13PowerPoint Lab 3: Sharing Information Between Applications

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CompetenciesCompetencies

After completing this lab, you will know how to: 1. Copy between applications. 2. Link an Excel chart to a PowerPoint presentation. 3. Embed a PowerPoint presentation in a Word document. 4. Run a slide show from Word.

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CompetenciesCompetencies

After completing this, you will know how to: 5. Edit an embedded object. 6. Break a link. 7. Decide when to use linking and embedding.

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Copying Between ApplicationsCopying Between Applications

Information created in one program can be easily copied

Then inserted, or pasted into another application

5source filedestination file

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Pasted ObjectPasted Object

The Sports Company

$-

$100,000

$200,000

$300,000

$400,000

1995 1996 1997 1998

Tennis

Golf

Camping

Fitness

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Linking an Excel Chart to a Linking an Excel Chart to a PowerPoint PresentationPowerPoint Presentation

One form of information sharing between applications

The linked data or object remains in the source file, separate from the destination file to which its linked

When the source file is updated, the change reflects in the destination file

10paste link

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Linked ObjectLinked Object

The Sports Company

$-

$100,000

$200,000

$300,000

$400,000

1995 1996 1997 1998

Tennis

Golf

Camping

Fitness

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Embedding a Presentation in a Embedding a Presentation in a Word DocumentWord Document

PowerPoint objects may be inserted or embedded into a Word document

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Embedded ObjectEmbedded Object

Stored in the destination file Becomes part of the document Entire file, not just an image of

the selection that is displayed in the destination file

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Embedded ObjectEmbedded Object

Application creating the embedded object is called the server

If user has the server, he can edit or update the embedded object in the destination file

Object Linking and Embedding (OLE) is the supporting technology

Office 97 has it

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Running the Slide Show from Running the Slide Show from WordWord

With PowerPoint presentation embedded in the Word document

Double-click on the slide Full version, or viewer is

automatically loaded Proceed through the show

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Editing an Embedded ObjectEditing an Embedded Object

From within Word Select presentation object Edit, Presentation Object, Edit

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Breaking a LinkBreaking a Link

For links to Excel file containing a chart

Edit, Links Break Link

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When to Use Linking & When to Use Linking & EmbeddingEmbedding

Use linking whenFile size is importantUsers have access to the

source file and applicationThe information is updated

frequently

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When to Use Linking & When to Use Linking & EmbeddingEmbedding

Use embedding whenFile size is not importantUsers have access to the

application, but not the source file

The information changes infrequently