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GSA State and Local ProgramsGSA State and Local Programs

GSA State and Local

Programs

Time Savings

Cost Savings

Built-in

Value

Selection

Using the GSA Schedule programs can save you time and money, while providing you with an unparalleled selection of local and global

contractors and access to GSA's many resources

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EligibilityEligibility

Eligible Users (Under Cooperative and Disaster Recovery Purchasing Programs)

• 40 U.S.C § 502 (c) offers the following definition of state or local government:

• The 50 states

• All counties

• Municipalities, cities, towns and townships

• Tribal Governments, or

• any instrumentality thereof (including any local educational agency or institution of higher education)."

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GSA’s State and Local ProgramsGSA’s State and Local Programs

Schedule Programs• 1122 (Joint Program with Dept. of Army & Defense Logistics Agency)

• Cooperative Purchasing• Disaster Recovery Purchasing Program• Federal Grantee Access to Schedules in Response to Declared

Public Health Emergencies

Non-Schedule Programs• Wildland Fire Program• Computers for Learning• Surplus Personal Property Donation Program

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Schedule TerminologySchedule Terminology

ScheduleA grouping of Indefinite Delivery, Indefinite Quantity (IDIQ) contracts for similar commercial products and service offerings

Special Item Number (SIN)

A subcategory of more specific groupings of products and service

offerings within a Schedule

IT Schedule 70

132-51

Schedule Number and Name

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A Schedule ContractA Schedule Contract

Schedule Contract

A five-year IDIQ contract with three five-year options (maximum of 20 years)

Negotiated and Awarded Based On•Positive past performance•Volume Discount Practices•Demonstrated financial responsibility

Includes • Lists and descriptions of available

products and services

• Pre-negotiated ceiling prices

• Pre-negotiated terms and conditions

Made competitive via your jurisdiction’s policies/ordering procedures or GSA’s recommended ordering procedures

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GSA Schedules by the NumbersGSA Schedules by the Numbers

Schedules provide access to over 11 million supplies and services

19,000 GSA Schedule contracts

• Nearly 80% are small businesses as defined by the U.S. Small Business Administration

• Includes local businesses throughout the US as well as large, globally-recognized businesses

• Includes a range of socioeconomic/disadvantaged business concerns

State and local governments purchased over $757 million in supplies and services in FY 2011

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State and local governments must then have policies/procedures that allow for the use of GSA’s state and local programs

Authorized State and Local UseAuthorized State and Local Use

Congress enacted legislation to allow GSA to provide the four Schedules-based programs currently available to state and local governments.

The two programs of focus

Cooperative Purchasing Program• Schedule 70 – IT products and services

• Schedule 84 – Law Enforcement/First Responder/Security products and services

Disaster Recovery Purchasing Program• All Schedules for recovery from a

Presidentially-declared disaster

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Schedule Contract PricingSchedule Contract Pricing

Vendor pricing includes a .75% Industrial Funding Fee (IFF) that the contractor remits to GSA

With Each Schedule Contractor

GSA Negotiates Fair and Reasonable Pricing

Schedule Contract Prices

Ceiling Prices Based on GSA Schedule Contract Terms and Conditions

Schedule Contractors

Allowed to Offer Spot Reductions

Jurisdictions

Are Encouraged to Seek Discounts for Any Purchase

The Price You’re Quoted is the Price You Pay

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Schedule Contracts Can be Foundational

Schedule Contracts Can be Foundational

GSA Schedules

Can serve as the basis for Blanket Purchase Agreements (BPAs)/Term Contracts for recurring needs

20 competitively-bid SmartBUY BPAs are available to state and local governments and include:•Information Assurance (Situational Awareness and Incident Response)

•Information Assurance (Data-At-Rest)

•Geospatial Information Systems

•Enterprise Content Management

http://www.gsa.gov/smartbuy

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When Can I Use the Schedules?When Can I Use the Schedules?

Some of the Schedules All of the Time

All of the Schedules Some of the Time

Schedule 70Schedule 70 Schedule 84Schedule 84

Disaster Recovery

Purchasing Program

Disaster Recovery

Purchasing Program

Public Health Emergency

Program

Public Health Emergency

Program

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When Can I Use the Schedules?When Can I Use the Schedules?

Does the Color of Money Matter?

ONLY federal grant money may be used in the PHE program. The color of money does NOT matter for the other GSA state and local programs

Both Federal and State Money May be used in the Cooperative Purchasing and Disaster Recovery Purchasing Programs

However, federal grantees MUST FOLLOW the competitive procedure and regulations laid out by the granting agency, when spending Federal dollars.

