Post on 01-Jun-2020
TOASTMASTERSINTERNATIONAL
DISTRICT90,REGION12
SEMIANNUALCONFERENCE
27–29NOVEMBER2015
AGENDAandREPORTSBOOK
“WhereLeadersAreMade”
WestTamworthLeagueClub
Tamworth,NSW
District90SemiAnnualAgenda&ReportsBook2015 Page1
DistrictCouncilMeetingToastmastersInternational-District90
2pmSaturday,28November2015WestTamworthLeagueClub,Tamworth,NSW
AGENDAItem Page
1. OpeningandWelcome...........................................................................................................22. Apologies3. Remembrance4. EstablishmentofQuorum5. MinutesofCouncilMeetingheldMay16,2015......................................................................36. Correspondence.......................................................................................................................67. Reports
7.1. FinanceManagerReport............................................................................................107.2. DistrictDirector’sReport............................................................................................177.3. ProgramQualityDirector’sReport.............................................................................187.4. ClubGrowthDirector’sReport..................................................................................207.5. PublicRelationsManager’sReport............................................................................227.6. ImmediatePastDistrictGovernor’sReport................................................................237.7. EasternDivisionDirector’sReport.............................................................................247.8. HawkesburyDivisionDirector’sReport.....................................................................257.9. MacquarieDivisionDirector’sReport........................................................................267.10. NorthernDivisionDirector’sReport..........................................................................277.11. OxleyDivisionDirector’sReport................................................................................287.12. WesternDivisionDirector’sReport...........................................................................29
8. MotionsonNotice.................................................................................................................309. GeneralBusiness10. Close
ADDENDUMDistrict90CouncilContinuingMotions...............................................................................31District90CouncilMeetingandVotingProxies....................................................................35
District90SemiAnnualAgenda&ReportsBook2015 Page2
OpeningandWelcome
DistrictMissionThemissionoftheDistrictistobuildnewclubsandsupportallclubsinachievingexcellence.
ThepurposeoftheDistrict istoenhancethequalityandperformanceandextendthenetworkofthemember clubs of Toastmasters International within the boundaries of the district, thereby offeringgreaternumbersofpeopletheopportunitytobenefitfromtheToastmasterseducationalprogramby:
• Focusingonthecriticalsuccessfactorsasspecifiedbythedistricteducationalandmembershipgoals,
• Ensuringthateachclubeffectivelyfulfilsitsresponsibilitiestoitsindividualmembers,and• Providingeffectivetrainingandleadershipdevelopmentopportunitiesforclubanddistrict
officers.
Apologies
Remembrance
EstablishmentofQuorum
ThankyoutoPublicationsOfficerLeanneKirchnerCCALBForcompilingthisAgenda&ReportsBook
AndtoProof-readersDebbieTibblesDTMandJanVecchioDTM
District90SemiAnnualAgenda&ReportsBook2015 Page3
MinutesoftheDistrict90CouncilMeetingHeldat10:54amon16May2015
BankstownDistrictSportsClub,BankstownNSWOfficialTable
DavidFisherBobKirchnerMichaelSaid
DTMOAMDTMACGCL
District70GovernorDistrict90DirectorelectDistrict90ProgramQualityDirectorelect
WendyWhiteRebeccaPlush
DTMDTM
District70DirectorelectDistrict70ProgramQualityDirectorelect
LindaSaid DTM District70SecretaryAnnaPerdriau DTM District70TreasurerJoanRinaldi DTM ImmediatePastDistrict70GovernorGaryWilson OAMDTM Parliamentarian
OpeningRemarks
DavidFisherextendedawelcometoallthoseattendingthemeetinganddeclaredtheDistrictCouncilMeetingofthenewDistrict90open.Inthebestinterestsofourdistrictandthismeetingallmembersofourdistricthavespeakingrights.OnlymembersoftheDistrictCouncilmayvoteonanymotionsoramendments.
Pleasekeepinmindthatallvotesareofequalvalue,theminorityhastherighttoexpressopinions,yetthemajorityrulesandwewanttoseejustice,respectandcourtesyforall.
Quorum
Ninety-sixvoteswereneededforthequorum.Therewere140votescounted.Itwasestablishedthataquorumwaspresent.
Theuseofmicrophones,timingandvotingrulesandprocedureswereexplainedbyGaryWilson.
ThefollowingToastmasterswereappointedtocarryoutrolesrelatedtotheelectionprocess.
ReturningOfficerKarenStaceyDTM,TimersAgnesBoskovitzACGCLandJanCummingsDTM,BallotCountersPattiBertamDTM,LornaFazldeenDTM,MargaretHawrylciwDTM,RuthRinotDTM,RichardStaceyDTMandDebbieTibblesDTM.
MotionsonNotice
AdoptionofDistrictAdministrativeBylaws
Motion:ThatDistrict90,whichisgovernedbythecurrenteditionoftheDistrictAdministrativeBylaws,tailorsthatdocumentwiththefollowingallowableinsertionsandchanges:
ArticleI:AuthorityandTitle,(b)DistrictTitle:AdministrativeBylawsofDistrict90.
ArticleV:Boundaries
ThegeographicboundariesofthisDistrictshallbeasfollows:TheStateofNewSouthWalesbelowthelineoflatitude28.5°south,andaboveaneasttowestlinethroughSydneyHarbour,alongtheParramattaRiver,downDuckRivertothejunctionwiththeM4motorway,duewestfromthatpointtotheGreatDividingRange,southalongtherangetothelineof34°latitudeandduewestonthelineof34°latitudetotheStateborder.ArticleXIII:RulesofOrder
Thecurrenteditionof"GuideforMeetings"byNERentonshallbethefinalauthorityonParliamentaryprocedureinsofarasitdoesnotconflictwithanyprovisionintheDistrictAdministrativeBylawsorotherpoliciesandproceduressetbyToastmastersInternational.”
District90SemiAnnualAgenda&ReportsBook2015 Page4
Explanation:
ThechangeofboundariesisbasedonthereportbytheDistrict70ReformationCommitteethatwasapprovedbytheBoardofDirectorsofToastmastersInternationalin2014.
TheuseofRenton’s“GuidetoMeetings”andthemethodofappointmentofOfficersarebasedonaContinuingMotionofDistrict70thatwereadoptedbytheSemi-AnnualConferenceof22.10.1994.
MovedbyBobKirchner SecondedbyBrianJones MotionCarried
Therewasnodiscussion
AppointmentofOtherOfficers
Motion:ThatinaccordancewithArticleVII:Officers,(c)OtherOfficersoftheDistrictAdministrativeBylaws,theDistrict’sAdministrationManager,FinanceManager,PublicRelationsManagerandAreaDirectorsshallbeappointedbytheDistrictDirectorexceptthat,whereanAreaCouncilexistsandmakesanominationforanAreaDirectorforthefollowingterm,theDistrictDirectorshallautomaticallyappointsuchnominee.
Explanation:
Thismethodofappointingtheotherdistrictofficers,asidefromtheelectiveofficers,isallowedbyArticleVII(c)oftheDistrictAdministrativeBylaws,andisbasedonaContinuingMotionofDistrict70thatwasadoptedbytheSemi-AnnualConferenceof22.10.1994.
MovedbyBobKirchner SecondedbyPeterLeney MotionCarried
Therewasnodiscussion
AdoptionoftheDistrict90CouncilContinuingMotions
Motion:ThattheDistrict90CouncilContinuingMotions,asrecommendedbytheDistrictExecutiveCommitteeandascirculatedbeadopted.
Explanation:TheproposedContinuingMotionstobeadoptedbytheDistrictCouncilprovidethepracticestogoverntheoperationoftheDistrict.FurtherprocedureswillbeintroducedandvariedasrequiredbytheDistrictExecutiveCommittee.MovedbyBobKirchner SecondedbyAlfaJones MotionCarried
Therewasnodiscussion
DistrictAlignment
Motion:Thatfrom1July2015,District90bealignedintothirty(30)Areasandsix(6)DivisionsasperTable1onpages83and84oftheAgendaandReportsBook,includinganewDivisionMacquarie.
Amendment:AdditionofanewclubinM25.
Explanation:
Thisalignmentincorporatesexistingclubs,newclubsandclubsinformation(IF).ThenewMacquarieDivisionwillbeformedaroundMacquarieUniversity/MacquarieParkandwilltakeinAreasfromthecurrentHawkesburyandWesternDivisions.ThenewMacquarieDivisionwillresultinanadditionaldivisioninDistrict90.SimilarlyanewdivisionisbeingcreatedinDistrict70sothatbothnewdistrictswilleachcommencewithsixdivisions.
TherewillalsobearenumberingofAreasinthenewDistricts,startingfromArea1.ThoseAreaswithalownumberinthecurrentDistrict90willretainthatnumberintheirnewDistrict.MovedAsamendedbyNickRinaldi SecondedbyDianneKerr
Discussion
InW14MacquarieshouldbeMacquarieRSLDubboToastmasters.
MotionCarried
District90SemiAnnualAgenda&ReportsBook2015 Page5
NominatingCommitteeReport
Amendment:NominationforEasternDivision–StephenNeedshaswithdrawn.NominationforMacquarieDivision–TamaraPerryhaswithdrawn.
