1 Business Papers - City of Darwin · 2018. 7. 20. · E-mail: [email protected] - PH: 89300...

Business Papers

City Futures Committee Meeting

Tuesday, 24 July 2018

5.30pm

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Notice of Meeting

To the Lord Mayor and Aldermen You are invited to attend a City Futures Committee Meeting to be held in Council Chambers, Level 1, Civic Centre, Harry Chan Avenue, Darwin, on Tuesday, 24 July 2018, commencing at 5.30pm.

SCOTT WATERS CHIEF EXECUTIVE OFFICER

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OPEN SECTION FUTURES 7/4

Tuesday, 24 July 2018 FUTURES7/4

Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670.

CITY OF DARWIN

CITY FUTURES COMMITTEE MEETING

TUESDAY, 24 JULY 2018

MEMBERS: Member S J Niblock (Chair); The Right Worshipful, The Lord Mayor, K Vatskalis; Member S Cullen; Member G Lambrinidis.

OFFICERS: Chief Executive Officer, Mr S Waters; Acting General Manager City

Futures, Ms S Gamble; Manager City Planning, Ms C Robson; Executive Assistant, Ms N Tyrie.

Enquiries and/or Apologies:

E-mail: [email protected] - PH: 89300 651 OR Phone Chambers, for Late Apologies - PH: 89300 455

Committee’s Responsibilities THAT effective as of 26 September 2017 Council, pursuant to Section 32(2)(b) of the Local Government Act, hereby delegates to the City Futures Committee the power to make recommendations to Council and decisions relating to City Futures matters within the approved budget:

City Resilience

Climate Change & Environment

International relations (formerly Sister Cities)

Investment attraction/Economic Development/Tourism

Planning - Strategic, Statutory, Social: o Development Applications referred from the Development Assessment

Services (NTG) o Town Planning Strategy, Policies and Procedures o Strategic Planning matters such as Planning Scheme Amendments,

NT Planning Act amendments, discussion papers and proposed guidelines

o Development and Planning Matters referred to Council from Developers, Community Groups and Individuals

o Signage Applications, Policies and Procedures o Outdoor Dining Applications, Policy and procedures

On-street & Off-street Parking

Smart City/Digital Delivery

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* * * INDEX * * * PAGE

1. MEETING DECLARED OPEN ........................................................................6

2. APOLOGIES AND LEAVE OF ABSENCE .....................................................6

3. ELECTRONIC MEETING ATTENDANCE ......................................................6

4. DECLARATION OF INTEREST OF MEMBERS AND STAFF .......................6

5. CONFIRMATION OF MINUTES OF PREVIOUS MEETING/S

5.1 City Futures Committee 19/06/18 ...............................6 5.2 Business Arising ..............................................................................................6

6. DEPUTATIONS AND BRIEFINGS .................................................................7

7. CONFIDENTIAL ITEMS

7.1 Closure to the Public for Confidential Items .....................................................7 7.2 Moving Open Items Into Confidential ...............................................................7 7.3 Moving Confidential Items Into Open ...............................................................7

8. WITHDRAWAL OF ITEMS FOR DISCUSSION ..............................................7

9.1 OFFICERS REPORTS (ACTION REQUIRED)

9.1.1 Urban Mobility Plan ..........................................................................................9

9.2 OFFICERS REPORTS (RECEIVE & NOTE)

9.2.1 City Futures Projects ......................................................................................249.2.2 Switching on Darwin Project Update – July 2018 ...........................................30 9.2.3 Quarter 4 – City Futures Quarterly Performance Report

2017/2018.......................................................................................................57

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10. INFORMATION ITEMS AND CORRESPONDENCE RECEIVED ..................78

11. QUESTIONS BY MEMBERS ..........................................................................78

12. GENERAL BUSINESS ....................................................................................78

13. CLOSURE OF MEETING ................................................................................78

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OPEN SECTION FUTURES7/7

City Futures Committee Meeting – Tuesday, 24 July 2018



1. MEETING DECLARED OPEN

2. APOLOGIES AND LEAVE OF ABSENCECommon No. 2695036

2.1 Apologies

2.2 Leave of Absence Granted

Nil

3. ELECTRONIC MEETING ATTENDANCECommon No. 2221528

4. DECLARATION OF INTEREST OF MEMBERS AND STAFFCommon No. 2752228

4.1 Declaration of Interest by Members

4.2 Declaration of Interest by Staff

5. CONFIRMATION OF MINUTES OF PREVIOUS MEETING/SCommon No. 1955119

5.1 Confirmation of the Previous City Futures Committee Meeting Minutes

THAT the Committee resolve that the minutes of the previous City Futures Committee Meeting held on Tuesday, 19 June 2018, tabled by the Chair, be received and confirmed as a true and correct record of the proceedings of that meeting.

5.2 Business Arising

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6. DEPUTATIONS AND BRIEFINGS Nil

7. CONFIDENTIAL ITEMS

Common No. 1944604 Nil 8. WITHDRAWAL OF ITEMS FOR DISCUSSION THAT the Committee resolve under delegated authority that all Information Items and Officers Reports to the City Futures Committee Meeting held on Tuesday, 24 July 2018 be received and considered individually.

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9.1 OFFICERS REPORTS (ACTION REQUIRED)

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ENCL: YES

CITY FUTURES COMMITTEE/OPEN AGENDA ITEM: 9.1.1

URBAN MOBILITY PLAN

REPORT No.: 18CF0038 NS:hd COMMON No.: 3707324 DATE: 24/07/2018

Presenter: Acting Manager City Planning, Nadia Smith Approved: Acting General Manager City Futures, Shenagh Gamble PURPOSE The purpose of this report is to update Council on progress towards a City Wide Mobility Strategy. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 1 Collaborative, Inclusive and Connected Community

Outcome 1.2 Desirable places and open spaces for people

Key Strategies

1.2.4 Provide for diversity of uses and experiences in public places and open

spaces

KEY ISSUES • In December 2017 Council wrote to the Chief Minister seeking a partnership to

develop a city wide mobility strategy. • The Chief Minister has expressed a desire to work collaboratively with Council to

improve mobility and access. • There are a number of existing and proposed mobility related policies,

frameworks and plans held by City of Darwin and the Northern Territory Government (NTG).

• Mobility is taken to include: pedestrian and cyclist access, public transport including taxis and similar services, car parking including disabled, on-street and off-street car parking and loading bays.

• A focus on urban mobility is to create streets for people and activity • The 2018/19 operational budget does not budget for this body of work.

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PAGE: 2 REPORT NUMBER: 18CF0038 NS:hd SUBJECT: URBAN MOBILITY PLAN

RECOMMENDATIONS THAT it be a recommendation to Council:- A. THAT Report Number 18CF0038 NS:hd entitled Urban Mobility Plan, be

received and noted.

B. THAT City of Darwin officers collaborate with the Northern Territory Government Department of Infrastructure, Planning and Logistics to improve mobility and access in a coordinated manner, exploring the opportunity to develop an Urban Mobility Plan.

C. THAT resourcing to develop an Urban Mobility Plan be referred to the 2018-19 First Quarter Budget review for consideration

BACKGROUND At its Ordinary meeting on 12 December 2017 Council resolved the following: DECISION NO.22/0323 (12/12/2017)

Citywide Mobility Strategy

THAT Lord Mayor write to the Chief Minister seeking a partnership to develop a shared citywide mobility strategy and identify potential capital funding to improve pedestrian and cyclist connectivity and mobility across the municipality. Correspondence between Council and the Chief Minister is provided at Attachments A and B respectively and supports a joint effort to improve connectivity and mobility in Darwin. Mobility is taken to include pedestrian and cycle access, improved public transport including taxis and other similar services (ride share etc.), car parking including disabled, on and off street and loading bays. Council’s decision requested a mobility strategy for the Darwin municipality. This report focuses on Darwin City Centre in the first instance, with principles developed for activity centres and education precincts across the municipality and potentially the Northern Territory. DISCUSSION City of Darwin officers investigated best practice to determine what an Urban Mobility Plan is and what it could achieve. A gap analysis was undertaken to determine existing Council and NTG frameworks that relate to urban mobility. A preliminary document with a proposed Urban Mobility vision and scope has been developed and is provided at Attachment C.

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What is an Urban Mobility Plan The Commission of the European Communities – “Green paper: Towards a new culture for urban mobility” (http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:52007DC0551&from=EN) ) states “rethinking urban mobility involves optimising the use of all the various modes of transport and organising ‘co-modality’ between the different modes of collective transport…. and the different modes of individual transport….. It also involves achieving common objectives in terms of economic prosperity managing transport demand to guarantee mobility, quality of life and environmental protection. Lastly, it involves reconciling freight transport and passenger transport interests whatever the mode of transport used.”

An Australian example of urban mobility is the City of Adelaide - Smart Move - Transport and Movement Strategy 2012 – 2022 (https://www.cityofadelaide.com.au/assets/Policies-Papers/docs/STRATEGY-smart-move-2012-22.pdf) (Smart Move) which provides eight outcomes to improve conditions for pedestrians, cyclists, public transport users and addressing parking, loading and car accessibility:

1. Easy walking

2. Safe cycling

3. Quality public

transport

4. Green travel

5. Efficient services

6. Smart parking

7. Calm traffic

8. Great streets

Existing NTG and Council framework assessment

A gap analysis was undertaken to determine existing Council and NTG frameworks that relate to urban mobility. A preliminary document with a proposed Urban Mobility Plan vision and scope has been developed, the above eight outcomes were applied in the review, refer to Attachment C. This gap analysis identified some issues that can be addressed through conversations with the NTG and in exploring the opportunity to develop a urban mobility plan. It is considered appropriate to develop an overarching strategy that addresses the gaps identified and ties together existing references rather than developing an additional strategy. Additionally, the Urban Mobility Plan should review existing infrastructure and highlight as order of priority future capital works and guidelines in order to achieve the vision of urban mobility. Given that the NTG and City of Darwin infrastructure integrates and existing frameworks have similar content and intent, co-operation between both agencies would be paramount to ensure the success in developing an Urban Mobility Plan and delivering future infrastructure and applying guidelines to future capital works and development. Council’s decision referred to a mobility strategy for the Darwin municipality. Given the magnitude of such a project it is recommended to focus on the city centre in the

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first instance with principles developed for activity centres and education precincts across the municipality. Related projects To maximise the success in developing an Urban Mobility Plan it is suggested that the work be integrated with: • A wayfinding strategy – a body of work commenced in 2016 however was not

brought to fruition. This should be revisited as wayfinding and mobility are intrinsically linked. Note that some operational budget exists to progress this work.

