TOASTMASTERS INTERNATIONAL€¦ · the Board of Directors of Toastmasters International in 2014....

TOASTMASTERSINTERNATIONAL

DISTRICT90,REGION12

SEMIANNUALCONFERENCE

27–29NOVEMBER2015

AGENDAandREPORTSBOOK

“WhereLeadersAreMade”

WestTamworthLeagueClub

Tamworth,NSW

District90SemiAnnualAgenda&ReportsBook2015 Page1

DistrictCouncilMeetingToastmastersInternational-District90

2pmSaturday,28November2015WestTamworthLeagueClub,Tamworth,NSW

AGENDAItem Page

1. OpeningandWelcome...........................................................................................................22. Apologies3. Remembrance4. EstablishmentofQuorum5. MinutesofCouncilMeetingheldMay16,2015......................................................................36. Correspondence.......................................................................................................................67. Reports

7.1. FinanceManagerReport............................................................................................107.2. DistrictDirector’sReport............................................................................................177.3. ProgramQualityDirector’sReport.............................................................................187.4. ClubGrowthDirector’sReport..................................................................................207.5. PublicRelationsManager’sReport............................................................................227.6. ImmediatePastDistrictGovernor’sReport................................................................237.7. EasternDivisionDirector’sReport.............................................................................247.8. HawkesburyDivisionDirector’sReport.....................................................................257.9. MacquarieDivisionDirector’sReport........................................................................267.10. NorthernDivisionDirector’sReport..........................................................................277.11. OxleyDivisionDirector’sReport................................................................................287.12. WesternDivisionDirector’sReport...........................................................................29

8. MotionsonNotice.................................................................................................................309. GeneralBusiness10. Close

ADDENDUMDistrict90CouncilContinuingMotions...............................................................................31District90CouncilMeetingandVotingProxies....................................................................35


OpeningandWelcome

DistrictMissionThemissionoftheDistrictistobuildnewclubsandsupportallclubsinachievingexcellence.

ThepurposeoftheDistrict istoenhancethequalityandperformanceandextendthenetworkofthemember clubs of Toastmasters International within the boundaries of the district, thereby offeringgreaternumbersofpeopletheopportunitytobenefitfromtheToastmasterseducationalprogramby:

• Focusingonthecriticalsuccessfactorsasspecifiedbythedistricteducationalandmembershipgoals,

• Ensuringthateachclubeffectivelyfulfilsitsresponsibilitiestoitsindividualmembers,and• Providingeffectivetrainingandleadershipdevelopmentopportunitiesforclubanddistrict

officers.

Apologies

Remembrance

EstablishmentofQuorum

ThankyoutoPublicationsOfficerLeanneKirchnerCCALBForcompilingthisAgenda&ReportsBook

AndtoProof-readersDebbieTibblesDTMandJanVecchioDTM


MinutesoftheDistrict90CouncilMeetingHeldat10:54amon16May2015

BankstownDistrictSportsClub,BankstownNSWOfficialTable

DavidFisherBobKirchnerMichaelSaid

DTMOAMDTMACGCL

District70GovernorDistrict90DirectorelectDistrict90ProgramQualityDirectorelect

WendyWhiteRebeccaPlush

DTMDTM

District70DirectorelectDistrict70ProgramQualityDirectorelect

LindaSaid DTM District70SecretaryAnnaPerdriau DTM District70TreasurerJoanRinaldi DTM ImmediatePastDistrict70GovernorGaryWilson OAMDTM Parliamentarian

OpeningRemarks

DavidFisherextendedawelcometoallthoseattendingthemeetinganddeclaredtheDistrictCouncilMeetingofthenewDistrict90open.Inthebestinterestsofourdistrictandthismeetingallmembersofourdistricthavespeakingrights.OnlymembersoftheDistrictCouncilmayvoteonanymotionsoramendments.

Pleasekeepinmindthatallvotesareofequalvalue,theminorityhastherighttoexpressopinions,yetthemajorityrulesandwewanttoseejustice,respectandcourtesyforall.

Quorum

Ninety-sixvoteswereneededforthequorum.Therewere140votescounted.Itwasestablishedthataquorumwaspresent.

Theuseofmicrophones,timingandvotingrulesandprocedureswereexplainedbyGaryWilson.

ThefollowingToastmasterswereappointedtocarryoutrolesrelatedtotheelectionprocess.

ReturningOfficerKarenStaceyDTM,TimersAgnesBoskovitzACGCLandJanCummingsDTM,BallotCountersPattiBertamDTM,LornaFazldeenDTM,MargaretHawrylciwDTM,RuthRinotDTM,RichardStaceyDTMandDebbieTibblesDTM.

MotionsonNotice

AdoptionofDistrictAdministrativeBylaws

Motion:ThatDistrict90,whichisgovernedbythecurrenteditionoftheDistrictAdministrativeBylaws,tailorsthatdocumentwiththefollowingallowableinsertionsandchanges:

ArticleI:AuthorityandTitle,(b)DistrictTitle:AdministrativeBylawsofDistrict90.

ArticleV:Boundaries

ThegeographicboundariesofthisDistrictshallbeasfollows:TheStateofNewSouthWalesbelowthelineoflatitude28.5°south,andaboveaneasttowestlinethroughSydneyHarbour,alongtheParramattaRiver,downDuckRivertothejunctionwiththeM4motorway,duewestfromthatpointtotheGreatDividingRange,southalongtherangetothelineof34°latitudeandduewestonthelineof34°latitudetotheStateborder.ArticleXIII:RulesofOrder

Thecurrenteditionof"GuideforMeetings"byNERentonshallbethefinalauthorityonParliamentaryprocedureinsofarasitdoesnotconflictwithanyprovisionintheDistrictAdministrativeBylawsorotherpoliciesandproceduressetbyToastmastersInternational.”


Explanation:

ThechangeofboundariesisbasedonthereportbytheDistrict70ReformationCommitteethatwasapprovedbytheBoardofDirectorsofToastmastersInternationalin2014.

TheuseofRenton’s“GuidetoMeetings”andthemethodofappointmentofOfficersarebasedonaContinuingMotionofDistrict70thatwereadoptedbytheSemi-AnnualConferenceof22.10.1994.