Motion:ThattheDistrict90NominatingCommitteeReportasprintedonpage86oftheAgendaandReportbookasamendedbereceived.
MovedbyJoanRinaldi SecondedbyGailHeggie MotionCarried
Therewasnodiscussion
ElectionofDistrictOfficersfor2015-2016ForDistrictDirector–onenomination–BobKirchner ElectedunopposedForProgramQualityDirector–onenomination–MichaelSaid ElectedunopposedForClubGrowthDirector,twonominationsShirleyChildsandToniPurdyShirleyChildselected byballotForEasternDivisionDirector–onenomination–Chin-HwiAng ElectedunopposedForHawkesburyDivisionDirector–onenomination–PhilReed ElectedunopposedForMacquarieDivisionDirector–onenomination–LesSaville ElectedunopposedForNorthernDivisionDirector–onenomination–RosScoble ElectedunopposedForOxleyDivisionDirector–onenomination–UdoMoerig ElectedunopposedForWesternDivisionDirector–twonominations GianAlarconandScottTrist ScottTristelected byBallotTheDistrict90BannerwasunfurledbytheelectedTrio.GeneralBusiness
Futureconferences
• 2015SemiAnnualConference–Tamworth27thand28thNovember.
Thankyouto…
• DistrictPublicationsOfficerPaulKravchenkoACSALBforproducingtheagendaandreportbookforthismeeting.
• DistrictSecretaryforpreparingalltheprintedmaterialforthismeeting.• ReturningOfficerKarenStaceyDTMandherteam.• VotingRightsDeskCoordinator–MargritFisherDTMandteam.• DistrictAudioTeamBernieFisher,BrendonBlack,andGregHolterman• OurTimers• DistrictParliamentarianDTMGaryWilson.Alwaysthere!!• AndyouourDistrictCouncilmembersandotherinterestedmembers.
Close
• DavidFisherthankedeveryoneforattendingandallwhoparticipatedandassistedinthismeeting.• Theminutesofthismeetingwillbedistributedby30thJune2015.• ThiswasthefirstDistrictCouncilmeetingforthenewDistrict90.• TherebeingnofurtherbusinessInowclosethisDistrictCouncilMeeting.
Meetingclosedat12midday.
Certifiedasatrueandaccuraterecord……………………………………………………________________________________
District90SemiAnnualAgenda&ReportsBook2015 Page6
Correspondence
InwardsR01 3/07/15 AlisonEdwardsA18Director District
Director(DD)Specialapprovaltravelexpenses
R02 6/07/15 LynneHarris AdminManager(AM)
ClubContactdetailsonTIwebsites
R03 6/07/15 LynneHarris AM MissingClubCentralManualandAccesstoClubCentral
R04 6/07/15 LouisSaperas DD Inviteto25thAnniversaryHolroydToastmasters
R05 10/07/15 GregWingrove(TIFinanceTeam)
FinanceManager(FM)
District90SignatureForm
R07 17/07/15 GregWingrove(TIFinanceTeam)
FM ConfirmationfrombankreaccountsignatoriesforD90
R08 9/07/15 HawkesburyDivisionDirector DD ResignationofArea22Director
R09 14/07/15 ToastmastersInternational FM Response-AccesstoIntAcct
R10 14/07/15 ToastmastersInternational FM TSAtransactions
R11 18/07/15 ToastmastersInternational FM TransferringoffundsfromD90toTSA
R12 22/07/15 SpeechContests(ToastmastersInternational)
PQD ResponsetoContestClarifications
R13 28/07/15 SpeechContests(ToastmastersInternational)
PQD FurtherresponsetoContestClarifications
R14 29/07/15 Paypal Postmaster District90PaypalaccountconfirmationR15 22/07/15 Paypal TSA ToastmastersPaypalaccountsR16 1/08/15 Paypal FM PaypalaccesshasbeenrestoredR17 7/08/15 ClubCoach(Toastmasters
International)CGD RemovalofClubCoachFastTrack(MichelleTaylor)
R18 11/08/15 ClubCoach(ToastmastersInternational)
CGD Responsereappointmentofclubcoachquery
R19 21/08/15 NewClubs(ToastmastersInternational)
DD InFocusalignmenttoO17
R20 22/08/15 Districts(ToastmastersInternational)
DD D90AlignmentReport
R21 22/08/15 Districts(ToastmastersInternational)
AM AdditionalDistrictLeadershipkits
District90SemiAnnualAgenda&ReportsBook2015 Page7
R22 27/08/15 ToastmastersInternational DD InternationalDirectorDistrict90visit
R23 3/09/15 AnnaPerdriau(2014-2015D70Treasurer)
DD Recommendation:TransferofD70/D90Funds
R24 5/09/15 Districts(ToastmastersInternational)
DD ResponsereanomalyinD90AreaDirectors
R25 8/09/15 SallyNeville DEC InvitationtoFossickersWayToastmasterscharterR26 10/09/15 ClubCoach(Toastmasters
International)ClubCoachSupport
ResponseregardingreceiptofClubCoachkitMichelleTaylor
R27 12/09/15 ToastmastersInternational PQD D90AlignmentReport
R28 15/09/15 ToastmastersInternational CGD ConfirmationofChiHwiAngasClubCoachforFastTrack
R29 16/09/15 Districts(ToastmastersInternational)
DD Membershipdatabaseproblemresponse
R30 25/09/15 BusinessNameRegistrations TSA RegistrationofToastmastersSuppliesAustraliaBusinessName
R31 26/09/15 MonaShah(ToastmastersInternational)
DD InternationalDirectorDistrict90visit
R32 29/09/15 Region12Advisor TRIO RAVisit-Dec2015itineraryR33 29/09/15 Membership(Toastmasters
International)CGD Membershiprelatedissue(VickiEvans/Maureen
Castle)
R34 1/10/15 JamesDyson PQD ContestsR35 1/10/15 NewClubs(Toastmasters
International)CGD QueriesregardingNewClub-RouseHill
R36 2/10/15 NewClubs(ToastmastersInternational)
CGD ConfirmationofNewClub-RouseHill
R37 9/10/15 SpeechContests(ToastmastersInternational)
PQD Contestclarifications
R38 16/10/15 ToastmastersInternational FM D70/D90SplittingofFunds
R39 17/10/15 AlisonEdwardsA18Director DD Gracedmembers
OutwardsS01 3/07/15 AlisonEdwardsA18Director District
Director(DD)
Approvalforspecialtravelexpenses
S02 2/07/15 CBABank FinanceManager(FM)
ApplicationforMerchantFacilities
S03 4/07/15 ToastmastersInternational FM DistrictSignaturesform(3accounts)
S04 7/07/15 LouisSaperas DD HolroydToastmasters25thAnniversary
District90SemiAnnualAgenda&ReportsBook2015 Page8
S05 10/07/15 GregWingrove(TIFinanceTeam)
FM District90Signatureform
S06 15/07/15 GregWingrove(TIFinanceTeam)
FM ConfirmationfromBankresignatoriesforD90
S07 19/07/15 ToastmastersInternational PQD ErrorinClubOfficerList,OrangeToastmastersClub
S08 11/07/15 GregWingrove(TIFinanceTeam)
FM AccesstoIntAct
S09 13/07/15 ToastmastersInternational FM ProcessingofTSAtransactions
S10 20/07/15 ToastmastersInternational FM TransferringoffundsfromD90toTSA
S11 26/07/15 ToastmastersInternational DD FindaClub-D90(notshowingD90clubs)
S12 18/07/15 SpeechContests(ToastmastersInternational)
PQD ContestClarifications
S13 25/07/15 SpeechContests(ToastmastersInternational)
PQD FurtherContestClarifications
S14 29/07/15 Paypal FM District90ConferencePaypal
S15 21/07/15 Paypal TSA ToastmastersPaypalAccount
S16 2/08/15 Districts(ToastmastersInternational)
PQD District90AlignmentReport(referAONParramatta)
S17 3/08/15 ClubCoach(ToastmastersInternational)
CGD ClubCoachFastTrack-MichelleTaylor
S18 3/08/15 ClubCoach(ToastmastersInternational)
CGD ClubCoachFastTrack-revisiontoS17
S19 5/08/15 ToastmastersInternational PQD AccesstoDistrictCentral
S20 7/08/15 ClubCoach(ToastmastersInternational)
CGD Questionreappointmentofclubcoach
S21 13/08/15 NewClubs(ToastmastersInternational)
NickRinaldi NewClubInFocus-alignmentinO17
S22 13/08/15 SandraMunoz(ToastmastersInternational)
NickRinaldi Prospectiveclub-AustralianCatholicUniversity
S23 23/07/15 Districts(ToastmastersInternational)
AM AdditionalDistrictLeadershipkits
S24 12/08/15 Districts(ToastmastersInternational)
AM AmendedD90OfficerList
S25 30/08/15 NewClubs(ToastmastersInternational)
NickRinaldi PaperworkreACU
S26 1/09/15 Ricoh AM ChangeinaccountnametoDistrict90Toastmasters
S27 4/09/15 Districts(ToastmastersInternational)
PQD D90Alignmentreport(AONParramatta)
S28 3/09/15 Districts(ToastmastersInternational)
DD AnomaliesinD90AreaDirectors
S29 6/09/15 InternationalDirector-CharlieStarrett
DD D90SemiAnnualConference
S30 4/09/15 ClubCoach(ToastmastersInternational)
ClubCoachSupport
ReceiptofClubCoachkitMichelleTaylor
S31 11/09/15 ClubCoach(ToastmastersInternational)
CGD ClubCoachFastTrack-ChinHwiAng
S32 24/08/15 JohnInglis AM SympathyCard-GailInglis
S33 1/09/15 SueHaynes AM GetWellCard
S34 11/09/15 AliciaDenis AM SympathyCard-father
District90SemiAnnualAgenda&ReportsBook2015 Page9
S35 22/09/15 DharaPatel AM SympathyCard-father
S36 7/09/15 Districts(ToastmastersInternational)
DD Membershipdatabaseproblem
S37 28/09/15 Region12Advisor CGD RASupportforD90ClubandMembershipBuilding
S38 24/09/15 Membership(ToastmastersInternational)
CGD Membershiprelatedissue(VickiEvans/MaureenCastle)
S39 29/09/15 SusanAshley CGD Membershiprelatedissue(VickiEvans/MaureenCastle)
S40 1/10/15 JamesDyson PQD Contests
S41 29/09/15 NewClubs(ToastmastersInternational)
CGD NewClub-RouseHill
S42 30/09/15 NewClubs(ToastmastersInternational)
CGD AdditionaldocumentationNewClub-RouseHill
S43 4/10/15 RouseHillToastmasters CGD Congratulations-RouseHillischartered.