• Placemaking for the Darwin City Centre – “Placemaking” is a mulit-faceted approach to planning, design and management of public spaces. It strengthens the connection between people and place.

• The ongoing discussions and work with the Vibrant CBD Subcommittee. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: • Town Planner In preparing this report, the following External Parties were consulted: • Principal, Transport Planning and Strategy - City of Adelaide POLICY IMPLICATIONS Existing NTG and Council framework as identified in Attachment C were considered. BUDGET AND RESOURCE IMPLICATIONS As a guide, contact was made with City of Adelaide to better understand their processes, costs, learnings and timeframes in developing the Smart Move document. It was advised that a new Smart Move document will be produced within the next few years to which two or three internal staff will be dedicated in the development, over a one year period with a budget of approximately $350,000 dedicated to developing and marketing the strategic document. No budget or resources have been allocated for this project in the 2018/19 budget. As mentioned above there are a number of existing NTG and Council framework which provide sound principles, however a review of these and consideration of the gaps will inform the costs and resources required. It is likely to be less than required in developing the Smart Move document.

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Resourcing to develop an Urban Mobility Plan will be referred to the 2018/19 First Quarter Budget review for consideration following discussions with the Northern Territory Government’s Department of Infrastructure, Planning and Logistics and the Vibrant CBD Subcommittee. RISK/LEGAL/LEGISLATIVE IMPLICATIONS Not assessed. ENVIRONMENTAL IMPLICATIONS There is an increasing environmental and economic need to reduce private car trips and to provide accessible and frequent public transport. Highly-connected pedestrian and cycle networks result in greater sustainable transport outcomes, healthier communities and tourist experiences. Reduction in the number of on-street car parking bays results in increased opportunity for landscaping, activity and a more vibrant public realm. COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. NADIA SMITH SHENAGH GAMBLE ACTING MANAGER CITY PLANNING

ACTING GENERAL MANAGER CITY FUTURES

For enquiries, please contact Nadia Smith on 8930 0412 or email: [email protected]. Attachments: Attachment A: Outgoing letter to the Chief Minister dated 18 December 2017 Attachment B: Incoming letter from Chief Minister dated 25 January 2018 Attachment C: Urban Mobility Plan – vision, scope and existing framework

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New Stamp

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ATTACHMENT B

Urban Mobility Plan

Vision, scope and existing framework

VISION:

The success of a city can be underpinned by its liveability, sustainability and productivity.

Highly-connected pedestrian and cycle networks shape places for people and promote alternative transport means. Life in the street increases vitality and safety, movement results in healthier communities and increased passing business trade. There is an increasing environmental and economic need to reduce private car trips and increase accessible and frequent public transport. Highly-connected pedestrian and cycle networks result in greater sustainable transport outcomes. Car parking should not be a dominate feature of cities however there is a need to provide efficient street networks for business freight needs and services. SCOPE: To create an Urban Mobility Plan that provides a balanced approach between pedestrians, cyclists and public transport needs and that of car parking, accessibility, loading and service requirements. Given that there is a vast range of existing framework and legislation produced by the Northern Territory Government and City of Darwin aiming to provide improved environments for our community; it would be appropriate to develop an overarching strategy that ties together such existing references and addresses the missing gaps rather than developing an additional document. Additionally, the SUMP should review existing infrastructure and highlight as order of priority future capital works and guidelines in order to achieve the vision. It is considered that the below eight outcomes (based on City of Adelaide - Smart Move - Transport and Movement Strategy 2012 – 2022) would be appropriate in order to achieve sustainable urban mobility for Darwin:

1. Easy walking 2. Safe cycling 3. Quality public transport 4. Green travel

5. Efficient services 6. Smart parking 7. Calm traffic 8. Great streets

Given that the Northern Territory Government and City of Darwin infrastructure integrates and existing frameworks have similar content and intent, co-operation between both agencies would be paramount to ensure the success in developing an Urban Mobility Plan and delivering future infrastructure and applying guidelines to future capital works and development.

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ntyrie

Attachment C

EXISTING FRAMEWORK:

Outcome Framework resource (NTG or CoD)1. Easy walking Walking is

easy, comfortable and safe

pedestrians have priority

pedestrian conditions are suitable for people of all levels of mobility

the pedestrian network is well connected

Darwin City Centre Master Plan https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/final_city_centre_masterplan_endorsed_may2015.pdf

Australian Standard AS 1428.1-2009 - Design for Access and Mobility

City of Darwin Policy No. 048 – Footpaths and Shared Footpaths https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/policy_no_048_-_footpaths_and_shared_paths.pdf

City of Darwin – Road Reserve standard drawings https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/standard-101_road_reserve_-_typical_cross_section_.pdf Evolving Darwin Towards 2020 Strategic Plan https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/city_darwin_strategic_plan_2012_web.pdf City of Darwin – The Community Wellbeing Plan 2014-2020 https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/community_wellbeing_plan_web.pdf Northern Territory Government Community Safety Design Guide https://nt.gov.au/__data/assets/pdf_file/0004/228937/community-safety-design-guide.pdf City of Darwin Policy No. 037 – Awnings, Balconies and Verandahs on Council Property https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/policy_no_037_-_awnings_balconies_and_verandahs_.pdf City of Darwin Policy No. 011 – Outdoor Dining https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/policy_no_011_-_outdoor_dining_1.pdf

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City of Darwin Community Access Plan 2012 – 2017 https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/community_access_plan_2012_-_2017_large_print.pdf

Darwin Regional Transport Plan 2016 https://transport.nt.gov.au/__data/assets/pdf_file/0011/297452/DOT-DwnRegionalTransportPlan2016.pdf

2. Safe cycling people of all

levels of cycling ability feel that they can cycle safely

cycling is the most convenient form of transport for local trips

cycling to and from the suburbs is safe and convenient.

City of Darwin Bike Plan 2015 - 2020 https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/darwin_city_bike_plan_-_final_-_dated_10_march_2015_-_adopted_by_council_may_2015.pdf Darwin Inner Suburbs Area Plan https://nt.gov.au/__data/assets/pdf_file/0006/358998/darwin-inner-suburbs-area-plan.pdf Darwin Mid Suburbs Area Plan https://nt.gov.au/__data/assets/pdf_file/0005/362687/darwin-mid-suburbs-area-plan.pdf Darwin Regional Transport Plan 2016 https://transport.nt.gov.au/__data/assets/pdf_file/0011/297452/DOT-DwnRegionalTransportPlan2016.pdf Darwin City Centre Master Plan https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/final_city_centre_masterplan_endorsed_may2015.pdf Northern Territory Planning Scheme https://nt.gov.au/property/building-and-development/northern-territory-planning-scheme

3. Quality public transport

bus, train and

taxi services are well-integrated and readily accessible

Darwin Regional Transport Plan 2016 https://transport.nt.gov.au/__data/assets/pdf_file/0011/297452/DOT-DwnRegionalTransportPlan2016.pdf Darwin City Centre Master Plan https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/final_city_centre_masterplan_endorsed_may2015.pdf

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public transport provides a convenient way to travel to and around the City, day and night

public transport is easy to use, affordable, reliable and responsive to customer needs.

Greater Darwin Regional Land Use Plan https://nt.gov.au/__data/assets/pdf_file/0019/240247/darwin-regional-land-use-plan-2015.pdf Darwin Inner Suburbs Area Plan https://nt.gov.au/__data/assets/pdf_file/0006/358998/darwin-inner-suburbs-area-plan.pdf Darwin Mid Suburbs Area Plan https://nt.gov.au/__data/assets/pdf_file/0005/362687/darwin-mid-suburbs-area-plan.pdf

4. Green travel there is a high

proportion of low emission vehicles

residents and businesses have access to a vehicle without needing to own one

public transport, cycling and walking form more than half of all journeys to work.

City of Darwin CBD Parking Strategy https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/cbd_parking_strategy_0.pdf

5. Efficient services

freight

deliveries are efficient and not disruptive to other street users

waste management practices are efficient and support the State Government’s zero waste objectives and targets.

City of Darwin Policy No. 054 – Waste Management https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/policy_no_054_-_waste_management_1.pdf Northern Territory Planning Scheme https://nt.gov.au/property/building-and-development/northern-territory-planning-scheme

6. Smart parking

City of Darwin CBD Parking Strategy https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/cbd_par

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the cost of parking and the balance of demand and supply of parking discourages excessive car use when there is convenient access by walking, cycling and public transport

car parking is not a dominant feature.

king_strategy_0.pdf

Northern Territory Planning Scheme https://nt.gov.au/property/building-and-development/northern-territory-planning-scheme Northern Territory Planning Act https://legislation.nt.gov.au/en/Legislation/PLANNING-ACT

City of Darwin Policy No.004 – Central Business District Parking Strategy and Contribution Plan https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/cbd_parking_strategy_and_contribution_plan.pdf City of Darwin Policy No.002 – Car Parking Contribution Plan (non CBD) https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/non_cbd_parking_strategy_and_contribution_plan.pdf Darwin Regional Transport Plan 2016 https://transport.nt.gov.au/__data/assets/pdf_file/0011/297452/DOT-DwnRegionalTransportPlan2016.pdf Darwin City Centre Master Plan https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/final_city_centre_masterplan_endorsed_may2015.pdf

7. Calm traffic

the well-connected street grid facilitates two-way movement by all modes

low traffic speeds make it safe and pleasant and discourage through traffic

the growth in walking, cycling and public transport trips keeps congestion in check.