MovedbyBobKirchner SecondedbyBrianJones MotionCarried

Therewasnodiscussion

AppointmentofOtherOfficers

Motion:ThatinaccordancewithArticleVII:Officers,(c)OtherOfficersoftheDistrictAdministrativeBylaws,theDistrict’sAdministrationManager,FinanceManager,PublicRelationsManagerandAreaDirectorsshallbeappointedbytheDistrictDirectorexceptthat,whereanAreaCouncilexistsandmakesanominationforanAreaDirectorforthefollowingterm,theDistrictDirectorshallautomaticallyappointsuchnominee.

Explanation:

Thismethodofappointingtheotherdistrictofficers,asidefromtheelectiveofficers,isallowedbyArticleVII(c)oftheDistrictAdministrativeBylaws,andisbasedonaContinuingMotionofDistrict70thatwasadoptedbytheSemi-AnnualConferenceof22.10.1994.

MovedbyBobKirchner SecondedbyPeterLeney MotionCarried


AdoptionoftheDistrict90CouncilContinuingMotions

Motion:ThattheDistrict90CouncilContinuingMotions,asrecommendedbytheDistrictExecutiveCommitteeandascirculatedbeadopted.

Explanation:TheproposedContinuingMotionstobeadoptedbytheDistrictCouncilprovidethepracticestogoverntheoperationoftheDistrict.FurtherprocedureswillbeintroducedandvariedasrequiredbytheDistrictExecutiveCommittee.MovedbyBobKirchner SecondedbyAlfaJones MotionCarried


DistrictAlignment

Motion:Thatfrom1July2015,District90bealignedintothirty(30)Areasandsix(6)DivisionsasperTable1onpages83and84oftheAgendaandReportsBook,includinganewDivisionMacquarie.

Amendment:AdditionofanewclubinM25.

Explanation:

Thisalignmentincorporatesexistingclubs,newclubsandclubsinformation(IF).ThenewMacquarieDivisionwillbeformedaroundMacquarieUniversity/MacquarieParkandwilltakeinAreasfromthecurrentHawkesburyandWesternDivisions.ThenewMacquarieDivisionwillresultinanadditionaldivisioninDistrict90.SimilarlyanewdivisionisbeingcreatedinDistrict70sothatbothnewdistrictswilleachcommencewithsixdivisions.

TherewillalsobearenumberingofAreasinthenewDistricts,startingfromArea1.ThoseAreaswithalownumberinthecurrentDistrict90willretainthatnumberintheirnewDistrict.MovedAsamendedbyNickRinaldi SecondedbyDianneKerr

Discussion

InW14MacquarieshouldbeMacquarieRSLDubboToastmasters.

MotionCarried


NominatingCommitteeReport

Amendment:NominationforEasternDivision–StephenNeedshaswithdrawn.NominationforMacquarieDivision–TamaraPerryhaswithdrawn.

Motion:ThattheDistrict90NominatingCommitteeReportasprintedonpage86oftheAgendaandReportbookasamendedbereceived.

MovedbyJoanRinaldi SecondedbyGailHeggie MotionCarried


ElectionofDistrictOfficersfor2015-2016ForDistrictDirector–onenomination–BobKirchner ElectedunopposedForProgramQualityDirector–onenomination–MichaelSaid ElectedunopposedForClubGrowthDirector,twonominationsShirleyChildsandToniPurdyShirleyChildselected byballotForEasternDivisionDirector–onenomination–Chin-HwiAng ElectedunopposedForHawkesburyDivisionDirector–onenomination–PhilReed ElectedunopposedForMacquarieDivisionDirector–onenomination–LesSaville ElectedunopposedForNorthernDivisionDirector–onenomination–RosScoble ElectedunopposedForOxleyDivisionDirector–onenomination–UdoMoerig ElectedunopposedForWesternDivisionDirector–twonominations GianAlarconandScottTrist ScottTristelected byBallotTheDistrict90BannerwasunfurledbytheelectedTrio.GeneralBusiness

Futureconferences

• 2015SemiAnnualConference–Tamworth27thand28thNovember.

Thankyouto…

• DistrictPublicationsOfficerPaulKravchenkoACSALBforproducingtheagendaandreportbookforthismeeting.

• DistrictSecretaryforpreparingalltheprintedmaterialforthismeeting.• ReturningOfficerKarenStaceyDTMandherteam.• VotingRightsDeskCoordinator–MargritFisherDTMandteam.• DistrictAudioTeamBernieFisher,BrendonBlack,andGregHolterman• OurTimers• DistrictParliamentarianDTMGaryWilson.Alwaysthere!!• AndyouourDistrictCouncilmembersandotherinterestedmembers.

Close

• DavidFisherthankedeveryoneforattendingandallwhoparticipatedandassistedinthismeeting.• Theminutesofthismeetingwillbedistributedby30thJune2015.• ThiswasthefirstDistrictCouncilmeetingforthenewDistrict90.• TherebeingnofurtherbusinessInowclosethisDistrictCouncilMeeting.

Meetingclosedat12midday.

Certifiedasatrueandaccuraterecord……………………………………………………________________________________


Correspondence

InwardsR01 3/07/15 AlisonEdwardsA18Director District

Director(DD)Specialapprovaltravelexpenses

R02 6/07/15 LynneHarris AdminManager(AM)

ClubContactdetailsonTIwebsites

R03 6/07/15 LynneHarris AM MissingClubCentralManualandAccesstoClubCentral

R04 6/07/15 LouisSaperas DD Inviteto25thAnniversaryHolroydToastmasters

R05 10/07/15 GregWingrove(TIFinanceTeam)

FinanceManager(FM)

District90SignatureForm

R07 17/07/15 GregWingrove(TIFinanceTeam)

FM ConfirmationfrombankreaccountsignatoriesforD90

R08 9/07/15 HawkesburyDivisionDirector DD ResignationofArea22Director

R09 14/07/15 ToastmastersInternational FM Response-AccesstoIntAcct

R10 14/07/15 ToastmastersInternational FM TSAtransactions

R11 18/07/15 ToastmastersInternational FM TransferringoffundsfromD90toTSA

R12 22/07/15 SpeechContests(ToastmastersInternational)

PQD ResponsetoContestClarifications


PQD FurtherresponsetoContestClarifications

R14 29/07/15 Paypal Postmaster District90PaypalaccountconfirmationR15 22/07/15 Paypal TSA ToastmastersPaypalaccountsR16 1/08/15 Paypal FM PaypalaccesshasbeenrestoredR17 7/08/15 ClubCoach(Toastmasters

