statementto 'e pro%esse"

Statement "ate of thea%%ount statement thatas poste" in thepre&ious step

or e4ample 7urrent"ate

6. 7hoose Execute.

-. ?he %orrespon"ing statements from this 'an5 an" the statement items are "ispla#e".

5. n the Edit :an Statement s%reen sele%t the 'an5 ro ith a "ou'le-%li%5 #ou ant topost.

9. n the Edit :an Statement s%reen all the statement num'ers are "ispla#e". A green light ne4t to the statement item in"i%ates that the postings ha&e 'een pro%esse"ithout errors. =ou %an see the poste" "o%ument num'er in the in"i&i"ual statement items.Dou'le-%li%5 an item to "ispla# further information su%h as the referen%e 'usiness partner'an5 "etails e4ternal transa%tion note to pa#ee an" so on. ?o "ispla# the "o%ument thatas %reate" "ou'le-%li%5 the "o%ument num'er. A re" light ne4t to the statement item in"i%ates that the a%%ount statement items %oul" not 'eposte". =ou ha&e to repro%ess these items.

olloing Steps nee" onl# to 'e "one '# re" light,

@. n the Edit :an Statement s%reen sele%t the statement num'er ith a "ou'le-%li%5 #ouant to post (statement ith the re" light+.

8. n the Edit :an Statement s%reen sele%t the amount ro hi%h has to 'e poste".

+. n the Edit :an Statement s%reen %hoose (!$7, More> →+ Statement ?tems → 'ost .

1*. n the 'ost $it! Clearing Select open items s%reen ma5e the folloing entries,


Company Code 1000

Account a%%ount num'er fromthe %ustomerQ

or e4ample 100000

Account #ype D 7ustomers

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11. 8f #ou %an sele%t a""itional sele%tions (for e4ample amount or document num'er orreference+ #ou %an %lear ith sele%tion %riteria. 7hoose the rele&ant a""itional sele%tion. 8nthis %ase on the 'ost $it! Clearing Enter selection criteria s%reen enter the rele&antsele%tion an" %hoose 'rocess open items.

1,. 8f no sele%tion %riteria are nee"e" %hoose enter .

16. n the 'ost $it! Clearing 'rocess open items s%reen sele%t the "o%ument num'er(s+ #ouant to %lear.

1-. 8n the fiel" Amount entered #ou %an see the 'an5 statement amount hi%h has to 'e%leare". !hen #ou pi%5 the rele&ant "o%ument num'er(s+ the fiel" Assigned shos the totalamount.

15. or assigning the amount "ou'le-%li%5 the amount ( AE0 3ross+.

19. 8n the fiel" 7ot assigned #ou %an see the "ifferen%e 'eteen Amount entered an" Assigned .se the fiel" 0ifference 'ostings to post the "ifferen%e amount. !hen the fiel" is Bero #ou%an post an" %lear the statement.

1@. 7hoose 'ost (CrtlS).

18. 8f the message Correct t!e mared line items appear "ou'le-%li%5 the highline item ith'lue entr# an# te4t in #ext fiel". ?hen %hoose 'ost to finall# post the "o%ument.

1+. 7hoose :ac (6) to the SA' Easy Access s%reen (SAP G8+

r


Result

?he items are poste" hi%h %oul" not 'e %leare" automati%all#.

#1; Dunning

&se

?o "unning pro%e"ures ha&e 'een set up,

0001 Dunning noti%e e&er# 1I "a#s I "unning le&els=$0 Dunning noti%e in %on3un%tion ith interest %al%ulation

0 "a#s after the in&oi%e has 'een %reate"

Dunning pro%e"ure 0001 is use" hen no interest rates are to 'e poste".

Dunning pro%e"ure =$0 is use" hen interest rates are to 'e poste" 0 "a#s after the in&oi%ehas 'een %reate". 8n this %ase the "unning program %reates a "unning noti%e (ithout

%al%ulating the interest+ that spe%ifies a pa#ment "ea"line. n%e the pa#ment "ea"line hase4pire" the interest %al%ulation program is starte" hi%h %al%ulates an" posts the interest rates.?he %ustomer then re%ei&es a letter informing him or her of the amount of interest that has 'eenposte". ?he se%on" "unning le&el in "unning pro%e"ure =$0 is an internal "unning le&el forinitiating the legal "unning pro%e"ure.

