1 GAUTENG 01 SEPTEMBER 2015 PROVINCIAL MANAGER’S PRESENTATION MR ALBERT MATSAUNG Home Affairs...

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GAUTENG01 SEPTEMBER 2015

PROVINCIAL MANAGER’S PRESENTATIONMR ALBERT MATSAUNG

Home Affairs Portfolio Committee

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Table of ContentsCONTENT SLIDE NO.

Update on the recommendation by the portfolio committee visit on 26 November 2014Introduction and Background• Foot Print Expansion

3-4

6-19

SERVICES

Civic Services

Birth registration

ID School Project /ID Smart Card

Passport Applications

Late Registration of Birth

Immigration Services

Deportation

Asylum / Refugees

20-27

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Table of Contents Continue

CONTENT SLIDE NO.

Finance and Support:• Capacity Information• Provincial Fleet• Budget• Revenue Management• Assets Register

33=51

PROJECTS

• LRB

• Operation Feila

53=54

Achievement

Challenges

55-56

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UPDATE ON THE RECOMMENDATION BY THE PORTFOLIO COMMIITTEE VISIT ON 26 NOVEMBER 2014

The Committee visited the two Refugee Reception Offices in Pretoria; namely Marabastad Refugee Reception office and the Tshwane Interim Refugee Reception Office (TIRRO)The visit was shortened due to members called back to Parliament. The planned visit to cover Byron Place (PTA), Harrison Street Office (JHB) and Provincial Managers Office did not take place as a result.

The committee made the following recommendations in regard to the Tshwane Interim Refugee Reception Office (TIRRO)

RECOMMENDATIONS UPDATE ON THE RECOMMENDATIONSThe DHA should consider the continued use of TIRRO given the current demands and if so invest in improving the working conditions and consider renovating the facility.

Influx of clients at Marabastad is being mitigated by sending 150-200 clients a day to TIRRO.

The DG Moetapele team has identified renovations that need to take place at TIRRO and they are engaging with Property Management on the matter

The DHA should ensure that the old and irrelevant posters are removed

The posters on the walls have been removed and only the relevant ones remain. Those that are high up on the ceiling and cannot be removed have been referred to Property Management to secure a service provider to take them down

The DHA should consider upgrading the computers as a matter of urgency

- Funding was secured for the procurement of NIIS equipment

- Approval was received from ISTEC for the procurement thereof

- In the process of procuring the NIIS equipment

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RECOMMENDATIONS UPDATE ON THE RECOMMENDATIONSThe DHA should make sure that the Centre has adequate working air-conditioning.

• The current air-conditioners are being maintained on a day to day basis.• A DG Moetapele Project team established to turn around Marabastad is tasked with

the procurement of all renovation-related materials including airconditioners, terminal seating, etc

The DHA should ensure that there is sufficient security to manage crowds at the Marabastad Refugee Reception Centre

• SAPS, CPFs and the migrant community organisations are assisting with queue management in the outside space. Community organisations were brought in later to assist the police so that we all own the process.

• The statistics for robberies and muggings around the area have decreased as a result of strengthened stakeholder relations

• The private security is monitored on a daily basis by DHA security from Head Office• The budget has been made available for the perimeter fence, cameras and

necessary technology in the control room. Procurement processes are under way to install these.

• SSA are also on board dealing with issues of fraud and corruption inside and outside the office

• The electronic booking system is being developed and will be implemented before the end of the financial year to manage influx

The DHA should make sure that the Centre has adequate working air-conditioning.

• The current air-conditioners are being maintained on a day to day basis.• A DG Moetapele Project team established to turn around Marabastad is tasked with

the procurement of all renovation-related materials including airconditioners, terminal seating, etc

The committee made the following recommendations at 8.2 The Marabastad Refugee Reception Centre

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INTRODUCTION & BACKGROUND

• The Gauteng Province is the smallest in size with the largest population estimated to be above all the other Provinces in RSA

• It accounts for an estimated 12,728,400 million which is 23.7% of RSA population as released by Stats SA in 2011.

• Has 3 Metropolitan Municipalities (Metro) namely Tshwane; Johannesburg and Ekhuruleni and 2 District Municipality (District) West Rand and Sedibeng and 7 Local Municipalities (LM).

• The Province has a footprint of 145 servicing offices being 61 offices, 10 mobile offices and 67 health facilities for birth registration, 3 Ports of Entry (ORTambo; Lanseria and Waterkloof Airforce base and 1 Refugee Reception Centre with one Satellite office.