Doesn’t Matter except with the Public Health Emergency (PHE) Program

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When Can I Use the Schedules?When Can I Use the Schedules?

Authorized State and Local Programs

In Compliance with your

Procurement Policies

Permitted use of the GSA Programs

State and local customers often turn to GSA for:

• One Time, Large Dollar Buys

• Recurring Needs

• Expeditious and Emergency Procurements

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GSA ResourcesGSA Resources

Customer Service Directors (CSDs)

Training• In-person

• 24/7 Web-based training

Free eTools• GSAAdvantage!®

• eBuy

• eLibrary

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TrainingTraining

In-person/online training is available from GSA

Available Training Sessions Include:

• All GSA State and Local Programs

• Individual GSA Programs (Cooperative Purchasing, Disaster Recovery, Computers for Learning, etc)

• Using GSAAdvantage!®

• Using eBuy

Online training is available 24/7 athttp://www.gsa.gov/portal/content/104738

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GSA’s State and Local HomepageGSA’s State and Local Homepage

• Quick reference for all GSA State and Local Programs

• Program brochure download links

• Special Program links• Drill down for more

information

http://www.gsa.gov/stateandlocal

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GSAAdvantage!®GSAAdvantage!®

https://www.gsaadvantage.gov/

Provides full purchasing abilities with your state or

local government purchase card

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eLibraryeLibrary

http://www.gsaelibrary.gsa.gov

Schedule Contracts

State and Local

Filter types of businesses by Schedule/SIN

Icons denote State and Local Programs

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eBuyeBuy

http://www.ebuy.gsa.gov

• Online tool allows customers to issue Requests for Quotes (RFQs) and receive proposals electronically

• Customers can post Requests for Information (RFIs)/Sources Sought to identify potential solutions or identify local or specific business types

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Web 2.0 ToolsWeb 2.0 Tools

Blog with us – http://interact.gsa.gov/groups/multiple-award-schedules

Join our LIVE webchat 1:00 p.m. on the first Thursday of

every month

Join our LIVE webchat 1:00 p.m. on the first Thursday of

every month

GSA is also on Facebook, YouTube

and Twitter

GSA is also on Facebook, YouTube

and Twitter

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Web 2.0 ToolsWeb 2.0 Tools

• Training – http://interact.gsa.gov/gsa-event/gsa-state-and-local-programs-training-state-and-local-governments-only

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GSA Schedules Program BenefitsGSA Schedules Program Benefits

A suite of eTools to streamline processes

A nationwide network of

responsive GSA representatives

Pre-negotiated ceiling prices that can be further discounted through head-to-head competition and negotiations

Unparalleled access to local and global companies

GSA State and Local Programs

Time Savings

Built-In ValueSelection

Cost Savings

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Helpful LinksHelpful Links

Website Name Website Address

GSA http://www.gsa.gov

GSA State and Local Programs

http://www.gsa.gov/stateandlocal

Cooperative Purchasing

(70 & 84)http://www.gsa.gov/cooperativepurchasing

Disaster Recovery Purchasing Program

http://www.gsa.gov/disasterrecovery

1122 Program http://www.gsa.gov/1122program

GSAAdvantage!® http://www.gsaadvantage.gov

eLibrary http://www.gsaelibrary.gsa.gov

eBuy http://www.ebuy.gsa.gov

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Helpful LinksHelpful Links

Website Name Website Address

Federal Ordering Procedures for GSA Schedules

http://www.gsa.gov/portal/content/199145

GSA Customer Service Directors

http://www.gsa.gov/portal/content/100813

GSA On-line Training http://www.gsa.gov/portal/content/104738

FCSA Future COMSATCOM – Satellite Solutions

http://www.gsa.gov/portal/content/105299

FEMA Grant Guidance for Disaster Recovery Program

http://www.fema.gov/government/grant/pa/9580_103.shtm

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Schedule 70 Schedule 70

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Schedule 70 BackgroundSchedule 70 Background

Any Funds Can be Used to Purchase through

the Program

Opened Schedule 70 to State and Local Governments at all

Times

Legislation

P.L. 107-137 Sec. 211 of the E-Government Act of 2002

Along with Schedule 70, constitutes the Cooperative Purchasing Program

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IT Schedule 70 SnapshotIT Schedule 70 Snapshot

Software

• Term Software Licenses

• Perpetual Software Licenses

• Purchase or Rental

• Web-servers

• Network servers

• Cables

• Routers

• Gateways

• Biometric Readers

• Image capturing cameras

Services

• Training• Maintenance• Installation• IT Professional Services• Wireless Services• E-Authentication• E-Commerce

Hardware

IT Schedule 70 provides state and local government customers with direct access to commercial products, services and solutions.