International)CGD RemovalofClubCoachFastTrack(MichelleTaylor)

R18 11/08/15 ClubCoach(ToastmastersInternational)

CGD Responsereappointmentofclubcoachquery

R19 21/08/15 NewClubs(ToastmastersInternational)

DD InFocusalignmenttoO17

R20 22/08/15 Districts(ToastmastersInternational)

DD D90AlignmentReport


AM AdditionalDistrictLeadershipkits


R22 27/08/15 ToastmastersInternational DD InternationalDirectorDistrict90visit

R23 3/09/15 AnnaPerdriau(2014-2015D70Treasurer)

DD Recommendation:TransferofD70/D90Funds


DD ResponsereanomalyinD90AreaDirectors

R25 8/09/15 SallyNeville DEC InvitationtoFossickersWayToastmasterscharterR26 10/09/15 ClubCoach(Toastmasters

International)ClubCoachSupport

ResponseregardingreceiptofClubCoachkitMichelleTaylor

R27 12/09/15 ToastmastersInternational PQD D90AlignmentReport

R28 15/09/15 ToastmastersInternational CGD ConfirmationofChiHwiAngasClubCoachforFastTrack


DD Membershipdatabaseproblemresponse

R30 25/09/15 BusinessNameRegistrations TSA RegistrationofToastmastersSuppliesAustraliaBusinessName

R31 26/09/15 MonaShah(ToastmastersInternational)

DD InternationalDirectorDistrict90visit

R32 29/09/15 Region12Advisor TRIO RAVisit-Dec2015itineraryR33 29/09/15 Membership(Toastmasters

International)CGD Membershiprelatedissue(VickiEvans/Maureen

Castle)

R34 1/10/15 JamesDyson PQD ContestsR35 1/10/15 NewClubs(Toastmasters

International)CGD QueriesregardingNewClub-RouseHill

R36 2/10/15 NewClubs(ToastmastersInternational)

CGD ConfirmationofNewClub-RouseHill


PQD Contestclarifications

R38 16/10/15 ToastmastersInternational FM D70/D90SplittingofFunds

R39 17/10/15 AlisonEdwardsA18Director DD Gracedmembers

OutwardsS01 3/07/15 AlisonEdwardsA18Director District

Director(DD)

Approvalforspecialtravelexpenses

S02 2/07/15 CBABank FinanceManager(FM)

ApplicationforMerchantFacilities

S03 4/07/15 ToastmastersInternational FM DistrictSignaturesform(3accounts)

S04 7/07/15 LouisSaperas DD HolroydToastmasters25thAnniversary


S05 10/07/15 GregWingrove(TIFinanceTeam)

FM District90Signatureform


FM ConfirmationfromBankresignatoriesforD90

S07 19/07/15 ToastmastersInternational PQD ErrorinClubOfficerList,OrangeToastmastersClub


FM AccesstoIntAct

S09 13/07/15 ToastmastersInternational FM ProcessingofTSAtransactions

S10 20/07/15 ToastmastersInternational FM TransferringoffundsfromD90toTSA

S11 26/07/15 ToastmastersInternational DD FindaClub-D90(notshowingD90clubs)

S12 18/07/15 SpeechContests(ToastmastersInternational)

PQD ContestClarifications


PQD FurtherContestClarifications

S14 29/07/15 Paypal FM District90ConferencePaypal

S15 21/07/15 Paypal TSA ToastmastersPaypalAccount

S16 2/08/15 Districts(ToastmastersInternational)

PQD District90AlignmentReport(referAONParramatta)

S17 3/08/15 ClubCoach(ToastmastersInternational)

CGD ClubCoachFastTrack-MichelleTaylor


CGD ClubCoachFastTrack-revisiontoS17

S19 5/08/15 ToastmastersInternational PQD AccesstoDistrictCentral


CGD Questionreappointmentofclubcoach

S21 13/08/15 NewClubs(ToastmastersInternational)

NickRinaldi NewClubInFocus-alignmentinO17

S22 13/08/15 SandraMunoz(ToastmastersInternational)

NickRinaldi Prospectiveclub-AustralianCatholicUniversity


AM AdditionalDistrictLeadershipkits


AM AmendedD90OfficerList


NickRinaldi PaperworkreACU

S26 1/09/15 Ricoh AM ChangeinaccountnametoDistrict90Toastmasters


PQD D90Alignmentreport(AONParramatta)


DD AnomaliesinD90AreaDirectors

S29 6/09/15 InternationalDirector-CharlieStarrett

DD D90SemiAnnualConference


ClubCoachSupport

ReceiptofClubCoachkitMichelleTaylor


CGD ClubCoachFastTrack-ChinHwiAng

S32 24/08/15 JohnInglis AM SympathyCard-GailInglis

S33 1/09/15 SueHaynes AM GetWellCard

S34 11/09/15 AliciaDenis AM SympathyCard-father


S35 22/09/15 DharaPatel AM SympathyCard-father


DD Membershipdatabaseproblem

S37 28/09/15 Region12Advisor CGD RASupportforD90ClubandMembershipBuilding

S38 24/09/15 Membership(ToastmastersInternational)

CGD Membershiprelatedissue(VickiEvans/MaureenCastle)

S39 29/09/15 SusanAshley CGD Membershiprelatedissue(VickiEvans/MaureenCastle)

S40 1/10/15 JamesDyson PQD Contests


CGD NewClub-RouseHill


CGD AdditionaldocumentationNewClub-RouseHill

S43 4/10/15 RouseHillToastmasters CGD Congratulations-RouseHillischartered.


