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HP Deskjet 6540-50 series HP Deskjet 6520 series

• Notices• Special features• Getting started• Connecting to the printer• Printing photos• Printing other documents• Printing tips• Printer software• Maintenance• Troubleshooting• Optional accessories• Specifications• Supplies

• Notices• Special features• Getting started• Connecting to the printer• Printing photos• Printing other documents• Printing tips• Printer software• Maintenance• Troubleshooting• Optional accessories• Specifications• Supplies

HP Deskjet 6500 series printers User's Guide

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2 Notices• Notices and acknowledgements• Terms and conventions

2.1 Notices and acknowledgements

Hewlett-Packard company noticesReproduction, adaptation, or translation without prior written permission isprohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the expresswarranty statements accompanying such products and services. Nothing hereinshould be construed as constituting an additional warranty. HP shall not be liablefor technical or editorial errors or omissions contained herein.

AcknowledgementsApple, the Apple logo, AppleTalk, ColorSync, the ColorSync logo, Finder, Mac,Macintosh, MacOS, Powerbook, Power Macintosh, and Quickdraw are trademarksof Apple Computer, Inc., registered in the U.S. and other countries.

TrueType is a U.S. trademark of Apple Computer, Inc.

Adobe and Acrobat are trademarks of Adobe Systems Incorporated.

© 2004 Copyright Hewlett-Packard Development Company, L.P.

2.2 Terms and conventionsThe following terms and conventions are used in the user's guide.

TermsThe HP Deskjet printer may be referred to as the HP printer or printer.

Cautions, warnings, and notesA Caution indicates possible damage to the HP Deskjet printer or to otherequipment. For example:


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Caution: Do not touch the print cartridge ink nozzles or copper contacts.Touching these parts will result in clogs, ink failure, and bad electricalconnections.

A Warning indicates possible harm to you or to others. For example:

Keep both new and used print cartridges out of the reach of children.

Warning: Keep both new and used print cartridges out of the reach ofchildren.

A Note indicates that additional information is provided. For example:

Note: For great results use HP products.


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3 Special featuresSelect your printer model:


HP Deskjet 6540-50 seriesCongratulations! You have purchased an HP Deskjet printer that is equipped withseveral exciting features:

• Print Quality Selector: Select the print quality from the front of the printer.• Ink-backup mode: Ink-backup mode lets you continue printing with one print

cartridge when the other print cartridge has run out of ink.• Print Cancel button: Cancel print jobs at the touch of a button.• Print multiple pages on a single sheet of paper: Use the printer software to print

up to 16 pages on a single sheet of paper.• Borderless printing: Use the entire page surface when printing photos and

cards by using the borderless printing feature.• Digital photo printing: Use the enhanced digital photo printing capabilities.• Six-ink upgradeable printing: Enhance photo printing with a photo print

cartridge.• Auto-off: Enable the auto-off feature to place the printer into a low-power,

energy-efficient mode after it has been idle for 30 minutes.• Front USB port: Use the USB port on the front of the printer to connect the

printer with a laptop quickly.• Optional Automatic Two-Sided Printing Accessory: Purchase a Automatic Two-

Sided Printing Accessory to print two-sided documents automatically.• Optional 250-Sheet Plain Paper Tray Accessory: Purchase an optional 250-

Sheet Plain Paper Tray Accessory and expand the printer's paper-handlingcapability.


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HP Deskjet 6520 seriesCongratulations! You have purchased an HP Deskjet printer that is equipped withseveral exciting features:

• Ink-backup mode: Ink-backup mode lets you continue printing with one printcartridge when the other print cartridge has run out of ink.

• Print Cancel button: Cancel print jobs at the touch of a button.• Print multiple pages on a single sheet of paper: Use the printer software to print

up to 16 pages on a single sheet of paper.• Borderless printing: Use the entire page surface when printing photos and

cards using the borderless printing feature.• Digital photo printing: Enhanced digital photo printing capabilities.• Six-ink upgradeable printing: Enhance photo printing with a photo print

cartridge.• Auto-off: Enable the auto-off feature to place the printer into a low-power,

energy-efficient mode after it has been idle for 30 minutes.• Optional Automatic Two-Sided Printing Accessory: Purchase a Automatic Two-

Sided Printing Accessory to print two-sided documents automatically.• Optional 250-Sheet Plain Paper Tray Accessory: Purchase an optional 250-

Sheet Plain Paper Tray Accessory and expand the printer's paper-handlingcapability.


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4 Getting started (HP Deskjet6540-50 series)

For an overview of the printer features, see the printer features page.

Click the appropriate topic below for a description of a printer feature:

• Buttons and lights• Print Cartridge Status lights• Print Quality Selector button• Paper trays• Envelope slot• Print cartridges• Ink-backup mode• Automatic Paper Type Sensor• Front USB port

For a description of the optional accessories, see the optional accessories page.

4.1 Printer features (HP Deskjet 6540-50 series)The HP printer has several features to make printing easier and more efficient.


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1. Buttons and lights2. Print Cartridge Status lights3. Print Quality Selector button4. Paper trays5. Envelope slot6. Front USB port

1. Print cartridges2. Automatic Paper-Type Sensor (not illustrated)3. Ink-backup mode (not illustrated)


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1. Rear USB port

Optional accessories

Automatic Two-SidedPrinting Accessory (optional)

250-Sheet Plain Paper TrayAccessory (optional)

Auto Two-Sided PrintAccessory with Small PaperTray (optional)

Note: The availability of accessories varies by country/region.

4.2 Buttons and lights (HP Deskjet 6540-50 series)Use the printer buttons to turn the printer on and off, cancel a print job, and restarta job. The printer lights give you visual cues about the status of the printer.

The printer buttons are located in the upper portion of the control panel.


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1. Power button and light2. Print Cancel button3. Resume button and light

The control panel also contains Print Cartridge Status lights and a Print QualitySelector button.

Power button and lightThe Power button turns the printer on and off. It might take a few seconds for theprinter to turn on after you press the Power button.

The Power light flashes when the printer is processing.

Caution: Always use the Power button to turn the printer on and off. Usinga power strip, surge protector, or a wall-mounted switch to turn the printeron and off can cause printer failure.

Print Cancel buttonPressing the Print Cancel button cancels the current print job.

Resume button and lightThe Resume light flashes when an action is required, such as loading paper orclearing a paper jam. When the problem is solved, press the Resume button tocontinue printing.


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4.3 Print Cartridge Status lights (HP Deskjet 6540-50series)The Print Cartridge Status lights indicate the status of the print cartridges.

Status of the Print Cartridge Status lights Status of the print cartridges

On and solid Low on ink

Flashing Service required

The Print Cartridge Status lights are located in the center of the printer control panel.

1. Print Cartridge Status lights


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1. The left status light represents the tri-color print cartridge.

2. The right status light represents the print cartridge that is installed in thecompartment on the right side of the print cartridge cradle. That print cartridge canbe the black print cartridge, the photo print cartridge, or the gray photo printcartridge.

4.4 Print Quality Selector button (HP Deskjet 6540-50 series)Use the Print Quality Selector button to set print quality and print speed from thefront of the printer.

The Print Quality Selector button is located on the lower portion of the printer controlpanel.


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1. Print Quality Selector button

Enabling the Print Quality Selector buttonBefore using the Print Quality Selector button, you must enable it from the printersoftware.

Follow these steps to enable the Print Quality Selector button:

1. Open the Print dialog box.2. Select the Paper Type/Quality panel.3. Click Use printer default in the Quality drop-down list.4. Click Print.

Using the Print Quality Selector buttonUse the Print Quality Selector button to specify the print quality for documents thatyou plan to print. You cannot change the print quality for a document after thedocument begins printing.

Follow these steps to use the Print Quality Selector button:

1. Verify that the Print Quality Selector button is enabled from the printer software.2. Press the Print Quality Selector button to select one of the following print

qualities:

Fast normal


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Normal

Best

Note: FastDraft and Maximum dpi can only be selected in the printer software. Ifa document is printed in either FastDraft or Maximum dpi mode, thecurrently selected print-quality icon flashes until the document is complete.

LightsThe Print Quality Selector icons light up or flash to indicate the selected print quality:

Status of the icons Meaning

One icon is lit. The illuminated icon is the selected printquality.

One icon is lit and another flashes.

The illuminated icon is the selected printquality for the current print job.

The flashing icon is the selected print qualityfor the next print job.

One icon flashes.Either FastDraft or Maximum dpi has beenselected as the print quality from the printersoftware.

4.5 Paper trays (HP Deskjet 6540-50 series)The printer has two paper trays:

• In tray• Out tray

In trayThe In tray holds paper or other media to be printed.


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1. In tray

Slide the paper guides firmly against the edges of the media on which you areprinting.

1. Paper-width guide2. Paper-length guide

Out trayPrinted pages are deposited in the Out tray.


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1. Out tray2. Envelope slot

Use the envelope slot to print single envelopes.

Raise the Out tray to load paper.

To prevent paper from falling out of the Out tray, pull out the Out-tray extension, andthen unfold the Out-tray extension stop.

1. Out-tray extension2. Out-tray extension stop

Do not unfold the Out-tray extension stop when printing on legal paper.


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After the print job is complete, fold the Out-tray extension stop, and then push theOut-tray extension into the Out tray.

4.6 Envelope slot (HP Deskjet 6540-50 series)Use the envelope slot to print single envelopes.

1. Envelope slot

Follow these step to use the envelope slot:

1. Insert the envelope with the side to be printed on facing down and the flap tothe left.

2. Push the envelope into the printer as far as it will go without bending.


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3. Print the envelope.

4.7 Print cartridgesFour print cartridges are available for use with the printer.

1. Black2. Tri-color3. Photo4. Gray photo

Note: The availability of print cartridges varies by country/region.

Using print cartridgesEveryday printing

Use the black and tri-color print cartridges for everyday print jobs.

Quality color photos

For more vibrant colors when printing color photographs or other special documents,remove the black print cartridge and use a photo print cartridge in combination withthe tri-color print cartridge.

Quality black and white photos

For outstanding black and white photographs, remove the black print cartridge anduse a gray photo print cartridge in combination with the tri-color print cartridge.

Replacing print cartridgesWhen buying print cartridges, look for the print cartridge selection number.

You can find the selection number in these places:

• Selection number label: Look at the label on the print cartridge you arereplacing.


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1. Selection number label

• Printer documentation: For a list of print cartridge selection numbers, see thereference guide that came with the printer.

• HP Inkjet Toolbox: Open the HP Inkjet Toolbox, and then select the Suppliespanel.

If a print cartridge runs out of ink, the printer can operate in the ink-backup mode.

For information about installing a print cartridge, see the print cartridge installationpage.

4.8 Ink-backup modeIn the ink-backup mode, the printer operates by using only one print cartridge. Theink back-up mode is initiated when a print cartridge is removed from the printcartridge cradle.

To remove a print cartridge, see the print cartridge installation page.

Ink-backup mode outputPrinting in ink-backup mode slows the printer and affects the quality of printeddocuments.

Installed print cartridge Result

Black print cartridge. Colors are printed as grayscale.

Tri-color print cartridge. Colors print but black is grayed and is not a true black.

Photo print cartridge. Colors are printed as grayscale.

Gray photo print cartridge. Colors are printed as grayscale.


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Note: It is recommended that you do not use the photo print cartridge or the grayphoto print cartridge for ink-backup mode.

Exiting ink-backup modeInstall two print cartridges in the printer to exit the ink-backup mode.

To install a print cartridge, see the print cartridge installation page.

4.9 Automatic Paper-Type SensorThe Automatic Paper-Type Sensor automatically selects the appropriate printsettings for the media that is being printed on, particularly HP media.

When the Automatic Paper-Type Sensor is engaged, the printer scans the first pageof a document with a red optical sensor light to determine the best paper-typesetting. After the printer determines the paper-type setting, the page is printed.

Do not place the printer in direct sunlight. Direct sunlight can interfere with theAutomatic Paper-Type Sensor.

To use the Automatic Paper-Type Sensor, see the paper-type selection page.

Note: The Automatic Paper-Type Sensor is not available for documents that areprinted from the 250-Sheet Plain Paper Tray Accessory or the Auto Two-Sided Print Accessory with Small Paper Tray.


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5 Getting started (HP Deskjet6520 series)

For an overview of the printer features, see the printer features page.

Click the appropriate topic below for a description of a printer feature:

• Buttons and lights• Paper trays• Print cartridges• Ink-backup mode• Automatic Paper-Type Sensor

For a description of the optional accessories, see the optional accessories page.

5.1 Printer features (HP Deskjet 6520 series)The HP printer has several features to make printing easier and more efficient.

1. Buttons and lights2. Paper trays


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1. Print cartridges2. Automatic Paper-Type Sensor (not illustrated)3. Ink-backup mode (not illustrated)

1. USB port

Optional accessories


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Automatic Two-SidedPrinting Accessory (optional)

250-Sheet Plain Paper TrayAccessory (optional)

Auto Two-Sided PrintAccessory with Small PaperTray (optional)

Note: Availability of accessories varies by country/region.

5.2 Buttons and lights (HP Deskjet 6520 series)Use the printer buttons to turn the printer on and off, cancel a print job, and restarta job. The printer lights give you visual cues about the status of the printer.

1. Cancel button2. Resume button and light3. Print Cartridge Status light4. Power button and light


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Print Cancel buttonPressing the Print Cancel button cancels the current print job.

Print Cartridge Status lightThe Print Cartridge Status light turns on or flashes when a print cartridge needsservice.

Resume button and lightThe Resume light flashes when an action is required, such as loading paper orclearing a paper jam. When the problem is solved, press the Resume button tocontinue printing.

Power button and lightThe Power button turns the printer on and off. It might take a few seconds for theprinter to turn on after you press the Power button.

The Power light flashes when the printer is processing.

Caution: Always use the Power button to turn the printer on and off. Usinga power strip, surge protector, or a wall-mounted switch to turn the printeron and off can cause printer failure.

5.3 Paper trays (HP Deskjet 6520 series)For information about the paper trays, select one of the topics below:

• Unfolding the paper trays• In tray• Out tray• Folding the paper trays

Unfolding the paper traysRaise the printer cover to unfold the paper trays.