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Complementary Schedule 70-based Offerings

Complementary Schedule 70-based Offerings

Cloud IT Services

Future COMSATCOM Satellite Services Solutions

SmartBUY BPAs

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Cloud IT ServicesCloud IT Services

Infrastructure as a Service (IaaS)• Head-to-head competition occurred

resulting in 12 awarded BPAs (BPAs cover cloud storage, virtual machines and web hosting)

• Requirements include 99.5% availability and Disaster Recovery and Continuity of Operations Plan

Software as a Service (SaaS)• SaaS solutions are identified on existing

Schedule 70 contracts

• SaaS offerings include CRM, Analytics, Asset Management, Knowledge Management and Document and Content Management

• https://Apps.gov is primary source for SaaS

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Future COMSATCOM Services Acquisition (FCSA) – Satellite Solutions

Future COMSATCOM Services Acquisition (FCSA) – Satellite Solutions

Schedule 70 currently provides commercial satellite communications services through Schedule 70

In FY2010, GSA added two new SINs

132-54 Commercial Satellite Communications Transponded CapacityOwning/operating or reselling dedicated bandwidth and power on a communications satellite in any available COMSATCOM frequency band

132-55 Commercial Satellite Communications Subscription ServicesPre-existing, pre-engineered Fixed Satellite Service and/or Mobile Satellite Service solutions, typically including shared or dedicated satellite resources, ancillary terrestrial components, and Contractor specified networks and equipment in any available COMSATCOM frequency band

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• SmartBUY (Software Managed and Acquired on the Right Terms)• SmartBUY leverages software purchasing power via BPAs that

were awarded via head-to-head competition• Improves the configuration management, security, and standards of

computers• Incorporates the latest National Institute of Standards and

Technology (NIST) standards• Focuses on software; ordering entities can use Schedule 70 for

hardware and complementary purchases to support the software

SmartBUYSmartBUY

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SmartBUY currently has 35 active Blanket Purchase Agreements (BPAs)• 20 of the BPAs are available for state and

local use

• Planned and recompeted BPAs may also include state and local government end users, when possible

SmartBUY AchievementsSmartBUY Achievements

Since program inception, Federal agencies saved over $1.325 billion through SmartBUY purchases

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Available SmartBUY AgreementsAvailable SmartBUY Agreements

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For Assistance on Schedule 70For Assistance on Schedule 70

Call or Email the IT Schedule 70 Helpline

(877) 446-IT70 (4870) 8:00am – 4:00pm EDT/ESTMonday – Friday

it.center@gsa.gov

In addition to GSA’s CSDs and eTools, additional information and assistance in using Schedule 70 is available through:

http://www.gsa.gov/schedule70

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Schedule 84 Law Enforcement/Public Safety

Schedule 84 Law Enforcement/Public Safety

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Schedule 84 BackgroundSchedule 84 Background

Opened Schedule 84 to state and local

governments at all times

Any funds can be used to purchase

through the program

Legislation

P.L. 110-248 The Local Preparedness Acquisition Act of 2008

Along with Schedule 70, constitutes the Cooperative Purchasing Program

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Schedule 84 Offerings – Law Enforcement

Schedule 84 Offerings – Law Enforcement

Sample of Products/

Services Available

Night Vision Search and Detection

Armor Harbor Security

Chemsuits Enforcement Equipment

Body Armor Bomb Detection

Boat Repair Drug Detection Kits

Guard Services with Dog Handlers

Radiation Equipment

Hazard/Nuclear Material Detection

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Schedule 84 Offerings – Firefighting/Public SafetySchedule 84 Offerings – Firefighting/Public Safety

Sample of Products/

Services Available

Firefighting Clothing Extinguishers, Suppressers

Flood Control Breathing Equipment

Gas Mask Firefighting Equipment

Rescue Equipment

Special Purpose Clothing

Aerial Search and Rescue Equip.

