Gauteng Schools Chess 2019 Gauteng Schools Individual...

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Gauteng Schools Chess 2019 Gauteng Schools Individual Chess Championships under the auspices of Version 1.0

Transcript of Gauteng Schools Chess 2019 Gauteng Schools Individual...

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Gauteng Schools Chess

2019

Gauteng Schools Individual Chess Championships

under the auspices of

Version 1.0

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Contents

3.1 Webpage............................................................................................................................... 4

3.2 Managing of Webpage .......................................................................................................... 5

4.1 Secondary School for ............................................................................................................ 5

4.2 Primary School ...................................................................................................................... 5

4.3 LSEN Schools ....................................................................................................................... 5

6.1 Provincial Schools Individual Chess Championships ............................................................. 6

6.2 LSEN Schools ....................................................................................................................... 6

7.1 Tournament ........................................................................................................................... 7

8.1 Entry and Registration Procedure........................................................................................ 10

13.1 General ............................................................................................................................. 12

13.2 Managers (Teacher/sports officer in charge) ..................................................................... 12

13.3 Match Rules ...................................................................................................................... 13

13.4 Administration ................................................................................................................... 13

13.5 Chess Timers .................................................................................................................... 14

13.6 Appointment of Arbiters ..................................................................................................... 14

13.7 Appeals ............................................................................................................................. 14

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1. Definitions

1. Boys Team – Team that consists of only boys – this is only applicable in Selected Teams

2. Chess SA – South Africa National Chess federation

3. Committee – The committee responsible for all aspects regarding the management of the

League in the district(s);

4. Development Team – A team from a township who does not qualify on merit;

5. Direct Encounter – The winner of the match between two teams;

6. District Final Chess Championships -

7. Federation – The custodian for Chess in the various Districts in Gauteng are governed by

Chess Federations: Tshwane Chess, JHB Metro Chess, Ekhuruleni Chess and Sedibeng

Chess

8. FIDE – The World Chess Federation;

9. FIDE Laws – The latest applicable published FIDE Laws of Chess;

10. Game Points – Total scores of the individual game points scored by the individual players;

11. Gauteng Schools Individual Chess Championships -

12. Gauteng Schools Team Chess Championships -

13. Gender – References to he/his/him shall include both sexes;

14. Girls Team – Team that consists of only girls;

15. Home Matches – Matches played at own school and who are also the hosting school.

16. Match points – Win/loss or draw for the team as whole, i.e. a team won a match when more

than 50% is scored by the individual team members, a team draws when both teams score

50% of the total points available and a team loss when the total of the team is less than 50%

of the points available for the match;

17. Mixed Team – Team that consists of any number of boys and girls to make up the total number

of players in the team. There can also be zero boys or girls in the team;

18. Merit Team – A team that was selected on merit at the district trials;

19. School Based Team (Top Schools) – Team of 6 learners +1 reserve all Bona Fide learners of

the same school.

20. Selected Team (Individuals) - a team consisting of individual learners selected from different

schools

21. Top Schools Chess Championships -

22. Top Seeded Team – The team with the highest average rating at the start of the tournament.

CHESSA ratings will be used for this calculation.

2. General

Schools Chess consists of 2 legs:

Individual or selected Teams:

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o This is where a learner represent his school and are then selected to represent the

Cluster, District, Province and Country in a selected team.

Teams or School based Teams:

o This is schools based teams consisting of 6 learners + 1 Reserve per Team. The

Team will represent the school, Cluster, District, Province and Country.

Selection will be done on all levels for both Selected Teams (Individual) as well as School based

Teams (Top Schools):

Cluster

District

Provincial

3. Website

There is a webpage for each of the districts where the district information and online entries will be

published.

3.1 Webpage

3.1.1 Gauteng North www.gautengchess.co.za/schools.php#D1

3.1.2 Gauteng West www.gautengchess.co.za/schools.php#D2

3.1.3 Tshwane North www.gautengchess.co.za/schools.php#D3

3.1.4 Tshwane South www.gautengchess.co.za/schools.php#D4

3.1.5 Sedibeng East www.gautengchess.co.za/schools.php#D7

3.1.6 Sedibeng West www.gautengchess.co.za/schools.php#D8

3.1.7 JHB East: www.gautengchess.co.za/schools.php#D9

3.1.8 JHB North www.gautengchess.co.za/schools.php#D10

3.1.9 JHB South www.gautengchess.co.za/schools.php#D11

3.1.10 JHB West www.gautengchess.co.za/schools.php#D12

3.1.11 JHB Central www.gautengchess.co.za/schools.php#D14

3.1.12 Tshwane West www.gautengchess.co.za/schools.php#D15

3.1.13 Ekurhuleni South www.gautengchess.co.za/schools.php#ES

3.1.14 Ekurhuleni North www.gautengchess.co.za/schools.php#EN

3.1.15 Gauteng East www.gautengchess.co.za/schools.php#D5

3.1.16 LSEN Schools www.gautengchess.co.za/schools.php#LSEN

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3.2 Managing of Webpage

The website is administrated and managed by Tshwane Chess and is free of charge to Gauteng

Schools Chess committees.