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In trayThe In tray holds paper and other media to be printed.

1. In tray

Slide the paper guides firmly against the edges of the media on which you areprinting.

1. Paper-width guide2. Paper-length guide

To print on large paper, such as legal paper, pull out the paper-length guide to theedge of the In tray, and then pull out the In-tray extension.


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1. In-tray extension

Out trayPrinted pages are deposited in the Out tray.

1. Out tray

To prevent paper from falling out of the tray, pull out the Out-tray extension, andthen unfold the Out-tray extension stop.


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1. Out-tray extension2. Out-tray extension stop

Folding the paper traysFollow these steps to fold the paper tray:

1. If necessary, fold the Out-tray extension stop, and then push in the Out-trayextension.

2. Raise the printer cover.3. Raise the Out tray.

4. Verify that the In-tray extension is pushed in, and then pull the paper-lengthguide to the edge of the In tray.


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5. Raise the In tray.

6. Close the printer cover.


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6 Connecting to the printer• USB• Front USB port (HP Deskjet 6540-50 series)• Networking

• Sharing the printer• HP Jetdirect 175x• HP Jetdirect 310x• HP Jetdirect 380x

Note: Network connection support varies by country/region.

6.1 USBThe printer connects to the computer with a universal serial bus (USB) cable.

For instructions about connecting the printer with a USB cable, see the setup posterthat came with the printer.

6.2 Front USB port (HP Deskjet 6540-50 series)Use the USB port on the front of the printer to connect the printer to a laptop quickly.


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1. Front USB port

To use the front USB port, connect the laptop to the front USB port by using a USBcable.

Depending on the version of Mac OS X running on the computer, open one of thefollowing programs to verify that the printer has been added to the computer:

• OS X 10.2 and earlier: Print Center• OS X 10.3 and later: Printer Setup Utility

Note: If your computer is running Mac OS X 10.3 or later, and the printer doesnot print when the computer is connected to the front USB port, openthe Printer Setup Utility and add the printer.

6.3 NetworkingYou can make a printer available to other computers on a network by sharing theprinter.

You can use any of the following HP Jetdirect print servers to place the printer ona network.

• HP Jetdirect 175x• HP Jetdirect 310x• HP Jetdirect 380x

Note: HP Jetdirect availability varies by country/region.


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6.3.1 Sharing the printerThe printer can be connected directly to a computer on a network and then sharedwith other computers on the network.

For instructions about sharing the printer on a network, open System Preferences,and then double-click Sharing.

6.3.2 HP Jetdirect 175xUse print servers to connect your printer directly to a network so that any computeron the network can use the printer.

HP J6035A Jetdirect 175x

• USB printer connection• 100Base-Tx (Fast Ethernet) and/or 10Base-T (Ethernet) network connection• TCP/IP, IPX/SPX direct mode, Apple EtherTalk networks• Windows 98, 2000, Me, and XP, and MacOS computers




• USB printer connection• 100Base-Tx (Fast Ethernet) and/or 10Base-T (Ethernet) network connection• TCP/IP, IPX/SPX direct mode, Apple EtherTalk networks• Windows 98, 2000, Me, and XP, and MacOS computers




• USB printer connection• 802.11b (Wi-Fi) wireless network connection, with encryption, and 802.1x,

EAP-MD5, EAP-TLS authentication• TCP/IP, IPX/SPX, Novell NetWare, Apple EtherTalk, Unix/Linux networks


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• Windows 98, 2000, Me, and XP, and MacOS computers



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7 Printing photos (HP Deskjet6540-50 series)Select the type of photograph that you want to print:

Borderless Photos

Small borderless photo Large borderless photo Panoramic borderless photo

Photos with a white border

Small photowith a white border

Large photowith a white border

Panoramic photowith a white border

Enhancing your photos

Learn how to enhance your photographs by using the printer's photo printingfeatures.

7.1 Enhancing your photosThe printer software offers several features to make printing digital photos easierand improve photo quality:

• Use the HP digital photography options to touch up photos.• Achieve the highest resolution with Maximum dpi.• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when

printing photos.

Learn how to add professional touches to your digital photographs:

• Use the photo print cartridge for great colors.• Use these software options for advanced color settings:


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• Color options• CMYK settings• Advanced color management

• Use the gray photo print cartridge for outstanding black-and-white photos.• Print black-and-white photos.• Print to the edges of the photo paper with borderless printing.

To prevent photo paper from curling, follow the photo paper storage guidelines.

7.2 Printing digital photographsThe printer has several features to improve the quality of digital photographs.

Accessing the digital photography options1. Open the Print dialog box.2. Select the Paper Type/Quality panel.3. Click the Digital Photo tab.

Using the digital photography options


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1. Options Menu: Select from the following options:

• Red eye removal: Click On to remove or reduce red-eye in the photograph.• Digital flash: Adjust the exposure in dark areas of photos to bring out detail.

Click Auto to allow the printer driver to automatically balance lightness anddarkness.

• Contrast enhancement: Adjust the contrast to your preference. ClickAuto to allow the printer driver to automatically balance the contrast.

• SmartFocus: Enhance the image quality and clarity. Click On to allow theprinter driver to automatically sharpen details in the image.

• Smoothing: Soften an image. Click Auto to allow the printer driver toautomatically set the level of smoothing for the image.

• Sharpness: Adjust the image sharpness to your preference. Click Auto toallow the printer driver to automatically set the level of sharpening for theimage.

7.3 Maximum dpiThe Maximum dpi print quality setting offers 4800 x 1200 optimized dpi printing.

The 4800 x 1200 optimized dpi print mode is the highest quality resolution for thisprinter. When 4800 x 1200 optimized dpi is selected in the printer driver, the tri-colorprint cartridge prints in the 4800 x 1200 optimized dpi mode (up to 4800 x 1200optimized dpi color and 1200-input dpi). If a photo print cartridge is also installed,the print quality is enhanced. A photo print cartridge can be purchased separatelyif it is not included with your printer.

Follow these steps to print in the 4800 x 1200 optimized dpi mode:

1. Open the Print dialog box.2. Select the Paper Type/Quality panel.


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3. In the Paper Type drop-down list, click Photo Paper, and then click theappropriate photo paper type.

4. In the Quality drop-down list, click Maximum dpi.5. Select any other print settings that you want, and then click Print.

7.4 Saving money when printing photos

HP Everyday Photo PaperTo save money and ink when printing photos, use HP Everyday Photo Paper, Semi-gloss and set the Print quality to Normal.

HP Everyday Photo Paper, Semi-gloss is designed to create quality photos with lessink.

Note: For higher-quality photos, use HP Premium Plus Photo paper and set thePrint quality to Best or Maximum dpi.

7.5 Photo print cartridgeThe photo print cartridge, used in conjunction with the tri-color print cartridge,provides six-ink, virtually grain-free photos that have exceptional fade resistance.


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The photo print cartridge can be purchased separately if it is not included with yourproduct.

Installing the photo print cartridgeTo install the photo print cartridge, remove the black print cartridge from the printer,and then install the photo print cartridge in the compartment on the right of the printcartridge cradle.

For more information, see the print cartridge installation page.

Using the photo print cartridgeFollow these steps to print in the six-ink color print mode:

1. Open the Print dialog box.2. Select the Paper Type/Quality panel.3. Select the appropriate photo paper type from the Paper Type drop-down list.4. Select one of the following print-quality modes from the Quality drop-down list.

• Normal• Best• Maximum dpi

5. Select any other print settings that you want, and then click Print.

Storing the photo print cartridgeTo maintain the health of the print cartridge, follow the print cartridge storageguidelines.

7.6 Using color optionsAdjusting the color options causes the printed colors to differ from the colors thatappear on your computer monitor.

Follow these steps to set color options:

1. Open the Print dialog box.


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2. Select the Paper Type/Quality panel.

3. Verify that ColorSmart/sRGB is selected in the Color drop-down list.4. Click the Color Options tab.


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5. Adjust the Saturation, Brightness, and Color Tone to affect how overall colorsare printed.


7.7 CMYK settingsFollow these steps to specify the CMYK settings:

1. Open the Print dialog box.2. Click the Paper Type/Quality tab.3. Click the CMYK tab.


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4. Adjust the Cyan, Magenta, Yellow, and Black sliders to specify the level of eachcolor that is used in printing.


7.8 Advanced color managementColor management defines the range of colors that can be printed. The printersoftware translates the colors of your document from their current color settings tothe color-management option that is selected.

Follow these steps to select a color-management option:



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3. In the Color drop-down list, click one of the following options:

• AdobeRGB: When printing from a professional application withAdobeRGB, turn off the color management in the application and allow theprinter software to manage the color space. Use the AdobeRGB setting fordocuments or photos that were originally created in the AdobeRGB colorspace.

• ColorSync: This option allows the printer driver to manage the color of thedocument.

• Managed by application: This option allows the application from which youare printing to manage the color of the document.


7.9 Gray photo print cartridgeThe gray photo print cartridge, used in conjunction with the tri-color print cartridge,prints high-quality black-and-white photographs.


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The gray photo print cartridge can be purchased separately if it is not included withyour product.

Installing the gray photo print cartridgeTo install the gray photo print cartridge, remove the black print cartridge from theprinter, and then install the gray photo print cartridge in the compartment on the rightof the print cartridge cradle.

For more information, see the print cartridge installation page.

Using the gray photo print cartridgeTo use the gray photo print cartridge, follow the steps to print a black-and-whitephoto.

Storing the gray photo print cartridgeTo maintain the health of the print cartridge, follow the print cartridge storageguidelines.

7.10 Printing black-and-white photosYou can perform the following tasks with the printer:

• Print a black-and-white photo• Print a color photo in black-and-white

For great black-and-white photos, install a gray photo print cartridge and a tri-colorprinter cartridge in the printer.

Printing a black-and-white photoTo print a photo that is already black-and-white, simply follow the instructions forthe type and size of photo that you want to print.

Printing a color photo in black and whiteFollow these steps to print a color photo in black-and-white:


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3. In the Color drop-down list, click Grayscale.4. Select any other print settings that you want, and then click Print.

7.11 Printing borderless photosUse borderless printing to print to the edges of certain paper types and on a rangeof standard paper sizes.

Guidelines• Do not print borderless documents in ink-backup mode. Always have two print

cartridges installed in the printer.• Open the file in a software application and assign the image size. Ensure that

the size corresponds to the paper size on which you want to print the image.

PrintingFollow these steps to print a borderless document:

1. Open the file that you want to print.2. Open the Page Setup dialog box.


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3. Click the appropriate borderless paper size in the Paper Size list.4. Click OK.5. Open the Print dialog box.6. Select any other print settings that you want, and then click Print.

If you printed on photo paper that has a tear-off tab, remove the tab to makethe document completely borderless.

7.12 Storing and handling photo paperFollow these instructions to maintain the quality of your HP brand photo paper.


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Storage• Keep unused photo paper in a resealable plastic bag, in the box in which it was

originally packaged. Store the packaged photo paper on a flat surface in a coolplace.

• When you are ready to print, remove only the paper that you plan to useimmediately from the plastic bag. When you have finished printing, return anyunused photo paper to the plastic bag.

• Do not leave unused photo paper in the printer paper tray. The paper mightstart to curl, which can reduce the quality of your photographs.

Handling• Always hold photo paper by its edges. Fingerprints on photo paper can reduce

print quality.• Verify that the photo paper is not curled. If the photo paper is curled, place the

paper in a plastic bag and gently bend it the opposite direction of the curl untilthe paper lies flat. If the problem persists, use photo paper that is not curled.

7.13 Small borderless photos (HP Deskjet 6540-50series)

Guidelines• For high-quality results, use a photo print cartridge in combination with the tri-

color print cartridge.• For maximum fade resistance, use HP Premium Plus Photo Paper and install

a photo print cartridge in the printer.• To learn how to use the photo printing features, see the photo enhancing page.• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when

printing photos.• Verify that the photo paper that you are using is flat. For information about

preventing photo paper from curling, see the photo paper storage instructions.• Do not exceed the In-tray capacity: up to 25 sheets.

Preparing to print1. Verify that the printer is turned on.2. Remove the Out tray, and then remove all of the paper from the In tray.3. Slide the paper-width guide all the way to the left, and then pull out the paper-

length guide.4. Verify that the photo paper is flat.


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If the photo paper is not flat, see the photo paper storage instructions.5. Place the photo paper in the In tray with the side to be printed on facing down.

If you are using a photo paper that has a tear-off tab, verify that the tab ispointing away from the printer.

6. Slide the paper guides firmly against the paper.7. Replace the Out tray.

Printing1. Open the Page Setup dialog box, and then select the following settings:

• Paper Size: The appropriate borderless paper size• Orientation: The appropriate orientation

2. Click OK.3. Open the Print dialog box.4. Select the Paper Type/Quality panel, and then select the following settings:

• Source: Upper tray• Paper Type: Automatic or the appropriate photo paper type• Quality: Best or Maximum dpi

5. If you want to use them, set the HP digital photography options.6. Select any other print settings that you want, and then click Print.

7.14 Large borderless photos (HP Deskjet 6540-50series)



a photo print cartridge in the printer.• To learn how to use the photo printing features, see the photo enhancing page.


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• Use HP Everyday Photo Paper, Semi-gloss to save money and ink whenprinting photos.

• Verify that the photo paper that you are using is flat. For information aboutpreventing photo paper from curling, see the photo paper storage instructions.

• Do not exceed the In-tray capacity: up to 25 sheets.

Preparing to print1. Verify that the printer is turned on.2. Raise the Out tray, and then remove all of the paper from the In tray.3. Slide the paper-width guide all the way to the left, and then pull out the paper-



6. Slide the paper guides firmly against the paper.7. Lower the Out tray.







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7.15 Panoramic borderless photos (HP Deskjet6540-50 series)









6. Slide the paper guides firmly against the paper.

Note: Some panoramic paper sizes may extend beyond the edge of the Intray. When printing on such papers, be sure to slide the paper width-guide firmly against the edge of the paper.