• Have a well established fora at Provincial, Metro, District and Local Municipalities to improve service delivery.

• Have well established Cadreship and Youth Forum which are actively involved in ensuring entrenchment of leadership, professionalism, development and maintenance of appropriate standards in the province.

• The Province has launched Moetapele Project which is aimed at capacitating leadership in the Edenvale local office medium.

• The Province has 24 Smart ID Card producing offices with one dedicated for ID Smart Card and Passport processes only.

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OVERVIEW ANALYSIS: Executive Summary

PROGRESS TOWARDS ACHIEVING STRATEGIC OBJECTIVES End of Year 2014/2015

1. The Provinces achieved 4 out of the 10 targets (40%) for end of financial

• Employers Charged• Fraudulent Marriages

• High Impact Outreach Campaigns • Smart ID card issued to citizens 16 years and above

1.1. Six (6) Targets were not achieved (60%):

• Birth registration within 30 calendar days• Payment of invoices within 30 days• ASM: First Instance Determination

•Direct Deportation within 30 Days•Transfers to Lindela within 20 days •Transgressors charged

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OVERVIEW ANALYSIS: Executive Summary

PROGRESS TOWARDS ACHIEVING STRATEGIC OBJECTIVES DURING Q1 2015

1. The Province achieved 6 out of the 12 targets (38%)• Payment of invoices within 30 days• Direct Deportation within 30 Days• Absentee Management 100%• Vacant Post at 8 % or lower• Revenue bank vs bas • LRB outreach

1.1. 6 out 12 Targets were not achieved (62 %):

• Birth registration within 30 calendar days• Employers Charged• Transgressors charged • Fraudulent Marriages• Smart ID card issued to citizens 16 years and above• Transfers to Lindela within 20 days

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Quick wins

Finance

Managed to ensure payment of suppliers within 30 days during the 1st quarter of 2015/16.

Human Resource

Filled vacant funded post within the stipulated time frame of three months. Maintained a vacancy rate at less than 6 % which is even less than 10 %t as stipulated by DPSA

Launch of Moetapele

Managed to support and launch Moetapele Project aimed at capacitating leadership capabilities within the Department

Improve stakeholder engagement with Department of Health

Managed to implement a LRB cleanup campaign project throughout the Province during the month of July 15 Detected, detained and deported a sizeable number of illegal immigrants under Operation Fiela umbrella

Footprint Expansion

Managed to support ID Smart Card Rollout to the banks (FNB and Standard bank)

Operations Management Implemented the new operating hours model that seeks to ensure operations six days a week with no overtime and time off and therefore improving services to the people .

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PROVINCIAL OVERVIEW & FOOTPRINT

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ORGANOGRAM: PROVINCIAL MANAGEMENT STRUCTURE

PROVINCIAL MANAGERMr AM Matsaung

PROVINCIAL CO-ORDINATORMr DR Buthelezi

OFFICES Large – 2

Medium – 7Small -6

Hospitals –14Mobiles - 3

JOHANNESBURG METRO

Ms LM Mkhulise

OFFICES Large - 2

Medium - 4Small – 7

Hospitals – 20Mobile - 2

TSHWANE METROMs N Mlenzana

OFFICES Large -2

Medium – 7Small – 7

Port of Entry – 1

Hospitals –21Mobile - 2

SEDIBENG DISTRICT

Vacant Unfunded

OFFICES Large - 1

Medium - 4Local – 4

Hospitals - 7 Mobile - 1

WESTRAND DISTRICT

Ms L Afilaka

OFFICES Large - 1

Medium – 2 Local – 4

Hospitals – 5Mobile - 2

GAUTENG PROVINCE

Region 1 City of Johannesburg Metro

Region 2 Westrand District unipality

Region 3 City of Tshwane Metro

Region 4 Ekurhuleni Metro

Region 5 Sedibeng District Municipality

GAUTENG PROVINCE: DISTRICTS

4.434.827

2,921,488

3,178,470

916,484

820,995

21

14

7

20

5

15

16

13

8

8

Number of offices

Number of Hospital

Population

Mobiles

2

3

1

2

2

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SUMMARY OF THE CURRENT FOOTPRINT FOR THE GAUTENG PROVINCE

TYPE OF OFFICE DHA current footprint Operational

Non Operational due to

accommodation challenges

Local Office Large ( former RO) 8 8

Local Office Average ( former DO) 25 25

Local Office Small (former PSP) 19 15 4 not operational due to the buildings

vandalised by service protests

Refugee Reception Centre 1 1

Health Facilities (HSP) 67 27 36 3G connectivity and 7 health facility work at a capacity

of 30 %

Ports of Entry (POE) 2 2

Thusong Service Centre (TSC) 7 7

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DHA FOOTPRINT (Offices) TSHWANE METRO