CGD Membershiprelatedissue(JurgenOschadleus)


JurgentOschadleus

Membershiprelatedissue(JurgenOschadleus)


PQD Contestclarifications

S47 15/10/15 ToastmastersInternational FM D90financequeries


REPORTS

FinanceManager’sReportJanVecchioDTMAsthisisthefirstyearforDistrict90,therearenoJuneyear-endfinancialreports.AttheDistrictCouncilmeetingtobeheldonSaturday28thNovember,afinancialreporttotheendofOctoberwillbemadeavailabletoallDistrictCouncilmembers.TheFinanceDepartmentatWHQhasdeterminedthefinancialoutcomeforDistrict70at30thJune2015.AttachedisacopyoftheDistrict70IncomeandExpenditureStatement.AvailableDistrict70fundsatyearend,asconfirmedbyWHQ,are–AsofDate: 30/06/2015AvailableFunds Cash-NAB(0066) $36,529.23Cash-NAB(9301) $26,867.31Cash-NAB(8384) $15,861.63Cash-NAB(6114) -$313.65Cash-PayPal(Conference) $8,758.26Cash-PayPal(Supplies) $911.42TotalCash $88,614.20DistrictReserveAccount $157,183.87TotalCashandDistrictReserve $245,798.07MinimumDistrictReserverequiredatyearend -$29,724.00TotalAvailableFunds $216,074.07

On15June,$66,666.28wastransferredtoDistrict90fromDistrict70.Thisamountwasover-estimatedandsubsequently$30,000.00wastransferredbacktoDistrict70.Anadditionalamountof$1,245.88wastransferredinOctoberinaccordancewithinstructionsfromTIandinagreementwiththeDistrict70DirectorWendyWhite.District90received$72,731.86oftheDistrictReserveAccountat30thJune2015.TotalavailablefundsforDistrict90at30thSeptember,2015,are–

MainAccount–30thSeptember2015 $25,656.40ConferenceAccount–30thSeptember2015 $3,347.42ReserveAccount–31stAugust2015MinimumDistrictReserverequiredNetAvailableFunds

$97,312.65($16,719.92)$109,596.55

AllamountsreceivedinPaypalat30thSeptemberhavebeentransferredtotheConferenceaccountbythatdate.2015-2016BudgetPriortothecommencementofthisToastmasteryear,weheldaPlanningandBudgetmeeting,whichinvolvedtheTrio,PublicRelationsManager,AdministrationManager,FinanceManager,LogisticsManagerandPastDistrict70Governor.TheDistrictSuccessPlanwasreviewedtogetherwithstrategiestoachievethedistrictmission.Thefinancialaspectofeachportfolio(education/programming,clubgrowth/membershipbuilding,publicrelationsandadministration)wasexaminedcarefullytoensurethatthecorrectallocationoffundinghasbeenappliedinaccordancewiththepolicyofToastmastersInternational.Eachportfoliohasitsownpercentagelimitforwhichitmustnotexceedthetotalbudget.


The2015-2016BudgetwaspresentedtotheDistrictExecutiveCommittee(DEC)meetingonSunday13thSeptember2015.ThisbudgetwasapprovedbytheDECandisattachedtothisreportforapprovalofthemembersoftheDistrictCouncil.ThebudgetwassubmittedtoWHQon15October2015,followinganextensiongrantedbyWHQbecauseofprocessesrequiredtodeterminethefundssplitbetweenDistrict70andDistrict90.Thankyouto–

• RegStewart(ContestBudgetsOfficer)formanagingtheContestBudgetsubmissionsandapprovalsprocessforthefirstroundofcontests

• GailHeggie(ClaimsOfficer)whoprocessesallclaims• ElizabethWilson(SuppliesSalesOfficer),GaryWilson(SuppliesPurchasingOffice)formanaging

ToastmastersSuppliesAustralia,whichisaseparate,independententityfromDistrict90.ThankyouforyoursupportduringthefirstfewmonthsofmytermasFinanceManager.


District70YearEndYearResults2014–2015


District90Budget2015–2016


Budget Narratives


District 90 Profit & Loss as at September 30, 2015


DistrictDirectorReportBobKirchnerOAMDTMWearealmostathirdofthewaythroughthefirstyearofDistrict90andIampleasedtosaytheyearhasstartedwellwithallaspectsofsettlingintoournewstructureandprocessescomingtogether.WestartedtheyearwellpositionedtoprosecuteourDistrictMission…tobuildnewclubsandsupportallclubsinachievingexcellence,withaverystrongDistrictManagementteamdedicatedtothecause.OurgoalfortheyearisforDistrict90toberecognisedasaPresident’sDistinguishedDistrictinourfirstyear…andlaythegroundworkthatwouldsettheDistrictuptobePresident’sDistinguishedforatleastthefirstfiveyearsofourexistence!Inpurelynumericterms,thismeansweneedtofinishtheyearwithatleast156clubs–anetgrowthof12–andamembershipgrowthintheorderofeightpercentplusatleast72clubsDistinguishedintheyear.ThenewclubgoalequatestoanetgrowthoftwoclubsperDivisionthatwillgoalongwaytoachievingthemembershipgrowth.IntermsofDistinguishedclubs,inthispartoftheworld,clubsareverystrongonpromotingqualityprogramsandthisusuallyleadstomanymorethantheminimumnumberofclubsachievingDistinguishedstatusorbetter.Atthisstageoftheyear,Iwanttothankallmembers,clubanddistrictleadersforthecommitmentyouaremakingtoToastmasters.Inmyroundofvisitstospecialevents,includingDivisionHumorousSpeechandTableTopiccontests,Ihavebeenimpressedwithwhatmembersareachievingandwhatclubsaredoingtoincreasemembershipandservicetotheirmembers.SinceJuly1,IhaverackedupmanymilesvisitingallpartsoftheDistrict.Iamencouragedthatweareonthepathtosuccess,notjustfortheDistrictbutalsoforallmembersandallclubsofDistrict90.ItisyoursuccessandyourachievementasanindividualToastmaster–theonlyreasonwearehere–thatcontributestoclubgoals,areaanddivisiongoalsand,ultimately,Districtgoals.WearedoingquiteafewthingsinDistrict90thataredifferentfromwhatmanyofourlongstandingToastmasterswillrememberfrompastyears.Thisisnottosaywhatwentbeforewaswrong;justthatwearedifferentnow,innumbersandgeography,andtherearemanythingswehavetododifferentlyandquiteafewthingswe,asyourDistrictleaders,thinkweshoulddodifferently.Inotherwords,weareturningthechallengeofchangeintotheopportunityofchange.Thatsaid,wearealwaysmindfulofthefactthatwhatwedocanimpact,insmallorlargeways,onyouasanindividualmemberofourorganisation.Sowewanttore-iteratewhatwehavebeensayinginourDistrictNewsletterandothercommunications–don’thesitatetoletusknowifyouhaveparticularthoughtsorideasaboutspecificareasofouroperation.YourDistrictofficersaretaskedwithleadingandmanaging,butwealwayswanttodosowiththesupportandknowledgeofallmembers(oramajorityincaseswheredecisionshavetobemade).MakesureyouletmeoranyofourDistrictofficersknowifyouhaveanyconcernsaboutthingswearedoing,changesbeingmadeorideasyoumighthaveyourselfthatwecouldconsider.OneofthethingswearedoingdifferentlywhichIamparticularlypleasedaboutisthewaywearerecognisinglongevityofmembership.WeareblessedinAustraliathatwehavemanymemberswhostayinToastmastersforalongperiodoftimeandIbelieveitisimportanttowepaytributetowhatis,inessence,theextraservicethesemembersprovide.