S44 30/09/15 Membership(ToastmastersInternational)
CGD Membershiprelatedissue(JurgenOschadleus)
S45 2/10/15 Membership(ToastmastersInternational)
JurgentOschadleus
Membershiprelatedissue(JurgenOschadleus)
S46 6/10/15 SpeechContests(ToastmastersInternational)
PQD Contestclarifications
S47 15/10/15 ToastmastersInternational FM D90financequeries
District90SemiAnnualAgenda&ReportsBook2015 Page10
REPORTS
FinanceManager’sReportJanVecchioDTMAsthisisthefirstyearforDistrict90,therearenoJuneyear-endfinancialreports.AttheDistrictCouncilmeetingtobeheldonSaturday28thNovember,afinancialreporttotheendofOctoberwillbemadeavailabletoallDistrictCouncilmembers.TheFinanceDepartmentatWHQhasdeterminedthefinancialoutcomeforDistrict70at30thJune2015.AttachedisacopyoftheDistrict70IncomeandExpenditureStatement.AvailableDistrict70fundsatyearend,asconfirmedbyWHQ,are–AsofDate: 30/06/2015AvailableFunds Cash-NAB(0066) $36,529.23Cash-NAB(9301) $26,867.31Cash-NAB(8384) $15,861.63Cash-NAB(6114) -$313.65Cash-PayPal(Conference) $8,758.26Cash-PayPal(Supplies) $911.42TotalCash $88,614.20DistrictReserveAccount $157,183.87TotalCashandDistrictReserve $245,798.07MinimumDistrictReserverequiredatyearend -$29,724.00TotalAvailableFunds $216,074.07
On15June,$66,666.28wastransferredtoDistrict90fromDistrict70.Thisamountwasover-estimatedandsubsequently$30,000.00wastransferredbacktoDistrict70.Anadditionalamountof$1,245.88wastransferredinOctoberinaccordancewithinstructionsfromTIandinagreementwiththeDistrict70DirectorWendyWhite.District90received$72,731.86oftheDistrictReserveAccountat30thJune2015.TotalavailablefundsforDistrict90at30thSeptember,2015,are–
MainAccount–30thSeptember2015 $25,656.40ConferenceAccount–30thSeptember2015 $3,347.42ReserveAccount–31stAugust2015MinimumDistrictReserverequiredNetAvailableFunds
$97,312.65($16,719.92)$109,596.55
AllamountsreceivedinPaypalat30thSeptemberhavebeentransferredtotheConferenceaccountbythatdate.2015-2016BudgetPriortothecommencementofthisToastmasteryear,weheldaPlanningandBudgetmeeting,whichinvolvedtheTrio,PublicRelationsManager,AdministrationManager,FinanceManager,LogisticsManagerandPastDistrict70Governor.TheDistrictSuccessPlanwasreviewedtogetherwithstrategiestoachievethedistrictmission.Thefinancialaspectofeachportfolio(education/programming,clubgrowth/membershipbuilding,publicrelationsandadministration)wasexaminedcarefullytoensurethatthecorrectallocationoffundinghasbeenappliedinaccordancewiththepolicyofToastmastersInternational.Eachportfoliohasitsownpercentagelimitforwhichitmustnotexceedthetotalbudget.
District90SemiAnnualAgenda&ReportsBook2015 Page11
The2015-2016BudgetwaspresentedtotheDistrictExecutiveCommittee(DEC)meetingonSunday13thSeptember2015.ThisbudgetwasapprovedbytheDECandisattachedtothisreportforapprovalofthemembersoftheDistrictCouncil.ThebudgetwassubmittedtoWHQon15October2015,followinganextensiongrantedbyWHQbecauseofprocessesrequiredtodeterminethefundssplitbetweenDistrict70andDistrict90.Thankyouto–
• RegStewart(ContestBudgetsOfficer)formanagingtheContestBudgetsubmissionsandapprovalsprocessforthefirstroundofcontests
• GailHeggie(ClaimsOfficer)whoprocessesallclaims• ElizabethWilson(SuppliesSalesOfficer),GaryWilson(SuppliesPurchasingOffice)formanaging
ToastmastersSuppliesAustralia,whichisaseparate,independententityfromDistrict90.ThankyouforyoursupportduringthefirstfewmonthsofmytermasFinanceManager.
District90SemiAnnualAgenda&ReportsBook2015 Page12
District70YearEndYearResults2014–2015
District90SemiAnnualAgenda&ReportsBook2015 Page13
District90Budget2015–2016
District90SemiAnnualAgenda&ReportsBook2015 Page14
Budget Narratives
District90SemiAnnualAgenda&ReportsBook2015 Page15
District90SemiAnnualAgenda&ReportsBook2015 Page16
District 90 Profit & Loss as at September 30, 2015
District90SemiAnnualAgenda&ReportsBook2015 Page17
DistrictDirectorReportBobKirchnerOAMDTMWearealmostathirdofthewaythroughthefirstyearofDistrict90andIampleasedtosaytheyearhasstartedwellwithallaspectsofsettlingintoournewstructureandprocessescomingtogether.WestartedtheyearwellpositionedtoprosecuteourDistrictMission…tobuildnewclubsandsupportallclubsinachievingexcellence,withaverystrongDistrictManagementteamdedicatedtothecause.OurgoalfortheyearisforDistrict90toberecognisedasaPresident’sDistinguishedDistrictinourfirstyear…andlaythegroundworkthatwouldsettheDistrictuptobePresident’sDistinguishedforatleastthefirstfiveyearsofourexistence!Inpurelynumericterms,thismeansweneedtofinishtheyearwithatleast156clubs–anetgrowthof12–andamembershipgrowthintheorderofeightpercentplusatleast72clubsDistinguishedintheyear.ThenewclubgoalequatestoanetgrowthoftwoclubsperDivisionthatwillgoalongwaytoachievingthemembershipgrowth.IntermsofDistinguishedclubs,inthispartoftheworld,clubsareverystrongonpromotingqualityprogramsandthisusuallyleadstomanymorethantheminimumnumberofclubsachievingDistinguishedstatusorbetter.Atthisstageoftheyear,Iwanttothankallmembers,clubanddistrictleadersforthecommitmentyouaremakingtoToastmasters.Inmyroundofvisitstospecialevents,includingDivisionHumorousSpeechandTableTopiccontests,Ihavebeenimpressedwithwhatmembersareachievingandwhatclubsaredoingtoincreasemembershipandservicetotheirmembers.SinceJuly1,IhaverackedupmanymilesvisitingallpartsoftheDistrict.Iamencouragedthatweareonthepathtosuccess,notjustfortheDistrictbutalsoforallmembersandallclubsofDistrict90.ItisyoursuccessandyourachievementasanindividualToastmaster–theonlyreasonwearehere–thatcontributestoclubgoals,areaanddivisiongoalsand,ultimately,Districtgoals.WearedoingquiteafewthingsinDistrict90thataredifferentfromwhatmanyofourlongstandingToastmasterswillrememberfrompastyears.Thisisnottosaywhatwentbeforewaswrong;justthatwearedifferentnow,innumbersandgeography,andtherearemanythingswehavetododifferentlyandquiteafewthingswe,asyourDistrictleaders,thinkweshoulddodifferently.Inotherwords,weareturningthechallengeofchangeintotheopportunityofchange.Thatsaid,wearealwaysmindfulofthefactthatwhatwedocanimpact,insmallorlargeways,onyouasanindividualmemberofourorganisation.Sowewanttore-iteratewhatwehavebeensayinginourDistrictNewsletterandothercommunications–don’thesitatetoletusknowifyouhaveparticularthoughtsorideasaboutspecificareasofouroperation.YourDistrictofficersaretaskedwithleadingandmanaging,butwealwayswanttodosowiththesupportandknowledgeofallmembers(oramajorityincaseswheredecisionshavetobemade).MakesureyouletmeoranyofourDistrictofficersknowifyouhaveanyconcernsaboutthingswearedoing,changesbeingmadeorideasyoumighthaveyourselfthatwecouldconsider.OneofthethingswearedoingdifferentlywhichIamparticularlypleasedaboutisthewaywearerecognisinglongevityofmembership.WeareblessedinAustraliathatwehavemanymemberswhostayinToastmastersforalongperiodoftimeandIbelieveitisimportanttowepaytributetowhatis,inessence,theextraservicethesemembersprovide.