Alternati&el# the interest on arrears %an also 'e %al%ulate" "ire%tl# ithout the"unning program. ?he interest %al%ulation program is therefore also "es%ri'e" in aseparate s%enario.

Dunning noti%es %an 'e sent to %ustomers an" &en"ors (in this %ase %re"it memos fore4ample+. ?he folloing e4ample "es%ri'es the pro%e"ure for %ustomers onl#. ?he pro%e"ure is

the same for &en"ors.

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rocess :lo*

• Caintain %ustomer a%%ounts, assign the reuire" "unning pro%e"ure an"/or the interest

in"i%ator 01

• &er"ue items e4ist in the respe%ti&e %ustomer a%%ounts. 8f this is not the %ase #ou %an post

to the %ustomer a%%ount manuall# (referen%e to step I.).2 'osting a Customer ?n"oice in Accounting + O #ou shoul" ensure here that the "ue "ate of the items is at least 0 "a#s in thepast an" pa#ment metho" is 7. 8f ne%essar# start the interest on arrears %al%ulation

• Start the "unning program

• Print out letters (transa%tion SP01+

rere"uisites

one.

roce.ure



SA +CC %enu Accounting inancial Accounting Accounts /ecei"able 'eriodic 'rocessing 0unning

Transaction co.e 1)0


'usiness role A%%ounts Re%ei&a'le Canager

(SAPL$PRLARL7:ERLS+

'usiness role %enu Accounts /ecei"able → 'eriodic and Closing Acti"ities → 0unning/un

,. n the 0unning s%reen ma5e the folloing entries,


/un %n An# "ate fori"entifi%ation


?dentification An# i"entifi%ation Enter an alphanumeri% 8Dfor "unning run. ore4ample #our initials ith a2 "igit num'er at the en"

or e4ample C01

6. n the 'arameter ta' page ma5e the folloing entries,


0unning date Enter "unning "ate or e4ample ?o"a#Ms "ate

0ocmnts posted upto

Enter Posting "ate of"o%uments to 'epro%esse" '# the run

nl# items hi%h ha&e'een poste" up to this "ateare in%lu"e" in thepro%essing.


Company Code 1000

Customer Enter a %ustomer or Due open item shoul" e4ist

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inter&al of %ustomers for this %ustomer.

or e4ample 100000

-. n the Additional og ta' page ma5e the folloing entries,


Customer Enter a %ustomer orinter&al of %ustomers

or e4ample 100000

5. 7hoose Sa"e.

9. 7hoose the Status ta' page.

@. 7hoose Sc!edule (Sc!edule dunning run (@ ++ to s%he"ule the proposal run.

8. 8n the %utput 'arameters "ialog 'o4 ma5e the folloing entries an" %hoose Continue,


%utput0e"ice Enter name of printer or e4ample :7: or:P01

+. 8n the Sc!edule Selection and 'rint "ialog 'o4 ma5e the folloing entries,


Start immediately Sele%t

1*. 7hoose Sc!edule (Execute (5)).

11. n the Status ta' page #ou %an no %he%5 the rele&ant "unning run status. 7hoose Enter to up"ate the status. ?he message 0un. selection is complete then appears.

1,. 7hoose og to "ispla# the log an" %hoose :ac .

16. 7hoose 0unning list to "ispla# the "unning list. 8n the 0unning ist ;ariant "ialog 'o4%hoose Enter.

1-. 7hoose :ac .

15. 7hoose 0unning printout to s%he"ule the up"ate run.

19. 8n the %utput 'arameters "ialog 'o4 ma5e the folloing entries an" %hoose Continue,


%utput0e"ice Enter name of printer or e4ample :7: or:P01

1@. 8n the Sc!edule 'rint "ialog 'o4 ma5e the folloing entries,


Start immediately X

18. 7hoose 'rint .