Tshwane MetroModernised (Smart Cards) Thusong Centers Modernised

Pretoria Yes Mamelodi Yes

Akasia Yes Lebotloane No

Temba Not yet Leretlhabetse No

Ga-Rankuwa Yes Onverwacht(service point) No

Mamelodi Yes Enkangala(service point) No

Mabopane Not yet Atteridgeville No

Centurion Not yet Cyferskuil(service point) No

Cullinan Not yetSoshanguve YesTotal Modernised 5 1Not Yet Modernised 4 6

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DHA FOOTPRINT (Offices) JHB METRO

Office Modernised Thusong Modernised

Johannesburg Yes Bara Mall Not

Soweto Yes Ennerdale Not

Randburg Yes Lenasia Not

Alexandra Yes Eldorado Park Not

Maponya Mall Yes Orange Farm Not

Ivory Park No Yet Dobsonville Not

Roodepoort Yes

Total modernised 6 0

Total not Modernised 1 6

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DHA FOOTPRINT (Offices) EKURHULENI METRO

Ekurhuleni Metro Modernised PSP Modernised THUSONG CENTER Modernised

Alberton Yes N/A Katlehong Not yet

Benoni Not Yet N/A

Boksburg Yes Vosloorus Not Yet

Brakpan Yes Tsakane Not Yet

Edenvale Yes N/A

Germiston Yes N/A

K/park Yes Tembisa Not yet

Nigel Yes Duduza Not yetSprings Yes Kwa-Thema Not YetTotal Modernised 8 0Total Not Modernised 1 5 01

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DHA FOOTPRINT (Offices) WESTRAND DISTRICT

Westrand large Modernised Medium Modernised Small office Modernised

Randfontein Not yet Krugersdorp Yes Kagiso Not yet

Carletonville Not yet Khutsong Not Yet

Mohlakeng (Currently not operational due to community unrest/ building vandalised by service delivery protests)

Not YetBekkersdal (Currently not operational due to building vandalised by service delivery protests)

Not YetBrandvlei (Currently not operational due to building burnt)

Not Yet

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DHA FOOTPRINT (Offices) WESTRAND DISTRICT

Sedibeng large Modernised Medium Modernised Small Modernised

Vereeniging Yes Vanderbijpark Yes Devon Not Yet

Sebokeng Yes Sharpville Note yet

Evaton Not yet Bophelong Not Yet

Heidleberg Not yet

Ratanda (Currently not operational due to building burned)

Not yet

Total Modernised 1 2

Total not Modernised

2 4

DHA FOOTPRINT (HOSPITALS)

Metro/District Functional

Non-Functional(previously connected )

Manual collection (From health facilities that was never connected but are serviced

Johannesburg 77 working on a capacity of 30 % due to 3 G 4

Ekurhuleni 11 3 8

Tshwane 12 10 11

West Rand 4 1

Sedibeng 2 5

Mobile Offices 8 2

Total 44 28

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CIVIC TARGETS

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DHA Annual Target:Projected 174084 births registered in province within 30 calendar days of birth

Regions Baseline 2014/2015 Actuals 2014/2015 Projected Annual Target

per Province 2015/2016 Q1 Target Q1 Actuals

Johannesburg 48318 49263 52050 12221 12463

Westrand 11882 10807 12800 2919 2835

Tshwane 49487 50311 53309 12990 12252

Ekurhuleni 40308 48342 43421 10768 10558

Sedibeng 11609 12252 12506 3059 3569

TOTAL 161604 170973 174086 41958 41677

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DHA Annual Target:

BASELINE for Province (14/15)

ANNUAL TARGET for Province (15/16)

QUARTER 1 TARGET for Province

161604 174086 41958

Q1 PROGRESS:STATISTICS41677

ANALYSIS-We under-achieved the target by 281 - Out of 41677 birth register 260 are foreign births.- 240 registered by informers - 17455 birth registered at health facilities - 23722 birth registered at Office

CHALLENGES: Out of 68 health facilities 36 are not working due to 3G

connectivity and 7 are working at a capacity of 30 %

Children not registered over weekends

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DHA Annual Target:

A projected 2.2 Million ID Smart Cards (GP ANNUAL TARGET 665280 )

Regions Baseline 2014/2015 Actuals 2014/2015 Annual Target

2015/16 Q1 TargetTotal Q1 Head

office Application taken in

TOTAL Issue Q1 Office

Johannesburg 174350 144799 262080 65520 44435 45909

Westrand 17263 20549 20160 5040 5101 5368

Tshwane 81231 118076 134400 33600 34121 32729

Ekurhuleni 47113 102839 181440 45360 37255 36039

Sedibeng 22763 43547 67200 16800 13086 12336

Total 342720 429810 665280 166320 133998 132381

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DHA Annual Target: A projected 178675 Identity Documents (first issue) issued to citizens 16 years of age and above

-

Regions Baseline Actuals 2015/2016

Johannesburg 27714 7514

Westrand 4718 2670

Tshwane 32724 5614

Ekurhuleni 30373 3362

Sedibeng 7829 1550

Total 103358 20710

PROVINCIAL ID School Project /ID Smart Card

Name of the Office Number of School invited

Number of Learners Applied of SMART ID CARD

Number of Smart Card Issued for Learners

Number of Outstanding smart Id card for Schools

Tshwane Soshanguve 17 81 0 0Akasia 0 584 not recorded not recordedMamelodi 2 1321 838 1163Ga -rankuwa 5 0 0 0LOL PRETORIA 0 5708 5577 0Ekurhuleni

Boksburg2 (1 will come in september) 42 39 2

GERMISTON 1 60 0 60

JohannesburgLOM ALEXANDRA 23 76 44 36(still in process)MO Randburg 0 0 0 0LO Johannesburg 0 0 0 0MO Roodepoort 12 439 318 121LO Soweto 1353 unkown unkown

Westrand and Sedibeng Sebokeng 18 1051 928 123Krugersdorp 1098 903 195Vereeniging 4 166 0 0Vanderbijlpark 272 0 0

NUMBER OF SMART ID CARDS ISSUED FOR LEARNERS CANNOT BE TRACED DUE TO THE FACT THAT THE LEARNERS VISIT OUR OFFICE INDIVIDUALLY FOR COLLECTION OF THEIR SMART ID CARDS, AND THAT POSE A CHALLENGE FOR OUR OFFICE TO TRACE THE NUMBER OF OUTSTANDING SMART ID CARDS AS WELL.

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DHA Annual Target:




429810 665280 166320

Q1 PROGRESS:STATISTICS133998

ANALYSIS-We under achieved the target by 32322 for the first quarter - We have 23 offices that are online in the Province - There is a significant decline in application for green barcode

ID document

CHALLENGES:

Offline mode does not work

Not having mobile solution to take applications at schools

Load shedding is one of the contributing factors

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Passport applications

Performance for 2014/2015 Performance for 2015/2016 Q 1

Regions Manual Passport Life Capture Manual Passport Life Capture

Johannesburg 43646 75429 147 36164

Westrand 12122 4502 3029 3635

Tshwane 54882 24444 10646 11515

Ekhuruleni 33073 25948 3240 28610

Sedibeng 6970 7940 1435 3109

Total 150693 138263 18497 83033

Since the inception of life capture of passport the manual application has declined

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IMMIGRATION TARGETS

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Annual Target:

Regions

100 % of undocumented foreigners deported within 30 calendar days (direct deportations)

Baseline Actuals 2014/2015 Q1Target Actuals Q1

Johannesburg 100% 833/833 100% 215/215

Westrand 100% 368/368 100% 5/5

Tshwane 100% 344/344 100% 13/13

Ekurhuleni 100% 641/978 100% 221/221

Sedibeng 100% 40/40 100% 0

TOTAL 100% 2226/2563 100% 454/454

Top 5 countries that are directly deported: Ghana Congo India Lesotho

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DHA Annual Target:




100% 100% 100%

Q1 PROGRESS:STATISTICS454/454

ANALYSIS

- There has been a significant improvement regarding direct deportations

CHALLENGES:

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Annual Target:

Regions

100 % of undocumented foreigners transferred to Lindela deported within 20 calendar days

Baseline 2014 /2015 Actuals 2014/2015 Q1 Target Actuals Q1

Johannesburg 100% 5193/5193 100% 1142/1142

West rand 100% 1078/1234 100% 294/394

Tshwane 100% 3544/3611 100% 1290/1322

Ekurhuleni 100% 5691/5743 100% 1727/1747

Sedibeng 100% 620/657 100% 59/86

TOTAL 100% 16126/16413 100% 4512/4691

Top 10 countries transferred to Lindela Zimbabwe Nigeria Mozambique DRC Lesotho Bangladesh Malawi Swaziland Pakistan China