Darwin City Centre Master Plan https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/final_city_centre_masterplan_endorsed_may2015.pdf Darwin Regional Transport Plan 2016 https://transport.nt.gov.au/__data/assets/pdf_file/0011/297452/DOT-DwnRegionalTransportPlan2016.pdf City of Darwin Bike Plan 2015 - 2020 https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/darwin_city_bike_plan_-_final_-_dated_10_march_2015_-_adopted_by_council_may_2015.pdf

8. Great streets

Northern Territory Planning Scheme

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everyone can participate equally in City life

streets invite people to stay and enjoy their surroundings

there is a distinct sense of place through high-quality streets and public spaces

environmental qualities are embraced through street design.

https://nt.gov.au/property/building-and-development/northern-territory-planning-scheme Darwin City Centre Master Plan https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/final_city_centre_masterplan_endorsed_may2015.pdf City of Darwin Policy No. 050 – Trees on Verges – Conservation https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/policy_no_050_-_trees_on_verges_-_conservation_1.pdf City of Darwin Policy No. 051 - Verges https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/policy_no_051_-_verges_2.pdf

City of Darwin Policy No. 011 – Outdoor Dining https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/policy_no_011_-_outdoor_dining_1.pdf

Safer Vibrant Darwin Plan 2016 - 2019 https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/safer_darwin_plan_final.pdf Northern Territory Government Community Safety Design Guide https://nt.gov.au/__data/assets/pdf_file/0004/228937/community-safety-design-guide.pdf City of Darwin Policy No. 037 – Awnings, Balconies and Verandahs on Council Property https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/policy_no_037_-_awnings_balconies_and_verandahs_.pdf City of Darwin Policy No. 048 – Footpaths and Shared Footpaths https://www.darwin.nt.gov.au/sites/default/files/publications/attachments/policy_no_048_-_footpaths_and_shared_paths.pdf

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9.2 OFFICERS REPORTS (RECEIVE & NOTE)

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ENCL: NO

CITY FUTURES COMMITTEE/OPEN AGENDA ITEM: 9.2.1

CITY FUTURES PROJECTS

REPORT No.: 18CF0061 CR:hd COMMON No.: 2481144 DATE: 24/07/2018

Presenter: Manager City Planning, Cindy Robson Approved: Acting General Manager City Futures, Shenagh Gamble PURPOSE The purpose of this report is to inform the City Futures Committee of the status of significant projects being undertaken by the City Futures Department. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 5. Effective and Responsible Governance Outcome 5.1 Quality service Key Strategies 5.1.1 Provide quality service outcomes by ensuring that Council’s processes and

systems are effective and efficient. KEY ISSUES This report is to inform the City Futures Committee of the status of significant

projects being undertaken by the City Futures Department. RECOMMENDATIONS THAT the Committee resolve under delegated authority: THAT Report Number 18CF0061 CR:hd entitled City Futures Projects, be received and noted.

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PAGE: 2 REPORT NUMBER: 18CF0061 CR:hd SUBJECT: CITY FUTURES PROJECTS BACKGROUND The purpose of this report is to inform the City Futures Committee of the status of significant projects being undertaken by the City Futures Department. This report has been divided into the following service areas of the City Futures Department to be addressed by the relevant managers of each area: City Planning Economic Development, Tourism & International Relations Climate Change & Environment. Smart Cities & Public Lighting DISCUSSION City Planning City Planning is responsible for the service of Statutory and Strategic Planning for City of Darwin. Projects may be initiated internally, by Council Decision or as part of Council’s engagement with other government, non-government and significant stakeholders. The below projects are relevant to the City Planning team:

Project Council Decision

No./ Other Status

Sustainable Urban Mobility Plan (SUMP) 21\0323

Refer to report number 18CF0038 within the subject City Futures Committee Meeting Agenda.

Central Darwin Area Plan

Northern Territory

Government

The project control group has resumed after being put on hold for some time. City of Darwin representatives are now actively involved in the progress of the Area Plan.

Parap Village Masterplan

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The Parap Village Masterplan was identified as an early carry forward for the 2018/19 budget in report 18CP0052. A meeting is to be scheduled with the Parap Village Traders Association Inc. to discuss Council’s funding commitment and parameters of the project.

Northern Territory Government (NTG) & City of Darwin Central Business District (CBD) car parking strategy review – update

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The study is currently underway. When complete a report will be presented to a City Futures Committee meeting.

Outdoor Advertising Signs Code Review (042)

Internal Draft discussion paper and report scheduled to be presented to the August 2018 City Futures Committee Meeting.

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PAGE: 3 REPORT NUMBER: 18CF0061 CR:hd SUBJECT: CITY FUTURES PROJECTS

Zero or reduced front setbacks for garages and carports

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Pending outcomes from the review of the Northern Territory Planning Scheme, currently under consideration with the Northern Territory Government a workshop will be conducted.

Car parking on the podium level

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Report to be prepared regarding activation, pollution and noise. Currently these issues are being addressed through initiatives such as the Review of the Northern Territory Planning Scheme.

Installing shade trees into Council’s off-street car parks

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Installation of shade trees is included as part of the Darwin City Deal initiative.

The annual adjustments to the following contribution plans were recently applied:

• CB Zone Car Parking Contribution Rates; • Developer Contribution Plan for Lee Point Road Roadwork; • Developer Contribution Plan for Stormwater Drainage CBD Area A, B, C, D &

E; and • Developer Contribution Plan Stormwater Drainage Stuart Park Areas A, B, C

& D. Economic Development, Tourism & International Relations Economic Development, Tourism & International Relations is responsible for the strategic management of City of Darwin resources to promote economic development and strategies for City of Darwin. Projects may be initiated internally, by Council Decision or as a result of engagement with significant stakeholders.


No./ OtherStatus

Fannie Bay Equestrian Club (FBEC)

21\5602 This matter is ongoing

International Relations

Internal

Sister Cities: The five Sister City Sub Committees of Kalymnos, Ambon, Anchorage, Haikou and Dili were inducted on 27 June and welcomed with a Mayoral Reception. Activity underway includes Audio Postcard project Kalymnos, Ambon Night Celebration in partnership with Indonesian Consulate, support for Quiz for Dili with Youth Advisory Committee.

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PAGE: 4 REPORT NUMBER: 18CF0061 CR:hd SUBJECT: CITY FUTURES PROJECTS

The Milikapiti Sister City relationship is being reinvigorated through arts and cultural links including support for B2M preview performance in August prior to their national tour. Economic Development: Heads of Mission Spouses event hosted by Mrs Amy Yu Vatskalis engaged 30 international delegates Drafting of International Market Grant program underway Support for international market development for Indigenous textiles industry

Car Parking

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Trial in place to extend the hours of West Lane Car Park to 12.00am. A further report will go to Council assessing the trial’s effectiveness including best utilisation of the car park, feedback from businesses and actual costs incurred from the trial period.

Climate Change & Environment Climate Change and Environment is responsible for the service of environmental planning and management for City of Darwin. Projects may be initiated internally, by Council Decision or as part of implementing key strategic documents such as the Climate Change Action Plan 2011-2020, the East Point Reserve Biodiversity Plan and City of Darwin Bike Plan.


No./ OtherStatus

Energy Strategy 21\3848

Individual projects will be assessed based on merit.

Gardens for Wildlife Internal

Gardens for Wildlife working with schools to develop plans on how to use grant funding.

Water Sampling Climate Change

Action Plan 2011-2020

No incidents have occurred during this period. A consultant has been engaged to review Council’s water sampling process.

Review and update of East Point Management Plan

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PAGE: 5 REPORT NUMBER: 18CF0061 CR:hd SUBJECT: CITY FUTURES PROJECTS Smart Cities & Public Lighting The Smart Cities project, Switching on Darwin, is underway and is being managed in conjunction with the street and public lighting works.

Project Council

Decision No. Status

Switching on Darwin

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Procurement for smart city platform, and smart controls is underway. Scoping for CCTV and Wi-Fi. First milestone report has been provided to funding partners

Smart Cities Strategy 22\231

Smart city strategy will be developed pending review of internal systems and processes

In addition to the above, City Futures is actively progressing issues as they arrive, engaging with and providing advice to government, non-government, significant stakeholders and the general public. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: City Futures Department POLICY IMPLICATIONS Any applicable policy implications will be considered during the preparation of specific reports. BUDGET AND RESOURCE IMPLICATIONS Any applicable budget and resource implications will be considered during the preparation of specific reports. RISK/LEGAL/LEGISLATIVE IMPLICATIONS Any applicable risk, legal, legislative implications will be considered during the preparation of specific reports. ENVIRONMENTAL IMPLICATIONS Any applicable environmental implications will be considered during the preparation of specific reports.

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PAGE: 6 REPORT NUMBER: 18CF0061 CR:hd SUBJECT: CITY FUTURES PROJECTS COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. CINDY ROBSON SHENAGH GAMBLEMANAGER CITY PLANNING ACTING GENERAL MANAGER

CITY FUTURES For enquiries, please contact Cindy Robson on 8930 0528 or email: [email protected].

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ENCL: CITY FUTURES COMMITTEE/OPEN AGENDA ITEM: 9.2.2

SWITCHING ON DARWIN PROJECT UPDATE - JULY 2018

REPORT No.: 18CF0060 SG:nt COMMON No.: 3226493 DATE: 24/07/2018

Presenter: Acting General Manager City Futures, Shenagh Gamble Approved: Acting General Manager City Futures, Shenagh Gamble PURPOSE The purpose of this report is to provide an update on the Switching on Darwin project. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 1. Collaborative, Inclusive and Connected Community Outcome 1.3 Connected community through technology Key Strategies 1.3.1 Develop and promote information and communication technology capabilities

to service and inform the community KEY ISSUES First reporting milestone has been successfully achieved and reporting has been

submitted as required by the grant agreement. Procurement for the Smart City Platform, CCTV and Wi-Fi is under assessment. Smart Parking RFP/Tender is about to be released. The first lights on Mitchell street have been installed with immediate benefits in

visibility for the Police CCTV clarity due to whiter/brighter lights. Review of Advisory Board Terms of Reference and formation of working groups. RECOMMENDATIONS THAT the Committee resolve under delegated authority:- THAT Report Number 18CF0060 SG:nt entitled Switching On Darwin Project Update - July 2018, be received and noted.