Fromthisyear,wewillberecognisingmemberswhoremaininourorganisationforfiveyearsandlonger,withspecialrecognitionforservice15yearsandbeyond.Similarly,wearerecognisingclubanniversariesnowfromfiveyears,withspecialrecognitionfor15andbeyond.Finally,IsaythanksagainfortheopportunitytoserveyouasyourDistrictDirector;itisespeciallyhumbletohavethishonourinthefirstyearofthenewToastmastersDistrict90.ItissomethingextraspecialontopoftheinspirationIcontinuetoreceivethroughtheachievementofindividualmembers.ThereisnoquestionthatToastmastersisanorganisationwhichempowerspeopletodobetterandtodomore…atrulylife-changingexperienceasyouputtheeffortinandworkthroughtheToastmastersprogram.EnjoytheSemiAnnualConference.Iwillbetakingtheopportunity,wheneverIcan,tocatchupwithyou,ifonlybriefly,throughtheweekend.


ProgramQualityDirector’sReportMichaelSaidACGCLWiththedawnofournewDistrict,ourDivisionandAreaDirectorshaveworkedextremelyhardtogethertohavetheDistrictbeginonastrongfooting.Thisyear,District70and90didsomethingnotdonebeforewithregardtotraining.Wecommencedtrainingwiththeout-goingDivisionGovernorsworkingwiththenewDivisionDirectorstoscheduleandruntraininginJune.Thisallowedclubexecutivestocommencetheirtermswithageneralunderstandingofwhattheirrolesentailed.IwanttocongratulatebothsetsofDivisionGovernors/Directorsfortheircommitmenttomakethishappen.ThiswillnowbeastandardforfuturetraininginDistrict90.CLTChairmanElizabethWilsoncompiledtheprogramandco-ordinatedthetrainingthroughtheDistrict.Alsoassisting(whenwewereattheInternationalConventioninAugust)wasourAdministrationManagerDebbieTibbles,whofollowedupclubexecutivestoensuretheyweretrainedbeforetheendofAugustdeadline.ThankyouElizabethandDebbie.Theresultsofthefirstroundoftrainingare:

Div Clubs <4trained 4-6trained 7Trained %≥4trainedE 28 1 25 2 96%H 27 6 18 3 78%M 31 6 23 2 81%N 13 0 13 0 100%O 16 6 10 0 63%W 30 6 18 6 80%

Total 145 25 108 13 83%Someinterestingoutcomesare:-• The13clubswithall7executivestrainedhavetheopportunityofbeingtheonly13clubstohavethisrecordinDistrict90.Arecordthattheycanmaintainforever.

• The108clubswith4ormoretrained,allneedtomaintainthisforthe2ndround.• Andmoreimportantly,the25clubswithlessthan4trainedcannotbeignored.Weneedtoensurethattheseclubsreceivetraininginthesecondround.

Roundtwooftrainingwillcoverwhatworkedanddidn’tworkinthefirst6months,aswellasfindingyourreplacementsandastrongfocusongrowingmembership.Atthetimeofgoingtoprint,weareatthehalfwaymarkofthefirstroundofDivisioncontests.Thesecontestshavebeenrunwell,withDivisionDirectorsshowingthebenefitofpriorpreparation.ThetalentthatwillbeonshowattheTamworthSemiAnnualConferencewillbeproofthatnothingwaslostinsplittingthelargerDistrict.TheAnnualConferencewillbeheldintheWesternsuburbsofSydneyonthe29thApril-1stMay2016.ThejointConferenceChairmenareAliciaDenisandSeanLeisefromParramattaToastmastersAndfinally,ahugethankyoutoJohnTaylorandhisteamforputtingonourfirsteverDistrictconferenceinTamworth.Ahighstandardhasbeensetfromtheoutset.Thediehasbeencast.CongratulationsDistrict90.


ClubGrowthDirector’sReportShirleyChildsDTMCongratulationstoalltherecipientsoftheSmedleyAward.Theypulleduptheirsocks,putontheirrunningspikesandgavethemselvesonelastpushtofinishwithaces.Itiswonderfultoknowthatclubsarewillingtotakeupthischallenge.

Division/Area ClubName NewMemberTotal

M/03 MGSMSpeaking&Debating

15

W/04 BlacktownCity 6

M/07 CastleHillToastmasters 6

N/01 TamworthToastmasters 6

H/06 ChatswoodCommunicators

5

E/12 MuswellbrookToastmasters

5

E/12 SingletonToastmasters 5

M/02 WesternLectern 5Therearetwomorechancestowinanawardforclubmembershipbuilding:

February1–March31 TalkUpToastmasters

May1–June30 BeattheClock(Detailsontheaboveawardscanbefoundat:https://www.toastmasters.org/Leadership-Central/Club-Officer-Tools/Membership-Building/Membership-Building-Programs-for-Clubs)Congratulationstoallinvolvedinthetwonewlycharteredclubs.Theeffortyouhaveputintomakingthemhappenisgreatlyappreciated.

Division/Area ClubName CharterDate

O/17 InFocus 08.0215

M/07 RouseHill 30.09.15TodatewehavethreeprospectiveclubswhichIamconfidentwillcharterthisyear.Onceagain,congratulationstoallconcernedwhowereinvolvedintheformationduringthelastToastmasteryear.