Fire Trucks

Firefighting Equipment

Valves, Hoses

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Schedule 84 Offerings – Facility Security

Schedule 84 Offerings – Facility Security

Sample of Products/

Services Available

Security Systems Correction Officers and Firefighters

Intrusion Detection Systems

Protective Service Occupations

Correction Officers Intrusion Detection Systems

Alarm and Signal Systems

Patient Wandering Systems

Court Security Officers

Facility Management Systems

Integrated Security Systems

Access Control Systems

Baggage Inspectors

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Disaster Recovery PurchasingDisaster Recovery Purchasing

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State and Local Disaster Recovery Purchasing Program

State and Local Disaster Recovery Purchasing Program

Facilitate recovery from a Presidentially-

declared disaster or act of terrorism

Advance Purchasing

Allowed

All GSA Schedules are

available

Legislation

P.L. 109-364 Sec. 833 John Warner National Defense Authorization Act for FY 2007

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Program FeaturesProgram Features

Allows for establishing pre-positioned BPAs in advance of recurring disasters (hurricanes, floods, fires, etc)• Use GSA eTools to strategically locate contractors out of

the disaster’s path

State and local governments are NOT exempt from meeting FEMA competitive procedures and/or Stafford Act requirements for small business and local preference programs•FEMA Public Assistance Grant Guidance (Disaster Assistance Fact Sheet 9580.103) allows for purchasing from Federal Supply Schedules in support of major disasters•Federal ordering procedures MUST be used when spending federal grant dollars

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For AssistanceFor Assistance

In addition to GSA’s CSDs and eTools, additional information and assistance using Schedule 70 available through:

http://www.gsa.gov/disasterrecovery

Contact

Bruce Kelly

Email: bruce.kelly@gsa.gov

Phone: (703)605-9155

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State and Local ParticipationState and Local Participation

Voluntary• No obligation by state and/or local

governments to use the Schedules

• Contractors decide whether to accept orders from state and local governments

Always Open for Use• Meet GSA Eligible Users Criteria

• Have State or Local Authority

o Granted by State or Local Entity

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State and Local Procurement Policy and Preference Programs

State and Local Procurement Policy and Preference Programs

Procurement Policies Apply• Your state or local procurement policies and

waiver procedures apply when placing an order using a GSA Program

Preference Programs• State and Local preference

programs are not waived or otherwise affected by GSA’s state and local programs

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Schedule Terms and ConditionsSchedule Terms and Conditions

GSA Schedule Ts&Cs are Foundational

S&Ls may add additional Ts&Cs or enhance existing Ts&Cs so long as:• The contractor agrees to the changes

• The changes do not undermine the integrity of the foundational Ts&Cs

The process for enhancing Schedule Ts&Cs to meet your requirements is very similar to a participating addendum

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Contract Ts&Cs are available via eLibrary• Clause exceptions that do not apply to orders placed by state and

local governments include:o Federal Prompt Payment Act – The ordering entity’s prompt payment

laws take precedenceo Disputes – GSA is not a party to resolving disputes within the

Cooperative Purchasing Programo Patent Indemnity Clause – Applies to Federal Ordering Activities onlyo Commercial Item Contract Terms and Conditions Unique to the Federal

Government – Applies to Federal Ordering Activities only

o State and local governments may

need to address these areas

at the order level

Schedule Terms and ConditionsSchedule Terms and Conditions

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RegistrationRegistration

Current S&L registration for GSAAdvantage!® and eBuy must be done through GSAAdvantage!

For immediate registration, users must have a .gov, .edu, or .xx.us (where xx is state code)

Users without approved domain names will have to go through alternate process with the GSAAdvantage! helpdesk.

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Alternate Registration ProcessAlternate Registration Process

To request a domain be approved for use on GSA Advantage, please provide the following:• A request must be submitted in writing on official letterhead of your particular state or local

government organization. The name of your state or local organization must be on the letterhead.

• The letter must be signed and dated by an organization head or approving official granting the use of GSA Advantage by your organization.

• The domain for consideration must be clearly identified (i.e. mycity.org).  Please note that your domain must be unique to your organization.  GSA will not approve generic domains from Internet Service Providers (ISP) such as Hotmail, Comcast, Gmail, Yahoo, Verizon, etc.

• A Point of Contact (POC) for this domain:  name, phone, email, and title.  The POC will serve as a liaison and be responsible for all individuals who request a GSA Advantage account in the future using the requested domain.   The POC should not be the same as your organization head.

• A short paragraph explaining your organizational mission. • Specify which program (Cooperative Purchasing or Disaster Recovery) your organization will

be using to purchase products and services.• You may submit the request with attached letterhead document via email to

GSA.Advantage@gsa.gov .

GSA_028

Please note that GSA will review each request and determine if that domain will be approved for ordering on GSAAdvantage!. You will be notified of the decision via email.

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