1+. n the Status ta' page #ou %an no %he%5 the rele&ant "unning run status. 7hoose Enter to up"ate the status. ?he message 0un. printout is complete then appears.

,*. =ou %an also "ispla# the log an" the "unning list here.

,1. Go to the spool a"ministration to print out the "unning noti%es. A%%ess the transa%tion fromthe 0unning s%reen %hoosing the folloing path in the SAP E77 menu, System %$nSpool /euests or a%%ess the a%ti&it# "ire%tl# using the transa%tion %o"e /nSP02.

,,. Sele%t the rele&ant spool reuest an" %hoose 'rint directly.

,6. 7hoose :ac (6) to the SA' Easy Access s%reen (SAP G8+

r

7hoose Exit (S!ift6) an" %onfirm the :usiness client message ith es to return to SA'

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2ome (SAP et!ea&er $usiness 7lient+.

Result

Dunning noti%es to %ustomers are printe".

?he "unning "ata in the %ustomer master re%or" an" in the open items is up"ate" ith therele&ant "unning le&el an" the last "unning "ate. ?he highest "unning le&el of all the opena%%ount items is set in the master re%or".

#17 Interest Calculation

&se

7al%ulation of interest on o&er"ue items

rere"uisites

• 8nterest in"i%ator 01 is %onfigure" ith the reuire" interest rate an" the %orrespon"ing

a%%ount "etermination settings.

• 8nterest in"i%ator 01 as set in the %ustomer master re%or"

roce.ure



SA +CC %enu Accounting inancial Accounting Accounts /ecei"able 'eriodic 'rocessing ?nterest Calculation Arrears ?nterest =it! %pen ?tems

Transaction co.e .2$



(SAPL$PRLARL7:ERLS+

'usiness role %enu Accounts /ecei"able → 'eriodic and Closing Acti"ities → ?nterest

Calculation on %"erdue ?tems

2. n the Calculate ?nterest on Arrears s%reen ma5e the folloing entries,


Customer account Enter a %ustomer orinter&al of %ustomers

Due open item shoul" e4istfor this %ustomer.

or e4ample 100000

Company code 1000


urt!erselections

to settlement perio"upper limit

enter "ateQ or e4ample ?o"a#Ms "ate

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Create form sele%t

orm name ('+D,ZI01

'rint form 9 Sele%t the in"i%ator

orm printer (batc!) Enter name of printer or e4ample :7: or:P01

0ate of ?ssue Enter Date of 8ssue or e4ample ?o"a#Ms "ate

. 7hoose Execute.

I. 8f no entr# for an output "e&i%e e4ists in #our user profile a reuest to enter one in a "ialog'o4 appears. 8f this o%%urs enter an e4isting output "e&i%e.

). 7onfirm ith 'rint (Ctrl').

6. ?he s#stem "ispla#s the message :atc! input session /0D?** created .

*. ?o run the 'at%h input session go to 'at%h input pro%essing an" run the session.

or "etaile" "es%ription see step /unning :atc! ?nput Sessions.or this pro%ess use the session name RDT800.

8f #ou "o not ant to post the %al%ulate" interest use transa%tion .27.

. ?o print out the letters go to the spool a"ministration transa%tion a%%ess the transa%tion fromthe Calculate ?nterest on Arrears s%reen %hoosing the SAP E77 menu path System %$nSpool /euests or "ire%tl# using the transa%tion %o"e SP02.

. Sele%t the rele&ant spool reuest an" %hoose 'rint 0irectly .

ote that no letters are pla%e" in the spool reuest list if #ou "o not %hoose a printerthat has 'een set up in the s#stem.


r


Result

?he letters are printe". ?he interest %al%ulation "ates ha&e 'een up"ate" in the %ustomer master re%or"s (last "ate of the interest %al%ulation run+.

?he 'at%h input session ith the interest postings has 'een poste", on the "e'it si"e posting is%arrie" out to the %ustomer a%%ount ith posting 5e# 01O on the %re"it si"e posting is %arrie" outto a%%ount other interest an" similar re&enue. ?he "o%ument t#pe is DF.