Division/Area ClubName Status

H/19 AustralianCatholicUniversity

Prospect

W/04 CBAParramattaToastmasters

Prospect

N/31 SunUpToastmasters Prospect


OurDistrictgoalthisyearistoestablish12clubs–2ineachdivision.IknowthatDivisionDirectorsandsomeAreaDirectorsareactivelypursuingtheopportunitytoformeithercorporateorcommunityclubsthoughnothingconcretehasshownuptodate.MayIencouragethesteppingupoftheseactivitiesastheformationandcharteringprocessmaytaketimetofinalise.Needlesstosaythatmembersandclubsarethebackboneofourorganisation.TheyaretheresourceuponwhichthesuccessofToastmastersdepend.ThereisampleopportunityforustobuildthenumberssothatD90Toastmastersisnolongerthe“bestkeptsecret”.MayIalsoencourageclubstostepuptheirpromotionalactivitiestobuildtheirmembership.ManyresourcescanbefoundontheToastmastersInternationalwebsite–www.toastmasters.org.On5December2015,PhilipBendeich,Region12Advisorwillbeholdingaworkshopto“EnsureSuccessForCorporate&CommunityClubs”.AnoticewassenttoallDivisionandAreaDirectorsabouttheimportanceofthisworkshop.ThedetailscanbefoundonourWhat’sOnpageatwww.d90toastmasters.org.au.Onecommontraitinasuccessfulclubis“teamwork”.MayImentionherethatduringmytravelsandvisitstoclubsinSydneyandtheregionalareas,I'vealwaysfoundthistobetrue.Sowhatisteamwork?ToquoteDaleCarnegie–“Teamworkistheabilitytoworktogethertowardacommonvision.Theabilitytodirectindividualaccomplishmentstowardorganisationalobjectives.Itisthefuelthatallowscommonpeopletoattainuncommonresults”.NoticehowCarnegietalksaboutworkingtogetherforacommonvision.Theabilityforoneindividualtosacrificehisorherownambitionsforthegreatergoodofthe“TEAM”developsaculture.Itthensetsastandardthattoreachthehighestsuccess,everyoneinanorganisationhastoworktogethertoachievethebestresults.Itisknowinginyourmindthatyoualonewillnotaccomplishwhatagroupoftalentedindividualscandowhentheyworktogether.Thatmindsethastostartwiththeorganisation’sculture.InconclusionitismybeliefthatthereisampleopportunityforgrowthinmembersandclubsinD90.Theactionsforustoconcentrateonare:

• Steppinguptheactivitiestoincreasemembershipandclubs• Steppinguppromotionalactivities• Teamwork,theessenceofsuccessfulclubs


PublicRelationsManager’sReportJustynPhillipsACGALB

Members-DoYouNeedAnyNewOnes?

Soasktheoldquestions:

WHYareyoulookingforthem?

WHOareyoulookingfor?

WHEREwillyoufindthem?

WHATwillyouneedtodotoattractthem?

WHENwillyougolooking?

WHICHtechniquesarebesttofindthem?

HOWareyougoingtodoit?Now,intherunuptotheSillySeasonandAustralia’sshutdownoverDecemberandJanuary,isagoodtimetostarttheplanningforyourattackonnewmembersintheNewYear.

WhatcanyoudointheClub?

FormaPublicityorMembershipCommittee!

TheChaircangetALLofCompetentLeader(CL)manual,Project10,TeamBuilding,signedoff.ThecommitteecangetALLofProject6,OrganisationandDelegation,signedoff.

WHICHtechniques?Pressreleases,localradiostations,postersorastandinshoppingcentres,bannersonover-bridges(thanksHDiv),standsatmarkets,callonbigemployersnearyou,Speechcraftcourse(publicorinafirm).

GototheDistrict90websiteforlotsmoreinfo

Gotowww.d90toastmasters.org.au,clickon“ClubOfficerResources”thenon“PRPortal”.

Ifyouneedhelpwritingapressrelease,aftercheckingouttheinstructionsonthePRwebsite,sendmewhatyouhavedoneandIgiveyouahand.

Iwanttogetsomemore‘typical’pressreleasesonthesiteforyoutouseandadapt.

Wehavegoodstocksofpublicitymaterials(bookmarks,retirementbenefitsofToastmasters,featuresandbenefits,Speechcraft).ThenewWhat’sInItForYoubookletstocksareavailablefreeforclubswithlessthan20members.Thebookletsarealsoavailabletoclubswith20ormoremembers,fromDistrictSuppliesfor$1.00each.

Thewebsitesareevolving!Inadditiontoourownwww.d90toastmasters.org.ausite,ajointoastmasters.org.auwebsiteisbeingdevelopedtopromoteToastmastersinNSWtothegeneralpublic.Thefind-a-clubprocessonbothsitesallowsaprospectivemembertoseeALLtheclubsinageographicarearatherthanina“district”–forexample,allclubsnearParramatta,notjusttheonesnorthof“TheLine”inDistrict90.


