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Direct Trader InputDirect Trader InputDirect Trader InputDirect Trader Input

A short description of how Direct Trader Input ( ‘DTI’) is implemented using the ASYCUDA++ Customs

computer system.

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Select a topic (above) or ‘Next’ to move on to the next slide NextNextNextNext

This presentation looks at the operation of ‘Direct Trader Input’ (DTI).

It outlines the many advantages the system offers to traders and Administrations.

It also examines the requirements for ‘Direct Trader Input’ connection to an ASYCUDA++ computer network.

What is ‘DTI’?What is ‘DTI’?

Office Equipment for DTIOffice Equipment for DTI

DTI Software NeedsDTI Software Needs

CommunicationsCommunications

DTI/Customs ProceduresDTI/Customs Procedures

The main topics are: -

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Most countries have Customs laws that require a trader, (i.e. any person importing or exporting), to declare the details of import or export transactions.

Details of a declaration are used for any tax calculations and for national controls and trade statistics.

ASYCUDA++

What is ‘DTI’?What is ‘DTI’?What is ‘DTI’?What is ‘DTI’?

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The trader may provide the declaration to Customs, or the trader may employ an agent or broker, skilled in Customs procedures.

(We call the person giving the declaration to Customs the ‘Declarant’.)

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Conventional Customs processes require that Declarants prepare a Customs document (a ‘Declaration’ or ‘Entry’) that fully describes their transaction.

This Declaration was originally prepared and processed as a paper document.

With the introduction of electronic systems, the details were then keyed into a computer.

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Customs Data Input staff copied declaration details from the paper document.

(In many cases, the original paper declaration had been prepared on a computer by the Declarant.)

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Problems included: -

Duplication of effort and high costs

Errors arising from the copying/keying process

Delays due to work backlogs with data entry

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Direct access to the Customs computer gives major benefits to both Customs and the trader or broker.

ASYCUDA++

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Direct access – or ‘Direct Trader Input’ - is needed for a fully electronic processing system.

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Direct Trader Input gives a Declarant the capability to complete the full Customs process or formalities remotely – from that Declarant’s office.

For Customs, it removes the need for a costly and essentially non-productive process.

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The Declarant, with DTI access, may prepare, check and print declarations.

Declarations may be forwarded electronically to Customs for registration and acceptance.

Payment of any duties may be pre-arranged, through a credit or pre-payment facility.

ASYCUDA++

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Processing is subject to full

Customs controls!

May be Released

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Calculations are validated against current data.

Declaration details are checked against Customs control criteria (such as manifest, national prohibitions and restrictions, risk profiles).

Goods may be directed for examinations, as needed.

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Customs control processes for DTI declarations are similar to declarations

lodged as paper documents.

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Computer equipment, programs or software.

Communications – the ability for the Declarant to electronically connect to the Customs computer system.

Agreement on procedures (Asycuda++ allows step-by-step introduction of processing options.)

ASYCUDA++

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So…. what is required for DTI?

DTI requirements are further explained in the following

sections.

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The Declarant’s office, (trader or broker), needs a personal computer (PC) and a computer printer, as basic equipment.

The ASYCUDA++ software is not technically demanding as regards hardware; the choice of computer is usually determined by what other uses within the office that the computer is to be put to.

ASYCUDA++

Office Equipment for DTIOffice Equipment for DTIOffice Equipment for DTIOffice Equipment for DTI

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See http://www.asycuda.org/recommendedhardware.htm at the ASYCUDA website for specific recommendations.See http://www.asycuda.org/recommendedhardware.htm

at the ASYCUDA website for specific recommendations.

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In addition to the computer and printer, the DTI Declarant needs a modem to connect through the telephone line to the Customs computer.

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Office Equipment for DTIOffice Equipment for DTIOffice Equipment for DTIOffice Equipment for DTI

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(Within an ASYCUDA++ computer network theCustoms central computer is called the ‘server’

and a connected PC is called a ‘client’.)

(Within an ASYCUDA++ computer network theCustoms central computer is called the ‘server’

and a connected PC is called a ‘client’.)

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The Declarant’s computer must have the operating system installed. (MS Windows or DOS.)

