Transit Agency Status

Borough of PottstownPottstown Area Rapid Transit

(BOP/PART)

1

November 4th, 2011

Pottstown Area Rapid Transit Inc. (PART)

� Publicly owned by the Borough of Pottstown, privately operated by Pottstown Area Rapid Transit Inc.

� Provides fixed route bus service on (6) routes, as well as complementary paratransit service in the Borough of Pottstown, and surrounding townships. Located in northwestern portion of Montgomery County, PA.

� Provides a charter trolley service.

� Service Area: 34 miles, population serviced, 51,000.

� Current Financial Position

� Current Operations

� Service Statistics/Trends

� Funding Statistics/Trends

� Other Information/Assumptions

� Capital Status Review

Presentation Agenda

Current Financial Position:� Reserves

Source Balance

PTAF $587,367

ASG 0

BSG 0

Section 1513 $482,752

Local $25,000

Other 0

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Current Financial Position:

� Level of Short-Term Debt/Loans—Identify each line of credit (excludes long-term bond financing)

Name of Financial Institution

Amount of Available Credit

Interest Rate

Current Credit in Use

N/A N/A N/A N/A

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Current Financial Position:

� Accounts Payable – Past due 90 days and over

� Accounts Receivable – Past due 90 days and over

Vendor Amount Past Due Estimated Pay Date

N/A N/A N/A

Program/Agency

Amount Past Due

Date Requisitioned

Estimated Pay Date

N/A N/A N/A N/A

6

Current Operations:

� Staffing Level

� Contract Provisions

� Healthcare

� Pension

� Fuel

� Fares

� Other major factors producing cost increases above inflation

� Cost Savings Initiatives

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Staffing Level/Org Chart

� Provide a current organization chart with vacant and new positions. Include a justification for new planned positions.

ADMINISTRATION (5 Full Time, 1 Part Time)Jason Bobst, Borough Manager (Director of PART Operating & Capital Programs)

Erica Weekley, Grants Assistant (Grant Administrator of PART Operating & Capital Programs)

Robert Evans, Projects Coordinator (Part time - Capital Program Implementation)

Virginia Takach, Borough Secretary (PART program administrative support)

Nancy Poinsett, Admin. Representative (PART program administrative support)

OPERATIONS (17 Full Time, 5 Part Time)Charles Dickinson, Contractor (Executive Manager of Operations)

Jennifer Ridgway, Transportation Manager (Operations, Dispatch, Scheduling, Planning)

Mary Oxenford, Transportation Manager (Operations, Dispatch, Scheduling, Planning)

(15 Drivers, 4 Mechanics)

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Contract Provisions – N/A� Term of current union contract ________ to

__________Drivers Current 2012-13

Starting wage

Top wage

Average wage

Contract wage increase

Job Classification Number- Full Time Number-Part Time

Drivers

Mechanics

Dispatchers

Clerical

Other Positions (Identify)

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Important Contract Provisions

� Use of part-time employees � Administration (1) Part time employee, Projects Coordinator

� Number/percent of “split shift” drivers

� Overtime

� Outsourcing

� Other

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HealthcareUnion Non-Union

Basic Coverage

Current - Amerihealth Administrators

FY 2012-13 - No projected change.

Employee Contributions

Current - $18 – single$32 – two party$42 - family

FY 2012-13 - Subject to change.

Co-Payment

Current - $25 – office visit primary & specialist, 100% wellness

FY 2012-13 - Subject to change.

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PensionUnion – N/A Non-Union

Employee Contributions

Current - 5.75% of pretax salary

FY 2012-13 - No change.

Minimum Age to Qualify for Retirement

Current - 25 yrs. of service at age 55, or at age 60 regardless of service

FY 2012-13 - No change.

Minimum Number of Years to Qualify for Retirement

Current - 25 yrs.

FY 2012-13 - No change.

Minimum Number of Years to be Vested

Current - 10 yrs.

FY 2012-13 - No change.

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Pension:

� Describe any proposed changes and the estimated financial impacts. No changes.

� Provide a status of the degree to which the pension funding is funded. If not fully funded please provide your strategy to fully fund pension.

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Fuel:

� Current Cost per Gallon

� Contract rate or market rate?

� Terms of contract - The Borough completes a fuel bid on an

annual basis. The bid includes the required fuel type and amount, as well as the index market rate on the date of the bid. Bidders are responsible for providing their mark up on the index market rate for the year. The Borough currently holds our fuel contract with Automotive Service Incorporated, Reading, PA.

� Projected Cost per Gallon and Basis for Projection� The projected cost per gallon of fuel is based on the market rate and subject to change due to fluctuations in the economy. We project fuel will continue to increase at a rate of 10% per year until 2013.