District90SemiAnnualAgenda&ReportsBook2015 Page18
Fromthisyear,wewillberecognisingmemberswhoremaininourorganisationforfiveyearsandlonger,withspecialrecognitionforservice15yearsandbeyond.Similarly,wearerecognisingclubanniversariesnowfromfiveyears,withspecialrecognitionfor15andbeyond.Finally,IsaythanksagainfortheopportunitytoserveyouasyourDistrictDirector;itisespeciallyhumbletohavethishonourinthefirstyearofthenewToastmastersDistrict90.ItissomethingextraspecialontopoftheinspirationIcontinuetoreceivethroughtheachievementofindividualmembers.ThereisnoquestionthatToastmastersisanorganisationwhichempowerspeopletodobetterandtodomore…atrulylife-changingexperienceasyouputtheeffortinandworkthroughtheToastmastersprogram.EnjoytheSemiAnnualConference.Iwillbetakingtheopportunity,wheneverIcan,tocatchupwithyou,ifonlybriefly,throughtheweekend.
District90SemiAnnualAgenda&ReportsBook2015 Page19
ProgramQualityDirector’sReportMichaelSaidACGCLWiththedawnofournewDistrict,ourDivisionandAreaDirectorshaveworkedextremelyhardtogethertohavetheDistrictbeginonastrongfooting.Thisyear,District70and90didsomethingnotdonebeforewithregardtotraining.Wecommencedtrainingwiththeout-goingDivisionGovernorsworkingwiththenewDivisionDirectorstoscheduleandruntraininginJune.Thisallowedclubexecutivestocommencetheirtermswithageneralunderstandingofwhattheirrolesentailed.IwanttocongratulatebothsetsofDivisionGovernors/Directorsfortheircommitmenttomakethishappen.ThiswillnowbeastandardforfuturetraininginDistrict90.CLTChairmanElizabethWilsoncompiledtheprogramandco-ordinatedthetrainingthroughtheDistrict.Alsoassisting(whenwewereattheInternationalConventioninAugust)wasourAdministrationManagerDebbieTibbles,whofollowedupclubexecutivestoensuretheyweretrainedbeforetheendofAugustdeadline.ThankyouElizabethandDebbie.Theresultsofthefirstroundoftrainingare:
Div Clubs <4trained 4-6trained 7Trained %≥4trainedE 28 1 25 2 96%H 27 6 18 3 78%M 31 6 23 2 81%N 13 0 13 0 100%O 16 6 10 0 63%W 30 6 18 6 80%
Total 145 25 108 13 83%Someinterestingoutcomesare:-• The13clubswithall7executivestrainedhavetheopportunityofbeingtheonly13clubstohavethisrecordinDistrict90.Arecordthattheycanmaintainforever.
• The108clubswith4ormoretrained,allneedtomaintainthisforthe2ndround.• Andmoreimportantly,the25clubswithlessthan4trainedcannotbeignored.Weneedtoensurethattheseclubsreceivetraininginthesecondround.
Roundtwooftrainingwillcoverwhatworkedanddidn’tworkinthefirst6months,aswellasfindingyourreplacementsandastrongfocusongrowingmembership.Atthetimeofgoingtoprint,weareatthehalfwaymarkofthefirstroundofDivisioncontests.Thesecontestshavebeenrunwell,withDivisionDirectorsshowingthebenefitofpriorpreparation.ThetalentthatwillbeonshowattheTamworthSemiAnnualConferencewillbeproofthatnothingwaslostinsplittingthelargerDistrict.TheAnnualConferencewillbeheldintheWesternsuburbsofSydneyonthe29thApril-1stMay2016.ThejointConferenceChairmenareAliciaDenisandSeanLeisefromParramattaToastmastersAndfinally,ahugethankyoutoJohnTaylorandhisteamforputtingonourfirsteverDistrictconferenceinTamworth.Ahighstandardhasbeensetfromtheoutset.Thediehasbeencast.CongratulationsDistrict90.
District90SemiAnnualAgenda&ReportsBook2015 Page20
ClubGrowthDirector’sReportShirleyChildsDTMCongratulationstoalltherecipientsoftheSmedleyAward.Theypulleduptheirsocks,putontheirrunningspikesandgavethemselvesonelastpushtofinishwithaces.Itiswonderfultoknowthatclubsarewillingtotakeupthischallenge.
Division/Area ClubName NewMemberTotal
M/03 MGSMSpeaking&Debating
15
W/04 BlacktownCity 6
M/07 CastleHillToastmasters 6
N/01 TamworthToastmasters 6
H/06 ChatswoodCommunicators
5
E/12 MuswellbrookToastmasters
5
E/12 SingletonToastmasters 5
M/02 WesternLectern 5Therearetwomorechancestowinanawardforclubmembershipbuilding:
February1–March31 TalkUpToastmasters
May1–June30 BeattheClock(Detailsontheaboveawardscanbefoundat:https://www.toastmasters.org/Leadership-Central/Club-Officer-Tools/Membership-Building/Membership-Building-Programs-for-Clubs)Congratulationstoallinvolvedinthetwonewlycharteredclubs.Theeffortyouhaveputintomakingthemhappenisgreatlyappreciated.
Division/Area ClubName CharterDate
O/17 InFocus 08.0215
M/07 RouseHill 30.09.15TodatewehavethreeprospectiveclubswhichIamconfidentwillcharterthisyear.Onceagain,congratulationstoallconcernedwhowereinvolvedintheformationduringthelastToastmasteryear.
Division/Area ClubName Status
H/19 AustralianCatholicUniversity
Prospect
W/04 CBAParramattaToastmasters
Prospect
N/31 SunUpToastmasters Prospect
District90SemiAnnualAgenda&ReportsBook2015 Page21
OurDistrictgoalthisyearistoestablish12clubs–2ineachdivision.IknowthatDivisionDirectorsandsomeAreaDirectorsareactivelypursuingtheopportunitytoformeithercorporateorcommunityclubsthoughnothingconcretehasshownuptodate.MayIencouragethesteppingupoftheseactivitiesastheformationandcharteringprocessmaytaketimetofinalise.Needlesstosaythatmembersandclubsarethebackboneofourorganisation.TheyaretheresourceuponwhichthesuccessofToastmastersdepend.ThereisampleopportunityforustobuildthenumberssothatD90Toastmastersisnolongerthe“bestkeptsecret”.MayIalsoencourageclubstostepuptheirpromotionalactivitiestobuildtheirmembership.ManyresourcescanbefoundontheToastmastersInternationalwebsite–www.toastmasters.org.On5December2015,PhilipBendeich,Region12Advisorwillbeholdingaworkshopto“EnsureSuccessForCorporate&CommunityClubs”.AnoticewassenttoallDivisionandAreaDirectorsabouttheimportanceofthisworkshop.ThedetailscanbefoundonourWhat’sOnpageatwww.d90toastmasters.org.au.Onecommontraitinasuccessfulclubis“teamwork”.MayImentionherethatduringmytravelsandvisitstoclubsinSydneyandtheregionalareas,I'vealwaysfoundthistobetrue.Sowhatisteamwork?ToquoteDaleCarnegie–“Teamworkistheabilitytoworktogethertowardacommonvision.Theabilitytodirectindividualaccomplishmentstowardorganisationalobjectives.Itisthefuelthatallowscommonpeopletoattainuncommonresults”.NoticehowCarnegietalksaboutworkingtogetherforacommonvision.Theabilityforoneindividualtosacrificehisorherownambitionsforthegreatergoodofthe“TEAM”developsaculture.Itthensetsastandardthattoreachthehighestsuccess,everyoneinanorganisationhastoworktogethertoachievethebestresults.Itisknowinginyourmindthatyoualonewillnotaccomplishwhatagroupoftalentedindividualscandowhentheyworktogether.Thatmindsethastostartwiththeorganisation’sculture.InconclusionitismybeliefthatthereisampleopportunityforgrowthinmembersandclubsinD90.Theactionsforustoconcentrateonare:
• Steppinguptheactivitiestoincreasemembershipandclubs• Steppinguppromotionalactivities• Teamwork,theessenceofsuccessfulclubs
District90SemiAnnualAgenda&ReportsBook2015 Page22
PublicRelationsManager’sReportJustynPhillipsACGALB
Members-DoYouNeedAnyNewOnes?
