13 Month Reports, Audits, VICAP, AMR

Warren J. McKeon

Aging Monthly Report

• Compliance

– Priority service spending

– Federal requirements

Priority Service Spending Requirements

• State mandated

Access

In-home

Legal

Access Calculation

Care Coordination $ 5,348

Information & Assistance 8,954

Transportation 73,309

Total 87,608

Total III- B 126,064

Percentage 69.50%

Federal Requirements

• Preparation and administration

– AAA 10%

– SUA 5%

Preparation & Administration Grant Prep & Admin Total

III-B 16,428 126,064

III-C (1) 7,436 67,010

III-C (2) 6,785 46,491

III-D 0 6,135

III-E 4,761 34,050

TOTAL 35,410 279,750

Percentage 12.66% 100.00%

Preparation & Administration

• Federal share, 75% or less

• Nonfederal share 25% or more

Federal ShareFederal Share Total P & A

III-B 16,428 16,428

III-C (1) 7,436 7,436

III-C (2) 6,785 6,785

III-E 4,761 4,761

Other Nonfederal 6,438

Total 35,410 41,848

Percent 84.62% 100.00%

General Fund Title III Match

Title III Match used for P & A

$ 0

Total Title III Match Expended

8,256

Percentage 0.00%

Title III Federal Share

• Program services

– B, C (1), C (2), D = 85 % federal share or 15 % match

– E = 75% federal share or 25% match

Minimum Match III-E

Grand Total Prep & Admin

Program Expenditures

Amount $34,050 $(4,761) $29,289

Divisor .75

Program Incl. Match

39,052

Required match

9,763

Minimum Match III-B, C, DGrand Total Prep &

AdminProgram

Expenditures

III-B $126,064 $(16,428) $109,636

III-C (1) 67,010 (7,436) 59,574

III-C (2) 46,491 (6,785) 39,706

III-D 6,135 (0) 6,135

Total 215,051

Divisor .85

Program Incl. Match 253,001

Match 37,950

Match ProvidedGrand Total

Prep & Admin

Program Match

Nonfederal $7,932 $(6,438) $1,494

III Match 8,256 0 8,256

Com Based 46,090 0 46,090

Transport. 11,263 0 11,263

HD Meals 49,975 0 49,975

Ombudsman 2,862 0 2,862

In-kind 0 0 0

Total 119,940

Provided Vs Required

Match Provided $119,940

Match Required

III-E 9,763

III-Other 37,950

Total Match Required 47,713

Difference (Overmatch) 72,227

Service Supplementary Total

Information & Assistance $6,749

Care Coordination 7,277

Legal Assistance 40

Personal Care 7480

Supplementary

Residential Repair $6,771 6,771

Emergency 972 972

Money Management 0 0

Supplemental 0 0

Total 7,743 29,289

Percentage 26.44% 100.00%

Title III-E Supplementary Services

13 Month and Final Reports

• AAAs– Final AMR– Schedule A– Schedule B– Schedule C

Schedule A – Status of Funds

• It is essentially a bank reconciliation

• Unencumbered funds beginning

• +Funds received+funds in transit

• -Accrued costs to contract

• = Unencumbered funds ending

• Note: account for all funds provided by VDA contract

Schedule B – Costs By Program Activity

• Title III related costs– Federal– Voluntary contributions, nonfederal & fees– Other federal (USDA & title V)– General funds designated as match

General rule: what is expended on schedule B should agree with expenditure on A

Schedule C – Status of Inventories

• Equipment

• Other tangible property

Final Reports – Other Contractors

• Submit the AMR-OC

• Select final in the month drop down menu

• Generally submitted to account for general fund grants

Audit Reports

• Due date

• Extension

• AAAs

• Other contractors

SAS 99 New Fraud Standard

• Pressure to commit fraud

• Opportunity to commit fraud

• Attitude that fraud is okay

VICAP

• Virginia Insurance Counseling & Assistance program– Basic– Medicare + Choice

VICAPANY AAAVICAP Analysis3/31/2003 Awards

VICAP VICAP MC+ MC+ MC+FYE FYE FYE FYE FYE

3/31/2002 3/31/2003 3/31/2001 3/31/2002 3/31/2003Amount Paid per monthly VDA remittance sheets 03/31/02 2,839 1,233Unencumbered MC+ reported by AAA 03/31/02 2,839 1,998Difference 0 (765) 0

Awards unpaid balance 03/31/02 2,839 1,233 2,945Amounts carried forward (2,180) 2,180Awarded 04/01/02 5,600Awarded 07/23/02 1,200Totals 2,839 6,800 1,233 765 2,180Amounts Paid to AAA per VDA through 09/30/02 2,839 1,572 1,233 765 673Unpaid Balance 09/30/02 0 5,228 0 0 1,507Paid 10/01/02 to 03/31/03 5,228 1,507Unpaid Balance 03/31/03 0 0 0 0 0

Title V

• Fiscal year end

• Final closeout report

• Nonfederal match

The End

Questions?