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PAGE: 2 REPORT NUMBER: 18CF0060 SG:nt SUBJECT: SWITCHING ON DARWIN PROJECT UPDATE - JULY 2018 BACKGROUND At the June 2018 City Futures Committee the following resolution was made under delegated authority. DECISION NO.22\0860 (19/06/18) Switching on Darwin Project Update - June 2018 Report No. 18CF0055 SG:nt (19/06/18) Common No. 3226493 THAT the Committee resolve under delegated authority:- THAT Report Number 18CF0055 SG:nt entitled Smart Cities Update - June 2018, be received and noted. DISCUSSION Project Governance and KPIs KPIs provided previously to Council have now been endorsed by the Advisory Board The terms of reference for the Advisory Board are under review, to facilitate better engagement particularly through the formation of working groups The first milestone report has been achieved and a summary document is provided at Attachment A Data graduate (Jack Silburn) started with Council in June and has already started analysing parking trends, data models and the Council’s existing Open Data Portal. This is critical for the ongoing use of data assets within council and to empower innovation within the region (through open data). Communications and Engagement Media release announcing lights rollout was issued 5 July 2018 Community engagement activities are commencing at the upcoming markets in the mall. Additional community sessions at the show are in planning. Now that first milestone is complete, and some significant procurement well and truly underway, there will be increasing engagement and public presence. This will include GovHack and Climathon which will catalyse the first of the local start-ups, businesses and innovators to benefit directly from the Switching on Darwin program in the form of Open Data, collaboration opportunities and direct council engagement. Working groups under the Advisory Board have been established to pick up on specific expertise that is required within each workstream of the program.

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PAGE: 3 REPORT NUMBER: 18CF0060 SG:nt SUBJECT: SWITCHING ON DARWIN PROJECT UPDATE - JULY 2018 Smart City Platform Expressions of interest have been shortlisted. Next stage is presentations and tender Wi-Fi Expansion Council is liaising with other providers of Wi-Fi in the city centre to explore options for expansion and reduce double up. Four new Wi-Fi access points in Civic Park have been installed and are up and running as of 28 June 2018. The map of Wi-Fi coverage (below) is also available on our website https://www.darwin.nt.gov.au/community/services/free-wifi/overview

LED Lighting and Controls Trial luminaires have been installed on Mitchell Street. This is allowing us to test out the NEMA and Zhaga controllers as well as remotely controlling and reporting faults via this emerging technology. The Smart Control System and Light Point Controllers tender is close to finalisation. While this is not explicitly a Switching on Darwin project, the outcomes will contribute greatly to the delivery of smart lighting and the ability to more proactively address community lighting concerns.

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PAGE: 4 REPORT NUMBER: 18CF0060 SG:nt SUBJECT: SWITCHING ON DARWIN PROJECT UPDATE - JULY 2018 Closed Circuit Television (CCTV) The CCTV tender has been out to market and has since closed. Tenders are being assessed currently, with a quick turnaround expected to make a decision within the next 4-6 weeks. For this evaluation we will be working with NTG (primarily NTPFS) to determine governance and management arrangements for this ongoing community safety service. Smart Parking Smart Parking tender documents are due to be released 26 July 2018 with a 3 week tender period in market. This will focus on the CBD parking, both on and off street throughout the central CBD area. Networks The public Wi-Fi tender has been out to market and has since closed. Tenders are being assessed currently, with a quick turnaround expected to make a decision within the next 4-6 weeks. For this evaluation we will be working with NTG to determine governance and management arrangements to ensure we are not duplicating services between Council and the NTG. For this we are seeking to find cost savings, shared services arrangements with NTG and to provide additional analytics through the Wi-Fi network to assist in Town Planning, service delivery to the public/visitors and to improve Council operations. A Request for Quote is currently in market for the installation of low and medium bandwidth networks across the city centre. This service is specifically to enable low cost, low power sensors such as weather and environmental sensors to be rolled out across the region to address specific public issues and to provide data to allow further analysis. Sensors As part of the program, noise, environmental and weather sensors will be rolled out within the CBD area. This will assist in identifying antisocial behaviour (noise sensors) and a range of environmental/weather sensors will gather rain, heat, humidity and air quality data to monitor public health/safety and to inform Council with environmental planning data. This is not a critical milestone so only preliminary investigation has occurred to date. The City of Darwin Smart City Consultant is in discussions with CSRIO and Australian Universities to seek collaborative input and feedback on what has worked well in other regions as well as discussions with CDU and NTG locally.

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PAGE: 5 REPORT NUMBER: 18CF0060 SG:nt SUBJECT: SWITCHING ON DARWIN PROJECT UPDATE - JULY 2018 CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: Switching On Darwin Project Control Group In preparing this report, the following External Parties were consulted: Smart City Consultant - Smarter Technology Solutions POLICY IMPLICATIONS Nil BUDGET AND RESOURCE IMPLICATIONS Project expense at end of 2017/2018 was $220,000. Whole of life and maintenance costs for each element are being determined. RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil ENVIRONMENTAL IMPLICATIONS This project results in improved environmental outcomes, including reduced energy consumption from energy efficient LED lighting and improved asset management. Data available from the project activities will also enable improved decision making. COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. SHENAGH GAMBLE SHENAGH GAMBLEACTING GENERAL MANAGER CITY FUTURES


For enquiries, please contact Shenagh Gamble on 89300544 or email: [email protected]. Attachments: Attachment A: First Milestone Project Report Summary Document

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Switching On Darwin

Milestone 1 Report - SCS59480

ATTACHMENT A35

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Contents Introduction ................................................................................................................ 2

Program Goals ....................................................................................................... 3

Project Benefits....................................................................................................... 4

Progress as per project schedule ............................................................................... 5

Completed Deliverables .......................................................................................... 5

Activity Summary .................................................................................................... 6

Milestone 2 Work in Progress ................................................................................. 8

Additional Activities ............................................................................................. 9

Supporting Information ............................................................................................. 10

Switching on Darwin Program Public Communications ........................................ 10

Deliverables this reporting period ......................................................................... 10

High level Architecture Plan .................................................................................. 11

Smart Lighting Installation in Mitchell Street: ........................................................ 11

Addressing Public Safety .................................................................................. 11

Open Data Portal – An innovation enabler ........................................................ 13

Public Wi-Fi ....................................................................................................... 14

Media Attention – Engaging and Communicating with the Public ......................... 15

Project Governance.................................................................................................. 16

Project Advisory Board ......................................................................................... 17

Project Control Group ........................................................................................... 18

High Level Risk Register ...................................................................................... 19

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Introduction Switching on Darwin will stimulate innovative partnerships, inform infrastructure planning and investment, improve environmental sustainability, and enhance community safety and liveability. The technology will produce a wide range of open data to the community to encourage innovative solutions to enhance community life as well as enhance Council operations. The project will deliver a range of smart technologies throughout the city centre including:

• Street light upgrade to LED smart lighting, with dynamic lighting and an expected reduction in energy consumption of approximately 50%

• Extension of the free Wi-Fi network • Installation of CCTV and video analytics • Sensors for vehicle and pedestrian movement analysis • Smart parking technology • Microclimate monitoring system including heat, humidity, rain and sound

monitoring • Establishment of a smart city platform to capture data from the new

technology and an open data platform to make data available to the community and business sector

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Program Goals Switching on Darwin has many benefits for the Darwin community, including:

• Improving the liveability and sustainability of Darwin, through the application of smart technology solutions to economic, social and environmental challenges.

• Increase the number and quality of open data sets to support citizen engagement, unlock innovation, and create new business opportunities.

• Increase the innovation capability in local governments through collaboration, smart city innovation and ecosystem development.

• Contribute to development of smart city standards and improvement of regulation impacting the roll-out and use of smart technology.

• Develop community apps and info to connect the local community and tourisms with businesses and cultural experiences.

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Project Benefits Visit our interactive map to see the benefits of this project.

• Community safety: Using technology to reduce anti-social behaviour and increase insights for emergency services.

• Improved services: Improving Council services and creating efficiencies in

Council operations to minimise costs.

• Environmental sustainability: Reduced energy consumption and carbon emissions, as well as improved understanding of heat, weather and environmental events.

• Smart Planning: Leveraging data and technology to inform evidence-based

planning and design to enhance the liveability of our City.

• Innovation: New data sets available to the community and business sector to support citizen engagement unlock innovation and create new business opportunities.

• Improving public spaces: Extension of Wi-Fi, improved lighting, smart

parking and understanding movement through our City to ensure the best use and provision of public space.

Switching on Darwin received grant funding from the Australian Government ($5 million), and $2.5 million each from the City of Darwin and the Northern Territory Government. The project commenced in February 2018 and will be completed by May 2019. This report summarises the key activities for the reporting period to 30 June 2018.

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https://darwin.maps.arcgis.com/apps/MapJournal/index.html?appid=99d4661a64b84587924a490acf36244e

Progress as per project schedule

Completed Deliverables

Establish project advisory board.

Establish Smart Cities Working Group. Implement community engagement activities.

Define KPI’s, metrics and critical success factors.

Engage with data portal vendors to form partnership.

Commence procurement of high, medium and low bandwidth

communication networks.

Commence installation of Wi-Fi base stations and relays.

Commence installation Phase 1 (Areas experiencing anti-social behaviour) of LED’s lighting and smart controls.

• Report information on the project in the Smart Cities Digital Marketplace website – https://marketplace.service.gov.au/collaborate

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https://marketplace.service.gov.au/collaborate

Activity Summary

Activity Milestones and Checkpoints

City of Darwin Comment.

Establish project advisory boards

Completed

Project Advisory Board established and had the first meeting 21 Feb 2018.

Members detailed in the Project Governance section of this document.

Establish Smart Cities Working Group

Completed

Project Control Group established and had the first formalised meeting in early Feb 2018. This is detailed in the Project Governance section of this document.

Implement community engagement activities

Completed

Community Engagement and Communications Strategy has been developed with initial engagement such as webpage, interactive ‘story board’, and various speaking opportunities at relevant forums

Completed document appended to this report.

Define KPI’s, metrics and critical success factors

Completed

Success Criteria, KPI and Success Factors endorsed by the PCG and PA in May 2018.