7. Lower the Out tray.


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7.16 Small photos with a white border (HP Deskjet6540-50 series)






Preparing to print1. Verify that the printer is turned on.2. Remove the Out tray, and then remove all of the paper from the In tray.3. Slide the paper-width guide all the way to the left, and then pull out the paper-


If the photo paper is not flat, see the photo paper storage instructions.


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5. Place the photo paper in the In tray with the side to be printed on facing down.If you are using a photo paper that has a tear-off tab, verify that the tab ispointing away from the printer.

6. Slide the paper guides firmly against the paper.7. Replace the Out tray.


• Paper Size: The appropriate paper size• Orientation: The appropriate orientation




7.17 Large photos with a white border (HP Deskjet6540-50 series)





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7.18 Panoramic photos with a white border (HPDeskjet 6540-50 series)










Note: Some panoramic paper sizes may extend beyond the edge of the Intray. When printing on such papers, be sure to slide the paper width-guide firmly against the edge of the paper.



51







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8 Printing photos (HP Deskjet6520 series)Select the type of photograph that you want to print:

Borderless Photos

Small borderless photo Large borderless photo Panoramic borderless photo

Photos with a white border

Small photowith a white border

Large photowith a white border

Panoramic photowith a white border

Enhancing your photos

Learn how to enhance your photographs by using the printer's photo printingfeatures.

8.1 Printing black-and-white photosYou can perform the following tasks with the printer:

• Print a black-and-white photo• Print a color photo in black-and-white

For great black-and-white photos, install a gray photo print cartridge and a tri-colorprinter cartridge in the printer.

Printing a black-and-white photoTo print a photo that is already black and white, simply follow the instructions for thetype and size of photo that you want to print.


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Printing a color photo in black and whiteFollow these steps to print a color photo in black and white:


3. In the Color drop-down list, click Grayscale.4. Select any other print settings that you want, and then click Print.

8.2 Small borderless photos (HP Deskjet 6520series)




printing photos.


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Preparing to print1. Verify that the printer is turned on.2. Lift the Out tray, and then remove all of the paper from the In tray.3. Slide the paper-width guide all the way to the left, and then pull out the paper-











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8.3 Large borderless photos (HP Deskjet 6520series)












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8.4 Panoramic borderless photos (HP Deskjet 6520series)










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Note: Some panoramic paper sizes may extend beyond the edge of the Intray. When printing on such papers, be sure to slide the paper-widthguide firmly against the edge of the paper.







8.5 Small photos with a white border (HP Deskjet6520 series)





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5. If you want to use them, set the HP digital photography options.


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8.6 Large photos with a white border (HP Deskjet6520 series)











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8.7 Panoramic photos with a white border (HPDeskjet 6520 series)








If the photo paper is not flat, see the photo paper storage instructions.


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5. Place the photo paper in the In tray with the side to be printed on facing down.


Note: Some panoramic paper sizes may extend beyond the edge of the Intray. When printing on such papers, be sure to slide the paper-widthguide firmly against the edge of the paper.








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9 Printing other documents (HPDeskjet 6540-50 series)

E-mail Letters Documents Envelopes

Postcards Brochures Greeting cards Transparencies

Labels Index cards Banners Iron-ontransfers

Printing tips

Minimize your cost and effort while maximizing the quality of your printouts by usingthese printing tips.

Printer software

Learn about the printer software.

9.1 E-mail (HP Deskjet 6540-50 series)

GuidelinesDo not exceed the In-tray capacity: up to 150 sheets.

Preparing to print1. Verify that the printer is turned on.


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2. Raise the Out tray.3. Slide the paper-width guide all the way to the left, and then pull out the paper-

length guide.4. Place plain paper in the In tray, pushing the paper into the printer until it stops.5. Slide the paper guides firmly against the paper.


Printing1. If necessary, open the Page Setup dialog box and set the paper size, scaling,

or orientation options.2. Open the Print dialog box.3. Select the Paper Type/Quality panel.4. In the Paper Type drop-down list, click Automatic or Plain paper.5. Select the following print settings as appropriate:

• Print quality• Paper source


9.2 Letters (HP Deskjet 6540-50 series)

Guidelines• For help printing on an envelope, see the envelope page.• Do not exceed the In-tray capacity: up to 150 sheets.

Preparing to print1. Verify that the printer is turned on.2. Raise the Out tray.


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3. Slide the paper-width guide all the way to the left, then pull out the paper-lengthguide.

4. Place plain paper in the In tray, pushing the paper into the printer until it stops.5. Slide the paper guides firmly against the paper.

1. Letter or A4 paper 2. Legal paper

Note: If you are using letterhead, verify that the letterhead is facing downand towards the interior of the printer.






9.3 Documents (HP Deskjet 6540-50 series)

Guidelines• Save paper with two-sided printing.• Do not exceed the In-tray capacity: up to 150 sheets.


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Preparing to print1. Verify that the printer is turned on.2. Raise the Out tray.3. Slide the paper-width guide all the way to the left, then pull out the paper-length

guide.4. Place plain paper in the In tray, pushing the paper into the printer until it stops.5. Slide the paper guides firmly against the paper.





• Print quality• Paper source• Two-sided printing


9.4 Envelopes (HP Deskjet 6540-50 series)

Guidelines• Avoid using envelopes that have the following qualities:

• Have clasps or windows


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• Have thick, irregular, or curled edges• Are shiny or embossed• Are wrinkled, torn, or otherwise damaged

• Align the envelope edges before inserting them in the In tray.• Do not exceed the In-tray capacity: up to 20 envelopes.

Preparing to printIf you are printing on a single envelope, use the envelope slot.

If you are printing on multiple envelopes, follow these steps:

1. Verify that the printer is turned on.2. Remove the Out tray, and then remove all paper from the In tray.3. Slide the paper-width guide all the way to the left, and then pull out the paper-

length guide.4. Place the envelopes, with the sides to be printed on facing down and the flaps

to the left, into the In tray and to the right. Push the envelopes into the printeruntil they stop.

5. Slide the paper guides firmly against the envelopes.6. Replace the Out tray.


or orientation options.2. Open the Print dialog box.3. Select the Paper Type/Quality panel.4. In the Paper Type drop-down list, click Automatic or Plain paper.5. Select any other print settings that you want, and then click Print.


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9.5 Postcards (HP Deskjet 6540-50 series)

If the optional Auto Two-Sided Print Accessory with Small PaperTray is attached to the printer, follow the steps for printingpostcards with the Auto Two-Sided Print Accessory with SmallPaper Tray.

Guidelines• Use only cards and small media that meet the printer paper-size specifications.

For specifications, see the reference guide that came with the printer.• Do not exceed the In-tray capacity: up to 60 cards.

Preparing to print1. Verify that the printer is turned on.2. Remove the Out tray, then remove all paper from the In tray.3. Slide the paper-width guide all the way to the left, then pull out the paper-length

guide.4. Place the cards, with the sides to be printed on facing down and one of the

short sides pointing towards the printer, into In tray and to the right. Push thecards into the printer until they stop.

5. Slide the paper guides firmly against the cards.6. Replace the Out tray.


• Paper Size: The appropriate paper size

Note: To print a borderless card, click the borderless photo size thatmatches the card size.


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• Orientation: The appropriate orientation2. Click OK.3. Open the Print dialog box.4. Select the Paper Type/Quality panel, and then select the following settings:

• Source: Upper tray• Paper Type: Automatic or the appropriate paper type• Quality: Normal, Best, or Maximum dpi


Note: If an out-of-paper message appears, verify that the cards arepositioned properly in the paper tray.

9.6 Brochures (HP Deskjet 6540-50 series)

Guidelines• Learn to print borderless brochures.• For great results, use HP Brochure & Flyer Paper.• Do not exceed the In-tray capacity: up to 25 sheets.

Preparing to print1. Verify that the printer is turned on.2. Raise the Out tray.3. Slide the paper-width guide all the way to the left, then pull out the paper-length

guide.4. Place brochure paper in the In tray, pushing the paper into the printer until it

stops.5. Slide the paper guides firmly against the paper.



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or orientation options.2. Open the Print dialog box.3. Select the Paper Type/Quality panel, and then specify the following settings:

• Source: Upper Tray• Paper Type: Automatic or the appropriate brochure paper type• Quality: Normal, Best, or Maximum dpi.


9.7 Greeting cards (HP Deskjet 6540-50 series)

Guidelines• Unfold prefolded cards, and then place them in the In tray.• For great results, use HP Greeting Card Paper.• Do not exceed the In-tray capacity: up to 30 cards.

Preparing to print1. Verify that the printer is turned on.2. Raise the Out tray, then remove all paper from the In tray.3. Slide the paper-width guide all the way to the left, then pull out the paper-length

guide.4. Fan the edges of the greeting cards to separate them, then align the edges.5. Place the greeting cards in the In tray, with the side to be printed on facing

down. Push the cards into the printer until they stop.6. Slide the paper guides firmly against the paper.



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• Source: Upper tray• Paper Type: Automatic or the appropriate greeting card paper type• Quality: Normal, Best, or Maximum dpi.


9.8 Transparencies (HP Deskjet 6540-50 series)

Guidelines• For great results, use HP Premium Inkjet Transparency Film.• Do not exceed the In-tray capacity: up to 30 transparencies.

Preparing to print1. Verify that the printer is turned on.2. Raise the Out tray, and then remove all paper from the In tray.3. Slide the paper-width guide all the way to the left, then pull out the paper-length

guide.4. Place the transparencies in the In tray, with the side to printed on facing down

and the adhesive strip facing up and toward the printer.

5. Carefully push the transparencies into the printer until they stop so that noneof the adhesive strips catch on one another.



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• Source: Upper tray• Paper Type: Automatic or the appropriate transparency film type• Quality: Normal or Best.


9.9 Labels (HP Deskjet 6540-50 series)

Guidelines• Use only labels that are designed specifically for inkjet printers.• Use only full sheets of labels.• Verify that the labels are not sticky, wrinkled, or pulling away from the protective

backing.• Do not exceed the In-tray capacity: up to 30 sheets of labels (use only letter-

size or A4-size sheets).

Preparing to print1. Verify that the printer is turned on.2. Raise the Out tray, and then remove all paper from the In tray.3. Slide the paper-width guide all the way to the left, and then pull out the paper-

length guide.4. Fan the edges of the label sheets to separate them, and then align the edges.5. Place the label sheets in the In tray with the label side facing down. Push the

sheets into the printer until they stop.

6. Slide the paper guides firmly against the edge of the sheets.


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• Paper Size: A4 or US Letter• Orientation: The appropriate orientation

2. Click OK.3. Open the Print dialog box.4. Select the Paper Type/Quality panel, and then specify the following settings:

• Source: Upper tray• Paper Type: Automatic or Plain paper


9.10 Index cards and other small media (HP Deskjet6540-50 series)



Preparing to print1. Verify that the printer is turned on.2. Remove the Out tray, then remove all paper from the In tray.3. Slide the paper-width guide all the way to the left, then pull out the paper-length

guide.4. Place the cards, with the sides to be printed on facing down and one of the

short sides pointing towards the printer, into In tray and to the right. Push thecards into the printer until they stop.


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5. Slide the paper guides firmly against the cards.6. Replace the Out tray.








9.11 Banners (HP Deskjet 6540-50 series)

Guidelines• Use HP Banner Paper for great results.• Remove any perforated strips from the banner paper before loading it in the In

tray.




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2. Remove the Out tray, and then remove all paper from the In tray.3. Slide the paper width-guide all the way to the left, and then pull out the paper-

length guide.4. Place the banner paper in the In tray so that the unattached edge is on top of

the paper stack and pointing toward the printer.

1. Unattached edge

5. Slide the paper-width guide firmly against the paper.

Note: Leave the Out tray off of the printer when printing a banner.

Printing1. Open the Page Setup dialog box.2. In the Paper Size drop-down list, click A4 Banner or US Letter Banner.3. Click OK.4. Open the Print dialog box.5. Select the Paper Type/Quality panel, and then specify the following settings:



9.12 Iron-on transfers (HP Deskjet 6540-50 series)

Guidelines• Use HP Iron-on Transfers for great results.• When printing a mirror image, the text and the pictures are horizontally reversed

from what appears on the computer screen.


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• Do not exceed the In tray capacity: Up to 20 sheets.

Preparing to print1. Verify that the printer is turned on.2. Raise the Out tray.3. Slide the paper-width guide all the way to the left, and then pull out the paper-

length guide.4. Place iron-on transfer paper with the side to be printed on facing down in the

In tray.5. Push the paper into the printer until it stops.6. Slide the paper guides firmly against the paper.



Note: Some iron-on transfer paper types do not require you to print a mirrorimage. Consult the instructions that came with your iron-on transferpaper to see if printing a mirror images is required.

• Paper Size: A4 or US Letter• Mirror Image: Selected



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10 Printing other documents (HPDeskjet 6520 series)

E-mail Letters Documents Envelopes

Postcards Brochures Greeting cards Transparencies

Labels Index cards Banners Iron-ontransfers

Printing tips

Minimize your cost and effort while maximizing the quality of your printouts by usingthese printing tips.

Printer software

Learn about the printer software.

10.1 E-mail (HP Deskjet 6520 series)

GuidelinesDo not exceed the In-tray capacity: up to 150 sheets.



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2. Raise the Out tray.3. Slide the paper-width guide all the way to the left, and then pull the paper-length

guide to the edge of the tray.4. Place plain paper in the In tray, pushing the paper into the printer until it stops.

5. Slide the paper guides firmly against the paper.6. Lower the Out tray, then pull out the Out-tray extension.





10.2 Letters (HP Deskjet 6520 series)

Guidelines• For help printing on an envelope, see the envelope page.• Do not exceed the In-tray capacity: up to 150 sheets.

Preparing to print1. Verify that the printer is turned on.2. Raise the Out tray.


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3. Slide the paper-width guide all the way to the left, then pull the paper-lengthguide to the edge of the tray.

4. Place plain paper in the In tray, pushing the paper into the printer until it stops.


Note: If you are using letterhead, verify that the letterhead is facing downand towards the interior of the printer.