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DHA Annual Target:




100% 100% 100%

Q1 PROGRESS:STATISTICS4512/4691

ANALYSIS

CHALLENGES:

IMMIGRATIONS STATISTICS – (APRIL – JUNE 2015)

PORT CONTROL STATISTICS

PORT

Arrival Departure

RSA Foreigner RSA Foreigner

Lanseria Airport 4769 2158 4857 1920

Waterkloof Airbase 485 240 518 92

TOTAL

100% FIRST INSTANCE STATUS DETERMINATION FINALISED WITHIN 3 MONTHS

Province

100% First instance status determination finalized within 3

months 2014/15

Annual Target 2014/15

100% First instance status determination finalized within 3 months

2015/2016

Pretoria Refugee Reception Office

April 2014-March 2015 (application received 46 257)Finalised (33 926)

Received (16 250)Finalised (10 351)

1 DAY TO RECEIVE REFUGEE ID AT OFFICE OF APPLICATION

Province

1 Day to receive refugee ID at office of application

2014/15

Annual Target 2014/15

1 Day to receive refugee ID at office of application 2015/16


System crashed during the Month of March 2015

April IDs 249 May IDs 632

June IDs 1000

2 DAYS TO PROCESS A REFUGEE ID APPLICATION FROM DATE OF RECEIPT

Province

2 Days to process a refugee ID application from date of receipt to

dispatch 2014/15Annual Target 2014/15

2 Days to process a refugee ID application from date of receipt to

dispatch 2015/16


System crashed during the Month of March 2015

Dispatched April 355 May 389

June 419

ASYLUM SEEKER MANAGEMENT – PRETORIA REFUGEE RECEPTION CENTRE

FIRST INSTANCE STATUS DETERMINATION FINALIZED WITHIN 3 MONTHS

Province 100% Of first instance status determination

finalized within 3 months 2014/2015

100% Of first instance status determination

finalized within 3 months

2015/2016

2 Days to process a refugee ID application from date of receipt to dispatch 20142015

2 Days to process a refugee ID application from date of receipt to dispatch 2015/16

1 Day to receive refugee ID at office of application 2015/16

1 Day to receive refugee ID at office of application

2015/16


April 2014-March 2015 (application received 46 257)Finalised (33 926)

Received (16 250)

Finalised (10 351)

Statistics April 355

May 389June 419

Received from HQApril 249May 632

June 1000

Issued to applicants April 464

May 470June 322

Issued to applicants April 464May 470June 322

TOP 5 ASYLUM SEEKING COUNTRIES- Zimbabwe- Nigeria- Asians (Bangladesh,Pakistan,India)- Ethiopia- Somalia

TOP 3 ASYLUM APPROVALS-Ethiopia-DRC-Somalia

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FINANCE AND SUPPORT SERVICES

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Annual Target:100% of valid invoices settled within 30 days of receipt and approval

Months Number of orders issued

Number of invoices received,

certified & submitted for

payment

Number of invoices paid

within 30 days

Number of invoices not paid

within 30 days% compliance

2014/2015 835 1693 1667 23 98.65%

Q1 2015/2016 263 308 308 0 100%

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DHA Annual Target: Payment of invoices within 30 days




100% 100% 100%

Q1 PROGRESS:STATISTICS

308/308

ANALYSIS- The target has been achieved during Q1- There has been significant Improvement of payment of

invoices

CHALLENGES:

STAFF PROFILE

LEVEL MALE DISABILITY FEMALE DISABILITY TOTAL

14 1 0 0 0 1

13 1 0 5 0 6

12 08 00 03 00 11

11 01 00 00 00 01

10 28 00 23 00 51

9 01 00 04 00 05

8 78 01 94 00 172

7 48 02 72 00 120

6 356 03 679 09 1035

5 11 00 15 00 26

4 00 00 1 00 01

3 23 00 60 00 83

Total 556 6 956 9 1512

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EMPLOYMENT EQUITY

AGES NUMBER OF OFFICIALS

AGE OF EMPLOYEES

MALE FEMALE

18 - 35 492 163 329

36-51 778 301 477

52- 55 135 48 87

56 and above 107 44 63

TOTAL 1512 556 956

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PROVINCIAL CAPACITY – FILLED AND VACANT FUNDED POSTS

Total Establishment Total FilledVacant Funded

1575 1512 63

Capacity Rate 96% 4%

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Filling of Vacancies: From April to June 2015Region Total