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Fixed Route Fares:

� Provide average fare:

� Current Amount

� Future Amount

� Describe fare policy

Fare TypeDate of Last

IncreaseCurrent Amount

Date of Planned Increase

Amount After

Planned Increase

Base Fare 2007 $1.50 - -

Transfers 2007 .35 - -

Zone Fares - - - -

Other multi-ride tickets/passes (Add as appropriate)

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Non-fixed route fares:

� Date of Last Fare Increase – N/A

� Current - $3.00

� Planned Changes

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Other Major Factors Producing Cost Increases Beyond Inflation:

Factors Current Amount

Projected Future Amount

Explanation

Example: Subcontracts

Example: Employee Retention

(Add others or change as appropriate)

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Cost Savings Initiatives:

� Service Planning – Undergoing study of current routes,

schedules, inefficiencies. Implementation recommendations in Spring 2012. Strategies may include the reconfiguration of routes, fare modification, and other possible revenue generating opportunities.

� Northwestern Montgomery County Transportation Study – Coordination & Goals

� Marketing Initiative – Media, Promotions, Modernization

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Fixed Route FundingFY 2010-

11FY

2011-12FY 2012-

13FY 2013-

14FY

2014-15

Total Operating Expenses 1,798,084 1,928,975 1,980,959 2,018,378 2,057,445

Total Operating Revenue 282,200 274,500 290,000 302,000 311,100

Total Operating Deficit 1,515,884 1,653,675 1,690,959 1,716,378 1,746,445

Subsidies:

Federal 580,657 690,000 720,545 733,028 766,545

State 878,494 899,863 903,412 913,000 906,000

Local 60,733 63,812 67,002 70,350 73,900

Total Funding: 1,515,884 1,653,675 1,690,959 1,716,378 1,746,445

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Fixed Route Service Statistics/Trends:

� Describe Any Proposed Changes

� Describe Any Proposed Changes

Fixed Route FY 2010-11

FY 2011-12

FY 2012-13

FY 2013-14

FY 2014-15

Rev. Veh. Miles 289,110 290,000 292,000 295,000 299,000

Rev. Veh. Hours

18,348 19,000 19,500 20,000 23,000

Passenger Trips 249,956 250,500 254,000 255,000 257,000

ACT 44 PERF. MEASURES

Pass. Trips/Hour

13.65 14.45 14.87 15.10 13.53

Op. Cost/Hour $98.00 $101.48 $101.59 $100.92 $89.45

Op. Rev./Hour $15.38 $14.45 $14.87 $15.10 $13.53

Op. Cost/Trip $7.19 $7.70 $7.80 $7.92 $8.01

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Non-Fixed Route FundingDemand Response/Paratransit

FY 2010-11

FY 2011-12

FY 2012-13

FY 2013-14

FY 2014-15

Total Operating Expenses 94,936 79,988 81,588 83,220 84,888

Total Operating Revenue 10,893 12,000 14,000 14,000 14,000

Total Operating Deficit 84,043 67,988 67,588 69,220 70,884

Subsidies:

Federal 54,802 36,384 39,000 46,220 40,884

State 29,241 31,604 28,588 23,000 30,000

Local

Total Funding 84,043 67,988 67,588 69,220 70,884

Non-Fixed Route Service – Demand Response/Paratransit

Statistics/Trends:Fixed Route FY 2010-

11FY 2011-

12FY 2012-

13FY 2013-

14FY 2014-

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Rev. Veh. Miles 12,384 12,450 12,550 13,000 13,500

Rev. Veh. Hours

2,339 2,400 2,500 2,900 3,100

Passenger Trips 3,627 3,700 3,850 3,900 4,000

ACT 44 PERF. MEASURES

Pass. Trips/Hour

1.55 1.54 1.54 1.34 1.29

Op. Cost/Hour $40.59 $33.33 $32.64 $28.70 $27.38

Op. Rev./Hour $4.66 $5.00 $5.60 $4.83 $4.52

Op. Cost/Trip $26.17 $21.62 $21.19 $21.34 $21.22

Other Information/Assumptions:

� Fixed-Route

� Non-Fixed Route

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Capital Status Review

� Fixed-Route & Non-Fixed Route/ADA

� Bus Fleet – (2) new Gillig 35 ft. low floor diesel buses delivered 2010, (6) vehicles in maximum service.

� Transit Center – completed in 2010, new intermodal station in downtown Pottstown.

� Intelligent Transportation Systems, (ITS) – modernization strategies planned for FY2012, with implementation until 2015.

� Transportation Enhancement Projects – Bus shelter replacement, installation of transit amenities at transit center, and on bus system.

� Overall, system is in good standing but goals for modernization and efficiency are needed, and will address recommendations brought forth by the Governor’s Transportation Funding Advisory Commission (TFAC) Final Report.

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June 2010

Transit Center Opens September 2010