المحاضرة الاولي - إدارة المشاريع

Project Management First Session

Egypt ScholarsPresented by

Mohamed Khalifa HassanJan 2014

© Mohamed Khalifa, 2014 All Rights Reserved 1

Mohamed Khalifa Hassan


• Short Bio – Council Manager of PMI Global Sustainability Community

of Practice– Holder of all PMI credentials including OPM3 Consultant– Author of “PMP Exam Preparation Step by Step”– Director, Consultancy at LIFELONG, Kuwait– Global Sustainability Track Chair in PMI Global Congresses

in 2011 & 2012– Speaker in more than 200 events around the globe – Active Volunteer in PMIEF

Agenda

• What is Project?• Why Projects?• Why we should learn project management?• Enterprise Project Management• Effective Project Manager’s skills• Project Management Framework• Projects and Project Management Life Cycle• Q & A


What is a Project?A project is a temporary endeavor undertaken to create a unique product, service or result using progressive elaboration.

4© Mohamed Khalifa, 2014 All Rights Reserved

Start Date End Date

Unique Result

QuestionA project is a temporary endeavour undertaken to produce a result. In this context, temporary means:

A Six months or less

B Twelve months or less

C Five years or less

D A definite beginning and end


Why Projects?

• Projects deliver benefits that cannot be achieved through normal operations.

• Projects emerge due to : Market Demands; Organizational Needs; Customer Requests; Technology Advancement; Legal Requirements.

• Day-to-Day Activities are very necessary for success but not sufficient. It is not project management.


Why we should learn Project Management ?


Project Management has become one of life skills


For your career


For Your Organization


Benefits of Project Management

• Better Efficiency in Delivering Services• Improved / Increased / Enhanced Customer satisfaction• Enhanced Effectiveness in Delivering Services• Improved Growth and Development Within your Team• Greater Standing and Competitive Edge• Opportunities to Expand your Services• Better Flexibility and assurance that projects are in control• Increased Risk Assessment• Increase in Quality• Increase in Quantity


Eliminates “reinventing the wheel” by standardizing routine project work


16

Stop losing money by eliminating duplication of efforts

© Mohamed Khalifa, 2014 All Rights Reserved

QuestionWhich of the following is generally not a valid reason or strategic consideration for undertaking a project?A Personal whims of management

B Market demands or legal requirements

C Customer requests

D Necessity for advancement in technology


Enterprise Project Management

18

Strategic ObjectivesPortfolio

Management

Program Management

Project Management


19

“Would you tell me please, which way I ought to go from here” said Alice.“That depends a great deal on where you want to go” said the Cat.“I don’t much care where ___” said Alice.“Then it doesn’t matter which way you go,” said the Cat

Strategic Objectives


20

Portfolio Management

Collection of projects or programs and other works that are grouped together to facilitate effective management of that work to meet strategic business objectives.


21

Centralized, coordinated management of group of projects to achieve benefits not available otherwise.


22

Project Management is the application of knowledge, skills, tools and techniques to project activities to meet project requirements.


What is Project Management?

Project Management is the application of

knowledge skills tools techniques

to project activities to meet project requirements.


Triple Constraint DiagramRisk

Customer Satisfaction


Effective Project Manager’s Skills

• Proactive• Good communicator• Effective time

management• Optimist• General Business

perspective• System thinker• High tolerance of stress

• Personal integrity• Budgeting skills• Problem Solving skills• Negotiation and

Influencing Skills• Leadership Skills• Team Building Skills• Human Resources Skills


Manage constraints


27

Area of Expertise


Project Manager Responsibility

Project Manager is the person responsible for accomplishing the project objectives.

Project Manager = Who makes things happen


What is the PMBOK?


PMBOK

A Guide to the Project Management Body of Knowledge (PMBOK Guide) is a book which presents a set of standard terminology and guidelines for project management.


31

Integration

ScopeCost

Time

Human Resources

CommunicationRisk

Procurement

Quality

Stakeholders

What?

Outsource?

When?

How much?

How good?

Who needs to know what?What if?

Who’s doingwhat?

Who’s involved?


5 Process Groups

32

Initiation Planning

Executing Monitoring and controlling Closing


Scope Management

33

Scope


• Plan Scope Management• Collect Requirements• Define Scope• Create WBS

34

Scope

• Control Scope• Validate Scope

Scope Management


Time Management

35

Time

• Plan Time Management• Define Activities• Sequence Activities• Estimate Activity Resources• Estimate Activity Duration• Develop Schedule

• Control Schedule


Cost Management

36

• Plan Cost Management• Estimate Costs• Determine Budget

• Control Costs


Human Resource Management

37

• Develop Human Resource Plan

• Acquire Project Team• Develop Project Team• Manage Project Team


Communication Management

38

Communications Planning

Manage Communication

Control Communication


Risk Management

39

Risk

• Plan Risk Management • Identify Risk• Perform Qualitative Risk

Analysis• Perform Quantitative Risk

Analysis• Plan Risk Responses

Monitor and Control Risks


Procurement Management

40

Procurement

Plan Procurements

Conduct Procurements

Administer Procurements

Close Procurements


Quality Management

41

Plan Quality

Perform Quality Assurance

Perform Quality Control


Stakeholder Management

42

Identify Stakeholders

Plan Stakeholder Management

Manage Stakeholder Engagement

Control Stakeholder Engagement


Integration Management

43

Develop Project Charter

Develop Project Management Plan

Direct and Manage Project Execution

Monitor and Control Project Work

Perform Change control

Close Project or phase


Project Management Lifecycle

44

Initiation Planning

Executing Monitoring and controlling Closing


Process Group Interactions

InitiatingProcesses

PlanningProcesses

MonitoringAnd

ControllingProcesses

ExecutingProcesses

ClosingProcesses

Initiating : Authorizing the project phase

Planning: Defining and Refining Objectives and selecting the best of the alternatives courses of action to attain the project objectives Closing: Formalizing

acceptance of the project or phase and bringing it to orderly end

Executing:Coordinating people and the other resources to carry out the plan

Monitoring & Controlling:Ensuring that project objectives are met by monitoring and measuring progress regularly to identify variances from plan so that corrective action can be taken when necessary.


Projects are typically divided into several sub-projects or phases to improve management control.

Project & Project Management Life Cycles

46

Initial Phase Design Phase Implementation phase Final PhaseProject

StartProject

End

• Formulation• Feasibility Studies• Strategic Design & Approval

• Base Design• Cost & Schedule• Contract Terms• Detailed Planning

• Manufacturing• Delivery• Installing•Delivery• Testing

• Final Testing• Maintenance

Go Decision Major Contracts Set

Installation Complete Full Operation


QuestionA collection of generally sequential project phases determined by the needs of the organization is a:

A Project life cycle

B Start-finish plan

C Timing chart

D Time-based network


Questions & Answers


Thank You Very Much& Keep In Touch

Mohamed Khalifa Hassanwww.mkhalifa.com

[email protected]/m.khalifa.hassanhttp://kw.linkedin.com/in/mkhalifa@MdkhalifaMDkhalifa


mailto:[email protected]

http://www.facebook.com/m.khalifa.hassan

http://kw.linkedin.com/in/mkhalifa

المحاضرة الاولي - إدارة المشاريع

Education

Transcript of المحاضرة الاولي - إدارة المشاريع