10.3 Documents (HP Deskjet 6520 series)

Guidelines• Save paper with two-sided printing.• Do not exceed the In-tray capacity: up to 150 sheets.


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Preparing to print1. Verify that the printer is turned on.2. Raise the Out tray.3. Slide the paper-width guide all the way to the left, then pull the paper-length

guide to the edge of the tray.4. Place plain paper in the In tray, pushing the paper into the printer until it stops.5. Slide the paper guides firmly against the paper.


6. Lower the Out tray, then pull out the Out-tray extension.



• Print quality• Paper source• Two-sided printing


10.4 Envelopes (HP Deskjet 6520 series)



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• Have clasps or windows• Have thick, irregular, or curled edges• Are shiny or embossed• Are wrinkled, torn, or otherwise damaged

• Align the envelope edges before inserting them in the In tray.• Do not exceed the In-tray capacity: up to 20 envelopes.


length guide.4. Place the envelopes, with the sides to be printed on facing down and the flaps

to the left, into In tray and to the right. Push the envelopes into the printer untilthey stop.

5. Slide the paper guides firmly against the envelopes.6. Lower the Out tray.


or orientation options.2. Open the Print dialog box.3. Select the Paper Type/Quality panel.4. In the Paper Type drop-down list, click Automatic or Plain paper.5. Select any other print settings that you want, and then click Print.


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10.5 Postcards (HP Deskjet 6520 series)

If the optional Auto Two-Sided Print Accessory with Small PaperTray is attached to the printer, follow the steps for printingpostcards with the Auto Two-Sided Print Accessory with SmallPaper Tray.




guide.4. Place the cards, with the printable sides down and the short sides pointing

towards the printer, in the right side of the In tray. Push the cards into the printeruntil they stop.

5. Slide the paper guides firmly against the cards.6. Lower the Out tray.




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10.6 Brochures (HP Deskjet 6520 series)

Guidelines• Learn to print borderless brochures.• For great results, use HP Brochure & Flyer Paper.• Do not exceed the In-tray capacity: up to 25 sheets.

Preparing to print1. Verify that the printer is turned on.2. Raise the Out tray.3. Slide the paper-width guide all the way to the left, then pull the paper-length

guide to the edge of the tray.4. Place brochure paper in the In tray, pushing the paper into the printer until it

stops.


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• Source: Upper Tray• Paper Type: Automatic or the appropriate brochure paper type• Quality: Normal, Best, or Maximum dpi.


10.7 Greeting cards (HP Deskjet 6520 series)

Guidelines• Unfold prefolded cards, and then place them in the In tray.• For great results, use HP Greeting Card Paper.• Do not exceed the In-tray capacity: up to 30 cards.


guide.4. Fan the edges of the greeting cards to separate them, then align the edges.5. Place the greeting cards in the In tray, with the side to be printed on facing

down. Push the cards into the printer until they stop.


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• Source: Upper tray• Paper Type: Automatic or the appropriate greeting card paper type• Quality: Normal, Best, or Maximum dpi.


10.8 Transparencies (HP Deskjet 6520 series)

Guidelines• For great results, use HP Premium Inkjet Transparency Film.• Do not exceed the In-tray capacity: up to 30 transparencies.


guide.4. Place the transparencies in the In tray, with the side to be printed on facing

down and the adhesive strip facing up and toward the printer.


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5. Carefully push the transparencies into the printer until they stop so that noneof the adhesive strips catch on one another.

6. Slide the paper guides firmly against the edge of the transparencies.7. Lower the Out tray, then pull out the Out-tray extension.



• Source: Upper tray• Paper Type: Automatic or the appropriate transparency film type• Quality: Normal or Best.


10.9 Labels (HP Deskjet 6520 series)

Guidelines• Use only labels that are designed specifically for inkjet printers.• Use only full sheets of labels.• Verify that the labels are not sticky, wrinkled, or pulling away from the protective

backing.• Do not exceed the In-tray capacity: up to 30 sheets of labels (use only letter-

size or A4-size sheets).

Preparing to print1. Verify that the printer is turned on.2. Raise the Out tray, and then remove all paper from the In tray.


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3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Fan the edges of the label sheets to separate them, and then align the edges.5. Place the label sheets in the In tray with the label side facing down. Push the

sheets into the printer until they stop.

6. Slide the paper guides firmly against the edge of the sheets.7. Lower the Out tray, then pull out the Out-tray extension.


• Paper Size: A4 or US Letter• Orientation: The appropriate orientation




10.10 Index cards and other small media (HP Deskjet6520 series)




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guide.4. Place the cards, with the printable sides down and the short sides pointing

towards the printer, in the right side of the In tray. Push the cards into the printeruntil they stop.

5. Slide the paper guides firmly against the cards.6. Lower the Out tray.









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10.11 Banners (HP Deskjet 6520 series)

Guidelines• Use HP Banner Paper for great results.• Remove any perforated strips from the banner paper before loading it in the In

tray.



length guide.4. Place the banner paper in the In tray so that the unattached edge is on top of

the paper stack and pointing toward the printer.

1. Unattached edge

5. Slide the paper-width guide firmly against the paper.6. Lower the Out tray.

Do not unfold the Out-tray extension stop.

Printing1. Open the Page Setup dialog box.2. In the Paper Size drop-down list, click A4 Banner or US Letter Banner.


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10.12 Iron-on transfers (HP Deskjet 6520 series)

Guidelines• Use HP Iron-on Transfers for great results.• When printing a mirror image, the text and the pictures are horizontally reversed

from what appears on the computer screen.

• Do not exceed the In tray capacity: Up to 20 sheets.

Preparing to print1. Verify that the printer is turned on.2. Raise the Out tray.3. Slide the paper-width guide all the way to the left, and then pull the paper-length

guide to the edge of the tray.4. Place iron-on transfer paper with the side to be printed on facing down in the

In tray.5. Push the paper into the printer until it stops.6. Slide the paper guides firmly against the paper.


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Note: Some iron-on transfer paper types do not require you to print a mirrorimage. Consult the instructions that came with your iron-on transferpaper to see if printing a mirror images is required.

• Paper Size: A4 or US Letter• Mirror Image: Selected





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11 Printing tips (HP Deskjet6540-50 series)Save time

• Use the 250-Sheet Plain Paper Tray Accessory to reload the printer less often.• Use the Print Quality Selector.• Print in reverse page order.• Print collated copies.

Save money

• Print a two-sided document.• Print multiple pages on a single sheet of paper.• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when

printing photos.

Enhance the quality of printouts

• Select the right paper type.• Select the right print quality.• Resize the document as needed.• Print a borderless brochure.

11.1 Using the 250-Sheet Plain Paper TrayAccessoryIf the 250-Sheet Plain Paper Tray Accessory is not installed on the printer, followthe installation steps.

Note: The 250-Sheet Plain Paper Tray Accessory is not available in all countries/regions.

Follow these steps to use the 250-Sheet Plain Paper Tray Accessory:



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3. In the Source drop-down list, click Lower tray.

11.2 Using the Print Quality Selector (HP Deskjet6540-50 series)The Print Quality Selector button is located on the front of the printer.


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1. Print Quality Selector button

Enabling the Print Quality Selector buttonBefore using the Print Quality Selector button, you must enable it from the printersoftware.

Follow these steps to enable the Print Quality Selector button:

1. Open the Print dialog box.2. Select the Paper Type/Quality panel.3. Click Use printer default in the Quality drop-down list.4. Click Print.

Using the Print Quality Selector buttonUse the Print Quality Selector button to specify the print quality for documents thatyou plan to print. You cannot change the print quality for a document after thedocument begins printing.

Follow these steps to use the Print Quality Selector button:

1. Verify that the Print Quality Selector button is enabled from the printer software.2. Press the Print Quality Selector button to select one of the following print

qualities:

Fast normal


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Normal

Best

Note: FastDraft and Maximum dpi can only be selected in the printer software. Ifa document is printed in either FastDraft or Maximum dpi mode, thecurrently selected print-quality icon flashes until the document is complete.

LightsThe Print Quality Selector icons light up or flash to indicate the selected print quality:

Status of the icons Meaning

One icon is lit. The illuminated icon is the selected printquality.

One icon is lit and another flashes.

The illuminated icon is the selected printquality for the current print job.

The flashing icon is the selected print qualityfor the next print job.

One icon flashes.Either FastDraft or Maximum dpi has beenselected as the print quality from the printersoftware.

11.3 Setting the page orderSetting the page order determines the order in which your document will be printed.Frequently, it is convenient to have the first page of a document printed last so thatthe complete document is lying face-up in the Out tray.

Follow these steps to set the page order:

1. Open the Print dialog box.2. Select the Paper Handling panel.


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3. Do one of the following actions:

• Select the Reverse Page Order check box to print the first page of thedocument last. This is the appropriate setting for most print jobs.

• Clear the Reverse Page Order check box to print the last page of thedocument last.


Note: The reverse page order feature is only available in Mac OS X 10.3 andlater.

11.4 Printing collated copiesIf you are printing several copies of a document at one time, use collation so thatyou do not have to re-arrange the copies after printing.

Note: Some software programs do not allow you to use the printer software tospecify the number of copies to print. If the program that you are usingallows you to specify the number of copies to print, then specify the numberof copies to print in the application.

Follow these steps to print collated copies:

1. Open the Print dialog box.2. Select the Copies and Pages panel.


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3. In the Copies box, type the number of copies that you want to print.4. Select the Collated check box.5. Select any other print settings that you want, and then click Print.

11.5 Automatic two-sided printingTo print a two-sided document automatically, one of the following accessories mustbe attached to the printer:

Automatic Two-Sided Printing Accessory

Auto Two-Sided Print Accessory with Small Paper Tray

The two-sided printing accessories only support certain paper types. For a list ofsupported paper types, see the documentation that came with the accessory.

PrintingFollow these instructions to print a two-sided document:

1. Open the Print dialog box, and then select the Two-Sided Printing panel.


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2. Select the appropriate binding:

Book binding

Tablet binding

3. Change any other print settings that you want, and then click Print.

After the first side of the page is printed, the printer pauses while the ink dries.After the ink is dry, the paper is pulled back into the duplexer and the reverseside of the page is printed.

Note: Do not remove the paper from the printer until both sides of the pagehave been printed.

11.6 Printing multiple pages on a single sheet ofpaperThe printer software allows you to print multiple pages of a document on a singlesheet of paper. The printer software automatically resizes the document text andimages to fit on the printed page.

Follow these steps to print multiple pages on a single sheet of paper:

1. Open the Print dialog box.


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2. Select the Layout panel.

3. In the Pages per Sheet menu, select the number of pages that you want toappear on each sheet of paper.

4. For Layout Direction, select the option for how you want the multiple pagesarranged on a single sheet of paper.

5. If you want a border to appear around each page image that is printed on thesheet of paper, select the border that you want from the Border menu.


Note: The two-sided printing controls on the Layout panel are not operationalfor the printer. To print a two-sided document, see the two-sidedprinting page.

11.7 Selecting a paper typeThe printer software offers these options for selecting a paper type:

• Use the automatic paper-type sensor• Select a specific paper type

Using the automatic paper-type sensorThe Automatic Paper-Type Sensor automatically selects the print settingsappropriate for the media be printed on, particularly when used with HP paper andmedia.


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Note: The Automatic Paper-Type Sensor cannot be used for documents printedfrom the 250-Sheet Plain Paper Tray Accessory.

Follow these steps to use the automatic paper-type sensor:


3. In the Paper Type drop-down list, click Automatic.4. Select any other print settings that you want, and then click Print.

Selecting a specific paper typeWhen printing a higher-quality printout, it is recommended that you select a specificpaper type.

Follow these steps to select a specific paper type:



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3. In the Paper Type drop-down list, click the appropriate paper type.4. Select any other print settings that you want, and then click Print.

11.8 Selecting a print quality (HP Deskjet 6540-50series)Follow these steps to select a print quality from the printer software:



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3. Select one of the following from the Quality drop-down list:

• Use printer default: enables the Print Quality Selector button.• FastDraft: prints at the fastest printing speed.• Fast normal: prints more quickly than the Normal mode and at a higher

print quality than FastDraft.• Normal: provides the best balance between print quality and speed. This

is the appropriate setting for most documents.• Best: provides high-quality printing.• Maximum dpi: provides the highest quality printing but requires longer to

print than Best and requires a large amount of disk space.

11.9 Selecting a paper source (HP Deskjet 6540-50series)The printer offers three sources for paper:


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In tray 250-Sheet Plain PaperTray Accessory

Auto Two-Sided Print Accessorywith Small Paper Tray

Follow these steps to select a paper source:


3. In the Source drop-down list, click one of the following options:

• Upper tray: prints from the In tray.• Lower tray: prints from the 250-Sheet Plain Paper Tray Accessory.• Rear tray: prints from the Auto Two-Sided Print Accessory with Small

Paper Tray. This option appears only if the accessory is attached to theprinter.


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11.10 Resizing a documentUse this feature to shrink or enlarge printed text and graphics without changing thepaper size.

Follow these steps to shrink or enlarge text and graphics:

1. Open the Page Setup dialog box.

2. In the Scale box, type the percentage by which you want to shrink or enlargethe document.

• Type a number from 25 to 99 to reduce a document image.• Type a number from 101 to 400 to enlarge a document image.

3. Click OK, and then print the document.

11.11 Printing a borderless brochureYou can print a borderless brochure on glossy brochure paper.

For instructions about printing a borderless photo, see the borderless photo page.

Guidelines• Do not print borderless documents in ink-backup mode. Always have two print

cartridges installed in the printer.• Open the file in a software application and assign the image size. Ensure that

the size corresponds to the paper size on which you want to print the image.


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PrintingFollow these steps to print a borderless document:

1. Open the file you want to print.2. Open the Page Setup dialog box.3. Click the appropriate borderless paper size in the Paper Size list.4. Click OK.5. Open the Print dialog box.6. Select the Paper Type/Quality panel.7. In the Paper Type drop-down list, click the appropriate brochure paper.8. Select any other print settings that you want, and then click Print.


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12 Printing tips (HP Deskjet 6520series)Save time

• Use the 250-Sheet Plain Paper Tray Accessory to reload the printer less often.• Print in reverse page order.• Print collated copies.