Soasktheoldquestions:
WHYareyoulookingforthem?
WHOareyoulookingfor?
WHEREwillyoufindthem?
WHATwillyouneedtodotoattractthem?
WHENwillyougolooking?
WHICHtechniquesarebesttofindthem?
HOWareyougoingtodoit?Now,intherunuptotheSillySeasonandAustralia’sshutdownoverDecemberandJanuary,isagoodtimetostarttheplanningforyourattackonnewmembersintheNewYear.
WhatcanyoudointheClub?
FormaPublicityorMembershipCommittee!
TheChaircangetALLofCompetentLeader(CL)manual,Project10,TeamBuilding,signedoff.ThecommitteecangetALLofProject6,OrganisationandDelegation,signedoff.
WHICHtechniques?Pressreleases,localradiostations,postersorastandinshoppingcentres,bannersonover-bridges(thanksHDiv),standsatmarkets,callonbigemployersnearyou,Speechcraftcourse(publicorinafirm).
GototheDistrict90websiteforlotsmoreinfo
Gotowww.d90toastmasters.org.au,clickon“ClubOfficerResources”thenon“PRPortal”.
Ifyouneedhelpwritingapressrelease,aftercheckingouttheinstructionsonthePRwebsite,sendmewhatyouhavedoneandIgiveyouahand.
Iwanttogetsomemore‘typical’pressreleasesonthesiteforyoutouseandadapt.
Wehavegoodstocksofpublicitymaterials(bookmarks,retirementbenefitsofToastmasters,featuresandbenefits,Speechcraft).ThenewWhat’sInItForYoubookletstocksareavailablefreeforclubswithlessthan20members.Thebookletsarealsoavailabletoclubswith20ormoremembers,fromDistrictSuppliesfor$1.00each.
Thewebsitesareevolving!Inadditiontoourownwww.d90toastmasters.org.ausite,ajointoastmasters.org.auwebsiteisbeingdevelopedtopromoteToastmastersinNSWtothegeneralpublic.Thefind-a-clubprocessonbothsitesallowsaprospectivemembertoseeALLtheclubsinageographicarearatherthanina“district”–forexample,allclubsnearParramatta,notjusttheonesnorthof“TheLine”inDistrict90.
District90SemiAnnualAgenda&ReportsBook2015 Page23
ImmediatePastDistrictGovernor’sReportDavidFisherDTMLastyearwasahugeyearinsomanyrespects.ThelastyearoftheoriginalDistrict70sawuswithoneofthelargestdistrictsintheworld.Onlywithgreatteamworkwasitpossibletomanageandlead,andgreatteamworkwedidhave.Ithankourseniorteam,theQuintetandSeniorPolicymembersfortheirdedicationtoourmembers.Theprocessofbondingasateamwasalwaysafocusforusandthiswascertainlyawonderfullearningforusallthroughouttheyear.Itwasapleasureleadingthisgroupofdevotees!Our10DivisionGovernorsachievedwellbyleadingtheirteamsofAreaGovernorsandthecommitmentwaspalpableinthegreatmajorityofcases.ThankyoutoallourDistrictOfficersfortheirinvolvementandforthegreataccomplishmentstheyhaveenabledtheirmemberstoachieve.With62Areasourworkwascutoutforus.TheDistrictExecutiveMeetings,forexample,werethemselvesmassiveevents.Itisverymuchappreciatedthatthesewerewellattended.ItiswithgreatpridethatIcanreportthatall10divisionsachieveddistinguishedstatus–withthreeachievingPresident’sDistinguished,fiveSelectDistinguishedandtwoDistinguishedstatus.Congratulationstoall!Attheendoftheyearourdistrictconsistedof324Clubs,anetgrowthof11clubs.Weachieved13,879membershippaymentsandoverallweformed13newClubsintheyear,losing2.Itisamazingthat,withall10DivisionsachievingDistinguishedstatus,theDistrictmissedoutonachievingthisgoalbythesmallnumberof69membershippayments.Over58%ofclubsbecameDistinguishedintheDistinguishedClubProgram,whichisapositiveresult.AlthoughnotDistinguished,Istillfeelweachievedmuchforourmembersandcreatedmanygoldenopportunitiesforthem.Thefeedbackfrommembersattheendoftheyearwasmostencouraging.Thankstoallthosememberswhotookthetimeouttothankusforaproductiveyear.Myspinestilltinglesatthisbarrageofemailsandtelephonecalls.ThiswasindeedanappropriatemeasureofsuccessandIamveryproudofeverymemberoftheDistrictteam.Ofcourse,notalotwouldbepossiblewithoutthemanyactivitiesledbyourStaffOfficers.AllportfolioshadstrongteamsofStaffOfficers.Theworkundertakenbythisgroupofmemberswasindeedoutstanding.OurReformationisnowcomplete.ThefinalyearoftheReformationproceededwithoutanymajorhurdles,thankstothegreatworkofWendyWhiteandBobKirchner,leadingtheircommitteestocompletethenutsandboltsoftheReformation.IbelievethetwonewDistricts,70and90,arewellsetupandmovingaheadnicelyasaresult.CongratulationstoallmemberswhoachievedanawardandespeciallythosewhoachievedthreeormorefortheirTripleCrownAward.Iwantedourleadershipteamtobeapproachable,accessibleandaction-orientedandthiswascertainlythecase.Ithankeachandeverymemberforthisgrandopportunityaffordedme.Ithasbeenanexperiencewhichhaschangedme,therewardsofwhichwillaccompanymethrougheveryfutureundertaking.Enjoyyourconference.Ilookforwardtomeetingyouovertheweekend.
District90SemiAnnualAgenda&ReportsBook2015 Page24
EasternDivisionDirector’sReportChin-HwiAngACSALSOurmissionistoprovideaccessibleresourcesandtrainingthroughoutourdivision,byencouragingandbuildingcommunityandsocialinteractionsbothinter-clubaswellasinter-area.
ThisToastmastersyear,EasternDivisionrepresentsfiveAreasledbyfivepassionateAreaDirectors:
• HunterValleyandPortStephens(Area12–StephenThatcherACGALB)
• EasternNewcastle(Area15–RichardCrispACGCL)
• WesternNewcastle/LakeMacquarie(Area23–PietaBeggsACBALB)
• NorthCentralCoast(Area24–TonyMillerACSALB)
• SouthCentralCoast(Area21–ScottJohnstonACSALB)
OursevenClubLeadershipTraining(CLT)sessionsheldduringtheJunetoAugustperiodensured27ofour28clubshadatleast4officerstrained.Thisisaphenomenalachievement,thankstoourcurrentteamandimmediatepastEasternDivisionteamledbyTanyaWickhamDTM.
PlansarebeingdevelopedtoconductoursecondroundofCLTfromearlyDecember,toallowforflexibilitywithattendeesandsummerbreaks.
OnSaturday22ndAugust,wepresentedthe‘SuperSaturdaySeminars’–whichprovidedresourcesforcontestjudging,mentoringandaSpeechcraftTrainingWorkshopwhichwasvideorecorded,andisnowonlinefortrainingpurposes.Itwouldappearthatthisformatstylehasbroaderapplicationwithinareas,districtsandthebroaderToastmastersInternationalorganisation.
ThankstoSpeechcraftLiaisonOfficerPaulineGilchristDTMforprovidingaccessibletrainingcontenttoDistrict70and90.ThanksalsotoSamandStephenDoylefromArea24(BlueGumFlatToastmastersClub)forproducingsuchaprofessionalvideo.
HumorousSpeechandTableTopicsAreaContestshavebeencompletedsuccessfully.
WearenowinpreparationforourDivisionContest,whichisbeingheldon25thOctober.
CongratulationstoourAreaDirectorsfororganisingqualitycontests.Thisreflectsonthecalibreofpresentersatourhigherlevelcontests.
WearewellontrackwithcreatingacommunityspiritinourDivision.WeareintroducingSpeechcraftcoursestoanumberofclubsthroughoutourareas,withthehelpofourDivisionSpeechcraftOfficer,BrianPriorACG,ALB.ClubcoachingisinactionwithFastTrackToastmasters(E15)andweareorganisingclubcoachesformoreclubsinE23andE12.
Besidesstrengtheningourestablishedclubs,indicationsarethereisanopportunitytoestablishfournewclubswithintheCentralCoast,NewcastleandPortStephensareas.
District90SemiAnnualAgenda&ReportsBook2015 Page25
HawkesburyDivisionDirector’sReportPhilReedDTM
HawkesburyDivisionhasanexcellentteamofAreaDirectors:
Area6: MelanieCheongCCALBArea8: MerindaAirACBArea10: GillWalkerCCALBArea19 GregHayesACSALBArea22: PeterColombi
2015-2016GoalsforHawkesburyDivision:• ContinuinggrowthasasuccessfulDivisioninbothqualityandenergy.
o OurAreaDirectorsmaintaincontactwithclubsvia§ AreaContests§ AreaDirectorvisits,and§ generalcontact
o Thereare seminarsplanned to grow the knowledgeof clubmembers. The seminarorganisersmayearntheirHighPerformanceLeadershipaward.
o WerecentlyreviewedtheprospectsofnewclubsintheDivision.