Both the District and Cluster committee details can be uploaded at:

www.gautengchess.co.za/schools/

Any other info that you want to add to the relevant webpages can be emailed to:

[email protected]

Pairings for all clusters will be created by the organizers in Swiss Manager and published on

www.chess-results.com. The various clusters can either download the Swiss Manager file or print

the parings from here. All results must be emailed to [email protected].

More detail description of the procedures will be published in a later version of this document.

4. 2019 Age groups

4.1 Secondary School for

1. u/18: Born 2001 and younger

2. u/15: Born 2004 and younger

4.2 Primary School

1. u/13: Born 2006 and younger

2. u/11: Born 2008 and younger

4.3 LSEN Schools

4.3.1 MID: u

1. u/18: Born 2001 and younger

2. u/15: Born 2004 and younger

4.3.2 DEAF:

1. u/18: Born 2002 and younger

2. u/15: Born 2004 and younger

4.3.3 SID:

1. u/18: Born 2001 and younger

2. u/15: Born 2004 and younger

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5. Dates

Date Item Who

24 May 2019 Gauteng Individual Final Primary Schools: u/11 & u/13

25 May 2019 Gauteng Individual Final Secondary Schools: u/15 & u/18

6. Age groups and Categories

6.1 Provincial Schools Individual Chess Championships

1. u/18 Boys: 5 players + 2 PDI players

2. u/18 Girls: 5 players + 2 PDI players

3. u/15 Boys: 5 players + 2 PDI players

4. u/15 Girls: 5 players + 2 PDI players

5. u/13 Boys: 5 players + 2 PDI players

6. u/13 Girls: 5 players + 2 PDI players

7. u/11 Boys: 5 players + 2 PDI players

8. u/11 Girls: 5 players + 2 PDI players

6.2 LSEN Schools

6.2.1 MID:

u/18: Born 2001 and younger

u/15: Born 2003 and younger

6.2.2 DEAF:

u/18: Born 2001 and younger

u/15: Born 2003 and younger

6.2.3 SID:

u/18: Born 2001 and younger

u/15: Born 2003 and younger

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NB: Seven (7) players of each category can be entered by the District in the Gauteng Provincial

Individual Chess Championships. At least two players of the seven players in each category must

be of previously disadvantaged background.

7. Gauteng Individual Chess Championships

7.1 Tournament

7.1.1 Registration:

Online: http://gautengchess.co.za/schools.php

Email: [email protected]

Fax: 086 567 2373

7.1.2 Verification of documents;

All players must enter online: http://gautengchess.co.za/schools.php

All documents can be uploaded together with the entry.

The district committee need to fax or email the necessary entry form:

Email: [email protected]

Fax: 086 567 2373

7.1.3 Venue Details

Date: 2019/05/24 – Primary Schools

2019/05/25 – Secondary Schools

Venue: GN Badminton Hall

Tshwane Events Centre

205 Soutert st (Gate 2)

Pretoria West

Time: 7:30 for 8:00

7.1.4 Tournament details:

Format: Swiss

Time control: 60/60

Rounds: 5 Rounds

7.1.5 LOC

Tournament Director: Judy-Marie Steenkamp

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[email protected]

0835563475

Chief Arbiter Suzette Schoeman

[email protected]

082 5602830

Logistics: Vicky Magu

[email protected]

0827817218

Website: http://gautengchess.co.za/schools.php

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7.1.6 Schedule

2019/05/10 Online Registration on

Website opens

2019/05/22 23:00 Registrations close

2019/05/23 23:00 Players list published:

www.chess-results.com

2019/05/24 & 25 23:00 Round 1 Pairings

2019/05/24 & 25 07:30 – 07:45 Managers meeting

Confirm arrival

Hand in registration documents

07:45 – 08:00 Official Opening

08:00 Round 1

15 min after Round 1 Round 2

15 min after Round 2 Round 3

15 min after Round 3 Round 4

15 min after Round 4 Round 5

18:30 Prize giving & Awards

7.1.7 Tournament Rating

Results of this competition will be submitted for rating to the Chess SA Ratings Bureau. All

players will therefore be registered with Chess SA during this process. Chess SA registration

for school tournaments are free of charge.