Completed document appended to this report.

Engage with data portal vendors to form partnership

Completed

City of Darwin Open data is available here: http://open-darwin.opendata.arcgis.com

Detailed in the Supporting Information section of this document.

Commence procurement of high, medium and low bandwidth communication networks

Completed

• Commenced Procurement activities.

• RFQ went to market in June 2018 – Closing 20 July 2018.

• RFQ Number 2018/204

Commence installation of Wi-Fi base stations and relays

Commenced.

A tactical rollout has been completed:

• Extended public Wi-Fi - This includes additional

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http://open-darwin.opendata.arcgis.com/

http://open-darwin.opendata.arcgis.com/

Access Points to extend coverage, support tourism load and support community events.

Ongoing strategic approach:

• RFP was released to market in May 2018 and is under evaluation for the wider rollout.

Commence installation Phase 1 (Areas experiencing anti-social behaviour) of LED’s lighting and smart controls

Commenced.

• Initial LEDs have been installed in Mitchell Street to address public safety issues.

• This had an immediate result as reported by the NT Police (a screenshot is included in the Supporting Information section of this document to show the immediate benefits to police and the public safety).

Report information on the project in the Smart Cities Digital Marketplace website

Completed.

• Reporting Period Report.

Note: Smart Cities Digital Marketplace is not yet ready.

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Milestone 2 Work in Progress Milestone Activities and Progress

Selection of preferred smart parking and other smart sensors vendor and continuation of installation of smart infrastructure (eg lighting, lighting controls, sensors, dynamic signage, CCTV and Wi-Fi).

RFP Smart parking – pending release to market.

Evaluation of dynamic signage.

Ongoing rollout of CCTV, Wi-Fi, Lighting controls under the subtasks below.

Selection of smart city platform and open data platform vendor

Shortlist identified for the platform.

Ongoing procurement processes.

High level architecture defined for review.

Selection of preferred smart parking vendor

RFP Smart parking – pending release to market.

Selection of CCTV/video analytics vendor following assessment of tender submissions

RFP for CCTV and Video Analytics in market – Closed 12 July 2018.

Under evaluation.

Finalise installation of high, medium and low bandwidth communication networks

RFQ for Low/Medium bandwidth networks in market – Closing 20 July 2018

Finalise installation of Wi-Fi base stations and relays

RFP for Wi-Fi and Analytics in market – Closed 12 July 2018.

Under evaluation.

Commence installation of LED lighting and Smart Control Roll Out - Phase 2 (Entertainment Precinct & section of Bicentennial Park) and Phase 3 (section of Bicentennial Park, City Centre Roads and Laneways)

‘Smart Ready’ Lighting Rollout Ongoing.

Rolling lighting controls plan under review, against community reported issues and priority areas.

Lighting Control RFP in the final stages of evaluation.

Commence installation of smart infrastructure (inc microclimate sensors, dynamic signage and CCTV including red light violation, facial recognition and number plate recognition).

Market activities under way.

Initial rollout plans, being drafted as a starting point once vendors are selected.

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Additional Activities

• Community engagement – Stage 2 – pop up markets, collaboration sessions and deeper engagement.

• Ongoing community engagement and communications. • Open data, innovation and hackathon focus and collaboration. • Ongoing governance and risk management.

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Supporting Information

Switching on Darwin Program Public Communications

• Switching on Darwin landing page: o https://www.darwin.nt.gov.au/council/transforming-darwin/key-

projects/switchingondarwin o Including Public Engagement FAQs.

• Switching on Darwin interactive story board

o https://darwin.maps.arcgis.com/apps/MapJournal/index.html?appid=99d4661a64b84587924a490acf36244e

• City of Darwin Smart Cities overview:

o https://www.darwin.nt.gov.au/council/transforming-darwin/smart-cities/smart-cities-overview

• Media Release 4 July 2018 – Program Update

o https://www.darwin.nt.gov.au/council/news-media/news/council-is-switching-on-darwin

• Media Release 4 June 2018 – New CEO Commences

o https://www.darwin.nt.gov.au/council/news-media/news/council-welcomes-new-ceo-scott-waters-0

• Media Release 13 November 2017 – Switching on Darwin Announcement o https://www.darwin.nt.gov.au/council/news-media/news/switching-on-

darwin-with-5million-for-cctv-smart-lights-wifi-and-parking

Deliverables this reporting period Document Attachment Communications and Engagement Plan

Switching on Darwin Communications and Engagement Plan Attachment.

KPI’s (metrics and success criteria) Switching on Darwin - Smart City KPI Attachment

Project Advisory Board Terms of Reference Project Advisory Board - Terms of Reference Attachment

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https://www.darwin.nt.gov.au/council/transforming-darwin/key-projects/switchingondarwin

https://www.darwin.nt.gov.au/council/transforming-darwin/key-projects/switchingondarwin



https://www.darwin.nt.gov.au/council/transforming-darwin/smart-cities/smart-cities-overview

https://www.darwin.nt.gov.au/council/transforming-darwin/smart-cities/smart-cities-overview

https://www.darwin.nt.gov.au/council/news-media/news/council-is-switching-on-darwin

https://www.darwin.nt.gov.au/council/news-media/news/council-is-switching-on-darwin

https://www.darwin.nt.gov.au/council/news-media/news/council-welcomes-new-ceo-scott-waters-0

https://www.darwin.nt.gov.au/council/news-media/news/council-welcomes-new-ceo-scott-waters-0

https://www.darwin.nt.gov.au/council/news-media/news/switching-on-darwin-with-5million-for-cctv-smart-lights-wifi-and-parking

https://www.darwin.nt.gov.au/council/news-media/news/switching-on-darwin-with-5million-for-cctv-smart-lights-wifi-and-parking

High level Architecture Plan

Smart Lighting Installation in Mitchell Street

Addressing Public Safety

• In collaboration with the Northern Territory Police Fire and Emergency Services (NTPFS) we obtained the following before and after screenshots for one of Darwin’s night-time hotspots.

• This demonstrates the change before and after the new LED lighting.

• This footage was secured from Police CCTV cameras and demonstrate enhanced clarify and ability to see the details that will be required to show analytics later in the program, whilst enabling the police to more effectively assess the situation via CCTV for instances of antisocial behaviour.

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Figure 1 - CCTV Vision (NT Police) Before and After Lighting Treatments

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Open Data Portal – An innovation enabler

Additional Open Data Resources:

• https://data.gov.au/organization/city-of-darwin

• https://www.darwin.nt.gov.au/council/about-council/publications-and-forms/policy-no-086-open-data

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https://data.gov.au/organization/city-of-darwin

https://www.darwin.nt.gov.au/council/about-council/publications-and-forms/policy-no-086-open-data

https://www.darwin.nt.gov.au/council/about-council/publications-and-forms/policy-no-086-open-data

Public Wi-Fi Public W-Fi expansion for service accessibility, tourism enablement, city activation and inform planning through data (such as pedestrian movement through the city).

Figure 2 - Community Service Focus (Public Spaces, Public Wi-Fi)

Already, the new access points are generating up to 500 users per day.

Figure 3 - Additional Public Wi-Fi Coverage (Open Data Portal Extract)

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Media Attention – Engaging and Communicating with the Public

Figure 4 - Darwin Sun, 10 July 2018

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Project Governance

Figure 5 - Project Governance Framework

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Project Advisory Board

• Monthly - Project Advisory Governance Participants Include: Organisation Role on Advisory Board City of Darwin Project Director

Secretariat Technical Consultant

Northern Territory Government Funding partner Property Council City Stakeholder Vibrant City Sub-Committee City Stakeholder Tourism Top End City Stakeholder Police Fire and Emergency Services City Stakeholder Urban Development Institute of Australia (NT) City Stakeholder

Information and Communications Technology Industry Association of the NT

Technical expert

Charles Darwin University Technical expert Power and Water Corporation Technical expert

Figure 6 - Project Advisory Board participants

Meetings to date:

• 21 February • 5 April • 1 May • 24 May • 21 June • 24 July – Upcoming.

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Project Control Group

• Weekly - City of Darwin Project Control Group Project Control Group Responsible for setting the broad direction of the project including planning, design, implementation and strategic decision making.

• General Manager City Futures (project director) • General Manager City Operations • Manager Information Technology • Senior Project Officer Capital Works • Project Consultant

• Manager Engagement & Participation

Working Group Responsible for completing tasks as identified by the project and the project control group.

• Project Consultant • Senior Project Officer Capital Works • Business System Administrator • IT Systems Officer • Street and Public Lighting Coordinator

• Asset GIS Officer

As required • Contracts Administrator • Manager Capital Works • Management Accountant • Manager Engagement & Participation • Manager Economic Development, Tourism & International Relations

• Manager Regulatory Services

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High Level Risk Register

Issue Description Inherent

Risk Resolution Actions

Residual Risk

Status Comments

CoD lack the capacity (staff resources) to execute multiple

concurrent projects Medium

Stagger procurement and implementation phases of sub-

projects. Utilise external expertise and industry resources project planning to understand the full potential impact and specific

mitigation actions

Low Controlled.

Project Consultant engaged to manage the knowledge risk. Internal

staff are still stretched but the risk is managed.

Going to tender for the wrong product, or selecting incompatible products will impact the degree of

interoperability between components of the smart

infrastructure ecosystem. This will threaten its ability to achieve the

desired outcomes.

High

Facilitate industry engagement (e.g. suppliers, consultants) to

explore and confirm the required smart infrastructure and system

architectures

Medium Controlled.

Outcome focussed requirements are defined

for market requests.

Guiding principles provided to provide

considerations, constraints and guiding principles to

manage risk around interoperability, security

etc.

Due to the emerging nature of the technologies, many solutions are

untried / unknown - Will the technologies work as intended?

Medium

Take a staggered approach to implementation and use scaling to trial solutions in small areas before

expanding to larger areas. Don't commit to large scale procurement

until testing is complete

Low Outstanding

Lighting is undergoing small tests and other components can be

managed via similar small scale tests/demos where

concerns arise.

Large scale procurement will be committed after

complete testing.