“What’sHot”inHawkesburyDivision:• Projectsplannedtogivemembersanopportunitytolearn.
o RunaSuccessfulSpeechContest–December2015o Learn‘WinningTechniqueofInternationalPublicSpeakingChampions”-30thJanuary2016(refer
“What’sOn”–District90website).o JudgingatSpeechContests–February2016o EvaluationSkillsProject–February2016
CluborMemberMilestones:• ThreeclubhavemembersachievedtheDistinguishedToastmasterAwardsince1July-
o SallyMorton(ManlyMultilingual),CherylBrown(HarbordDiggersDaytime),MarkRenton(BlueTongue)
• Inthequarterending,December2015,clubsrangeinagefromtheirfirstyearanniversary(DWS)tomanyhaving an anniversarymore than 40 years ago - Harbord Diggers (Evening) (45 years), Sea Eagles (48years),DeeWhyRSL(51years)andDynamicNorthShore(53years)
DivisionEvents(contests,CLT,orseminars):• FollowingtheverysuccessfulClubLeaderTrainingsessionsinJune/August,AreaDirectorsplantopresent
Round2ClubLeaderTrainingsessionsduringDecemberandFebruary.• Seminars–seeWhat’sHot.
ClubsinFormationorProspectiveClubs:• Thereisoneclubcurrentlyinformation–AustralianCatholicUniversity.• TheAreaDirectorsandD90NewClubsOfficer (MelodyBraithwaiteACG)have formulateda ‘newclub’
planfortheDivision.
Speechcraft:
Speechcraftisaneducationalopportunityforthepublicandanewmemberopportunityforclubs.AnumberofcourseshaverunduringtheyearandthereareanumberplannedtostartbetweennowandFebruary2016.
I look forward to the club members, Clubs and Area Directors achieving their goals. With their supportHawkesburyDivisionwillachieveitsgoalsandbeDistinguishedorbetterby30June2016.
District90SemiAnnualAgenda&ReportsBook2015 Page26
MacquarieDivisionDirector’sReportLesSavilleDTM
AbigTHANKStomyAreaDirectors:BrianJones,StephanieDunn,GianAlarcon,ValerieClose,StephenWhiteandAdrianMorrissonfortheuseofcreativityandenthusiasminplanningtheirgoalsandsupportforHawkesburyDivisionasjudgesinAreacontests.
NewClub:
RouseHillToastmastersClubcharteredon30thSeptember2015.ThisisthesecondclubtocharterinDistrict90.Area7DirectorandClubPresidentShaunPremnatharesupportingmyspecialCLTsessiontotrainthenewclubofficers.TheclubrecentlyheldaTableTopicsContestwiththewinnercompetingattheArea7Conteston10thOctober.Congratulationsandappreciationtothesponsors,TheHillsDistrictToastmastersClubandmentors,JenniferLeoneandEddyvanderHout.AppreciationmustalsogotoMichaelSaidandShirleyChilds.
AspecialmentionforGeriRich,whodemonstratedhowcommitmenttoexcellenceandpersistence,reallypaidoffintheprocessofthischarter.
Twomoreproposedclubs:
1. NegotiationsareunderwayinNorwest.GianAlarconandhisteamexpecttobuildandcharteracorporateclubinthissuburb.
2. NovartismovedfromthecitytoMacquarieParkattheendofOctober.Managementiskeentocharteracorporateclubsoonaftertheyhavesettledin.Tocapitoff,NovartiswillalsohosttheDivisionInternationalSpeechandEvaluationContestinApril2016.NovartiswillbeanewclubforArea3,MacquarieDivision/District90.
OfficialVisitsandRenewals:
Atthetimecollatingthisreport:
• Sixtypercent(19/32)ofclubvisitshavebeenregisteredonline.Area2and16willbelodgedinlateOctober.Area7DirectorwillvisitRouseHillToastmastersClubafterthe12thOctober.Thiswillcompletehisclubvisits.
• Ninetysixpercent(30/32)ofclubshavesubmittedmembershiprenewals.
TherewasconcernthatMacquarieUniversityClubwasnotmeeting.However,IattendedameetingonTuesday13thOctobertohelpthemembersformaviablecommittee,givetheminsightintotheToastmastersprogramandholdaCLTsessionforthenewcommittee.
MichaelSaidisfollowingupOracleToastmastersClubtoassistwiththeirchallenges.
CurrentMembership:
TheTIDashboardinSeptemberindicateswehave763members.Tothisshouldbeadded28fromRouseHillToastmastersClubplusnewmembersthroughoutthedivision.LowmembershipclubsincludeMacquarieUniversity,OracleandThornleigh.Weareworkingwiththeseclubstohelpthembuildnumbers.
Contests:
Bythetimethisreportispublished,allclubandAreacontestswillbecompleteandwewillbelookingforwardtoourDivisionContestsevent.
CreativitySegment:
• DuralToastmastersClubishostingthe2015LifeboatDebateonthe21stNovember.Invitationshavebeensentoutandmembersareencouragedtoattendoneofthebesteveningsoftheyear.
• Educationalsessionsarebeingorganisedandmembersareencouragedtoparticipate.• Developingnewclubsandorganisingeventsareidealopportunitiesformemberstolearnstrategic
planninganddevelopleadershipskills.SupportwillbeprovidedbytheDistrict.ItisalsoanopportunityformemberstoundertakeanHPLproject.
District90SemiAnnualAgenda&ReportsBook2015 Page27
NorthernDivisionDirector’sReportRosScobleDTMToastmastersofNorthernDivisionareanamazinggroupofpeoplewhocometogetherforacommonpurposewiththecommitmentanddeterminationtopressondespitethetyrannyofdistanceandthelimitingfactorofsmallnumbers.Iadmireeachandeveryoneofthem.ThestrengtheningprocesshascontinuedandwecontinuetoSharetheexperience,ExploretheopportunitiesandSpreadtheexcitement.NorthernDivisioniswellontrackasthestatisticsindicate.
“What’sHot”inNorthernDivision:
HumorousContestResults–RobPhilp(1stPlace),AndrewMcFarlane(2nd),AlisonMaberly-Smith(3rd)TableTopicContestResults–AnnMason(1stPlace),HaroldFenton(2nd),RobPhilp(3rd)Congratulationstothesefantasticspeakers.WewishthemgoodluckintheupcomingDistrict90ContestsinTamworth.
CluborMemberMilestones:
InverellBreakfastClubcelebrated15yearsinSeptemberwithagiantbirthdaycakeattheCommunicatoroftheYearfunction.
FossickersWayToastmastersClubwasabletoholdtheirCharterDinneron20thSeptemberinBarraba.Itwasafantasticeveningenjoyedbyall.Themembersarelookingforwardtoanexcitingyear.
PersonalachievementforthemembersofNorthernDivisionishighonourlistofpriorities.Theleadershipteamcongratulatesthefollowingmembers–MalouDeakinACB,AnnetteHadleyCC,SheridanLawsonCC,DavidMaddiganCC,CarolSouthALS,CarolSouthDTM,LorraineBellCC,RoslynScobleCL,JohnTaylorCC,JuliaHassallCL,JohnSommerladCC
CongratulationstoTripleCrownAwardachieversRobDoyle,AlisonEdwards,ShiraleeFranks,Marie-LouiseGeary,ElizabethHingston,LindaTighe,SueBoschma,HeidiAdams
DivisionEvents(contests,CLT,orseminars):
CLTwasorganisedinBarraba,Gunnedah,GlenInnesandMoreeenabledallclubstohaveatleastfourexecutivememberstrained.TamworthandTamworthCommunicatorsworkedtogethertodeliveraYouthLeadershipcourseatMcCarthyCatholicCollege.
DatestoRemember
31stOctober,2015 LeadershipExpoinBarraba 27th-29thNovember,2015 SemiAnnualConferenceinTamworth 30thNovember2015 CompletionofAreaDirectorvisits 5thDecember,2015 CommencementofsecondroundofCLT 17thJanuary,2016 Area18CLTinNarrabri 13thFebruary,2016 Area1andArea31CLTandAreaCouncilMeetings,Tamworth 17thFebruary,2016 Area18InternationalandEvaluationContests
Speechcraft:Co-ordinatorElizabethLloydisplanningagreatyear.Detailsoutsoon.
District90SemiAnnualAgenda&ReportsBook2015 Page28
OxleyDivisionDirector’sReportUdoMoerigDTM2015-2016GoalsforDivision:GoalsforOxleyDivisionremainthesame-tobeaPresident’sDistinguishedDivision.Todate,weareontracktoachievethiswithCLT,renewals,educationalawardsandanewclub,allworkingtowardsthisgoal.“What’sHot”inOxleyDivision:Therearemanyhighlights,whichinclude:
• CharterofINFocuson2August–thefirstclubtocharterinDistrict90• CLTattendance• TheconductofallAreacontestsinthe4contestsontheonedayformat• Membershiprenewals
CluborMemberMilestones:Overtheremainderoftheyear,milestoneswillwithoutdoubtbemany,forbothclubsandindividuals.TodateclubmilestonesincludeYambaYabbiesbeingsecondonthelistofeducationalachievementsinthedistrict.AlsoofnoteisthechangeofvenueforByronCavanbahthathasseentheclubmovefrom11to19membersin6months.Welldoneboth!