#1< ne3Ti%e3Accounts ostings

&se

ne-time a%%ounts are use" to manage one-time %ustomers. =ou %an use one-time a%%ounts for

one-time %ustomers to a&oi" generating large &olumes of master "ata.

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Pro%ee" ith pro%ess step %ne&#ime&Accounts 'ostings in Sales and 0istribution ifthe Sales an" Distri'ution (SD+ %omponent is in s%ope. ?his ensures full integrationof the sales an" "istri'ution an" a%%ounting/%ontrolling fun%tionalit#.

Pro%ee" ith pro%ess step %ne&#ime&Accounts 'ostings in Accounting if the Salesan" Distri'ution (SD+ %omponent is not in s%ope.

rere"uisites

A%%ount groups ha&e 'een %reate" for one-time a%%ounts. ?he one-time a%%ount has 'een%reate" (refer to the Creating a %ne&#ime Account $usiness Pro%ess Do%umentation+.

#1<#1 ne3Ti%e3Accounts ostings in Sales an. Distribution

&se

ne-time %ustomer in&oi%es are poste" in Sales an" Distri'ution (SD+ %omponent.

rere"uisites

?he Sales an" Distri'ution (SD+ %omponent is in s%ope.

roce.ure

?o e4e%ute this a%ti&it# run Sales %rder 'rocessing Sale from stoc (1*+) s%enariousing the "emo "ata from this "o%ument

Step I.1 Credit Management C!ec for Sales %rder in Scenario 1*+ shoul" not 'epro%esse" 'e%ause for one-time %ustomer there is no %re"it limit to set. ?his step isto 'e s5ippe".

8n Step I.6 Sales %rder entry in s%enario 10 enter folloing entries,

or Sol" to part#, one-time a%%ount from step I.2 (this s%enario "emo "ata,7PD:+

or Ship to part#, one-time a%%ount from step I.2 (this s%enario "emo "ata,7PD:+

8nformation, A%%ount Group for one-time %ustomer, =$7

1. 7hoose Enter .

2. A ne "ialog 'o4 appears.

. n the Adress from Master 0ata for Sold&to 'arty (0ocument 2eader) s%reenma5e the folloing entries,

:iel. na%e Description &ser action an.values

Co%%ent

#itel K optional

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7ame K name of the one-time %ustomer

Street42ous 7umber K Street an" house num'er

'ostal Code4City K postal %o"e an" %it#

I. 7hoose Enter .

). 7ontinue step I. from s%enario 10.

6. 7ontinue ith step I.) ff. from s%enario 10.

Result

?he in&oi%e is poste" to the one-time "omesti% (%ustomer+ a%%ount an" the a""ress "ata isin%lu"e" in the a%%ounting "o%ument.

#1<#! ne3Ti%e3Accounts ostings in Accounting

&se

ne-time %ustomer in&oi%es are poste" in a%%ounting. ?his fun%tionalit# shoul" onl# 'e use" in%ase if transa%tions in SD are not appli%a'le.

rere"uisite

?he Sales an" Distri'ution (SD+ %omponent is not in s%ope.

roce.ure




0ocument Entry ?n"oice

Transaction co.e $*0


'usiness role A%%ounts Re%ei&a'le A%%ount - 8 nl#

(SAPL$PRLARL8L:=LS+


?n"oices

2. n the :asic data ta' page on the Enter Customer ?n"oice Company Code 1*** s%reenenter the folloing "ata.


Customer %ustomer num'erQ or e4ample enter 7PD%ustomer that has 'een%reate" ith pro%ess stepU7reating a 7ustomerCaster Re%or"

or e4ample 7PD:

?n"oice date "ateQ or e4ample ?o"a#Ms "ate

/eference An# referen%eQ

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Amount an# amountQ or e4ample 1000

Currency AED

Calculate tax X

. 7hoose Enter .

I. n the Address and :an 0ata s%reen enter the "ata of the %ustomer,


#itle K or e4ample

7ame K or e4ample :isa Ciller

anguage Bey K or e4ample E

Street K or e4ample Shei5h Ta#e"Roa"

City K or e4ample Du'ai

Country K or e4ample AE

:an Bey K or e4ample 1)6

:an Account K or e4ample 0*00111

:an Country K or e4ample AE

E4ample "ata onl# "epen"s on %ustomer "etails

). 7hoose Continue (Enter).