PostsAdvertised

Not Advertised

Shortlisted

Not Shortlisted

Interviewed

Not Interviewed

Filled Posts April to June

Filled posts from 01 July to date

JHB Region

13 11 02 08 05 08 05 06 10

Tshwane 18 15 03 11 07 11 07 06 06

Westrand and Sedibeng

16 13 03 12 04 12 04 08 08

Ekurhuleni

16 15 01 14 02 12 04 08 10

TOTALS

63 54 9 45 18 43 20 28 34

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Filling of Vacancies:

Breakdown of posts as per advertisement:

HRMCM 28/2015

HRMC 31/2015 HRMCM 34/2015 HRMC 44 /2015 HRMC 55/2015

Immigration Office 17Control Immigration 07Assistant Director : IMS 01

Assistant Director : IMS 01

Administration Clerk 03Immigration Officer 02Chief Administration Clerk 01Control Immigration Officer 01Senior Admin Officer Finance 01

Administration Clerk 04Chief Administration Clerk 01Immigration Office 02Mobile Driver 01

Administration Clerk 01Civic Services Supervisor 01Grounds man 01

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PERFORMANCE MANAGEMENT DEVELOPMENT SYSTEM

DESCRIPTION PERFORMANCE AGREEMENT PERCENTATAGE%

2013/14 1536 100%

2014/15 1539 99%

1st quarter (2015/2016) 1336

90%

NOTE

PMDS for 2014/15 – the reason for 99% was due to 6 termination of contract and 3 resignations

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MANAGEMENT OF LEAVE Regions Number of Leave

certificates received from offices on monthly basis - April 2015

Number of Leave certificates received from offices on monthly basis - May 2015

Number of Leave certificates received from offices on monthly basis - June 2015

Johannesburg 1 1 1

Westrand & Sedibeng 1 1 1

Tshwane 1 1 1

Ekurhuleni 1 1 1

Provincial Office 1 1 1

Lanseria 1 1 1

Marabastad RRC1 1 1

Total

7 7 7

SUMMARY OF BUDGET 2014/2015COMPENSATION OF EMPLOYEES AS AT 31 MARCH2015

OFFICE/REGION BUDGET ACTUAL AMOUNT SPENT

PROVINCIAL MANAGER15,383,000.00 17,821,382.35

FINANCE&SUPPORT - -

MARABASTAD49,165,000.00 47,558,244.27

LANSERIA5,557,000.00 5,488,164.13

JOHANNESBURG REGION90,802,000.00 92,509,374.39

SEDIBENG DISTRICT33,537,000.00 35,215,427.33

TSHWANE METRO73,149,000.00 75,709,787.82

EKURHULENI METRO70,056,000.00 72,671,263.05

WEST RAND DISRICT 32,490,000.00 32,140,140.90

TOTAL370,139,000.00 379,113,784.24

On compensation of employees the province overspent by 2.29% (R9,056,257.82), the cause of this is the salary adjustment of certain salary levels (9/10 & 11/12) as instructed by the DPSA.

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SUMMARY OF BUDGET 2014/2015GOODS & SERVICES 2014/2015: AS AT 31 MARCH 2015

OFFICE/REGION BUDGET ACTUAL AMOUNT SPENT

COMMITMENT TOTAL SPENDING AVAILABLE AMOUNT

ACTUAL% SPENT%

PROVINCIAL MANAGER 2,486,400.00 1,791,048.84 223,980.04 2,015,028.88 471,371.12 72.03% 81.04%

FINANCE AND SUPPORT 13,773,000.00 12,725,935.41 174.49 12,726,109.90 1,046,890.10 92.40% 92.40%

MARABASTAD 2,488,000.00 2,516,687.74 1,519.11 2,518,206.85 -30,206.85 101.15% 101.21%

LANSERIA 91,000.00 84,904.49 1,421.98 86,326.47 4,673.53 93.30% 94.86%

JOHANNESBURG METRO

1,901,000.00

2,782,333.92 32,495.74 2,814,829.66 -913,829.66 146.36% 148.07%

SEDIBENG DISTRICT

955,000.00

853,685.88 28,593.75 882,279.63 72,720.37 89.39% 92.39%

TSHWANE METRO

1,798,000.00

2,176,416.10 45,025.94 2,221,442.04 -423,442.04 121.05% 123.55%

EKURHULENI METRO

1,533,600.00

1,732,683.98 30,900.87 1,763,584.85 -229,984.85 112.98% 115.00%

WEST RAND DISTRICT

946,000.00

978,475.19 47,190.11 1,025,665.30 -79,665.30 103.43% 108.42%

Total 25,972,000.00 25,642,171.55 411,302.03 26,053,473.58 -81,473.58 98.73% 100.31%

Overall the Province is in line with the spending of 100% on goods services and is within 2% for under or overspending guideline with an overspending of 0.31% (R 81,473.58) which is caused by household expenditure.