Save money

• Print a two-sided document.• Print multiple pages on a single sheet of paper.• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when

printing photos.

Enhance the quality of printouts

• Select the right paper type.• Select the right print quality.• Resize the document as needed.• Print a borderless brochure.

12.1 Selecting a print quality (HP Deskjet 6520series)Follow these steps to select a print quality from the printer software:



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3. Select one of the following from the Quality drop-down list:

• Use printer default: prints in the Normal mode.• FastDraft: prints at the fastest printing speed.• Fast normal: prints more quickly than the Normal mode and at a higher

print quality than FastDraft.• Normal: provides the best balance between print quality and speed. This

is the appropriate setting for most documents.• Best: provides high-quality printing.• Maximum dpi: provides the highest quality printing but requires longer to

print than Best and requires a large amount of disk space.

12.2 Selecting a paper source (HP Deskjet 6520series)The printer offers three sources for paper:


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In tray 250-Sheet Plain PaperTray Accessory

Auto Two-Sided Print Accessorywith Small Paper Tray

Follow these steps to select a paper source:


3. In the Source drop-down list, click one of the following options:

• Upper tray: prints from the In tray.• Lower tray: prints from the 250-Sheet Plain Paper Tray Accessory.• Rear tray: prints from the Auto Two-Sided Print Accessory with Small

Paper Tray. This option appears only if the accessory is attached to theprinter.


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13 Printer software• Print settings• Page Setup dialog box• Print dialog box• Managing the printer (Mac OS X 10.3 and later)• Managing the printer (Mac OS X 10.2 and earlier)• Viewing and changing the status of a print job (Mac OS X 10.3 and later)• Viewing and changing the status of a print job (Mac OS x 10.2 and earlier)

13.1 Print settingsThe printer is controlled by software that is installed on your computer. Use theprinter software, known as the printer driver, to change the print settings for adocument.

To specify a document's paper size, scaling, and orientation, use the Page Setupdialog box.

To specify other print settings for a document and to send the document to theprinter, use the Print dialog box.

13.2 Page Setup dialog boxUse the Page Setup dialog box to modify document layout.

To use the Page Setup dialog box, open the software program used to create thedocument, click File, and then click Page Setup.

You can use the Page Setup dialog box to do the following tasks:


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• Set the paper size for a document.• Resize a document.• Specify the document orientation.

13.3 Print dialog boxUse the Print dialog box to modify print settings for the document that you areprinting. The options that appear depend on the panel that you selected.

To use the Print dialog box, open the document that you want to print, click File, andthen click Print.

1. Printer: Select the printer.2. Presets: Select a group of saved print options.


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3. Panel Menu: Toggle among print setting panels, an application-specific panel,and a summary of print settings for the document.

4. ?: Open MacHelp.5. Preview: View an online preview of the printed document.6. Save as PDF: Convert the document to Adobe PDF format.7. Fax: Click to send the document as a fax.8. Cancel: Close the Print dialog box without printing the document.9. Print: Print the document.

Note: The Print as Fax option is available in Mac OS X 10.3 and later only.

13.4 Managing the printer (Mac OS X 10.3 and later)Use Printer List to manage the printer.

Managing the printer includes the following tasks:

• Adding a printer• Setting a default printer• Deleting a printer

Opening Printer ListFollow these steps to open Printer List:

1. In the Apple menu, click System Preferences.2. In the System Preferences dialog box, click Print & Fax.


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3. Click the Set Up Printer button.

Printer List appears.

Adding a printerFollow these steps to add a printer to your computer:

1. Open Printer List.2. Click Add.

The Add Printer List dialog box appears.


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3. Select the connection type for the printer (for example, USB).4. Select the printer name from the printer list.5. Click Add.

Setting a default printerFollow these steps to set the printer as the computer's default printer:

1. Open Printer List.2. Click the printer name.3. Select the printer, and then click Make Default.

Deleting a printerFollow these steps to delete a printer from your computer:

1. Open Printer List.2. Select the printer that you want to delete.3. Click Delete.

13.5 Managing the printer (Mac OS X 10.2 andearlier)Use Print Center to manage the printer.

Managing the printer includes the following tasks:


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• Adding a printer• Setting a default printer• Deleting a printer

Adding a printerFollow these steps to add a printer to your computer:

1. Open Print Center.

2. Click Add.

The Add Printer List dialog box appears.


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3. Select USB from the menu.4. Select the printer name from the printer list.5. Click Add.

Setting a default printerFollow these steps to set the printer as the computer's default printer:

1. Open the Print Center.2. Click the printer name.3. Select the printer, and then click Make Default.

The printer name appears in bold text to indicate that it is the default printer.

Deleting a printerFollow these steps to delete a printer from your computer:

1. Open Print Center.2. Select the printer that you want to delete.3. Click Delete.

13.6 Viewing and changing the status of a print job(Mac OS X 10.3 and later)When printing a document with background printing, use Printer List to see thestatus of the document as it is printing.


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Follow these steps to check the status of a print job:

1. Open Printer List.2. Click the printer.3. In the menu bar, click Printer, and then click Show Jobs.

4. Click a print job to select it.

Use the buttons to manage the print job as appropriate:

• Delete: Cancels the selected print job• Hold: Pauses the selected print job• Resume: Restarts a paused print job• Stop Jobs: Pauses all print jobs in the print queue

13.7 Viewing and changing the status of a print job(Mac OS x 10.2 and earlier)When printing a document with background printing, use Print Center to see thestatus of the document as it is printing.

Follow these steps to check the status of a print job:

1. Open Print Center.2. Click the printer name.

The print queue appears.


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3. Click a print job to select it.

Use the buttons to manage the print job as desired:

• Delete: Cancels the selected print job• Hold: Pauses the selected print job• Resume: Restarts a paused print job• Stop Jobs: Pauses all print jobs in the print queue


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14 Maintenance• Auto-off feature• Installing print cartridges• Aligning print cartridges• Calibrating color• Automatically cleaning print cartridges• Manually cleaning the print cartridges• Printing a test page• View estimated ink levels• Removing ink from skin and clothing• Maintaining print cartridges• Maintaining the printer body• Using the HP Inkjet Toolbox

14.1 Auto-off featureEnable the Auto-off feature to place the printer in a low-power, energy-efficient modeafter it has been idle for 30 minutes.

To turn on the printer, press the Power button.

Follow these steps to activate the Auto-off feature:

1. Open the HP Inkjet Toolbox.2. Select the Configure panel.3. Follow the onscreen instructions.

14.2 Installing print cartridges

Print cartridgesPrint cartridge combinations

For printing most documents, use the tri-color print cartridge and the black printcartridge. When printing photos, you can use either the photo print cartridge or thegray photo print cartridge along with the tri-color print cartridge cradle.

Always install the tri-color print cartridge in the left print cartridge cradlecompartment.


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Install the black, photo, or gray photo print cartridge in the right print cartridge cradlecompartment.

Selection numbers

Before buying replacement print cartridges, verify the correct selection numbers inthe reference guide that came with the printer.

You can also find the selection number on the print cartridge that you are replacing.

Ink back-up mode

The printer can operate with only one print cartridge installed. For more information,see the ink back-up mode page.

Installation instructionsFollow these steps so install a print cartridge:

1. Verify that the printer is turned on.2. Load a stack of letter-size or A4-size plain, white paper in the In tray.3. Open the printer cover.4. Wait until the print cartridge cradle is idle and silent, and then lift the print

cartridge latch to the open position.


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5. Slide the print cartridge out of the print cartridge cradle.

6. Remove the replacement print cartridge from its packaging and carefullyremove the pink, plastic tape.

1. Remove the pink tape only


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Caution: Do not touch the print cartridge ink nozzles or copper contacts.Touching these parts will result in clogs, ink failure, and bad electricalconnections. Do not remove the copper strips. They are requiredelectrical contacts.

1. Do not touch the copper strips

7. Hold the print cartridge so that the copper strips are on the bottom and facingtoward the printer, and then slide the print cartridge into the cradle as shown.

Note: After you insert the print cartridge, verify that the copper contacts ofthe print cartridge touch the back of the print cartridge cradle.

8. Push down on the print cartridge latch until it snaps closed.


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9. Close the printer cover.

The printer automatically prints a calibration page.

For information about storing print cartridges, see the print cartridge storage page.

For information about recycling empty print cartridges, see the print cartridgerecovery page.

Warning: Keep both new and used print cartridges out of the reach ofchildren.

14.3 Aligning print cartridgesThe printer automatically aligns the print cartridges after a new print cartridge isinstalled. You can also align the print cartridges at other times to ensure optimalprint quality.

To calibrate the print cartridges:

1. Load letter-size or A4-size plain white paper in the In tray.2. Open the HP Inkjet Toolbox.3. Select the Calibrate panel.4. Click the Align button, and then follow the onscreen instructions.

14.4 Calibrating colorPerform a color calibration only if the colors in photographs printed with the photoprint cartridge are consistently tinted.

Before preforming a color calibration, align the print cartridges, then reprint yourphotograph. If the color is still tinted, then perform a color calibration.


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To calibrate color:

1. Load letter-size or A4-size plain white paper in the In tray.2. Verify that a photo print cartridge is installed in the printer.3. Open the HP Inkjet Toolbox.4. Select the Calibrate Color panel.5. Follow the onscreen instructions.

14.5 Automatically cleaning print cartridgesIf your printed pages are missing lines or dots, or if they contain ink streaks, the printcartridges might be low on ink or might need to be cleaned.

If the print cartridges are not low on ink, follow these steps to clean the printcartridges automatically:

1. Open the HP Inkjet Toolbox.2. Select the Clean panel.3. Click the Clean button, and then follow the onscreen instructions.

Caution: Clean print cartridges only when necessary. Unnecessary cleaningwastes ink and shortens the life of the cartridge.

14.6 Manually cleaning the print cartridgesIf the printer is used in a dusty environment, a small amount of debris canaccumulate on the print cartridge contacts.

Gathering cleaning suppliesYou will need the following items to clean the print cartridges.

• Distilled water (tap water can contain contaminants that can damage the printcartridge)

• Cotton swabs or other soft, lint-free material that will not stick to the printcartridge

Be careful not to get ink on your hands or clothing as you clean.

Preparing to clean1. Press the Power button to turn on the printer, and then raise the printer cover.2. Remove the print cartridges and place them on a piece of paper with the nozzle

plate facing up.


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1. Nozzle plate

Caution: Do not leave the print cartridges outside the printer for morethan 30 minutes.

Cleaning instructions1. Lightly moisten a cotton swab with distilled water and squeeze any excess

water from the swab.2. Wipe the print cartridge copper contacts with the cotton swab.

Caution: Do not touch the print cartridge ink nozzles. Touching the inknozzles will result in clogs, ink failure, and bad electrical connections.

1. Clean only the copper contacts

Repeat this process until no ink residue or dust appears on the swab that youuse to clean the contacts.

3. Insert the print cartridges in the printer, and then close the printer cover.


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14.7 Printing a test pageFollow these steps to print a test page:

1. Open the HP Inkjet Toolbox.2. Select the Test panel.3. Click the Print a test page button, and then follow the onscreen instructions.

14.8 View estimated ink levelsFollow these steps to view the estimated ink levels of the print cartridges that areinstalled in the printer:

1. Open the HP Inkjet Toolbox.2. Select the Ink Levels panel.

14.9 Removing ink from skin and clothingFollow these instructions to remove ink from skin and clothing:

Surface Remedy

Skin Wash the area with an abrasive soap.

White fabric Wash the fabric in cold water and use chlorine bleach.

Color fabric Wash the fabric in cold water and use sudsy ammonia.

Caution: Always use cold water to remove ink from fabric. Warm or hot watercan set the ink into the fabric.

14.10 Maintaining print cartridgesThe following tips will help maintain HP print cartridges and ensure consistent printquality:

• Keep all print cartridges in their sealed packages until they are needed. Printcartridges should be stored at room temperature (15 to 35 degrees C or 59 to95 degrees F).

• Do not remove the plastic tape covering the ink nozzles until you are ready toinstall the print cartridge in the printer. If the plastic tape has been removedfrom the print cartridge, do not attempt to reattach it. Reattaching the tapedamages the print cartridge.


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Storing print cartridgesWhen print cartridges are removed from the printer, store them in a print cartridgeprotector or an airtight plastic container.

A print cartridge protector comes with the photo print cartridge and the gray photoprint cartridge. If you store the print cartridge in an airtight plastic container, makesure that the ink nozzles face down but are not in contact with the container.

Inserting the print cartridge into the print cartridge protector

Slide the print cartridge at a slight angle into the protector, and snap it securely inplace.

Removing the print cartridge from the print cartridge protector

Press down and back on the top of the protector to release the cartridge. Slide thecartridge out of the protector.

Caution: Do not drop the print cartridge. Dropping the print cartridge candamage it.

14.11 Maintaining the printer bodyBecause the printer ejects ink onto the paper in a fine mist, ink smudges willeventually appear on the printer case and adjacent surfaces. To remove smudges,stains, or dried ink from the exterior of the printer, use a soft cloth moistened withwater.


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When cleaning your printer, keep these tips in mind:

• Do not clean the interior of the printer. Keep all fluids away from the interior.• Do not use household cleaners or detergent. In the event that a household

cleaner or detergent is used on the printer, wipe the printer's exterior surfaceswith a soft cloth that has been moistened with water.

• Do not lubricate the support rod that the print cartridge cradle uses to slide backand forth. Noise is normal when the cradle moves back and forth.

14.12 Using the HP Inkjet ToolboxThe HP Inkjet Toolbox contains tools to calibrate the printer, clean the printcartridges, print a test page, and find Web site support information.

Displaying the HP Inkjet ToolboxMac OS X (version 10.1.x)

1. Double-click the OS X HD icon on the desktop.2. Click Applications, and then double-click Utilities.3. Select HP Inkjet Toolbox.

Mac OS X (version 10.2.x)

1. Open Print Center.2. Select the printer.3. Click Configure.

The Select Printer dialog box appears.4. Select the printer.

The HP Inkjet Toolbox appears.