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Residual Risk

Status Comments

Reduction in parking infringement revenue due to improved personal time monitoring apps available on

smart phones

Low

CoD may implement a dynamic pricing system to meet variations in

supply and demand and counter any fall in revenue. Resources

impacted by the changes will be redirected to other parking related

activities (e.g.. maintenance)

Insignificant Outstanding Open and needs

monitoring.

Failure to appropriately manage stakeholder and community

expectations and manage change Medium

Define a proactive communication and engagement strategy to

manage community expectations. Schedule and implement

community information sessions to answer questions and address any

concerns.

Low Outstanding Community Engagement

Plan and activities.

Exposure to Privacy and Cyber Security issues

High

Define privacy standards, construct data collection policies and

communicate these. Due to the nature of the data being "Open"

and readily available, some of this risk is naturally curtailed.

Low Ongoing Principles defined.

Requires ongoing review.

The high levels of Cyclone, Rainfall and Lightning activities could cause high failure rates and result in high cost of replacement infrastructure

High Include high resiliency and

technical risk mitigation during discovery and planning phases

Low Impact minimised.

Assess and report early to avoid unnecessary delays.

Assess damage and its impact to the program.

Risk that project will not be completed in accordance with check

points and required end date (30 June 2019)

High

Adequate research, planning and industry consultation prior to commencement will verify

expectations and timelines. During the project internal,

quarterly Project Advisory Board meetings will be conducted to

assess progression and escalate

Low Outstanding

Ongoing - schedule management, early

procurement commencement where

possible. Proactive management and

anticipation of risks and issues will allow us to

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Residual Risk

Status Comments

any issues that may pose a risk to the timeline or budget.

remain agile and on track.

Project estimates do not meet or exceed the actual project costs to

meet the grant criteria High

Research, planning and stakeholder engagement to monitor and adjust scope as

needed. Collaboration to work through issues where required.

Scaling down the features to minimise cost if necessary

Medium Outstanding

Ongoing scope management, early

procurement commencement where

possible.

Where concerns exist, various ways to manage

and adjust. (review scope, budget, specification etc)

Ongoing maintenance and system management is more than expected

or more than budgeted. High

Research, planning and stakeholder engagement to monitor and adjust scope as

needed. Collaboration to work through issues where required.

Scaling down the features to minimise cost if necessary

Medium Outstanding

Ongoing scope management, early

procurement commencement where possible. Collaboration between stakeholders.

BAU transition plan. Where concerns exist,

various ways to manage and adjust (review scope, budget, specification etc)

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ENCL: CITY FUTURES COMMITTEE/OPEN AGENDA ITEM: 9.2.3

QUARTER 4 - CITY FUTURES QUARTERLY PERFORMANCE REPORT 2017/18

REPORT No.: 18CP0068 VG:ks COMMON No.: 1230662 DATE: 24/07/2018

Presenter: Manager Strategy & Outcomes, Vanessa Green

Approved: Acting General Manager City Futures, Shenagh Gamble

PURPOSE

The purpose of this report is to provide Council with the 4th Quarter Performance Report for 2017/18 relating to the City Futures programs.

LINK TO STRATEGIC PLAN

The issues addressed in this Report are in accordance with the following Goals/Strategies as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:-

Goal 5 Effective and Responsible Governance Outcome 5.3 Good governance Key Strategies 5.3.3 Understand and manage Council’s risk exposure

KEY ISSUES

Performance in this report measures progress towards achievingCouncil’s 2017/18 Municipal Plan

The performance of City Futures programs are tracking positively asexpected for the 4th quarter.

Financial performance is only included where KPIs require it. All otherfinancial performance is reported to Council via monthly financialreporting and quarterly budget reviews.

Action performance for quarter 4 (July 2017 – June 2018) will generallybe reported as 100% complete, unless there is exception.

All key performance indicators within the Municipal Plan programprofiles for year-end are now reported on.

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PAGE: 2 REPORT NUMBER: 18CP0068 VG:ks SUBJECT: QUARTER 4 - CITY FUTURES QUARTERLY PERFORMANCE REPORT

2017/18 RECOMMENDATIONS THAT the Committee resolve under delegated authority:- THAT Report Number 18CP0068 VG:je entitled Quarter 4 - City Futures Quarterly Performance Report 2017/18, be received and noted. BACKGROUND In accordance with the Local Government Act, City of Darwin prepares a Municipal Plan and Annual Report each year. The Municipal Plan outlines Council’s service delivery plan which includes key actions, budgets, and key performance indicators. Legislation requires that Council’s Annual Report must contain an assessment of Council’s performance against the Municipal Plan including key actions, budgets and key performance indicators and subsequently provides a high level assessment of progress towards achieving the longer term Strategic Plan. To support the Annual Report process, quarterly reports are presented for Council consideration. This is in line with best practice reporting for local government in other states. The City Futures Committee has oversight of the following Municipal Plan Program Profiles:

City Parking Climate Change & Environment Economic Development and Tourism City Planning Office of the General Manager City Futures

DISCUSSION Performance Reports provide an assessment of performance against actions and key performance indicators (KPIs) for each Program Profile. Performance of the City Futures areas is tracking positively as expected for Quarter 4 and the Performance Reports are provided at Attachment A.

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2017/18 Financial Performance Council maintains a rigorous financial performance and reporting process which includes monthly financial reports and quarterly budget reviews. It is relevant to consider the quarterly budget review data in line with the quarterly performance reports as they closely align to the program profile structure in the Municipal Plan. To ensure data integrity is maintained, these reports have not been reproduced. Departmental data has been included with the reports at Attachments A to this report for reference in conjunction with commentary outlined in the quarterly performance report. Action Performance Action performance for Quarter 4 should generally be reported as 100% complete unless there is an exception. This is on the basis that we are delivering 100% of the program throughout the course of the year. Actions represent the key functions and outputs delivered by each service program. There are no areas of major concern at the end of Quarter 4. KPI Performance Key performance indicators will be reported on as required and dependent on whether they are a quarterly or annual KPI. For example, community satisfaction is reported annually as opposed to each quarter. However once an annual KPI falls due it will be displayed in each quarterly report thereafter. The majority of KPI results continue to be within an acceptable range. For noting:

Council is experiencing a decline in the number of development applications received and although is measured as a KPI, it is not in the control of Council. Notwithstanding, this decline is primarily due to a soft economic environment and has provided opportunities for Council to focus on strategic planning matters during this period such as policy reviews and collaborative work with the NTG such as the Central Darwin Area Plan.

Revenue in on-street parking has declined in response to revised strategies for on-street parking in 2017/18.

Council received notification of one environmental incident which related to a fish kill that occurred in Vestey’s Lake. Incident investigations were undertaken by EPA and Fisheries.

As at 30 June 2018, the City Futures operational budget was 88% expended. This is slightly under Council’s adopted variance rate however may change as year-end financial processes are completed.

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2017/18 CONSULTATION PROCESS In preparing the attachment to this report, the following City of Darwin officers were consulted and provided input:

Manager City Planning Manager Climate Change & Environment Manager Economic Development, Tourism & International Relations

POLICY IMPLICATIONS There are no direct policy implications as a result of this report and decision. BUDGET AND RESOURCE IMPLICATIONS There are no direct budget or resource implications as a result of this report. If any budget variances are identified throughout the year they will be dealt with via normal Financial Management procedures. Work is progressing to integrate Council’s budget and actual results into the quarterly reports on an ongoing basis. RISK/LEGAL/LEGISLATIVE IMPLICATIONS This report and decision supports implementing the overall intent of the Local Government Act for local government strategic and municipal planning and performance management. Ongoing benefits also include more robust and accountable reporting in the Annual Report and more informed performance guiding the development of future Strategic and Municipal Plans. ENVIRONMENTAL IMPLICATIONS There are no direct environmental implications as a result of this report and decision.

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2017/18 COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. VANESSA GREEN SHENAGH GAMBLEMANAGER STRATEGY & OUTCOMES


For enquiries, please contact Vanessa Green on 89300531 or email: [email protected]. Attachments: Attachment A: Quarter 4 Performance Report 2017/18

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City Futures – 2017/18 Municipal Plan 4th Quarter Performance Report

Quarter 1 Quarter 2 Quarter 3 Quarter 4

Overview: This report provides the final quarterly progress report for the City Futures Committee in delivering

on the City of Darwin Municipal Plan 2017/18. The following program profiles fall within the

delegated responsibility of the City Futures Committee:

City Parking

City Planning


Economic Development & Tourism

Office of GM City Futures

The following progress update reflects performance at the end of Quarter 4, 30 June 2018. The

performance assessment is based on:

Progress of municipal plan actions (key functions and outputs)

Progress of key performance indicators

Key results for quarter 4 include:

100 % (24) of municipal plan actions were reported on track or 100% complete

56% (5) of key performance indicators met target

22% (2) of key performance indicators were reported as off track, and will be actively

monitored

22% (2) of key performance indicators did not achieve target within an accepted variance.

Financial Performance is currently reported under separate cover through monthly financial reports

and quarterly budget variance reporting. Budget versus expenditure figures contained within these

financial reports as key performance indicators may vary slightly when compared to financial reports

throughout the year due to timing of data extraction.

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ntyrie

Attachment A

100%

City Futures - Action Performance Quarter 4 - 2017/18

On Track Monitor Off Track / Not Yet Commenced

0123456789

City Parking City Planning Climate Change &Environment

EconomicDevelopment &

Tourism

Office of GM CityFutures

Nu

mb

er

of

Act

ion

s

Municipal Plan Program Profile

City Futures Action Performance by Program Profile

Quarter 4 - 2017/18

On Track Monitor Off Track/Not Yet Commenced

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63

56%

22%

22%

City Futures - KPI Performance Quarter 4 - 2017/18

On Track Monitor Off Track Not Yet Due for Reporting

0123456789

City Parking City Planning Climate Change &Environment

EconomicDevelopment &

Tourism

Office of GM CityFutures

Nu

mb

er

of

KP

Is

Municipal Plan Program Profile

City Futures KPI Performance by Program Profile

Quarter 4 - 2017/18

On Track Monitor Off Track

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City of Darwin

Jul 17 - Jun 18

City Futures - Performance Report

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Performance Report (Jul 17 - Jun 18) City of Darwin

City Futures Summary KPI

KPI Target Actual Unit Annual City Futures departmental expenditure within approved budget 100.00 88.00 Jul 17 - Jun 18 %

Latest Comment As at 30 June 2017, City Futures have expended 88% of the annual departmental operational budget. This figure is subject to change as Council finalises its end of year accounts.