7.1.8 Official Publishing

The following web sites are the publishing sites. Only documentation and information gathered

from these sites will be accepted as official. Please be on the lookout for version changes and

new documentation.

Teams, Pairings and Results: www.chess-results.com

Online Entry: http://gautengchess.co.za/schools.php

Documents: www.gautengchess.co.za

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8. Registration Procedure

8.1 Entry and Registration Procedure

To enter the competition, the following procedure must be followed. No exceptions will be

entertained.

8.1.1 The District official or committee must complete Entry Form (Annexure A) attached to

this document for each selected team they want to enter. This is for verification

purposes. Please note the following:

8.1.1.1 The birth certificates with a photo of each pupil must be attached to the Entry

Form;

8.1.1.2 The school principal must sign the Entry Form;

8.1.1.3 Each birth certificate together with an accompanied photo must be stamped

by the school.

8.1.1.4 The Entry Form including the birth certificates and photos must accompany

the team to the tournament and must be handed in during registration.

8.1.2 All the details filled in on the Entry Form, must also be captured on the online entry form

http://gautengchess.co.za/schools.php. This must be done before the closing date.

Should you have trouble with this,

8.1.3 The district must complete the District School Confirmation form (Annexure B), attached

to this document, to confirm the names of the schools qualifying for the tournament. It

is each and every individual school’s responsibility to make sure the district send the

completed form to the organisers [email protected] or fax it to 086 5672373

before the closing date

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9. Arrival Registration process

1. All Team Managers must report at the registrations desks set up near the playing venue. There

will be a desk for each district.

2. At the desk the following documentation must be handed in to enable your team to participate:

a. Team list with the District office stamp or signature;

b. Birth certificate and photo with school stamp across photo for each learner;

c. Completed and signed medical questionnaire for each learner;

d. Completed and signed parent consent form for each learner;

3. The first round pairings will already be published on www.chess-results.com. The seating

will also be ready and learners can take their seats as soon as possible.

4. Learners must be seated by 8:15 for the opening ceremony.

10. Food parcels

1. Food parcels will be distributed at the registration tables.

2. Each team manager, accompanies by 1 learner, must collect the food parcels from 12:00

onwards.

3. There will be a food parcel for each team member, the reserve, coach and team manager.

4. Only team managers will be allowed to collect food parcels.

5. All food parcels must be signed for.

11. Entering the Hall & publishing of results

1. The results and parings will be published on www.chess-results.com

2. The results and pairings will also be published at designated points outside the hall.

3. Please enter the hall orderly and take your seating.

4. We will apply rate of play to try and get through the rounds as quick as possible. This implies:

5. The starting of the next round will be written on the pairing sheet.

6. The arbiter will not start the round. As soon as both teams are present, the two team managers

can start the match, except for round 1 when everybody will start at the same time.

7. There will be restricted areas for spectators. Please respect these markings.

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12. Certificates

1. Each school and learner will get a certificate of participation.

2. Names on certificates will be as on the pairings list.

3. Team Managers must correct names, surnames and spelling on the result card for round 1.

After round 1, not changes will be accepted.

4. Names, surnames and the spelling thereof as per round 2 on the result cards will be used for

the certificates. No certificates will be reprinted.

5. Certificates can be collected at the registration tables after 16:00.

13. Rules

13.1 General

1. The Principal of the school shall verify that all the players participating in the Individual Chess

Championships are bona fide learners of the school and verify their dates of birth and all

relevant information as required.

2. The players will participate in districts, which may be divided into area cluster sections.

3. Schools can nominate any number of players per age group category to participate in the

Cluster / District.

13.2 Managers (Teacher/sports officer in charge)

1. An adult person from each school / cluster / district must accompany the players and he/she

shall be responsible for the administration of the individuals.

2. The manager will make sure that the players know which board to sit and play. The manager

will also make sure that players are in time for all the games.

3. A manager shall not interfere or give advice to any of the players while the actual games are

in progress and will be seen as a spectator. All supervisors shall prevent spectators, coaches

and other players from doing so.

4. If any one of the matches is undecided, due to an appeal and no result for the match is

available, the team manager(s) shall not sign the result form.