ImmediatePastDistrictGovernor’sReportDavidFisherDTMLastyearwasahugeyearinsomanyrespects.ThelastyearoftheoriginalDistrict70sawuswithoneofthelargestdistrictsintheworld.Onlywithgreatteamworkwasitpossibletomanageandlead,andgreatteamworkwedidhave.Ithankourseniorteam,theQuintetandSeniorPolicymembersfortheirdedicationtoourmembers.Theprocessofbondingasateamwasalwaysafocusforusandthiswascertainlyawonderfullearningforusallthroughouttheyear.Itwasapleasureleadingthisgroupofdevotees!Our10DivisionGovernorsachievedwellbyleadingtheirteamsofAreaGovernorsandthecommitmentwaspalpableinthegreatmajorityofcases.ThankyoutoallourDistrictOfficersfortheirinvolvementandforthegreataccomplishmentstheyhaveenabledtheirmemberstoachieve.With62Areasourworkwascutoutforus.TheDistrictExecutiveMeetings,forexample,werethemselvesmassiveevents.Itisverymuchappreciatedthatthesewerewellattended.ItiswithgreatpridethatIcanreportthatall10divisionsachieveddistinguishedstatus–withthreeachievingPresident’sDistinguished,fiveSelectDistinguishedandtwoDistinguishedstatus.Congratulationstoall!Attheendoftheyearourdistrictconsistedof324Clubs,anetgrowthof11clubs.Weachieved13,879membershippaymentsandoverallweformed13newClubsintheyear,losing2.Itisamazingthat,withall10DivisionsachievingDistinguishedstatus,theDistrictmissedoutonachievingthisgoalbythesmallnumberof69membershippayments.Over58%ofclubsbecameDistinguishedintheDistinguishedClubProgram,whichisapositiveresult.AlthoughnotDistinguished,Istillfeelweachievedmuchforourmembersandcreatedmanygoldenopportunitiesforthem.Thefeedbackfrommembersattheendoftheyearwasmostencouraging.Thankstoallthosememberswhotookthetimeouttothankusforaproductiveyear.Myspinestilltinglesatthisbarrageofemailsandtelephonecalls.ThiswasindeedanappropriatemeasureofsuccessandIamveryproudofeverymemberoftheDistrictteam.Ofcourse,notalotwouldbepossiblewithoutthemanyactivitiesledbyourStaffOfficers.AllportfolioshadstrongteamsofStaffOfficers.Theworkundertakenbythisgroupofmemberswasindeedoutstanding.OurReformationisnowcomplete.ThefinalyearoftheReformationproceededwithoutanymajorhurdles,thankstothegreatworkofWendyWhiteandBobKirchner,leadingtheircommitteestocompletethenutsandboltsoftheReformation.IbelievethetwonewDistricts,70and90,arewellsetupandmovingaheadnicelyasaresult.CongratulationstoallmemberswhoachievedanawardandespeciallythosewhoachievedthreeormorefortheirTripleCrownAward.Iwantedourleadershipteamtobeapproachable,accessibleandaction-orientedandthiswascertainlythecase.Ithankeachandeverymemberforthisgrandopportunityaffordedme.Ithasbeenanexperiencewhichhaschangedme,therewardsofwhichwillaccompanymethrougheveryfutureundertaking.Enjoyyourconference.Ilookforwardtomeetingyouovertheweekend.


EasternDivisionDirector’sReportChin-HwiAngACSALSOurmissionistoprovideaccessibleresourcesandtrainingthroughoutourdivision,byencouragingandbuildingcommunityandsocialinteractionsbothinter-clubaswellasinter-area.

ThisToastmastersyear,EasternDivisionrepresentsfiveAreasledbyfivepassionateAreaDirectors:

• HunterValleyandPortStephens(Area12–StephenThatcherACGALB)

• EasternNewcastle(Area15–RichardCrispACGCL)

• WesternNewcastle/LakeMacquarie(Area23–PietaBeggsACBALB)

• NorthCentralCoast(Area24–TonyMillerACSALB)

• SouthCentralCoast(Area21–ScottJohnstonACSALB)

OursevenClubLeadershipTraining(CLT)sessionsheldduringtheJunetoAugustperiodensured27ofour28clubshadatleast4officerstrained.Thisisaphenomenalachievement,thankstoourcurrentteamandimmediatepastEasternDivisionteamledbyTanyaWickhamDTM.

PlansarebeingdevelopedtoconductoursecondroundofCLTfromearlyDecember,toallowforflexibilitywithattendeesandsummerbreaks.

OnSaturday22ndAugust,wepresentedthe‘SuperSaturdaySeminars’–whichprovidedresourcesforcontestjudging,mentoringandaSpeechcraftTrainingWorkshopwhichwasvideorecorded,andisnowonlinefortrainingpurposes.Itwouldappearthatthisformatstylehasbroaderapplicationwithinareas,districtsandthebroaderToastmastersInternationalorganisation.

ThankstoSpeechcraftLiaisonOfficerPaulineGilchristDTMforprovidingaccessibletrainingcontenttoDistrict70and90.ThanksalsotoSamandStephenDoylefromArea24(BlueGumFlatToastmastersClub)forproducingsuchaprofessionalvideo.

HumorousSpeechandTableTopicsAreaContestshavebeencompletedsuccessfully.

WearenowinpreparationforourDivisionContest,whichisbeingheldon25thOctober.

CongratulationstoourAreaDirectorsfororganisingqualitycontests.Thisreflectsonthecalibreofpresentersatourhigherlevelcontests.

WearewellontrackwithcreatingacommunityspiritinourDivision.WeareintroducingSpeechcraftcoursestoanumberofclubsthroughoutourareas,withthehelpofourDivisionSpeechcraftOfficer,BrianPriorACG,ALB.ClubcoachingisinactionwithFastTrackToastmasters(E15)andweareorganisingclubcoachesformoreclubsinE23andE12.

Besidesstrengtheningourestablishedclubs,indicationsarethereisanopportunitytoestablishfournewclubswithintheCentralCoast,NewcastleandPortStephensareas.


HawkesburyDivisionDirector’sReportPhilReedDTM

HawkesburyDivisionhasanexcellentteamofAreaDirectors:

Area6: MelanieCheongCCALBArea8: MerindaAirACBArea10: GillWalkerCCALBArea19 GregHayesACSALBArea22: PeterColombi

2015-2016GoalsforHawkesburyDivision:• ContinuinggrowthasasuccessfulDivisioninbothqualityandenergy.

o OurAreaDirectorsmaintaincontactwithclubsvia§ AreaContests§ AreaDirectorvisits,and§ generalcontact

o Thereare seminarsplanned to grow the knowledgeof clubmembers. The seminarorganisersmayearntheirHighPerformanceLeadershipaward.

o WerecentlyreviewedtheprospectsofnewclubsintheDivision.

“What’sHot”inHawkesburyDivision:• Projectsplannedtogivemembersanopportunitytolearn.

o RunaSuccessfulSpeechContest–December2015o Learn‘WinningTechniqueofInternationalPublicSpeakingChampions”-30thJanuary2016(refer

“What’sOn”–District90website).o JudgingatSpeechContests–February2016o EvaluationSkillsProject–February2016

CluborMemberMilestones:• ThreeclubhavemembersachievedtheDistinguishedToastmasterAwardsince1July-

o SallyMorton(ManlyMultilingual),CherylBrown(HarbordDiggersDaytime),MarkRenton(BlueTongue)

• Inthequarterending,December2015,clubsrangeinagefromtheirfirstyearanniversary(DWS)tomanyhaving an anniversarymore than 40 years ago - Harbord Diggers (Evening) (45 years), Sea Eagles (48years),DeeWhyRSL(51years)andDynamicNorthShore(53years)

DivisionEvents(contests,CLT,orseminars):• FollowingtheverysuccessfulClubLeaderTrainingsessionsinJune/August,AreaDirectorsplantopresent

Round2ClubLeaderTrainingsessionsduringDecemberandFebruary.• Seminars–seeWhat’sHot.