Households includes leave gratuity which are payouts when employees resign

48

SUMMARY OF BUDGET 2015/2016

OFFICE/REGION BUDGET ACTUAL SPENDINGPROVINCIAL MANAGER 16,628,000.00 5,632,097.65

FINANCE AND SUPPORT - -

MARABASTAD 49,472,000.00 16,845,099.64

LANSERIA 5,648,000.00 1,847,097.46

JOHANNESBURG METRO 93,820,000.00 31,843,943.91

SEDIBENG DISTRICT 35,126,000.00 11,789,326.38

TSHWANE METRO 75,923,000.00 27,415,452.72

EKURHULENI METRO 72,969,000.00 24,802,889.07

WEST RAND DISTRICT 34,543,000.00 10,970,477.42

Total 384,129,000.00 131,146,384.25

COMPENSATION OF EMPLOYEES 2015/2016 : AS AT 31 JULY 2015

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SUMMARY OF BUDGET 2015/2016

OFFICE/REGION BUDGET ACTUAL SPENDING COMMITMENT TOTAL SPENDING

AVAILABLE AMOUNT Actual % Spent

PROVINCIAL MANAGER 1,913,000.00 486,748.87 118,559.23 605,308.10 1,307,691.90 25.44% 31.64%

FINANCE AND SUPPORT 13,703,000.00 4,407,520.32 501,496.65 4,909,016.97 8,793,983.03 32.16% 35.82%

MARABASTAD 1,670,000.00 807,450.72 694,277.93 1,501,728.65 168,271.35 48.35% 89.92%

LANSERIA 233,000.00 0.00 24,789.19 24,789.19 208,210.81 0.00% 10.64%

JOHANNESBURG METRO 2,023,000.00

926,823.16 569,875.66 1,496,698.82 526,301.18 45.81% 73.98%

SEDIBENG DISTRICT 1,032,000.00

166,553.71 274,838.45 441,392.16 590,607.84 16.14% 42.77%

TSHWANE METRO 2,043,000.00

283,010.87 477,630.92 760,641.79 1,282,358.21 13.85% 37.23%

EKURHULENI METRO 1,686,000.00

1,381,422.67 257,349.87 1,638,772.54 47,227.46 81.93% 97.20%

WEST RAND DISTRICT 1,044,000.00

567,693.62 252,938.67 820,632.29 223,367.71 54.38% 78.60%

Total 25,347,000.00 9,027,223.94 3,171,756.57 12,198,980.51 13,148,019.49 35.61% 48.13%

GOODS&SERVICES 2015/2016: AS AT 31 JULY 2015

The Province has committed funds to contractual obligations hence on goods and services.

Overall the Province is in line with the spending of 33.33 % on goods services and is within 2% for under or overspending guideline at 0.81%.

REVENUE COLLECTION PER MUNICIPALITY 2014/2015: AS AT 31 MARCH 2015

REGION TOTAL COLLECTED



EKURHULENI METRO58,816,180.90

WESTRAND DISTRICT 13,345,482.35


TOTAL219,228,032.69

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REVENUE COLLECTION PER MUNICIPALITY 2015/2016 AS AT 31 JULY 2015 REGION TOTAL COLLECTED



EKURHULENI METRO16,137,151.00

WESTRAND DISTRICT 4,890,735.25


TOTAL69,342,858.50

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FLEET MANAGEMENT

KEY AREA NUMBER PERCENTATAGE

Vehicles

Number of vehicles in the Province 184 100Number of Functional vehicles

176/184 95.65%

Number of vehicles involved in accidents 8/184 4.35%New vehicles received (131 G-vehicles earmarked for replacement) 13 of 131 9.92%

Mobile offices

Number of mobile offices 10 100%

Number of dysfunctional mobile 0 0%

Number of Functional mobiles 10 100%

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ASSET MANAGEMENT AND SCM FUNCTIONS:Nr of Assets on Province FAR