Mac OS X (version 10.3)

1. Open Print & Fax.2. Click the Printing button.3. Select the printer.4. Click Configure.

The Select Printer dialog box appears.5. Select the printer.

The HP Inkjet Toolbox appears.


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HP Inkjet Toolbox panels

1. HP Inkjet Toolbox Panel Menu: select the appropriate panel to view HP InkjetToolbox options:

• WOW!: Prints a sample page to view the output quality of the printer.• Test: Prints a test page or a diagnostic page.• Clean: Cleans the print cartridges.• Ink Levels: Provides estimated ink levels.• Calibrate: Aligns the print cartridges.• Calibrate Color: Adjusts color to correct problems with tint.• Configure: Enables auto-off feature.• Supplies: Provides print cartridge selection numbers.• Support: Provides access to the HP Web site where you can find support

for the printer and information about HP products and supplies.• Register: Takes you to the HP Web site to register the printer.


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15 Troubleshooting• Printer is not printing• Paper jam• Paper problems• Print quality is poor• Document is misprinted• Photos are not printing correctly• Banners are not printing correctly• Borderless printing problems• Error messages• Printer lights are on or flashing• Document prints slowly• If you continue to have problems

15.1 Printer is not printing

Verify the following• The printer is connected to the power source.• The cable connections are secure.• The printer is turned on.• The print cartridges are correctly installed.• The paper or other media is correctly loaded in the In tray.• The printer cover is closed.• The rear access door or optional duplexer is attached.

Check the printer lightsThe printer lights indicate the printer status and alert you to potential problems.

For more information, see printer lights are on or flashing.

Check the printer cable connectionIf the printer cable is attached to a USB hub, a printing conflict might exist. Use oneof these methods for solving the conflict:

• Attach the printer USB cable directly to your computer.


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• When printing, do not use other USB devices that are attached to the hub.

If the printer still does not printSelect the topic below that best describes the problem:

• Paper jam• Out of paper message• Printer ejects paper

15.2 Paper jamDo not clear a paper jam from the front of the printer.

Follow these steps to remove a paper jam:

1. Press the Resume button.

If the paper jam does not clear, then go to the next step.2. Push the two latch handles on the rear access door toward each other, and

then remove the door.

3. Remove any paper that is inside the printer by pulling it out from the back ofthe printer.

If you are printing labels, verify that a label did not become detached from thelabel sheet while passing through the printer.

4. Replace the rear access door.


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5. Press the Resume button.

Accessories?

If the Two-Sided Printing Accessory is attached to the printer,follow these steps to clear a paper jam from the Two-SidedPrinting Accessory.

If the Auto Two-Sided Print Accessory with Small Paper Tray isattached to the printer, follow these steps to clear a paper jamAuto Two-Sided Print Accessory with Small Paper Tray.

15.3 Paper problems

Printer prints on multiple sheets at oncePaper weight

The printer might print on multiple sheets of paper at once if the paper is under therecommended paper weight. Use paper that meets the recommended paper weight.For paper weight specifications, see the reference guide that came with the printer.

Paper is loaded improperly

The printer might print on multiple sheets of paper at once if the paper is loaded toofar toward the back of the printer. Reload paper into the paper tray, pushing thepaper until you feel resistance.

The printer also might print on multiple sheets if different paper types are loaded inthe printer. For example, photo paper might be mixed with plain paper. Empty thepaper tray and load only the paper type that is appropriate for the document thatyou are printing.

Printer will not feed paperTry one or more of the following solutions:


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• Reduce the number of sheets in the paper tray.• Remove the paper from the tray, then reload the paper.• Use a different type of paper.

Printer ejects the paperIf the printer ejects the paper, try one of the following solutions:

• Move the printer away from direct sunlight. The printer may have been placedin direct sunlight, which can affect the Automatic Paper-Type Sensor.

• Select a paper type other than Automatic.• If you are performing a color calibration, install both the tri-color and photo print

cartridges.• If you are printing a borderless document and the Resume light and Print

Cartridge Status light are flashing, follow the borderless printing guidelines.

Other paper problems• For information about clearing a paper jam, see the paper jam page.• If an out-of-paper message appears, see the error messages page.

15.4 Print quality is poorFor help with photo print quality, see the photo troubleshooting page.

Streaks and missing linesIf your printed pages are missing lines or dots, or if streaks appear, the printcartridges might be low on ink or might need to be cleaned.

Print is faded1. Verify that neither of the print cartridges is low on ink.

If a print cartridge is low on ink, consider replacing the print cartridge when theprint quality lessens.

If the print cartridge is not low on ink, clean the print cartridge.2. Verify that a black print cartridge is installed.

If the black text and images on your printouts are faded, you might be printingwith only the tri-color print cartridge. Insert a black print cartridge, in addition tothe tri-color print cartridge, for optimal black print quality.

3. Verify that the protective piece of plastic tape has been removed from the printcartridges.


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1. Plastic tape

4. Consider selecting a higher print quality.

Increase the ink volume

1. Open the Print dialog box.2. Select the Paper Type/Quality panel.3. Click the Ink tab.4. Move the Ink Density slider toward Light or Heavy.5. Move the Dry Time slider toward More.6. Click Print.

Blank pages print• The protective piece of plastic tape might still be attached to the print cartridges.

Verify that the plastic tape has been removed from the print cartridges.• The print cartridges might be out of ink. Replace one or both empty print

cartridges.• The printer might be in direct sunlight. Direct sunlight can adversely affect the

Automatic Paper-Type Sensor. Move the printer out of direct sunlight.• You might be trying to print a borderless document with only the black print

cartridge installed. When printing a borderless document, always have the tri-color print cartridge and another print cartridge installed.

15.5 Document is misprinted

Text and images are misalignedIf the text and images on your printouts are misaligned, then align the printcartridges.

Document is printed off-center or at an angle1. Verify that only one type of paper is placed in the In tray, and that the paper

has been placed in the In tray correctly.


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2. Verify that the paper guide fits firmly against the edge of the paper.3. Reprint the document.

Envelope is printed at an angle1. Slide the flap inside the envelope before loading it in the printer.2. Confirm that the paper guides fit firmly against the edge of the envelope.3. Reprint the envelope.

Parts of the document are missing or printed in the wrong place1. Open the Page Setup dialog box and verify the following settings:

• Paper Size: The appropriate paper size.• Scale: Select to scale text and graphics to fit on the paper.• Orientation: Verify the appropriate orientation.

2. If you are using OS X Classic, open the Print dialog box.3. Select the Layout panel.4. If Tiling is selected, and you are not printing a poster, click Multiple Pages per

Sheet, and then click 1 (Normal) in the Pages Per Sheet box.

Printout does not reflect selected print settingsSome software applications allow you to set certain print settings. The softwareapplication's print settings might differ from the printer settings that you specified inthe Print or Page Setup dialog boxes.

Change the appropriate print settings within the software application to match thesettings on the Print or Page Setup dialog boxes.

15.6 Photos are not printing correctly

Check the paper tray1. Place the photo paper in the In tray with the side to be printed on facing down.2. Slide the paper forward until it stops.3. Slide the paper guide firmly against the edge of the paper.

Check the printer settings1. Open the Page Setup dialog box and verify the following settings:


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Panel Setting

Page AttributesPaper Size: The appropriate paper size

Orientation: The appropriate orientation

2. Open the Print dialog box and verify the following settings:

Panel Setting

Paper Type/Quality

Paper Type: The appropriate photo paper type

Quality: Best or Maximum dpi

Digital Photo: Used for photo enhancement options (seeHP digital photography options)

Source: Upper tray

Colors are tinted or incorrectIf colors in photographs appear tinted or incorrect, follow these steps:

1. Align the print cartridges.2. Reprint the photograph.3. If colors are still tinted or incorrect, calibrate the color.

A photo print cartridge must be installed for color calibration.4. Reprint the photograph.5. If colors are still tinted or incorrect, then open the Print dialog box, select the

Paper Type/Quality panel, select the Color Options, and then take one of thefollowing actions:

• If the colors are too yellow, move the Color Tone slider towards Cooler.• If the colors are too blue, move the Color Tone slider towards Warmer.

6. Reprint the photograph.7. If colors are still tinted or incorrect, align the print cartridges.


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Part of the photograph is fadedFading occurs on the edges of a printout

Verify that photo paper is not curled. If the photo paper is curled, place the paper ina plastic bag and gently bend it the opposite direction of the curl until the paper liesflat. If the problem persists, then use photo paper that is not curled.

For instructions about preventing photo paper from curling, see the photo paperstorage page.

Fading occurs near the edges of a printout

Install a photo print cartridge in the printer.

15.7 Banners are not printing correctly

Check the paper tray• Unfold and refold the paper when several sheets feed into the printer at one

time.


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• Confirm that the unattached edge of the banner paper stack is on top andpointing into the printer.

• Verify that the correct paper for banner printing is in use.

Check the printer settingsOpen the Page Setup dialog box and verify the following setting:

Panel Setting

Page Attributes Paper Size: Select A4 Banner or US Letter Banner

Check the softwareVerify that the software application you are using prints banners. Not all softwareapplications print banners.

15.8 Borderless printing problems

GuidelinesWhen printing borderless printouts, follow these guidelines:

• Verify that the paper size that is specified in the Page Setup dialog box matchesthe size of the paper that is loaded in the In tray.

• Select the appropriate paper type in the Paper Type/Quality panel.• Do not print borderless documents in the ink-backup mode. Always have two

print cartridges installed in the printer.

Part of the photograph is fadedFading occurs on the edges of a printout


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Verify that photo paper is not curled. If the photo paper is curled, place the paper ina plastic bag and gently bend it the opposite direction of the curl until the paper liesflat. If the problem persists, then use photo paper that is not curled.

For instructions about preventing photo paper from curling, see the photo paperstorage page.

Fading occurs near the edges of a printout


Streaks appear in a light portion of a printout



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Image is printed at an angle

Follow these steps if the image is printed at an angle:

1. Remove all paper from the In tray.2. Load the photo paper correctly in the In tray.3. Verify that the paper guides fit firmly against the media.

Printout has an unwanted borderFor most photo paper types

If the printout has an unwanted border, then align the print cartridges.

If printing a two-sided document, print the document manually rather thanautomatically.

For photo paper with a tear-off tab

If the border appears below the tear-off tab, then remove the tab.


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If the border appears above the tear-off tab, then align the print cartridges.

15.9 Error messages

Out of paper messageIf the In tray or optional lower tray contains paper

1. Verify the following:

• There is sufficient paper in the paper tray (at least ten sheets).• The paper tray is not overly full.• The paper stack is touching the back of the paper tray.

2. Slide the paper guides so that they fit firmly against the edges of the paper.3. Press the Resume button to continue printing.

If the In tray or optional lower tray is empty

1. Load paper in the tray.


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2. Press the Resume button to continue printing.

The error message 'there is a problem with the print cartridges' appearsThe Print Cartridge Status light comes on when one or both of the print cartridgesis low on ink.

The light flashes when one or both of the print cartridges is improperly installed ormalfunctioning.

For instructions about correcting the problem, see printer lights are on or flashing.

15.10 Printer lights are on or flashing

OverviewFor an overview of the printer's lights, click your printer model:


What the lights indicateThe printer lights indicate the printer status.

Power light is flashingThe printer is preparing to print.

The light stops flashing when the printer has received all data.

Resume light is flashingThe printer might be out of paper

1. Place paper in the In tray.2. Press the Resume button on the front of the printer.


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There might be a paper jam

Follow these instructions to clear a paper jam.

Print Cartridge Status light is on or flashingThe HP Deskjet 6540-50 series printer has two Print Cartridge Status lights. Theleft light corresponds to the left print cartridge, and the right light corresponds to theright print cartridge.

The HP Deskjet 6520 series printer has a single Print Cartridge Status light for bothprint cartridges.

HP Deskjet 6520 series only

Look for an error message on the computer monitor. If the error message does notappear, then follow the steps below.

If the light is on and not flashing

Check to see if a print cartridge is low on ink. Replace the print cartridge when printquality degrades.

If a print cartridge is low on ink, consider replacing the print cartridge.

If neither print cartridge is low on ink, press the Resume button. If the Print CartridgeStatus light remains on, turn off the printer, and then turn on the printer.

If the light is on and flashing

Verify that the correct print cartridges are installed.

If you were printing a borderless document when the light started flashing, followthe borderless printing guidelines.

Otherwise, follow these steps:

1. Open the printer cover of the printer, remove the print cartridge on the right,and then close the cover.

2. Do one of the following:

• If the light is flashing: Open the printer cover, replace the print cartridgethat you removed, and then remove the other print cartridge. Go to step 3.

• If the light is off: There is a problem with the print cartridge that youremoved. Go to step 3.

3. Manually clean the print cartridge.

After cleaning the print cartridge, reinsert it into the printer.

If the Print Cartridge Status light continues to flash, replace the print cartridge.

Print quality icon lights are on or flashing (HP Deskjet 6540-50 series)See the Print Quality Selector page.


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All lights are flashingRestart the printer.

1. Press the Power button to turn off the printer, then press the Power button torestart the printer.

Proceed to step 2 if the lights continue to flash.2. Press the Power button to turn off the printer.3. Disconnect the printer power cord from the electrical outlet.4. Reconnect the printer power cord to the electrical outlet.5. Press the Power button to turn on the printer.

Power-cord lightThe light on the power cord illuminates when electricity is flowing through the cord.If the light is off, then the cord is not receiving power.

15.11 Document prints slowlySeveral variables can slow the printer's performance.

Multiple software applications are openThe computer does not have sufficient resources for the printer to print at itsoptimum speed.

To increase printer speed, close all unnecessary software programs when printing.

Complex documents, graphics, or photographs are printingDocuments containing graphics or photographs print slower than text documents.

Best or Maximum dpi print mode is selectedThe printer prints slower when Best or Maximum dpi is selected as the print quality.To increase the printer speed, select a different print quality mode.

Printer driver is outdatedAn outdated printer driver may be installed.

For information about updating the printer driver, visit the HP Web site at www.hp.com/support.


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Two-sided documents are printingPrinting two-sided documents takes more time than printing single-sideddocuments.

