Sonja B. Santelises, Ed.D.Chief Executive Officer, Baltimore City Public Schools

School ReadinessSY 2016-2017

1

Presentation to the Baltimore City Board of School Commissioners

August 9, 2016

Amanda Ellison, Special Assistant to Chief School Supports Officer

Latasha Merritte, Special Assistant to Chief Operations Officer

Major Benchmarks for Readiness

2

Key Readiness Indicators

• School Staffing

• Student Transportation

• School Scheduling

• Infinite Campus

• Student Safety

• Facilities

• Food Service

• Materials & Supplies

• Family Communications

HC is working to ensure that all schools have identified a principal or interim principal/managing assistant principal candidate for the 2016-2017 school-year. 16 total school leader appointments have been approved prior to August 9th

for the 2016-2017 school year.

Teacher vacancies:

KEY INDICATOR: School Staffing

3

TEACHER VACANCY UPDATE, 7/19/16-8/29/16

TEACHER VACANCIES

Desired Direction of Change

Week-over-Week Change

Week 1 Week 2 Week 3 Week 4

# Teacher Vacancies - Confirmed

7/19/16 7/26/16 8/1/16 8/8/16

282.5 253 210.5 TBD

Continuation of 7 limited bell schedules to improve efficiency of transportation services.

Transportation Student Tracking (as of August 8th)

Total number of students in eTR: 3,136

Students verified by schools in eTR: 2,956

Verified Students with Area Approval in eTR: 2,898

Area Approved Students with Transportation Department Approval: 2,881

Student Routing Milestones

Routing letters will start going out to families on August 10th.

Students who are verified in eTR by the school by August 12th will receive transportation on the first day of school.

Students who are verified after August 12th will be routed on a rolling basis and may not have transportation on the first day of school.

KEY INDICATOR: Student Transportation

4

KEY INDICATOR: Student Transportation

5

Start of School Transportation Call Center reopens Aug 10th.

MTA Student Transportation

Student transit S-Pass will be delivered to all schools by August 15th for the Month of September.

All students will be able to ride the MTA to and from school for free for the first week of school.

OneCard will begin roll out in October.

Goal: 95% of students enrolled in Elementary or Elementary/Middle Schools will be scheduled in at least 6 classes by COB Friday, July 29. 8/8 – 42% of students enrolled in Elementary or Elementary/Middle Schools are fully

scheduled. 47 of 133 schools have met this benchmark. Note: training on new system concluded 7/25.

Goal: 95% of students Middle, Middle/High, or High will be scheduled in at least 6 classes by COB Friday, July 29. 8/8– 84% of students in Middle, Middle High, or High Schools are scheduled in at least 3

classes. 8/8 – 76% students in Middle, Middle/High, or High Schools are scheduled in at least 6

classes. 31 of 47 schools have met this benchmark. Fifth-year seniors are exceptions to the 6 class schedule requirement School Scheduling Support Team provides support; open labs available 3-4 days per week

through 8/19.

ILEDs are reaching out to schools that are not in compliance.

KEY INDICATOR: Student Scheduling

6

KEY INDICATOR: Infinite Campus

7

Milestone Milestone Date

Training February-October 2016

Fit Gap Meetings Completed March 2016 (Completed)

Data Conversion – Cycle 1 & Cycle 2 March 2016 (Completed)

Nightly Sync from SMS to Infinite Campus Established March 2016 (Completed)

Secondary Scheduling Go-Live March 2016 (Completed)

Pre-K/K Registration Go-Live April 2016 (Completed)

Policies and Procedures Meetings Completed May 2016 (Completed)

Integrations/Customizations/Reports August 2016

Final Data Conversion July 2016 (Completed)

Infinite Campus Live! August 2016

Mo

du

les

I m p l e m e n t a t io n - S t a t u s

KEY INDICATOR: Infinite Campus

8

• Multiple modes of training that started in February 2016 and include: in-person, train-the-trainer, online courses

• Training for school leaders, refresher trainings and face-to-face training for all instructional staff will continue in August when the system goes live

Training Mode Additional Notes # of People Trained

In-Person* Registration/Census for RegistrarsSecondary CounselorsSecondary SchedulersElementary SchedulersAttendance MonitorsBuilding AdministratorsTeachers

460107851251743385

Trainer the trainer Teacher Coaches that will lead building level training efforts at individual schools

303

Online Courses Teacher Tasks & Office tasks courses (training became available on 7/18/16)

135

* All instructional staff will receive 2 hours of dedicated training on the new system during site-based professional development in August

KEY INDICATOR: Student Safety

9

Cooperative agreements in place with Baltimore Police Dept (BPD) and

MTA Police Dept (MTAPD).