Using the computer for DTI requires both ASYCUDA++ client software and communications software

ASYCUDA++

DTI Software NeedsDTI Software NeedsDTI Software NeedsDTI Software Needs

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ASYCUDA++ software for DTI is a program called ‘MODBRK’. (Customs Broker module.)

ASYCUDA++


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Functions available within MODBRK are explained in the PowerPoint Presentation Library: ‘Modules’ at http://www.asycuda.org/pptlibrary.htm

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ASYCUDA++


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Communications Communications software handles software handles the transfer of the transfer of messages or data messages or data between the DTI between the DTI client computer client computer and the Customs and the Customs server.server.

The form of message is TCP/IP, or

Internet Protocol

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CommunicationsCommunicationsCommunicationsCommunications

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The simplest means of communication between The simplest means of communication between the DTI Declarant and Customs is to use an the DTI Declarant and Customs is to use an existing Internet connection service. (ISP)existing Internet connection service. (ISP)

A direct connection can be made to the Customs A direct connection can be made to the Customs server by using the server’s internet address.server by using the server’s internet address.

An alternative is to install communications An alternative is to install communications software (TCP/IP protocol) that allows a direct software (TCP/IP protocol) that allows a direct connection from the Declarant’s modem to the connection from the Declarant’s modem to the Customs dial-in modem.Customs dial-in modem.

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ASYCUDA++

CommunicationsCommunicationsCommunicationsCommunications

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Many factors are involved in deciding the Many factors are involved in deciding the best means of communication for DTI best means of communication for DTI connections.connections.

The available telecommunications The available telecommunications infrastructure and local pricing policies infrastructure and local pricing policies are important in making a decision.are important in making a decision.

In some situations a leased line may be In some situations a leased line may be viable, as may a fixed line connected to viable, as may a fixed line connected to the Customs network.the Customs network.

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ASYCUDA’s security controls limit access to authorised users.

Declarants with DTI authorisation are restricted to accessing only their own

Customs declarations.

Individual Customs Administrations may choose to limit the range of

functions made available within the Customs Broker module.

…and


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The Declarant uses the transaction details, together with the reference tables of the ASYCUDA++ software, to prepare the declaration.


‘Reference tables’ are part of the DTI software; all codes, (such as tariff, countries and currencies), tax and calculation details, are on the ‘client’ computer.

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The new declaration can be prepared, checked and saved on the Declarant’s DTI computer, ready for presentation to Customs.


Connection to the Customs server is NOT needed for these processes.

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When the Declarant is ready to give the declaration to Customs, the DTI client computer is connected to the Customs server.


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DTI

For connection, security controls ask for the Declarant’s assigned user name

and password

Server

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After connection, the server first checks that the client PC’s reference files are current. If not, the server transfers an automatic update of non-current files to the client PC.

The Declarant can then ‘give’ the declaration to Customs, by asking

for Registration or Assessment of the electronic document.


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On receiving the declaration transmission from the DTI Declarant the declarationis registered.

Progress on further processes, (such as assessment, payment and release), are determined by the controls set by Customs.


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The system assigns an

identifying number and notifies the

status of thedeclaration. Server

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The Declarant has access to his or her own declarations held on the Customs server: -

Declarations can be viewed at any time and status checked

Lists of previous declarations can be prepared Declarations can be brought to screen and printed

(or to become the basis of a new declaration).

Manifest details may be viewed.

Transit movements can be initiated.NextNextNextNext


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Quicker service for clients, with lower costs

Freedom to work outside of Customs normal hours of business

Reduced traveling, delays and queues at Customs

Easy access to own declaration data held within the Customs computer

Access to up-to-date trade related information

The opportunity to integrate with own internal systems

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For Declarants, DTImeans convenience,

time and cost savings, including: -

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Frees resources, by relieving Customs of necessary but unproductive work of data input.

Spreads workload and reduces demand at peak times

Reduces data input errorsand encourages a ‘self-assessment’ environment

Facilitates trade and the achievement of organisational objectives, without compromising Customs controls

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For Customs, DTI means

increased efficiencies, reduced costs and greatly improved service delivery.


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ASYCUDAASYCUDA++++

See also the presentations on: -

ASYCUDA++ User InterfaceASYCUDA++ User Interface

ASYCUDA++ ModulesASYCUDA++ Modules

System OverviewSystem Overview

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