6. Enter the folloing "ata for the line item,


34 acct re&enue a%%ountQ or e4ample 00000

04C De'it/7re"it H Credit

Amount in doc.curr. an# amountQ or e4ample K or 1000Enter the gross amount.?he s#stem %al%ulates theoutput ta4 automati%all#.

#ax code ta4 %o"eQ or e4ample A0

'rofit. segment Profita'ilit#Segment

7li%5 the arro 'utton inthe %olumn. 8n the Assignment to a'rofitability Segment "ialog 'o4 enter the7ustomer then %hooseContinue

?his is appli%a'le onl# if7PA is a%ti&e

for e4ample7ustomer100000 Plant 1000

8f profit %enters e4ist the# shoul" also 'e entere" in fiel" 'rofit Center. 8n this %ases%roll to the right to fill in the fiel".

*. 7hoose 'ost .


r7hoose Exit (S!ift6) an" %onfirm the :usiness client message ith es to return to SA'

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2ome (SAP et!ea&er $usiness 7lient+.

Result

?he "o%ument is poste" to the one-time a%%ount an" the a""ress "ata are in%lu"e" in thea%%ounting "o%ument.

#1= Setting a Cre.it 4i%it

&se

=ou %an set a %re"it limit for #our %ustomers an" %ontrol ho mu%h of the %re"it limit is use" ore4%ee"e".

8f #ou use the s#stem %omponent SAP :-SD the s#stem pre&ents #ou from %reating furthersales or"ers if the %re"it limit has 'een e4%ee"e". !hen #ou %reate a stan"ar" or"er the s#stemoutputs an error message if the %re"it limit is e4%ee"e" pre&enting #ou from sa&ing the or"er.

rere"uisites?he %ompan# %o"e has 'een assigne" to a %re"it %ontrol area. ?he s#stem "oes notautomati%all# set a %re"it limit hen a %ustomer master re%or" is %reate". or this reason #ouha&e to set a %re"it limit manuall# or maintain the %re"it %ontrol area a%%or"ingl# in 7ustomiBing.

&se

$oth of the %he%5s re%ei&e" are poste" on the "e'it si"e in the 'an5 %learing a%%ount. ?he totalsposting on the a%%ount statement hoe&er are in %re"it.

roce.ure

1. A%%ess the transa%tion %hoosing one of the folloing na&igation options,ption 16 SA raphical &ser Inter-ace (SA &I)

SA +CC %enu Accounting inancial Accounting Accounts /ecei"able Credit Management Master data C!ange

Transaction co.e D2



(SAPL$PRLARL7:ERLC+

'usiness role %enu Accounts /ecei"able → Master 0ata → Customers (2omepage)

2. nl# SAP et!ea&er $usiness 7lient (SAP !$7+,Car5 the reuire" ro an" %hoose Edit Credit imit .

. nl# SAP Graphi%al ser 8nterfa%e (SAP G8+,n the Customer Credit Management C!ange ?nitial Screen ma5e the folloing entries,


Customer Enter a %ustomer orinter&al of %ustomers

or e4ample 100001

Credit Control Area 1000 7re"it 7ontrol Area $estPra%ti%es

3eneral dataCentral data

sele%t

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Credit control areadata Status

sele%t

I. nl# SAP Graphi%al ser 8nterfa%e (SAP G8+,7hoose Enter .

). n the Customer Credit Management C!ange Central 0ata s%reen ma5e the folloing

entries,


#otal amount Spe%if# total limit or e4ample )0.00000

?ndi"idual limit Spe%if# in"i&i"ual limit or e4ample )0.00000

Currency AED

6. 7hoose Enter .

*. n the Customer Credit Management C!ange Status s%reen ma5e the folloing entries,


Credit limit Spe%if# %re"it limit ithin%re"it area

or e4ample )0.00000

. 7hoose Sa"e.


r


Result

?he %re"it limits set for a %ustomer a%%ounts are monitore".