During the first two weeks of school, all middle and high schools will be monitored by BPD staff to ensure safe pathways for students to and from school.

Baltimore City Schools Police (BCSP), BPD and MTAPD will continue to collaborate monthly to discuss safety concerns for all departments.

School Police will focus supports at the seven (7) major transportation

hubs to ensure safety around identified locations.

BCSP/MTAPD/BPD continue to operate an afternoon watch center to quickly respond

to any incidents that may occur.

School Police and community collaboration is also a crucial component

of student safety.

Safe Schools Tip Line is available for anonymous calls at 410-396-SAFE.

Community organizations and partners are involved in gang mediation, community

conferencing, mentoring and improving school climate across the district.

Facilities Maintenance & Inspections (FMI) is working to ensure a healthy, clean, and safe school buildings for students, teachers, staff, and visitors for the 2016-2017 school year

There is a 10 week cleanliness schedule for school readiness which was provided to principals in the leadership action update.

Facilities and Academics have worked collaboratively to ensure that schools with summer program sites will be ready for school opening

The are 33 sites with district sponsored summer programing (schools receive support for additional school cleaning at these locations)

There are 41 construction projects in schools over the summer. FMI have been working

in collaboration with Design & Construction to ensure that these projects will not impede with school openings.

More detailed facilities updates will be provided at the Operations Committee meeting on August 16th.

KEY INDICATOR: Facilities

10

Facilities Mechanical and Engineering

Perform renovations to HVAC systems, installation of AC units at selected locations and preventative maintenance work

Facilities Contract Maintenance

Perform preventative maintenance work and minor capital/system repairs

Facilities Design and Construction

Construction Projects Summer 2016 - 41 Projects

Design Projects Summer 2016 - 45 Projects

KEY INDICATOR: Facilities

11

KEY INDICATOR: Food Services

12

Staff: All cafeterias to be staffed with manager and food service workers according to the volume of meals served. Staff training scheduled for August.

Menu planning and food orders: Student taste tests conducted in spring, new products meet 70% or greater student approval. Menu finalized, orders for first 2 weeks of school placed in June. Deliveries on track to be received during the week prior to opening.

Equipment: All cafeteria equipment has been checked, repaired, installed, and removed as needed.

All meals – breakfast, lunch, after school snack, supper, and the fresh

fruit and vegetable program – are free to students! Parents are invited

to sample new menu items at their child’s Back to School night.

Schools have ordered instructional supplies and materials based on

their individual school needs.

Schools receiving students from closing schools have received re-

allocated furniture, textbooks, technology, and other instructional

materials from those schools.

Access to district provided resources, including the Amplify assessment

and Agile Mind software, will be in place and ready for use prior to the

first day of school. District curriculum resources will be available prior

to August 15th.

KEY INDICATOR: Materials & Supplies

13

KEY INDICATOR: Family Communications

14

All back-to-school publications are delivered to schools in both English

and Spanish. This year’s packets include:

A welcome letter from the CEO

Several required forms and informational flyers, including the student contact information form and a flyer about the new Campus Portal

2016-17 family calendar, handbook, and code of conduct

The communications team is coordinating a back-to-school awareness

campaign. Information will be shared via social media, website

postings, robocalls, video PSAs, e-newsletters, and broadcast and print

media outlets, providing students and families with information they

need to get ready for August 29th and get the school year off to a great

start.

Comments or Questions?

15

Amanda Ellison

Special Assistant to Chief School Supports Officer

aellison@bcps.k12.md.us

Latasha Merritte

Special Assistant to Chief Operations Officer

lnmerritte@bcps.k12.md.us

Board Of School CommissionersMarnell Cooper, Chair

Tina Hike-Hubbard, Vice-Chair

Lisa Akchin

Muriel Berkeley

Cheryl Casciani

Linda Chinnia

Andrew “Andy” Frank

Martha James-Hassan

Peter Kannam

Jonathan Townes, Student Commissioner

A.J. Bellido de Luna, Board Executive Officer

Senior Management TeamSonja B. Santelises, Ed.D., Chief Executive Officer

Alison Perkins-Cohen, Chief of Staff

Linda Chen, Chief Academic Officer

Theresa Jones, Chief Achievement and Accountability Officer

Donald Kennedy, Sr., Chief Financial Officer

Karl Perry, Sr., Chief School Supports Officer

Keith Scroggins, Chief Operations Officer

DeRay McKesson, Interim Chief Human Capital Officer

Kenneth Thompson, Chief Technology Officer

Tammy L. Turner, Esq., Chief Legal Officer

16