Computer does not meet system requirementsIf your computer does not have enough RAM or does not have a large amount offree space on the hard drive, then the printer processing time will be longer.

1. Verify that the computer hard disk space, RAM, and processor speed meet thesystem requirements.

For the system requirements, see the reference guide that came with theprinter.

2. Make space available on the hard drive by deleting unneeded files.

Printer is in ink-backup modeThe printer might print more slowly if it is in ink-backup mode.

To increase the print speed, use two print cartridges in the printer.

15.12 If you continue to have problemsIf you continue to have problems after investigating the troubleshooting topics, turnoff your computer and then restart it.

If you still have problems after restarting your computer, go to HP customer supportat www.hp.com/support.


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16 Optional accessoriesThe following optional accessories are available to be used with your HP printer.

Automatic Two-SidedPrinting Accessory

250-Sheet Plain Paper Tray Auto Two-Sided PrintAccessory with Small Paper

TrayHP Jetdirect print servers

• HP Jetdirect 175x• HP Jetdirect 310x• HP Jetdirect 380x

If an accessory is not included with your printer, it can be purchased separately froman authorized HP dealer.

For accessory part numbers, see the accessory supply list.


16.1 Automatic Two-Sided Printing Accessory(duplexer)The duplexer is a special hardware device that enables the printer to automaticallyprint on both sides of a page.

Using a duplexer with your printer has several advantages. It allows you to do thefollowing tasks:

• Print on both sides of a page without manually reloading the page.• Use less paper by printing on both sides of paper sheets.


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• Create professional-looking brochures, reports, newsletters, and other specialitems.

If the duplexer is not packaged with your printer, it can be purchased separatelyfrom an authorized HP dealer.

Note: The duplexer is not available in all countries/regions.

The duplexer only supports certain paper types. For a list of supported paper types,see the documentation that came with the duplexer.

16.1.1 Installing the duplexerFollow these steps to attach the duplexer to your printer:

1. Push the two latch handles on the printer's rear access door toward each other,and then remove the door.

Note: Do not discard the rear access door. In order to print, either theduplexer or the rear access door must be attached to the printer.

2. Insert the duplexer in the back of the printer until both sides snap into place.


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Note: Do not press the buttons on either side of the duplexer when installingit in the printer. Use the buttons only when removing the duplexer fromthe printer.

16.1.2 Automatic two-sided printing problems

Paper jam occurs inside the Automatic Two-Sided Printing Accessory

Paper jamFollow these steps to remove a paper jam from the duplexer.

1. Turn off the printer.2. Press the buttons on the left and right sides of the duplexer, and then remove

it from the printer.

3. Remove any paper inside the printer.4. Open the duplexer.


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5. Remove any paper from inside the duplexer.6. Close the duplexer, and then re-attach the duplexer to the printer.

Option for automatic two-sided printing cannot be selectedVerify the following:

• The duplexer is attached to the printer.• A supported paper size is selected in the Page Setup dialog box.• A supported paper type is selected in the Paper Type/Quality panel of the

Print dialog box.

For a list of support paper types and sizes, see the duplexer specifications.

Only one side of the page prints when the two-sided printing option isenabledVerify the following:

• The photo paper is not curled, if you are printing on two-sided photo paper.Photo paper should be flat before printing. See storing and handling photopaper for more information.

• The paper size that is selected in the Page Setup dialog box is supported bythe duplexer.

• The paper type that is selected in the Paper Type/Quality panel is supportedby the duplexer.


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Binding margin is in the wrong placeYou might have chosen an incorrect paper orientation.

1. Open the Print dialog box.2. Select the Two-Sided Printing panel.3. Verify that the correct binding has been selected:

• The Book button is selected for binding along the side.• The Tablet button is selected for binding along the top.

Paper size changes when the two-sided printing option is selectedThe paper size is not supported by the duplexer.

16.1.3 Automatic Two-Sided Printing Accessory specifications

Dimensions when attached to printer124.6 mm (4.9 in) tall x 320.5 mm (12.62 in) wide x 77.7 mm (3.06 in) deep

Skew (second side of printed page)Plain paper: +/- .009 mm/mm (.009 in/in)

Cards: +/- .006 mm/mm (.006 in/in)

Envelopes: +/- .012 mm/mm (.012 in/in)

Media weightLetter/A4: 60 to 90 g/m² (16 to 24 lb)

Cards: Up to 200 g/m² (110 lb index max)

Specialty paper: Up to 160 g/m² (44 lb bond)

Media sizesSize range: 81 x 117 mm to 216 x 297 mm (3.2 x 4.6 in to 8.5 x 11 in)

Paper:

• U.S. Letter: 216 x 279 (8.5 x 11 in)• Executive: 184 x 267 mm (7.25 x 10.5 in)• A4: 210 x 297 mm• A5: 148 x 210 mm• B5: 182 x 257 mm


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Cards:

• 127 x 203 mm (5 x 8 in)• 102 x 152 mm (4 x 6 in)• A6: 105 x 148.5 mm• Hagaki: 100 x 148 mm• L size: 89 x 127 mm

16.2 250-Sheet Plain Paper Tray AccessoryThe 250-Sheet Plain Paper Tray Accessory expands the paper capacity of yourprinter to 400 sheets. It is useful for high-volume printing and for occasions whenyou want to use the In tray for special media such as letterhead paper, but still haveplain paper readily available.

If the 250-Sheet Plain Paper Tray Accessory is not included with your printer, it canbe purchased separately from an authorized HP dealer.

Note: The 250-sheet Plain Paper Tray Accessory is not available in all countries/regions.

16.2.1 Installing the 250-Sheet Plain Paper Tray AccessoryFollow these steps to install the 250-Sheet Plain Paper Tray Accessory:

1. Turn off the printer.2. Select a location for the printer and place the 250-Sheet Plain Paper Tray

Accessory in this location.3. Carefully lift the printer and orient it above the paper tray.


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4. Gently place the printer on top of the paper tray.

16.2.2 Loading the 250-Sheet Plain Paper Tray Accessory

Two partsThe 250-Sheet Plain Paper Tray Accessory has two parts.

1. Base2. Lower tray

The lower tray has three size adjusters.


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1. Paper-width guide2. Paper-width fence3. Paper-length guide

Note: When changing the paper size in the paper tray, you must set all threepaper guides.

Setting the paper sizeWhen changing the paper size in the paper tray, all three paper guides must be setto the correct setting.

Follow these steps to set the paper size:

1. Remove the lower tray from the base.

2. Slide the paper-width guide until the arrow is even with the correct setting.


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1. Align the arrows

Note: To print on legal-sized paper, set the paper-width guide to LTR.

3. Set the paper-width fence by carefully inserting it into the appropriate slots.

1. Tilt the fence forward.2. Insert the fence into the appropriate slots3. Tilt the fence back until it locks into place

Note: To print on legal-sized paper, set the paper-width fence to LTR.

4. Set the paper-length guide by pulling it until the arrow lines up with the papersize.


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1. Align the arrows

Note: To print on legal-sized paper, pull the paper-length guide all the wayout.

Loading paperFollow these steps to load paper:

1. Remove the lower tray from the base.2. Verify that all three paper guides are set to the correct setting.3. Insert the paper into the lower tray.

4. Insert the lower tray in the base until it locks into place.


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16.2.3 250-Sheet Plain Paper Tray Accessory specifications

Dimensions448 mm (17.64 in) wide x 65 mm (2.56 in) high x 384 (15.12 in) mm deep

Weight1.99 kg (4.40 lb)

Media weightLetter/A4 paper: 60 to 105 g/m2 (16 to 28 lbs)

Media sizesUS Letter: 216 x 279 mm (8.5 x 11 in)

Executive: 184 x 267 mm (7.25 x 10.5 in)

A4: 210 x 297 mm

A5: 148 x 210 mm

B5: 182 x 257 mm

16.3 Auto Two-Sided Print Accessory with SmallPaper TrayThe Auto Two-Sided Print Accessory with Small Paper Tray is a hardware devicethat contains a rear tray for small media and a duplexer for two-sided printing onboth full-size and small media.

• Postcards and other small media can be printed on two sides automaticallywhen they are fed from the rear tray.


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• Photo paper and envelopes can be printed on one side by using the small papertray.

• Print two-sided documents automatically.

If the Auto Two-Sided Print Accessory with Small Paper Tray is not included withyour printer, it can be purchased separately from an authorized HP dealer.

Note: The Auto Two-Sided Print Accessory with Small Paper Tray is not availablein all countries/regions.

16.3.1 Installing the Auto Two-Sided Print Accessory with Small PaperTrayUse these steps to install the Auto Two-Sided Print Accessory with Small PaperTray:

1. Push the two latch handles on the printer rear access door toward each other,and then remove the door.

Do not discard the rear access door. In order to print, the accessory or the rearaccess door must be attached to the printer.

2. Insert the accessory into the back of the printer until both sides snap into place.


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Note: Do not press the buttons on either side of the accessory wheninstalling it into the printer. Use the buttons only when removing theaccessory from the printer.

16.3.2 Printing postcards

Guidelines• Use only cards that meet the specifications for the Auto Two-Sided Print

Accessory with Small Paper Tray. For more information, see the Auto Two-Sided Print Accessory with Small Paper Tray specifications.

• When printing a large number of cards, remove the printed material from theprinter's Out tray about halfway through the print job.

• Do not exceed the maximum capacity for the rear tray: 100 cards.

Preparing to print1. Slide the paper-width guide to the left.2. Pull the paper lever forward and insert the cards.

The address side of the cards should face outward.

3. Release the paper lever.4. Slide the paper-width guide against the edge of the cards.


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• Source: Rear tray• Paper Type: The appropriate paper type• Quality: Normal, Best, or Maximum dpi


16.3.3 Small photos



a photo print cartridge in the printer.• To learn how to use the printer's photo printing features, see the photo

enhancing page.


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• Do not exceed the maximum capacity of the rear tray: 20 sheets of photo paper.

Preparing to print1. Slide the paper-width guide to the left.2. Pull the paper lever forward and insert the photo paper.

The side of the photo paper to be printed on should face outward.

Note: If the photo paper has a tear-off tab, the tab must point up rather thanleading into the printer.

3. Release the paper lever.4. Slide the paper-width guide against the edge of the photo paper.


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Note: To print a borderless photo, select a borderless photo paper size.


• Source: Rear tray• Paper Type: The appropriate photo paper type• Quality: Best or Maximum dpi


16.3.4 Envelopes


• Have clasps or windows• Have thick, irregular, or curled edges• Are shiny or embossed• Are wrinkled, torn, or otherwise damaged

• Align the envelope edges before inserting them in the rear tray.• Do not exceed the maximum capacity of the rear tray capacity: 80 envelopes.

Preparing to print1. Slide the paper-width guide to the left.2. Pull the paper lever forward and insert the envelopes.

Insert the envelopes with the address side facing outward and the flap to the left.


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3. Release the paper lever.4. Slide the paper-width guide against the edge of the envelopes.


or orientation options.2. Open the Print dialog box.3. Select the Paper Type/Quality panel, and then select the following settings:

• Source: Rear tray• Paper Type: Plain paper


16.3.5 Problems with the Auto Two-Sided Print Accessory with SmallPaper TrayDo not clear a paper jam from the front of the printer.


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Paper jamFollow these steps to remove a paper jam from the Auto Two-Sided Print Accessorywith Small Paper Tray.

1. Turn off the printer.2. Press the buttons on the left and right sides of the accessory, and then remove

it from the printer.

3. Remove any paper that is inside the printer.4. Lift the back lever on the accessory, and then unhook the Small Paper Tray.

5. Tilt the Small Paper Tray forward and open the lower door of the accessory.


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1. Tilt the Small Paper Tray2. Open the lower door

6. Remove any paper that is inside the accessory.7. Close the accessory, and then secure the back lever to close the accessory.8. Re-attach the accessory to the printer.

Paper size changes when the two-sided printing option is selectedThe paper size is not supported by the duplexer.

Binding margin is in the wrong placeYou might have chosen an incorrect paper orientation.

1. Open the Print dialog box.2. Select the Two-Sided Printing panel.3. Verify that the correct binding has been selected:

• The Book button is selected for binding along the side.• The Tablet button is selected for binding along the top.


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Only one side of the page prints when the two-sided printing option isenabledVerify the following:

• The photo paper is not curled, if you are printing on two-sided photo paper.Photo paper should be flat before printing. See storing and handling photopaper for more information.

• The paper size that is selected in the Page Setup dialog box is supported bythe duplexer.

• The paper type that is selected in the Paper Type/Quality panel is supportedby the duplexer.

16.3.6 Auto Two-Sided Print Accessory with Small Paper Trayspecifications

Dimensions when attached to printer219.3 mm (8.63 in) tall x 320.5 mm (12.62 in) wide x 142.1 mm (5.6 in) deep

Duplexing specificationsFor duplexing specifications, including skew, media weight, and media sizes forpaper fed into the printer through the printer In tray, see the Automatic Two-SidedPrinting Accessory specifications.

Small paper tray specificationsMedia thickness: 7-12 mils

Media sizes:

• Size range:

• Width: 81.3 to 106 mm (3.2 to 4.17 in)• Length: 116.8 to 304.8 mm (4.6 to 12 in)

• Cards:

• 10x15 cm, 10x15 cm with tab• 4x6 in, 4x6 in with tab• A6, 105x148 mm• Index card, 4x6 in.• L, 89x127 mm

• Photo paper:

• 10x15 cm, 10x15 cm with tab


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• 4x6 in, 4x6 in. with tab• A6, 105x148 mm• L, 89x127 mm, L, 89x127 mm with tab• Panoramic 4x10 in, 4x11 in, 4x12 in

• Envelopes:

• No. 10 Envelope, 4.12x9.5 in• Japanese envelope No. 4, 90x205 mm

• Hagaki:

• Hagaki, 100x148 mm

Tray capacities:

• Photo paper:

• 4x6, L size: Up to 80 sheets• Panoramic: Up to 5 sheets

• Hagaki:

• Photo: Up to 80 cards• Cards:

• 4x6: Up to 100• A6: Up to 100

• Envelopes:

• No. 10: Up to 20• Japanese envelope No. 4: Up to 20


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17 Specifications• Printer specifications• Environmental statement• Print cartridge recovery

17.1 Printer specificationsSee the reference guide that came with your printer for complete printerspecifications, including the following information:

• Types, sizes, and weights of paper and other printing media that can be usedwith your printer

• Print speeds and resolutions• Power requirements

17.2 Environmental statementHewlett-Packard continuously improves the design processes of its deskjet printersto minimize the negative impact on the office environment and on the communitieswhere printers are manufactured, shipped, and used.