#!> Cre.it Control Reporting

&se

Se&eral %re"it %ontrol reports are a&aila'le. ?he %"er"ie$ report is "es%ri'e" here as ane4ample.

roce.ure


ption 16 SA raphical &ser Inter-ace (SA &I)SA +CC %enu Accounting inancial Accounting Accounts /ecei"able

Credit Management Credit management info system %"er"ie$

Transaction co.e .1



(SAPL$PRLARL7:ERLC+

'usiness role %enu Accounts /ecei"able → Credit Management → Credit Management

& %"er"ie$

2. n the Credit %"er"ie$ s%reen ma5e the folloing entries,

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Credit account Enter a %ustomer orinter&al of %ustomershi%h shoul" 'ein%lu"e" in the output

or e4ample 100001

Credit control area 1000

?nter. 8nter&al8"entifi%ation(Da#s in Arrears+

Spe%if# 8nter&al8"entifi%ation

?he "a#s in arrears inter&alare use" for "i&i"ing up the%ustomer open items in all%ompan# %o"es 'elongingto the %re"it %ontrol area '#"ue "ate.

or e4ample R01

%pen ?tems sele%t Sele%t the in"i%ator

%pen at Bey 0ate Spe%if# e# Date ?he s#stem sele%ts all

items poste" up to an"in%lu"ing the spe%ifie" 5e#"ate an" open for thisperio".


. 7hoose Execute (8 +.

I. 7hoose :ac (6) to the SA' Easy Access s%reen (SAP G8+

r


Result

?he s#stem "ispla#s a %re"it o&er&ie for the sele%te" %ustomer.

#!1 Displaying a Custo%er Accounting Docu%ent

urpose

Displa# a %ustomer a%%ounting (8+ "o%ument.

rere"uisite

An a%%ounting "o%ument e4ists.

roce.ure



SA +CC %enu Accounting inancial Accounting Accounts /ecei"able 0ocument 0isplay

Transaction co.e $0



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(SAPL$PRLARL7:ERLS+

'usiness role %enu Accounts /ecei"able → 'osting → 0ocument 'rocessing

2. nl# SAP et!ea&er $usiness 7lient (SAP !$7+,Car5 the reuire" ro an" %hoose 0isplay .

. nl# SAP Graphi%al ser 8nterfa%e (SAP G8+,n the 0isplay 0ocument ?nitial Screen ma5e the folloing entries,


0ocument 7umber An# e4isting 8"o%ument num'er

or e4ample 100000001

Company Code 1000

iscal ear is%al #ear in hi%h the"o%ument as poste"

or e4ample 2012

I. nl# SAP Graphi%al ser 8nterfa%e (SAP G8+,7hoose Enter .


r


Result

Displa# a %ustomer a%%ounting "o%ument.

#!! Displaying an. Changing Custo%er 4ine Ite%s

&se

Displa#ing an" %hanging line items in a %ustomer a%%ount.

rere"uisites

:ine la#out &ariants totals &ariants an" sele%tion fiel"s ha&e 'een maintaine" in 7ustomiBing.

roce.ure



SA +CC %enu Accounting inancial Accounting Accounts /ecei"able Account 0isplay4C!ange ine ?tems

Transaction co.e $:)



(SAPL$PRLARL7:ERLS+

'usiness role %enu Accounts /ecei"able 'osting → 0ocument 'rocessing

2. nl# SAP et!ea&er $usiness 7lient (SAP !$7+,

7hoose C!ange uery enter the reuire" "ata.

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Customer account Sele%t 7ustomer Sele%t an e4isting%ustomer a%%ount

or e4ample 100000

Company Code 1000

. or SAP et!ea&er $usiness 7lient (SAP !$7+,7hoose Apply .

I. nl# SAP Graphi%al ser 8nterfa%e (SAP G8+,n the Customer ine ?tem 0isplay s%reen enter the reuire" "ata.


Customer account Sele%t 7ustomer Sele%t an e4isting%ustomer a%%ount

or e4ample 100000

Company code 1000

All items sele%t

). or SAP Graphi%al ser 8nterfa%e (SAP G8+,7hoose Execute (8 +.8f #ou %hoose All items the s#stem "ispla#s all the a%%ount items. =ou %an also %hoose to"ispla# onl# open items or %leare" items.