LennoxLightningturns10inNovember!Congratulations!ClubsatRisk/ClubChallenges:Wedohaveachallengewithmembershipinanumberofclubs-particularlyinArea29,wherethesprawlingnatureofpopulationcentres,posesachallenge.OxleyDivisionisalmost500kmlongandhas16clubsbasedaroundmajorpopulationcentres.Thismeansmany“openspaces”wheresmallcentrescannotsustainaclub.Thisisachallengewe,asaDistrict,needtolookat.DivisionEvents(contests,CLT,orseminars):AllAreashaveheldtheircontestsinthe“4on1day”format.Thesuccess,orfailure,ofthisexperimentisstilltobedetermined,buttheconsensusisthat“itwasworthatry”.ClubsinFormationorProspectiveClubs:INFocusisthefirstclubcharteredinDistrict90!TheCharterDinnerwasheldon16Octoberandgreatlyenjoyedbythe33Toastmastersinattendance.Twoyearsofhardworkandachangeofdirectioninlate2014,broughtapromisetofruition.CongratulationstoMaryFordandJudyMasonassponsorsoftheclub.SpeechcraftToniPurdyDTM,Area30DirectorandOxleySpeechcraftCoordinator,conductedaSpeechcraftcourseforByronShireCouncil.Unfortunately,thisdidnotleadtothecreationofaclubinCouncilbutwill,hopefully,leadtoaflowonofnewmembersinotherclubsintheregion.OthercoursesareintheplanningstageinAreas5and29.WhatcanDistrict90dotohelpOxleyDivision?ThegeographicalnatureoftheDivisionabove,andthephysicalbarrieroftheGreatDividingRangeandthesparsepopulationbetweenmajorcentres,posesanumberofchallenges.Iwouldliketoseea“gathering”ofseniorDistrict,DivisionandAreamembersmeettodiscusswhatcanbedone.
District90SemiAnnualAgenda&ReportsBook2015 Page29
WesternDivisionDirector’sReportScottTristACSALBIpaytributetoallofourAreaDirectorsandfellowToastmasterswhohaveexcelledindedicatingahugeeffortandamountoftimetowardsbuildingastrongeresternDivision.IespeciallywanttorecogniseArea14DirectorSteveSemmens,whohashadtoresignhispositionbecauseofahealthissue.Ihopethathewillhavetheopportunitytoserveagaininthenottoodistantfuture.AhugethankyoutopastAreaGovernorandlongtimeBathurst/LithgowToastmasterMervTobinforsteppinguptocovertherole.
Itisanhonourtobeworkingwithsuchadedicatedteam.
Area04—DhammikaKulatungeACBArea11—PeterWalkerACSALBArea13—BenTrojkoACBALBArea14—MervTobinDTMArea26—ChrisMcLoonCCArea27—PradeepPenkeACGCLArea28—EddyVanderHoutACBALB
Wecurrentlyhave30activeclubsinWesternDivision.
AreaDirectorsareengaginginClubVisitsandapplyingthemselvesinservingtheirclubs.ReportsarebeinglodgedwithTI.ClubLeadershipTraining
WesternDivisionconductedsevenCLTsessionsthroughoutourDivisionfortheJuly-Augustperiod.Agreatefforthasresultedinfiveclubshavingallsevenofficerstrainedand24withfourormoretrained.
Thankyoutoallwhoassistedindeliveringthetraining,workinghardtoensurethemajorityofclubofficersweretrained.WearecurrentlyworkingonanewstrategytoenablemorecorporateclubmemberstobetrainedinournextroundofCLT.
Area4ispreparingtohostourDivisionInternationalSpeech&EvaluationContestsnextyear.Area11DirectorPeterWalkerlaunchedTheArea11NewsletterinOctober.AnumberofclubsinArea13regularlyrunverysuccessfulSpeechcraftcoursesandarecombiningeffortsinordertoachievebetteroutcomes.Area14isrunningaTallTalesandTalentperformancecontestataToastmastersdinner,Saturday31stOctoberthenightbeforeWesternDivisionHumorousSpeech&TableTopicContestsatDubbo.Area26isdevelopingstrategicplanstosupport,trainandbenefitcorporateclubsandtheirmembers.InArea27,CBAParramattaToastmastersisinformationandlookingtocharterinthenearfuture.Area28isactivelyrebuildingthestrengthofsmallerclubs.
Oneofourgoalsthisyearistostrengthentheskillsofallmembersthroughallformsoftraining.IampleasedtoannouncethatArea27DirectorPradeepPenkeACGCLhasacceptedthepositionofWesternDivisionSpeechcraftCo-ordinatorandisorganisingtrainingsessionsforSpeechcraftCo-ordinators.
AsIfinalisethisreport,allWesternDivisionAreaHumorousSpeech&TableTopicscontestshavebeencompletedandweareabouttoconductourfirstunforgettable,nottobemissed,dynamicWesternDivisionHumorousSpeech&TableTopicContestsatDubbo.
CongratulationstoHolroydandGlenbrookToastmastersclubswhohavebothcelebratedtheir25thYearAnniversariesandNepeanValleyToastmastersontheir1,000thmeetinginAugust.
Asateam,wewilldoourbesttoupholdtheToastmastersInternationalcorevaluesofIntegrity,Respect,ServiceandExcellence.
District90SemiAnnualAgenda&ReportsBook2015 Page30
MotionsonNotice
Motion1:“That the District Director’s appointment of the Public Relations Manager, AdministrationManager,FinanceManagerandDirectorsforeachArea,whereappointed,beconfirmed.”Explanation:InaccordancewithDistrictAdministrativeBy-lawArticleVII(c)theappointmentofthePublicRelationsManager,AdministrationManager,FinanceManagerandDirectorsforeachArea,whereappointed, istobeconfirmedbytheDistrictCouncil.Movedby:MichaelSaidACGCL
GeneralBusiness
Close
District90SemiAnnualAgenda&ReportsBook2015 Page31
ADDENDUM
District90CouncilContinuingMotions
AdoptedMay16,2015A. GOVERNANCEA1 ThatDistrict 90,which is governedby thecurrent editionof theDistrictAdministrativeBylaws,
tailorsthatdocumentwiththefollowingallowableinsertionsand changes: Article1:(b)Title:AdministrativeBylawsofDistrict90.
ArticleV:BoundariesThegeographicboundariesofthisDistrictshallbeasfollows:The State of New South Wales below the lineoflatitude28.5°south,andaboveaneasttowestlinethroughSydneyHarbour,alongtheParramattaRiver,downDuckRivertothejunctionwiththeM4motorway,duewestfromthatpointtotheGreatDividingRange,southalongtherangetothelineof34°latitudeandduewestonthelineof34°latitudetotheStateborder.
ArticleXIII:RulesofOrderThecurrenteditionof"GuideforMeetings"byNERentonshallbethe finalauthorityonparliamentaryprocedureinsofarasitdoesnotconflictwithanyprovisionintheDistrictAdministrativeBylawsorotherpoliciesandproceduressetbyToastmastersInternational.
A2 ThatinaccordancewithArticleVII:Officers(c)oftheDistrictAdministrativeBylaws, theDistrict’s
AdministrationManager,FinanceManager,PublicRelationsManagerandAreaDirectorsshallbeappointedbytheDistrictDirectorexceptthat,whereanAreaCouncilexistsandmakesanominationforanAreaDirectorforthefollowingterm,theDistrictDirectorshallautomaticallyappointsuchnominee.
B. ADMINISTRATION
B1 ThatDistrict90establishapermanentDistrictManagementCommittee,consistingoftheDistrictDirector,ProgramQualityDirector,ClubGrowthDirector,PublicRelationsManager,AdministrativeManager,FinanceManager,ImmediatePastDistrictDirector,andDivisionDirectors,andthattheDistrictManagementCommitteeshall:
(i) FormulatepracticesfortheoperationofDistrict90.(ii) AdministertheaffairsofDistrict90betweenmeetingsoftheDistrictExecutiveCommitteein
accordancewiththeproceduresandbudgetsadoptedbytheDistrictCouncil.(iii) ReviewandmonitorthestatusofClubs,AreasandDivisions.
B2 ThatthetermSeniorDistrictManagementCommitteebedefinedasagroupof thefollowingofficers:
DistrictDirector,ProgramQualityDirector,ClubGrowthDirector,PublicRelationsManager,AdministrationManager,FinanceManagerandImmediatePastDistrictDirector.
B3 ThatfortheSemi-AnnualandAnnualDistrictCouncilmeetingsofDistrict90theAgenda andReportsBookbeuploadedinamembersecureaccessareaontheDistrict90website(unlessspecificallyrequestedtobeposted)toallclubsatleast21dayspriortotheCouncilmeetingdateandthatnotificationofthisbeemailedtoclubs.