Reduction and eliminationPaper use: The printer's two-sided printing capability reduces paper usage and theresulting demands on natural resources. In addition, the print cancel button allowsthe user to save paper by quickly canceling a print job as needed. Finally, thisequipment is suitable for using recycled paper (in accordance with EN 12281:2002).

Recycled paper: All paper documentation for this printer is printed on recycledpaper.

Ozone: Ozone-depleting chemicals such as CFCs have been eliminated fromHewlett-Packard's manufacturing processes.

RecyclingDesign for recycling has been incorporated into this printer. The number of materialshas been kept to a minimum while ensuring proper functionality and reliability.Dissimilar materials have been designed to separate easily. Fasteners and otherconnections are easy to locate, access, and remove using common tools. High-priority parts have been designed to gain access to quickly for efficient disassemblyand repair.


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Printer packaging: The packaging materials for this printer have been selected toprovide maximum protection for the least cost possible, while attempting to minimizeenvironmental impact and facilitate recycling. The rugged design of the HP Deskjetprinter assists in minimizing both packaging materials and damage rates.

Plastic parts: All major plastics and plastic parts are marked according tointernational standards. All plastic parts used in the printer housing and chassis aretechnically recyclable and all use a single polymer.

Product longevity: To ensure the longevity of your HP Deskjet printer, HP providesthe following:

• Extended warranty: Details can be found in the reference guide that came withyour printer.

• Product take-back: To return this product to HP at the end of its useful life, goto www.hp.com/recycle. To return empty print cartridges to HP, see printcartridge recovery.

Note: The extended warranty and product take-back options are notavailable in all countries/regions.

Energy consumptionThis printer was designed with energy conservation in mind. Not only does this savenatural resources, but it also saves money without affecting the high performanceof the printer.

This product qualifies for the ENERGY STAR® Program. ENERGY STAR is avoluntary program established to encourage the development of energy-efficientoffice products.

ENERGY STAR is a U.S. registered service mark of the U.S. EnvironmentalProtection Agency. As an ENERGY STAR partner, Hewlett-Packard Company hasdetermined that this product meets ENERGY STAR guidelines for energy efficiency.

Energy consumption in standby mode: See the reference guide for energyconsumption specifications.

Energy consumption in off-mode: When the printer is off, an amount of energy isstill being consumed. Energy consumption can be prevented by turning the printerpower off, then disconnecting the end of the printer power cord from the electricalsource.


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17.3 Print cartridge recoveryCustomers interested in recycling their genuine HP print cartridges can participatein HP's Planet Partner's Program for inkjet cartridges. HP offers this program in morecountries/regions than any other inkjet cartridge manufacturer in the world. Thisprogram is provided as a free service to HP customers as an environmentally soundsolution for these products at end-of-life.

To participate, simply follow the directions provided on the HP Web site at thisaddress: www.hp.com/recycle. This service is not available in all countries/regions.Customers may be asked for their name, phone number, and address.

Because HP's unique recycling processes are very sensitive to materialcontamination, we cannot take back and recycle cartridges from othermanufacturers. The end products of the recycling process are used in themanufacture of new products, and HP must ensure the composition of the materialis consistent. To do that, we recycle only HP original cartridges. This program doesnot extend to refilled cartridges.

Returned cartridges are separated for purification into raw materials for use in otherindustries to manufacture new products. Examples of products made from recycledHP print cartridge materials include automobile parts, trays used in microchipfabrication processes, copper wire, steel plates, and the precious materials used inelectronics. Depending on the model, HP is able to recycle up to 65% of the printcartridge by weight. The remaining parts that cannot be recycled (ink, foam, andcomposite parts) are disposed of in an environmentally responsible manner.


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http://www.hp.com/recycle

18 Supplies• Paper• USB cables• Accessories• Print cartridges

Note: The availability of supplies and accessories varies by country/region.

18.1 PaperThis list is subject to change. Go to the HP Web site for an updated list.

Note: The availability of supplies varies by country/region.

HP Bright White Inkjet PaperHPB250 Letter, 250 sheets

HPB1124 Letter, 500 sheets

C5977B A4, 250 sheets

C1825A A4, 500 sheets (Europe/Asia)

HP Premium Paper51634Y Letter, 200 sheets

51634Z A4, 200 sheets

HP Brochure & Flyer Paper, MatteC5445A Letter, 100 sheets

HP Brochure & Flyer Paper, GlossC6817A Letter, 50 sheets

C6818A A4, 50 sheets

HP Tri-Fold Brochure Paper, GlossC7020A Letter, 100 sheets

Q2525A A4, 50 sheets


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HP Tri-Fold Brochure Paper, MatteQ5543A Letter, 100 sheets

HP Premium Inkjet Transparency FilmC3828A Letter, 20 sheets

C3834A Letter, 50 sheets



HP Premium Plus Photo Paper, GlossyQ2502A 4x6 in, 60 sheets (U.S.)

Q2502AC 4x6 in, 60 sheets (Canada)

Q2503A 10x15 cm, 20 sheets (Europe)

Q2504A 10x15 cm, 20 sheets (Asia Pacific)

C6831A Letter, 20 sheets (U.S.)

Q1785A Letter, 50 sheets (U.S.)


C6831AC Letter, 20 sheets (Canada)

C6832A A4, 20 sheets (Europe)

Q1786A A4, 50 sheets (Europe)

Q1951A A4, 20 sheets (Asia Pacific)

Q1933A A4, 20 sheets (Japan)

HP Premium Plus Photo Paper (with tear-off tab)Q1977A 4x6 in, 20 sheets (U.S.)

Q1978A 4x6 in, 60 sheets (U.S.)








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Q1935A 10x15 cm, 20 sheets (Japan)

HP Premium Plus Photo Paper, MatteQ2506A 4x6 in, 60 sheets (U.S.)



C6950A Letter 20 sheets (U.S.)




Q1934A A4, 20 sheets (Japan)

HP Photo Paper, Glossy (with tear-off tab)C7890A 4x6 in, 20 sheets (North America)

C7893A 4x6 in, 60 sheets (North America)



HP Photo Paper, GlossyC1846A Letter, 25 sheets (U.S.)




C6765A A4, 20 sheets (Asia Pacific)

C7898A A4, 20 sheets (Japan)

HP Premium Photo Paper, GlossyQ5477A 4x6 in, 60 sheets (U.S.)







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HP Premium Photo Paper, Glossy (with tear-off tab)Q1988A 4x6 in, 20 sheets (U.S.)







HP Everyday Photo Paper, Semi-gloss (with tear-off tab)Q5440A 4x6 in, 100 sheets (U.S.)




HP Everyday Photo Paper, Semi-glossQ5498A Letter, 25 sheets (U.S.)


Q2509AC Letter, 100 sheets (Canada)



Q2511A A4, 100 sheets (Asia Pacific)

HP Advanced Photo Paper, GlossyQ5461A 4x6 in, 60 sheets (U.S.)



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HP Advanced Photo Paper, Glossy (with tear-off tab)Q5508A 4x6 in, 20 sheets (U.S.)


HP Matte Greeting Cards, White, Quarter-FoldC6042A A4, 20 sheets (Europe)

HP Matte Greeting Cards, White, Half-FoldC7018A Letter, 20 sheets (U.S.)

HP Photo Greeting Cards, Half-FoldC6044A Letter, 10 sheets (U.S.)


HP Textured Greeting Cards, Ivory, Half-FoldC6828A 20 sheets

HP Textured Greeting Cards, Cream, Half-FoldC6829A 20 sheets

HP Textured Greeting Cards, White, Half-FoldC7019A 20 sheets

HP Linen Greeting Cards, White, Half-FoldC1788A 20 sheets

HP Linen Greeting Cards, Ivory, Half-FoldC1787A 20 sheets

HP Iron-On Transfers (for white fabrics)C6049A Letter, 12 sheets (U.S.)


C6055A A4, 12 sheets (Asia Pacific)


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C7917A A4, 12 sheets (Japan)

HP Iron-On Transfers for Dark FabricC1974A 6 sheets

HP Banner PaperC1820A Letter, 100 sheets (U.S.)


HP Matte Photo and Project PaperQ5499A Letter, 50 sets

HP Glossy CD/DVD LabelsQ5501A 25 sets

HP Matte CD/DVD LabelsQ5500A 25 sets

18.2 USB cables

Note: The availability of supplies varies by country/region.

C6518A HP USB A-B 2 M cable

18.3 AccessoriesIf an accessory is not included with your printer, it can be purchased separately froman authorized HP dealer.


Automatic Two-Sided Printing AccessoryQ5712A Automatic Two-Sided Printing Accessory

Auto Two-Sided Print Accessory with Small Paper TrayQ3032A Auto Two-Sided Print Accessory with Small Paper Tray


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250-Sheet Plain Paper Tray AccessoryQ3447A 250-Sheet Plain Paper Tray Accessory


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Index

AacknowledgementsAdobeRGBAlign buttonaligning print cartridgesAuto Two-Sided Print Accessory with Small Paper Tray

envelopesinstallationpaper jampart numberprinting problemssmall photos

auto-offAutomatic Paper-Type Sensorautomatic two-sided printing (HP Deskjet 6520 series)automatic two-sided printing (HP Deskjet 6540-50 series)Automatic Two-Sided Printing Accessory

installationpaper jampart numberprinting problems

Bborderless photosborderless photos (HP Deskjet 6520 series)

large borderless photospanoramic borderless photossmall borderless photos

borderless photos (HP Deskjet 6540-50 series)large borderless photospanoramic borderless photossmall borderless photos

borderless printingproblems


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buttons (HP Deskjet 6520 series)CancelPowerPrint CancelResume

buttons (HP Deskjet 6540-50 series)CancelPowerPrint CancelPrint Quality SelectorResume

CCMYK values, settingcollated copiescolor calibrationcolor optionscontrast enhancementconventions

Ddigital flashdigital photographsduplexer

Eenergy consumptionenvelope is printed at an angleenvelope slot (HP Deskjet 6540-50 series)environmental statementerror messages

Ffront USB port (HP Deskjet 6540-50 series)

Ggray photo print cartridge


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HHP Deskjet 6520 series

bannersbrochuresdocumentse-mailenvelopesgreeting cardsIn trayindex cards and other small mediairon-on transferslabelslettersOut traypaper source, selectingPaper trayspaper trayspostcardsprint qualityprinter featurestransparenciestwo-sided printing - automatic

HP Deskjet 6540-50 seriesbannersbrochuresdocumentse-mailenvelope slotenvelopesfront USB portgreeting cardsIn trayindex cards and other small mediairon-on transferslabelslettersOut traypaper source, selecting


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paper trayspostcardsprint qualityprinter featurestransparenciestwo-sided printing - automatic

HP JetdirectHP Jetdirect 175xHP Jetdirect 310xHP Jetdirect 380x

Iink-backup modeink, removing ink from skin and clothinginstalling print cartridges

Llayout panellights (HP Deskjet 6520 series)

are flashingPowerPrint Cartridge Status lightResume

lights (HP Deskjet 6540-50 series)are flashingPowerPrint Cartridge Status lightsResume

Mmaintenance

printer toolsmaximum dpimirror image

Nnetworking

HP Jetdirect 175x


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HP Jetdirect 310xHP Jetdirect 380xsharing

notices

Ooptional 250-Sheet Plain Paper Tray Accessory

installationloadingpart numberspecificationsusing

orientation

Ppage orderpaper jampaper suppliesphoto print cartridgephotographs

digitalphotos

4800 x 1200 optimized dpi printingblack-and-whiteblack-and-whiteborderlesscolor optionsenhancingmaximum dpiprinting problemsstoring photo paper

photos, printing (HP Deskjet 6520 series)large borderless photoslarge photos with a white borderpanoramic borderless photospanoramic photos with a white bordersmall borderless photossmall photos with a border


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photos, printing (HP Deskjet 6540-50 series)large borderless photoslarge photos with a white borderpanoramic borderless photospanoramic photos with a white bordersmall borderless photossmall photos with a white border

Print Cartridge Status lightsprint cartridges

alignblack print cartridgecleaning automaticallycleaning manuallygray photo print cartridgeinstallingmaintainingphoto print cartridgerecoveryrecyclingreplacingstoringtri-color print cartridge

Print Quality Selectorprint settingsprinter

does not reflect new print settingsis slow

printer bodyprinter features

Automatic Paper-Type SensorHP Deskjet 6520 seriesHP Deskjet 6540-50 seriesink-backup mode

printer toolsprinting

digital photographsmultiple pages on single sheetselecting a paper type


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printing (HP Deskjet 6520 series)bannersbrochure, borderlessbrochurescollated copiesdocumentse-mailenvelopesgreeting cardsindex cards and other small mediairon-on transferslabelsletterspostcardstransparencies

printing (HP Deskjet 6540-50 series)bannersbrochure, borderlessbrochurescollated copiesdocumentse-mailenvelopesgreeting cardsindex cards and other small mediairon-on transferslabelsletterspaper source, selectingpostcardstransparencies

Rrecycling

print cartridgesremoving ink from skin and clothingresizing documentsrotate 180 degrees


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SscalingsettingssharpnessSmartFocussmoothingspecial features

Ttermstroubleshooting

blank pages printdocument is printed at an angledocument is printed off-centerdocument prints slowlyerror messagespaper jamparts of the document are printed in the wrong placeparts of the document are missingphotos are not printing correctlyprint is fadedprinter ejects paperprinter is not printingprinter prints on multiple sheets at onceprinter will not feed paperprintout does not reflect new print settingsstreaks and missing linestext and images are misaligned

UUSB

cable part number


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