Pro%ee" as follos to %hange the "o%ument,

1. Sele%t the line item #ou ant to %hange '# %li%5ing the 'o4 at the start of the ro.

2. 7hoose C!ange 0ocument (pen%il i%on+ or %hoose C!ange(SAP !$7+.

. Dou'le-%li%5 the item #ou ant to %hange (SAP !$7+.n the C!ange 0ocument ine?tem xxx s%reen ma5e the reuire" %hanges to the line item. ote that #ou %annot %hange allof the fiel"s. or e4ample #ou %annot %hange a""itional a%%ount assignments or theamount.

I. 7hoose Sa"e.


r


Result?he line items of an a%%ount are "ispla#e". =ou %an no ma5e %hanges to the "o%ument lineitems.

#! Displaying Custo%er 'alances

&se

Displa#ing %ustomer a%%ount 'alan%es.

rere"uisites

?he %ustomer a%%ount %ontains items.

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roce.ure




Account 0isplay :alances

Transaction co.e D10



(SAPL$PRLARL7:ERLC+

'usiness role %enu Accounts /ecei"able → Master 0ata → Customers

,. nl# SAP et!ea&er $usiness 7lient (SAP !$7+,Sele%t the %ustomer an" mar5 the line in the list. 7hoose AnalyFe Account .

6. n the Customer :alance 0isplay s%reen enter the reuire" "ata.


Customer Sele%t %ustomer a%%ount Sele%t an e4isting%ustomer a%%ount

or e4ample 100000

Company code 1000

iscal year Spe%if# the fis%al #ear ?he 'alan%es are"ispla#e" for the sele%te"fis%al #ear

or e4ample 2012

-. 7hoose Execute.


r


Result

?he transa%tion figures are "ispla#e".

5 Appen.i,

5#1 Reversal o- rocess Steps

originalStep

original Step8a%e

originalTransactionCo.e

ReversalStep8a%e

ReversalTransactionCo.e

Reversal6Re%ar0s

I.I.II.)

I.6I.*I.

Rele&ant for allsteps here an 8Do%ument as

poste"

Re&ersingan 8Do%ument

in"i&i"ualre&ersal

$0 or re&ersal of8 "o%uments%ompare 1)6,

3eneral edger/e"ersing a0ocument G

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originalStep

original Step8a%e

originalTransactionCo.e

ReversalStep8a%e

ReversalTransactionCo.e

Reversal6Re%ar0s

I.I.10

I.11I.1I.1)

?ndi"idual/e"ersal

I.I.II.)I.6I.*I.I.I.10I.11I.1I.1)

Rele&ant for allsteps here an 8Do%ument asposte"

Re&ersingan 8Do%ument CassRe&ersal

.0 or re&ersal of8 "o%uments%ompare 1)6,3eneral edger/e"ersing a0ocument GMass /e"ersal

I.12 Re&ersal of $ill ofE4%hanges/7he%5s?ransa%tions

Re&erse7he%5stransa%tion

?R0I or re&ersal of8 "o%umentsrele&ant topost"ate"%he%5s

5#! &se. :or%s

&se

8n some of the a%ti&ities of this 'usiness pro%ess forms are use". ?he ta'le 'elo pro&i"es"etails on these forms.

Co%%on -or%na%e

:or% type &se. in processstep

utputtype

Technical na%e

=$LLDT8L01A778 Dunning

Smartform I.16 =$AEL8CA

8nterest 7al%ulation SAPs%riptform

I.1* =$LLDT8L01

7he%5 SAPs%riptform

=$L110LDLS7HE7

Pa#ment a"&i%e SAPs%ript =$L110LDLAF8S

7he%5 "eposit form SAPs%riptform

not use" in pro%ess'ut SAPs%ript form"efine"

=$LLCI0SL7HE;E

?ransa%tion Re%or" SAPs%riptform

I.2 =$AEL$EL$RD

157_ERP606_BPD_EN_AE

Documents

Transcript of 157_ERP606_BPD_EN_AE