Additional assets not on register

Leased assets

F/ L Assets

Not verified Audit information

27532 0 112 112 613 None

AG asset audit concluded at: (1) Awaiting final reportOutcomes: Awaiting final report

Verified UnverifiedRegion/Office Verified Value-Verified %Unverified Value-Unverified %Ekurhuleni 5421 31,539,351.68 99% 38 188,898.36 1%

Johannesburg 7823 32,731,344.96 99% 112 191,548.37 1%PM 695 4,325,380.32 96% 27 141,010.10 4%Lanseria 117 4,325,380.32 100% 0 - 0%Sedibeng 2611 12,782,069.76 100% 12 56,790.91 0%Tirro 1479 5,868,921.89 94% 89 226,995.52 6%Marabastad 2082 5,831,407.60 88% 293 352,757.74 12%Tshwane 4695 21,276,116.40 99% 24 63,807.05 1%Westrand 1996 7,572,504.37 99% 18 8,391.80 1%Total 26,919 126,252,477.30 98% 613 1,230,199.85 2%

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EMPLOYEE RELATIONS CASES

KEY AREA

NUMBER OF CASES REPORTED

OUTCOMESFraud & Corruption 9 17

Improper Conduct 1 2

Abscondment 1 1

Financial Misconduct 1 1Gross Negligence 6 7Negligence 2 2Cross Dishonesty 6 6Assault 3 3SANCTIONS

Dismissals 9 9

Warnings 7

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COUNTER CORRUPTION AND SECURITY SERVICES• Corruption Unit and Security (CCSS):• Cases received = 18• Finalized - 6• Outcome = 14

• Challenges

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CASH IN TRANSIT

ARRANGEMENTS

• The Department has contracted Fidelity for Cash-in-transit services in offices.

• Collection and transfer to the bank is done on a daily basis.• There has been challenges on non returning of bank books from Fidelity.• Office managers are responsible for the management of the process.

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PROJECTS

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PROVINCE DHA OFF. DATE POLICE STATION ARRESTS REMARKS

GAUTENG 19 2015-07-04 SEBOKENG 59

30 2015-07-09 CARLTONVILLE 42

38 2015-07-10 HONEYDEW 231

39 2015-07-16/17 SUNNYSIDE 41

37 2015-07-18 DOBSONVILLE 38

29 2015-07-21 TEMBISA 180

07 2015-07-21 BENONI 30

14 2015-07-22 MEYERTON 63

46 2015-07-25 KAGISO 10

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• PROVINCIAL OUT REACH PROGRAMMES

DISTRICT DATES NUMBER OF VENUES BUDGET STATISTICS

GENERATED

Johannesburg Metro 17-20 July 2015 27 60 Officials

Births <30 16 ID: First 146 Re-issue: 32 LRB : 61 REVENUE : R 5745.00

Ekurhuleni Metro 21-24 July 2015 37 85 Officials


Westrand District 15-17 July 2015 20 70 Officials


Sedibeng District 13-15 July 2015 26 64 Officials


Tshwane Metro 25-27 July 2015 11 76 Officials


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Issue Achievements What has improved

Roll out of smart Card • Smart card is being piloted at 2 Banks namely First National and Standard bank

Client will have the option to apply for ID Smart Cards while banking and this will alleviate pressure at DHA offices. Access to services by clients will improve

Launch of Moetapele Launch of Moetapele at our Edenvale office .More effective and efficient client services are rendered . Cashless options make it more convenient for clients to pay for the service. High volume of clientele.

Late Registration of birth - High impact outreach

• All regions in the province had high impact on later registration of birtha

Eradication of Late Registration of births building up to discontinuance.

Redeployment of Permitting staff

• Redeployment of permitting staff to other section .

More staff capacity at civic servers and immigration .

Maponya Mall as a ID Smart Card office Online ID Smart Cards and Passports applications Service delivery Improvement

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Issue Challenges What needs to be been done

Unstable Hospital network Connectivity

• Birth Registration that is supposed to happen in Hospitals, is not happening

Speed up solution to address poor network connectivity

SITA down times • Affects operations and increases the waiting periods of clients in offices

Exploring alternative solutions

Smart card equipment • New equipment such as queue management system need to be maintained

Additional budget for maintenance.

Challenges

Thank youSiyabonga

1 GAUTENG 01 SEPTEMBER 2015 PROVINCIAL MANAGER’S PRESENTATION MR ALBERT MATSAUNG Home Affairs...

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