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Pre-Go-Live Meeting – HCM Module

ROP Circles, BSNL

BSNL ERP Project

SAP ERP HCM STRUCTURE

Three Distinct HCM Structures are :

1. Enterprise Structure

2. Personnel Structure

3. Organizational Structure

Enterprise Structure

BSNLBSNL

MaharashtraMaharashtra UP WestUP WestKarnatakaKarnataka

MaharashtraMaharashtra

TDTD TD TD

Company Code

Personnel Area/Circle

Personnel Subarea/SSA

Client

Personnel Structure

Employee Group

Payroll Area

Employee Subgroup

Personnel Structure – Employee Group

Employee Group is a general division of employees.

•Unabsorbed•Absorbed•BSNL Recruitee•Deputation In

Personnel Structure – Employee Subgroup

The employee subgroup is a fine division of employee groups according to the position of employees i.e.•Group “A”•Group “B”•Group“C”•Group “D”•IW- Industrial Workers

Organizational Structure

• Primary Organizational Objects

–Organizational Units (O)

–WORK CENTRE (A)–Jobs (C)–Positions (S)–Person (P)

AWork Center

O Organizational

Unit

S Position

P Person

C

Job

Organizational Structure - Units

A Work Center

O

Organizational Unit

S Position

P Person

C Job

• The Organizational Units are used to form the basis of the Organizational Structure.

• Represents functional units in the organization such as BSNL, Circle, SSA, operational units, departments, etc.

Organizational Structure – Work Centre

A Work Center

O Organizational

Unit

S Position

P Person

C Job

• Work Centre basically defines physical location of an employee like Offices, exchanges, etc.

Organizational Structure - Jobs

A Work Center

O Organizational

Unit

S Position

P Person

C Job

Generic grouping of positions in an enterprise that is defined by a common set of characteristics e.g. SDE HR

Organizational Structure - Position

A Work Center

O Organizational

Unit

S Position

P Person

C Job

Specific, individual placements or assignments within a organizational unit e.g. SDE HR1, SDE HR2 etc.

Organizational Structure – Person

A Work Center

O Organizational

Unit

S Position

P Person

C Job

Person basically is a holder of a position and one person assigned to one position only.

HCM Module – Catogories

ERP HCM Module can be divided under three

broad categories:

1.OM (Organizational Management)

2.PA (Personal Administration)

3.ESS & MSS (Employee Self Service &

Manager Self Service)

WHAT IS ORGANISATIONAL MANAGEMENT?

What is Organizational Management (OM)?    

 

 

 

 

 

 

 

 

HCM Module – Org. Mgmt.

In OM, employees are mapped to positions as

persons and positions belong to

Organizational units which functionally

represent various departments in the

organization.

These objects are created and maintained

separately and then linked together through

relationships to form a flexible network.

WHAT IS ORGANISATIONAL MANAGEMENT?

What is Personal Administration (PA)?    

 

 

 

 

 

 

 

 

HCM Module – Pers. Admn.

Personal Administration deals with activity

related to employees on day-to-day basis such

as :

1. Appointment 7. Demotion

2. Regularization/Confirmation 8. Suspension

3. Fixation of pay 9. Absconding

4. Transfer 10. Separation

5. Promotion 11. Vigilance

6. Deputation 12. Legal

WHAT IS ORGANISATIONAL MANAGEMENT?

What is ESS & MSS?    

 

 

 

 

 

 

 

 

HCM Module – ESS & MSS

ESS activity used for Leave, LTC, Claims &

reimbursement, Medical, IPR etc.

MSS used for looking after arrangement,

Maintenance of Issuance & surrender of

Service connection, IT, Admin, Tools related

items etc..

WHAT IS ORGANISATIONAL MANAGEMENT?

ESS & MSS - Home Screen    

 

 

 

 

 

 

 

 

WHAT IS ORGANISATIONAL MANAGEMENT?

ESS - First Screen    

 

 

 

 

 

 

 

 

WHAT IS ORGANISATIONAL MANAGEMENT?

MSS - First Screen    

 

 

 

 

 

 

 

 

HCM Module – ROP Implementation

ERP Implementation in Roll

Out Phase (ROP) Circles

HCM Module – ROP Implementation

For ERP implementation, Circles have to provide

information in the prescribed Performa known as

templates. There are three types of templates in

HCM Modules:

1. Master Data – 22 Nos.

2. Transactional Data – 11 Nos.

3. Roles & Authorization – 3 Nos.

HCM Module – Master Templates

Master Data:

Data which is fixed in nature and to be created in the

system on one time basis and will not be changed

frequently. MDM team of circles shall have the

authorization to create/change the master data. (e.g.

Org. Unit, Position, Work Center, PA employee

Data, etc

HCM Module – Transactional Templates

Transactional Data:

Data which is not of fixed nature and going to

change frequently. End user can change the data as

and when required. (e.g. Medical, Training, etc.)

HCM Module – R & A Templates

Roles and Authorisation Data:

Roles given to the end users of respective POC’s &

authorized to perform certain transaction codes (T-

Codes).

HCM Module – Go Live

Critical Templates for Go Live (HR)

1. Org Unit

2. Position

3. Work centre

4. PA Employee data

5. Work Area

6. Work Schedule

7. R & A Data

HCM Module – Go Live

Critical Templates for Go Live (Pay Roll)

1. Bank Details

2. Loans & Advances

3. House Accommodation

4. GSLIS

5. INLK Data (Earning & Deductions)

6. MDM Payroll (Union contribution)

7. GPF

HCM Module – Go Live

Expectations from SPOC/End User:

1. Correct Data

2. Complete & Updated Data

3. Timely readiness of critical dataTemplates for Go Live

HCM Module – Go Live

Lessons learnt from POC Circles

1. The most critical issue is delay in provision of data in

templates.

2. Correct data in respect of position, work area,

present Grade & Cadre, Leave, Family details,

medical and house accommodation are most

important for Go live.