Community satisfaction with Council's priority for leading and advocating for the sustainability and protection of our environment and lifestyle

60.00 55.00 Jul 17 - Jun 18 %

Latest Comment 55% of the community identified sustainability and protection of our environment as one of the top three priorities for Council.

Electricity generated through renewable energy 5.00 10.00 Jul 17 - Jun 18 %

Latest Comment Solar PV includes: Casuarina Library Operations Centre Casuarina Pool Nightcliff Pool

Number of development applications received 250.00 157.00 Jul 17 - Jun 18 #

Latest Comment General development application numbers are down; however, an increased focus has been placed on strategic matters, including increased collaboration with the Northern Government on joint projects.

Occupancy rate of Council’s commercially leased buildings 80.00 90.00 Jul 17 - Jun 18 %

Latest Comment At this point in time Council does not have any available properties for lease. Premises located at China Town Car park and West Land Arcade are currently being utilized for pop up businesses.

Operational environment incidents reported internally 0.00 1.00 Jul 17 - Jun 18 %

Latest Comment Council aims to have 0 environmental incidents. A fish kill occurred in Vestey's Lake. Investigations undertaken by EPA and Fisheries.

Reduction of volume of Council's greenhouse emissions from Council operations 15.00 0.00 Jul 17 - Jun 18 %

Latest Comment The level of greenhouse emissions from Council operations in 2017/18 is not currently known. Work is progressing to have the result for inclusion in Council's 2017/18 Annual Report.

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KPI Target Actual Unit Total revenue generated by off-street car parks 2,500,000.00 2,628,943.00 Jul 17 - Jun 18 $

Latest Comment Revenue collected from off-street car parks has reduced from the previous year. Revenue collected in 17/18 totalled $2,6287,943 subject to end of year financial processes being completed.

Total revenue generated by on-street car parks 2,600,000.00 2,127,164.00 Jul 17 - Jun 18 $

Latest Comment Revenue collected from on-street car parks totalled $2,127,164, down from $2,296,504 in the previous year.

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Action Details City Futures City Parking

2.1.4 Provide parking facilities to meet community needs STRATEGY:

Responsibility Start Date % Comp. Action Status End Date Action Target Indicator

01/07/2017 Manager Economic Development & Tourism

100% 30/06/2018 Completed 2.1.4.2 Develop and implement Council’s pricing strategy for on and off-street car parking facilities

100%

Program Profile

City Parking

On 28 November 2017 Council adopted the following procedural motion in relation to free on street car parking in the CBD Procedural Motion (Knox/Arthur) THAT this item lay on the table until six months after the implementation of the “PayStay” application scheduled in January 2018. A review of the PayStay application was reviewed and presented to Council at the first Ordinary meeting in July 2018.

Action Progress Comments



100% 30/06/2018 Completed 2.1.4.1 Manage the operation and planning for City of Darwin on and off-street car parking facilities

100%

Program Profile

City Parking

A slight reduction in the overall parking income of around $280k on the previous year. Council introduced pay by phone technology for payment of parking on 29 January 2018 using the application “PayStay”.


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City Planning 1.4.2 Play an active role in strategic and statutory planning processes STRATEGY:


01/07/2017 Manager City Planning 100% 30/06/2018 Completed 1.4.2.1 Review and comment on all Northern Territory Development Consent Authority matters, in keeping with statutory and strategic requirements and community needs

100%

Program Profile

City Planning

Continued review and responses made on all development applications referred for comment.



01/07/2017 Manager City Planning 100% 30/06/2018 Completed 1.4.2.4 Undertake city wide social planning 100%

Program Profile

City Planning

Work is being undertaken with the Northern Territory Government to prepare Area Plans across the municipality.



01/07/2017 Manager City Planning 100% 30/06/2018 Completed 1.4.2.3 Undertake land use planning to develop strategic plans and policy to influence the Northern Territory Governments Strategic Land Use Plans and Northern Territory Planning Scheme

100%

Program Profile

City Planning

Preparation of reports to City Future Committee meetings, with the intention of addressing Strategic Planning matters of importance to Council.


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01/07/2017 Manager City Planning 100% 30/06/2018 Completed 1.4.2.2 Participate in working groups with the Northern Territory Government to implement strategic planning initiatives

100%

Program Profile

City Planning

Continued collaboration with the Northern Territory Government on strategic matters.



01/07/2017 Manager City Planning 100% 30/06/2018 Completed 1.4.2.5 Develop and manage Developer Contribution Plans for infrastructure upgrading works such as road works, stormwater drainage and social infrastructure

100%

Program Profile

City Planning

The continued preparation of background studies to enable the development of infrastructure upgrade contribution plans in response to intensified development.


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Climate Change & Environment 3.1.1 Reduce Council’s greenhouse gas emissions STRATEGY:


01/07/2017 Manager Climate Change & Environment

100% 30/06/2018 Completed 3.1.1.1 Coordinate the improvement of the environmental performance of Council’s operations

100%

Program Profile


The draft Environmental Management Plan has yet to be internally reviewed. It will be reviewed in line with updates to Work Health Safety Management Sytem


3.2.1 Increased community understanding of climate change and environment issues and mitigation and adaption actions STRATEGY:



100% 30/06/2018 Completed 3.2.1.2 Foster environmentally sustainable behaviour in the Darwin community

100%

Program Profile


Climate Change Challenge was undertaken with excellent attendance again. Six schools have been engaged in Gardens for Wildlife




100% 30/06/2018 Completed 3.2.1.1 Manage and implement the City of Darwin Climate Change Policy and Action Plan 2011-2020

100%

Program Profile


Electricity and water consumption continue to be monitored. City of Darwin Energy Strategy has been adopted by Council with a commitment to zero net emissions by 2030


3.2.3 Lobby governments, developers and industry to undertake sustainable projects and behaviours STRATEGY:

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100% 30/06/2018 Completed 3.2.3.2 Manage Council’s response regarding legislation, government policy and land use strategy as it affects environmental management and climate change outcomes

100%

Program Profile


No policy matters to report in this quarter



01/07/2017 Senior Climate Change & Environmental Officer

100% 30/06/2018 Completed 3.2.3.4 Advocate to the Territory Government and comment on Development Applications to foster environmentally sustainable development

100%

Program Profile


Where appropriate, comment is provided on development applications and submissions provided to NT Government initiatives.


3.3.1 Advocate for the conservation of natural systems STRATEGY:



100% 30/06/2018 Completed 3.3.1.1 Monitor stormwater and waterway water quality 100%

Program Profile


Q4 The last storm water sample for 2018/19 season occurred early April. A consultant has been engaged to review City of Darwin's water sampling and testing procedures.


3.3.2 Increase biodiversity richness and abundance across Darwin STRATEGY:

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100% 30/06/2018 Completed 3.3.2.3 Manage and implement the East Point Reserve Biodiversity 5 Year Plan (2014-2018)

100%

Program Profile


The East Point Biodiversity Plan is being reviewed in July 2018




100% 30/06/2018 Completed 3.3.2.2 Manage Council’s strategies for biodiversity and conservation management

100%

Program Profile


Q4 A consultant has been engaged to develop a new East Point Biodiversity management plan


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Economic Development & Tourism 2.4.1 Deliver, advocate for, and partner in infrastructure and services that support Darwin’s economic growth STRATEGY:



100% 30/06/2018 Completed 2.4.1.1 Provide business advisory services to Council on matters including investment property, business proposals and the use of council property for commercial activities

100%

Program Profile


Ongoing




100% 30/06/2018 Completed 2.4.1.5 Strengthen and enhance current and emerging international relationships that benefit the broader Darwin community including Council's International Relations Program

100%

Program Profile


International Relations workshop undertaken with council in November 2017 and Council endorsed a new international relations committee structure at its December 2017 meeting. New Sister City nomination received and Committee being established.


Last Updated - 16/07/2018



100% 30/06/2018 Completed 2.4.1.3 Negotiate the strategic purchase and disposal of land and property for Council

100%

Program Profile


Council regularly deals with property matters relating to its commercial leases in addition to property acquisitions and disposals. However due to their commercial in confidence nature are generally dealt within the confidential section of Council.


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100% 30/06/2018 Completed 2.4.1.2 Advise Council on Darwin’s business, economic and tourist development in accordance with adopted policy

100%

Program Profile


International Relations workshop undertaken with Council in November 2017 and Council endorsed a new international relations committee structure at its December 2017 meeting. A new advisory committee for international relations is currently being established.




100% 30/06/2018 Completed 2.4.1.8 Implement the CBD Activation Plan 100%

Program Profile


An update report was presented to Council in November 2017. CBD Activation project is on schedule. Various capital and operational projects completed to June 2018 included developing the playground in The Mall, mood lighting and Boutique Markets.


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Office of GM City Futures 5.1.1 Provide quality service outcomes by ensuring that Council’s processes and systems are effective and efficient STRATEGY:


01/07/2017 General Manager City Futures 100% 30/06/2018 Completed 5.1.1.1 Lead implementation of Council plans, policy and decisions which involve City Futures

100%

Program Profile


Policy development and implementation has progressed during the financial year. The Smart Cities project has progressed with key contracts in place to deliver the project through the 2018/19 financial year.


5.2.2 Foster an engaged, healthy workplace culture focussed on value delivery STRATEGY:


01/07/2017 General Manager City Futures 100% 30/06/2018 Completed 5.2.2.1 Provide strategic and operational leadership to the City Futures Department

100%

Program Profile


Leadership provided to staff on an ongoing basis. General Manager has contributed to Council wide policy and strategy development.