5. After the decision of the Appeals Committee, which decision shall be final and binding on all

parties, both team managers shall sign the result form.

6. The team manager is responsible for the proper conduct of the team members during rounds

as well as before and after rounds.

7. The team manager shall refrain from giving advice or assisting the team members with their

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match decisions during rounds.

8. The team manager shall give assistance to the team members in the following instances during

a match:

a. Replacement and setting of a faulty chess timer;

b. Assist the player that wishes to appeal against the arbiter’s decision;

c. Assist a player that needs the attention of the arbiter, e.g. clarification of a rule;

d. Assist a player that has fallen ill and or is not able to continue playing a game in

progress;

13.3 Match Rules

1. The time control shall be 60:60 for all sections.

2. During rounds, silence shall be strictly observed.

3. The players shall not eat food or snacks at the playing tables. One cool drink per player in a

container with a sports cap will be allowed at the tables.

4. Players that have finished their games shall leave the playing hall.

5. No unofficial games shall be played at the tables in the playing hall.

6. Game analysis can be done in the area(s) designated for this purpose.

7. All participants shall notate the moves in accordance with the Laws of Chess. The School /

Cluster / District shall provide each player representing them with notation paper and pen for

this purpose.

8. Messages to players shall be given in the presence an arbiter.

9. No equipment or furniture may be removed from the playing area.

10. A coach or trainer shall be under the supervision of the school that employs him. The

coach/trainer shall not speak to any player, nor discuss a match in progress inside the hall

once the round started.

11. Spectators may view games from the designated areas if available. Photographs of the teams

playing may be taken in the first five minutes of the start of the round only.

12. Under no circumstances will any game in progress or game just completed be discussed in

the playing area.

13. Players shall complete the required results sheets.

14. Incorrect scores (as processed by the LOC) must be reported immediately if noticed and will

be dealt with on an individual basis.

13.4 Administration

1. The administration table will be set up in the front of the hall where:

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a. All result sheets will be handed in

b. Written appeals can be submitted.

1. All teams must report their arrival at the administration table.

2. Display Boards will be put up near (outside) the hall where the latest results available

will be displayed.

3. A full set of results will be published on www.chess-results.com

13.5 Chess Timers

1. Timers will be set up just before the round at all the tables. The clocks shall then, after the round be

collected by the owners.

2. When a timer is found to be faulty, the team manager shall replace the clock and set

the correct time for the players under supervision of the arbiters. The arbiters in

accordance with the Laws may adjust the time on clocks.

3. The team board 1 plays with the black pieces shall supply the clocks on boards 1-3,

the other team shall supply the rest for boards 4-6 unless the managers of the two

teams agreed otherwise beforehand. Digital clocks will take preference above

analogue clocks.

13.6 Appointment of Arbiters

4. Only qualified arbiters recognized by Chess SA and appointed by the LOC in conjunction with GDE

will be allowed to work on the floor.

5. No person will be allowed to work as an arbiter if they are manager / coach of a

participating team.

13.7 Appeals

6. Members of this committee shall be 3 or 5 members in the following order:

a. Two arbiters – that were not involved in the decision against which is being appealed.

b. One member of the LOC

c. One other person, e.g. chess coach (rating above 1900), chess arbiter (PA, NA, FA

or IA) not on duty (optional) and

d. An additional co-opted person qualified and knowledgeable (optional).

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7. The CA shall appoint the chairperson and optional members of the appeals

committee.

8. The chairman is allowed to co-opt more members to the appeals committee should

he deemed it necessary. Co-opted members shall be of the following qualifications:

a. PA, NA, FA or IA

b. Chess Coach with rating higher than 1900

9. The number of members on the appeals committee shall always be uneven.

10. Appeals shall be in writing only and must be handed in at the administration table

within 30 minutes of the incident/official finish time of the round.

11. A deposit op R100 shall be paid together with the appeal which will be refunded

should the appeal be successful.

12. When players wish to appeal formally (do not confuse this with making a claim*) they

shall indicate such verbally to their team manager, who shall communicate it to the

arbiter. The game must continue and be completed in the normal way if it is at all

possible.

* Claim = to claim a draw or a point, to complain about an opponent.

13. The written appeal shall include the name of the complainant, his/her opponent, and

their team names and round in which the incident happened. Keep the description

short and to the point and refer to the FIDE Laws that were applicable /infringed.

14. The player must submit the appeal and can be assisted by the team manager.

The LOC will not deal with parents and coaches. The LOC and officials will only deal with team

managers. Team Managers will deal with parents and coaches.