B4 ThatatDistrict90Conferences,copiesofallrelevantreportsbemadeavailableto allToastmasters,
District90SemiAnnualAgenda&ReportsBook2015 Page32
whetherinavotingornon-votingcapacity,atthetimeofregistrationattheConferencevenue.
B5 Thatanup-to-datelistofallDistrictContinuingMotionsbeincludedintheAgenda andReportsBookateachDistrict90CouncilMeeting.
B6 ThattheresultsofallDistrict90ContestsandAwards,madeatDistrict90Conferences, berecordedbytheDistrictAdministrativeManagerasanaddendumtotheminutesofthatCouncilMeeting.
B7 ThatatDistrict90CouncilMeetings,theapologiesberecordedinanApologiesBookat theVotingRightsDesk.
C. FINANCIAL
C1 ThataFinanceCommitteebeappointedbytheincomingDistrictDirectorpriortoJune 15withtheDistrictDirectorasChairman,suchcommitteetoincludeatleasttheoutgoingandincomingFinanceManagers,ProgramQualityDirector,ClubGrowthDirector,PublicRelationsManager,AdministrationManagerandatleast2pastleaderswithknowledgeofDistrictfinancialpractices,toprepareabudgetandtooverseethemanagementoftheDistrict’sfinancesinaccordancewith
• ToastmastersInternational’sPoliciesandProtocols• ToastmastersInternational’sDistrictLeadershipHandbook• ToastmastersInternational’sManagingDistrictFinancesGuideforDistrictleaders
andthattheCommitteeregularlyreviewoperationalproceduresandformsusedbyDistrict90andmaintaintheseasopenresourcesontheDistrict90website.
C2 ThattheFinanceManagersubmitreportstotheDistrictDirector,ProgramQualityDirector,ClubGrowth
DirectorasrequiredbyToastmastersInternationalandthelatestreportistobefurthersubmittedtoeachmeetingoftheDistrictManagementCommittee,withthereporttoalsoinclude:
a. Adetailedincome/expenditurestatementfortheDistrictyeartodatewith
comparisontotheBudget.b. Detailsofallincomeandexpendituretransactionsbyperson/organisation and
budgetheadingsincethepreviousreportD. BUDGETING
D1 Thatforthepurposeofestablishingabudgetlevelofexpenditure,theallowanceforAreaDirectorsbedeterminedasfollows:a. Travel-ADistrictbudgetedunitcostperkilometretravelledfromhomeandreturntoallattended
AreaCouncilmeetingsintheArea,allattendedDistrictExecutiveCommitteemeetings,allattendedDistrict90Conferences,andtwiceeach12monthstoeachclubattendedintheArea.
b. Otherexpenses-AnallowanceforotherexpensestobedeterminedbytheFinanceCommittee.
D2 Thatforthepurposeofestablishingabudgetlevelofexpenditure,theallowanceforDivisionDirectorsbedeterminedasfollows:a. Travel-ADistrictbudgetedunitcostperkilometretravelledfromhomeandreturntoallattended
AreaCouncilmeetingsintheDivision,toallattendedDistrictManagementmeetings,toallattendedDistrictExecutiveCommitteemeetings, andtoallDistrictConferences.
b. Otherexpenses-AnallowanceforotherexpensestobedeterminedbytheFinanceCommittee.
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D3 ThatforfunctionstheyattendatDistrictConferences,District90paysthefullfeesandsinglerateaccommodationfortheConferenceChairman,DistrictDirector,ProgramQualityDirector,ClubGrowthDirector,PublicRelationsManager,AdministrativeManager,FinanceManagerandImmediatePastDistrictDirectorandfullfeesonlyforDivisionDirectors.
D4 ThatDistrict90paysaccommodationexpensesofallseniorDistrictOfficersrequiredtoattendmid-year
trainingandtraininginconjunctionwiththeInternationalConvention,includingtheImmediatePastDistrictDirector(ifhe/sheleadstheDistricttoDistinguishedorbetterduringhis/heryear,asconfirmedbyToastmastersInternational);suchpaymenttobeatthepublishedsingleroomratefortheInternationalConventionortrainingvenueandthenumberofnights’accommodationbeasrequiredforallbuttheImmediatePastDistrictDirector,whoshallbecoveredforamaximumoffournightstoattendonlytheInternationalConvention.
D5 ThatDistrict90donatesaclubbannertonewlycharteredclubsandtheFinanceCommitteebeauthorised
toprovideforthisamountinthebudget.E. AWARDS
E1 ThattheDistrictManagementCommitteeselecteachyearaDistrict90ToastmasteroftheYearusingthefollowingprocedure,withtheawardtobepresentedattheDistrict90ChangeoverDinner.• Nominationstobecalledforby31January,fromclubsandmemberswithnominations
tocloseon15May.• AnyeligibleToastmaster,excludingDistrictManagementCommitteemembersmaybe
nominated.• EachnominatormaynominateonlyoneToastmaster.• Thecriteriaforselectionshallincludebutnotbelimitedto:
o ActivemembershipinanyclubinDistrict90.o OutstandingandcontinuousservicetoDistrict90anditspredecessorincludingbeyondthe
currentyear.o AttendanceatDistrict90functions.o ContributionstoDistrict90’sgoalsofclubformation,membershipbuildingandDistinguished
Clubs.E2 ThattheDistrictManagementCommitteeselectatitsmeetingaftertheAnnualConferenceeachyear,an
AreaDirectoroftheYearwiththeawardtobepresentedattheDistrict90ChangeoverDinner,thecriteriaforconsiderationfortheawardtoincludebutnotbelimitedto:• DistinguishedAreastatus.• AttendanceatArea,DivisionandDistrictmeetings.• AreaDirector’sClubVisitReportssubmittedontime• QualityofAreaCouncilmeetings,contestsandtrainingsessions.
E3 ThattheDistrictDirector,ProgramQualityDirectorandClubGrowthDirectorselectaDivisionDirector
oftheYearwiththeawardtobepresentedattheDistrict90ChangeoverDinner,thecriteriaforconsiderationfortheawardtoincludebutnotbelimitedto:• DistinguishedDivisionstatus.• AttendanceatArea,DivisionandDistrictmeetings.• QualityofDivisionCouncilmeetings,contestsandtrainingsessions.
E4 ThattheDistrictManagementCommitteeselectarecipientfortheJazzerSmithAwardatitsmeetingprior
totheAnnualConference,therecipienttobeamemberofDistrict90,excludingtheManagement
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Committee,whoexemplifiesinsomeway,theattributesandcharacteristicsofthelateJazzerSmithsuchascourage,overcomingadversity,persistenceandperseverance,loyaltytoToastmasters,prideinToastmasters,friendliness,cheerfulnessandsupportforothermembers,andinadditionacitationistobepreparedtobepresentedwiththeawardbythecurrentNorthernDivisionDirectorattheAnnualConference.
E5 ThattheTamworthtrophy,knownasthe“TravelGavel”beawardedateachAnnualConferencetothe
Clubwhichscoresthehighestnumberofpointsbythefollowingformula:Totalmembersinattendancex100xDTotalmembershipWhere:
• Totalmembersinattendanceincludesonlyfinancialmembers.
• TotalmembershipisthatreportedtoToastmastersInternationalasattheSemi-AnnualReportingperiodpriortothedateoftheConference
• D=squarerootoftheroaddistancetotheConferencevenue.F. DISTRICTCONFERENCES
F1 ThattheDistrictManagementCommitteeconfirmtheselectionofthevenueand aConferenceChairmanforallDistrict90conferencesatleast12monthsbeforetheconferencedate,withfinalconferencebudgetstobesubmittedforapprovaltotheDistrictManagementCommitteenolessthansixmonthspriortotheeventtofacilitatethesettingofattendancefees.
F2 ThatDistrict90ConferencesbeorganisedandmanagedinaccordancewiththeguidelinesintheDistrict
LeadershipHandbookwiththeDistrictDirector,ProgramQualityDirector,andClubGrowthDirectorbeingmembersofeachConferenceCommittee.
G. DISTRICTSPEECHCONTESTS
G1 ThatDistrict90Contestfinalsareheldas follows:
SemiAnnualConference TableTopics
Humorous AnnualConference Evaluation
International
G2 ThatwhilethespeechcontestrulesofToastmastersInternational allow:
a. AllclubsinAreaswith4orfewerclubsarepermittedtosend2contestantsforwardtonextlevelatallcontests.
b. AllAreasinDivisionswith4orfewerAreasarepermittedtosend2contestantsforwardtothenextlevelatallcontests.
G3 ThatDistrict90providespersonaltrophiestoberetainedbythefirst,secondand thirdplacegettersof
Districtlevelcontestfinalswithcontestantsreceivingparticipationcertificatesbutnotplacingcertificates.
G4 ThatDistrict90encouragesclubstousetheirownmembersasjudgesfortheir clubcontestswherepossibleinordertoprovidetrainingincontestjudgingformembers.
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