5.3.2 Display contemporary leadership and management practices STRATEGY:

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01/07/2017 General Manager City Futures 100% 30/06/2018 Completed 5.3.2.1 Actively participate in the Executive Leadership Team to monitor and resolve organization-wide issues and represent matters relating to City Futures

100%

Program Profile


Participated positively in ELT discussions and represented Council on the following committees: - Vibrant CBD Sub Committee - City Deal with Federal Government, Northern Territory Government and Charles Darwin University - Negotiations to settle the funding agreement with the Federal Government Smart Cities Program



01/07/2017 General Manager City Futures 100% 30/06/2018 Completed 5.3.2.2 Attend Council and Committee Meetings to represent matters relating to City Futures

100%

Program Profile


Council and committee meetings attended and participated positively to council decision making.


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10. INFORMATION ITEMS Nil

11. QUESTIONS BY MEMBERS Nil 12. GENERAL BUSINESS Nil 13. CLOSURE OF MEETING

Common No. 2695131

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PREVIOUS MINUTES OPEN

City Futures Committee

24 July 2018


Tuesday, 19 June 2018 FUTURES6/1


CITY OF DARWIN

CITY FUTURES COMMITTEE MEETING

TUESDAY, 19 JUNE 2018

MINUTES OF THE CITY FUTURES COMMITTEE MEETING OF THE TWENTY-SECOND COUNCIL HELD IN COUNCIL CHAMBERS, CIVIC CENTRE, HARRY CHAN AVENUE ON TUESDAY, 19 JUNE 2018 COMMENCING AT 5.30PM. MEMBERS: S J Niblock (Acting Chair); Acting Lord Mayor, R Want de Rowe;

Member G Lambrinidis OFFICERS: Deputy Chief Executive Officer, Dr D Leeder; Acting General Manager

City Futures, Ms S Gamble; Manager City Planning, Ms C Robson; Town Planner, Ms N Smith; Executive Assistant, Ms N Tyrie.

APOLOGY: The Right Worshipful, The Lord Mayor, K Vatskalis, Member S Cullen,

Chief Executive Officer, Mr S Waters

* * * INDEX * * * PAGE

1. MEETING DECLARED OPEN ........................................................................ 2. APOLOGIES AND LEAVE OF ABSENCE ..................................................... 3. ELECTRONIC MEETING ATTENDANCE ...................................................... 4. DECLARATION OF INTEREST OF MEMBERS AND STAFF ....................... 5. CONFIRMATION OF MINUTES OF PREVIOUS MEETING/S 5.1 City Futures Committee 22/05/18 ............................... 5.2 Business Arising .............................................................................................. 6. DEPUTATIONS AND BRIEFINGS 7. CONFIDENTIAL ITEMS 8. WITHDRAWAL OF ITEMS FOR DISCUSSION ..............................................




9.1 OFFICERS REPORTS (ACTION REQUIRED) 9.1.1 Cities Power Partnership Program Update ...................................................... 9.1.2 PA2018/0215 & PA2018/0216 - Stokes Hill Road, Kitchener Drive &

Esplanade Darwin City PA2018/0216 .............................................................. 9.1.3 Property Provisioning Group - Naming Of A Park - Muirhead Subdivision,

Town Of Nightcliff - Montoro Park .................................................................... 9.1.4 Gardens for Wildlife - Schools Grants ............................................................. 9.2 OFFICERS REPORTS (RECEIVE & NOTE) 9.2.1 City Futures Project ......................................................................................... 9.2.2 Switching on Darwin Project Update – June 2018 ........................................... 10. INFORMATION ITEMS AND CORRESPONDENCE RECEIVED ................... 11. QUESTIONS BY MEMBERS .......................................................................... 12. GENERAL BUSINESS .................................................................................... 13. CLOSURE OF MEETING ................................................................................


City Futures Committee Meeting – Tuesday, 19 June 2018



1. MEETING DECLARED OPEN (Want de Rowe/Lambrinidis) THAT the Committee resolve that Alderman Niblock be the Chair. DECISION NO.22\0876 (19/06/18) Carried The Chair declared the meeting open at 5:31pm. 2. APOLOGIES AND LEAVE OF ABSENCE

Common No. 2695036

2.1 Apologies (Want de Rowe/Lambrinidis) THAT the apology from the Right Worshipful, The Lord Mayor be received. DECISION NO.22\0854 (19/06/18) Carried 2.2 Leave of Absence Granted (Want de Rowe/Lambrinidis) THAT it be noted Member S Cullen is an apology due to a Leave of Absence previously granted on 29 May 2018, for the period 16 June to 20 June 2018. DECISION NO.22\0855 (19/06/18) Carried 3. ELECTRONIC MEETING ATTENDANCE

Common No. 2221528 Nil





4. DECLARATION OF INTEREST OF MEMBERS AND STAFF Common No. 2752228

4.1 Declaration of Interest by Members Nil 4.2 Declaration of Interest by Staff Nil 5. CONFIRMATION OF MINUTES OF PREVIOUS MEETING/S

Common No. 1955119 5.1 Confirmation of the Previous City Futures Committee Meeting Minutes (Lambrinidis/Want de Rowe) COMMITTEE’S DECISION THAT the Committee resolve that the minutes of the previous City Futures Committee Meeting held on Tuesday, 22 May 2018, tabled by the Chair, be received and confirmed as a true and correct record of the proceedings of that meeting. DECISION NO.22\0856 (19/06/18) Carried 5.2 Business Arising Nil

6. DEPUTATIONS AND BRIEFINGS Nil

7. CONFIDENTIAL ITEMS Nil





8. WITHDRAWAL OF ITEMS FOR DISCUSSION (Want de Rowe/Lambrinidis) COMMITTEE’S DECISION THAT the Committee resolve under delegated authority that all Information Items and Officers Reports to the City Futures Committee Meeting held on Tuesday, 19 June 2018 be received and considered individually. DECISION NO.22\0857 (19/06/18) Carried





9.1 OFFICERS REPORTS (ACTION REQUIRED) 9.1.1 Cities Power Partnership Program Update

Report No. 18CF0034 SG:nt (19/06/18) Common No. 3668577 (Want de Rowe/Lambrinidis) THAT it be a recommendation to Council: A. THAT Report Number 18CF0034 SG:nt entitled Cities Power Partnership

Program Update, be received and noted. B. THAT Council endorse the following pledge items for the Cities Power

Partnership:

i. Open up unused council managed land for renewable energy ii. Roll out energy efficient street lighting across the municipality. iii. Ensure Council fleet purchases meet strict greenhouse gas emissions

requirements and support the uptake of electric vehicles. iv. Ensure that the practices of local government contractors and financing

are aligned with council goals relating to renewable energy, energy efficiency and sustainable transport.

v. Encourage sustainable transport use (public transport walking and cycling) through Council transport planning and design.

Carried

9.1.2 PA2018/0215 & PA2018/0216 - Stokes Hill Road, Kitchener Drive &

Esplanade Darwin City PA2018/0216 Report No. 18CF0048 CR:hd (19/06/18) Common No. PA2018/0216

(Lambrinidis/Want de Rowe) THAT it be a recommendation to Council: THAT Report Number 18CF0048 CR:hd entitled PA2018/0215 & PA2018/0216 - Stokes Hill Road, Kitchener Drive & Esplanade Darwin City be received and noted. Carried





9.1.3 Property Provisioning Group - Naming Of A Park - Muirhead Subdivision, Town Of Nightcliff - Montoro Park Report No. 18CF0051 CR:hd (19/06/18) Common No. 3378038

(Want de Rowe/Lambrinidis) THAT it be a recommendation to Council:- A. THAT Report Number 18CF0051 entitled Property Provisioning Group -

Naming of a Park - Muirhead Subdivision, Town of Nightcliff - Montoro Park, be received and noted.

B. THAT Council endorse the response to the Property Provisioning Group at

Attachment C to Report Number 18CF0051 BS:hd entitled Property Provisioning Group - Naming of a Park - Muirhead Subdivision, Town of Nightcliff - Montoro Park, supporting the name Montoro Park as requested by the Property Provisioning Group.

Carried 9.1.4 Gardens For Wildlife - Schools Grants

Report No. 18CF0043 TC:nt (19/06/18) Common No. 3683580 (Lambrinidis/Want de Rowe) COMMITTEE’S DECISION THAT the Committee resolve under delegated authority:- A. THAT Report Number 18CF0043 TC:nt entitled Gardens For Wildlife - Schools

Grants , be received and noted. B. THAT the following grant applications for the Climate Change and Environment

Grants for community projects be approved:

i) Anula Primary School $2,200 ii) Nightcliff Primary School $1,300 iii) Henbury School $2,500 iv) Alawa Primary School $1,700 iv) Ludmilla Primary School $2,500 v) Nemarluk School $2,500

Total $12,700 DECISION NO.22\0858 (19/06/18) Carried

ACTION: NOTE:





9.2 OFFICERS REPORTS (RECEIVE & NOTE) 9.2.1 City Futures Projects

Report No. 18CF0049 BS:hd (19/06/18) Common No. 2481144 (Want de Rowe/Lambrinidis) COMMITTEE’S DECISION THAT the Committee resolve under delegated authority:- THAT Report No. 18CF0049 BS:hd entitled City Futures Projects, be received and noted. DECISION NO.22\0859 (19/06/18) Carried

9.2.2 Switching on Darwin Project Update _ June 2018 Report No. 18CF0055 SG:nt (19/06/18) Common No. 3226493

(Lambrinidis/Want de Rowe) COMMITTEE’S DECISION THAT the Committee resolve under delegated authority:- THAT Report Number 18CF0055 SG:nt entitled Smart Cities Update - June 2018, be received and noted. DECISION NO.22\0860 (19/06/18) Carried





10. INFORMATION ITEMS Nil

11. QUESTIONS BY MEMBERS Nil 12. GENERAL BUSINESS Nil 13. CLOSURE OF MEETING

Common No. 2695131 (Lambrinidis/Want de Rowe) The meeting closed at 6:15pm. Carried

MEMBER S NIBLOCK (ACTING CHAIR) – CITY FUTURES COMMITTEE MEETING – TUESDAY, 19 JUNE 2018

Confirmed On: Tuesday, 24 July 2018 Chair:

1 Business Papers - City of Darwin · 2018. 7. 20. · E-mail: [email protected] - PH: 89300...

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