ClubsinFormationorProspectiveClubs:• Thereisoneclubcurrentlyinformation–AustralianCatholicUniversity.• TheAreaDirectorsandD90NewClubsOfficer (MelodyBraithwaiteACG)have formulateda ‘newclub’

planfortheDivision.

Speechcraft:

Speechcraftisaneducationalopportunityforthepublicandanewmemberopportunityforclubs.AnumberofcourseshaverunduringtheyearandthereareanumberplannedtostartbetweennowandFebruary2016.

I look forward to the club members, Clubs and Area Directors achieving their goals. With their supportHawkesburyDivisionwillachieveitsgoalsandbeDistinguishedorbetterby30June2016.


MacquarieDivisionDirector’sReportLesSavilleDTM

AbigTHANKStomyAreaDirectors:BrianJones,StephanieDunn,GianAlarcon,ValerieClose,StephenWhiteandAdrianMorrissonfortheuseofcreativityandenthusiasminplanningtheirgoalsandsupportforHawkesburyDivisionasjudgesinAreacontests.

NewClub:

RouseHillToastmastersClubcharteredon30thSeptember2015.ThisisthesecondclubtocharterinDistrict90.Area7DirectorandClubPresidentShaunPremnatharesupportingmyspecialCLTsessiontotrainthenewclubofficers.TheclubrecentlyheldaTableTopicsContestwiththewinnercompetingattheArea7Conteston10thOctober.Congratulationsandappreciationtothesponsors,TheHillsDistrictToastmastersClubandmentors,JenniferLeoneandEddyvanderHout.AppreciationmustalsogotoMichaelSaidandShirleyChilds.

AspecialmentionforGeriRich,whodemonstratedhowcommitmenttoexcellenceandpersistence,reallypaidoffintheprocessofthischarter.

Twomoreproposedclubs:

1. NegotiationsareunderwayinNorwest.GianAlarconandhisteamexpecttobuildandcharteracorporateclubinthissuburb.

2. NovartismovedfromthecitytoMacquarieParkattheendofOctober.Managementiskeentocharteracorporateclubsoonaftertheyhavesettledin.Tocapitoff,NovartiswillalsohosttheDivisionInternationalSpeechandEvaluationContestinApril2016.NovartiswillbeanewclubforArea3,MacquarieDivision/District90.

OfficialVisitsandRenewals:

Atthetimecollatingthisreport:

• Sixtypercent(19/32)ofclubvisitshavebeenregisteredonline.Area2and16willbelodgedinlateOctober.Area7DirectorwillvisitRouseHillToastmastersClubafterthe12thOctober.Thiswillcompletehisclubvisits.

• Ninetysixpercent(30/32)ofclubshavesubmittedmembershiprenewals.

TherewasconcernthatMacquarieUniversityClubwasnotmeeting.However,IattendedameetingonTuesday13thOctobertohelpthemembersformaviablecommittee,givetheminsightintotheToastmastersprogramandholdaCLTsessionforthenewcommittee.

MichaelSaidisfollowingupOracleToastmastersClubtoassistwiththeirchallenges.

CurrentMembership:

TheTIDashboardinSeptemberindicateswehave763members.Tothisshouldbeadded28fromRouseHillToastmastersClubplusnewmembersthroughoutthedivision.LowmembershipclubsincludeMacquarieUniversity,OracleandThornleigh.Weareworkingwiththeseclubstohelpthembuildnumbers.

Contests:

Bythetimethisreportispublished,allclubandAreacontestswillbecompleteandwewillbelookingforwardtoourDivisionContestsevent.

CreativitySegment:

• DuralToastmastersClubishostingthe2015LifeboatDebateonthe21stNovember.Invitationshavebeensentoutandmembersareencouragedtoattendoneofthebesteveningsoftheyear.

• Educationalsessionsarebeingorganisedandmembersareencouragedtoparticipate.• Developingnewclubsandorganisingeventsareidealopportunitiesformemberstolearnstrategic

planninganddevelopleadershipskills.SupportwillbeprovidedbytheDistrict.ItisalsoanopportunityformemberstoundertakeanHPLproject.


NorthernDivisionDirector’sReportRosScobleDTMToastmastersofNorthernDivisionareanamazinggroupofpeoplewhocometogetherforacommonpurposewiththecommitmentanddeterminationtopressondespitethetyrannyofdistanceandthelimitingfactorofsmallnumbers.Iadmireeachandeveryoneofthem.ThestrengtheningprocesshascontinuedandwecontinuetoSharetheexperience,ExploretheopportunitiesandSpreadtheexcitement.NorthernDivisioniswellontrackasthestatisticsindicate.

“What’sHot”inNorthernDivision:

HumorousContestResults–RobPhilp(1stPlace),AndrewMcFarlane(2nd),AlisonMaberly-Smith(3rd)TableTopicContestResults–AnnMason(1stPlace),HaroldFenton(2nd),RobPhilp(3rd)Congratulationstothesefantasticspeakers.WewishthemgoodluckintheupcomingDistrict90ContestsinTamworth.

CluborMemberMilestones:

InverellBreakfastClubcelebrated15yearsinSeptemberwithagiantbirthdaycakeattheCommunicatoroftheYearfunction.

FossickersWayToastmastersClubwasabletoholdtheirCharterDinneron20thSeptemberinBarraba.Itwasafantasticeveningenjoyedbyall.Themembersarelookingforwardtoanexcitingyear.

PersonalachievementforthemembersofNorthernDivisionishighonourlistofpriorities.Theleadershipteamcongratulatesthefollowingmembers–MalouDeakinACB,AnnetteHadleyCC,SheridanLawsonCC,DavidMaddiganCC,CarolSouthALS,CarolSouthDTM,LorraineBellCC,RoslynScobleCL,JohnTaylorCC,JuliaHassallCL,JohnSommerladCC

CongratulationstoTripleCrownAwardachieversRobDoyle,AlisonEdwards,ShiraleeFranks,Marie-LouiseGeary,ElizabethHingston,LindaTighe,SueBoschma,HeidiAdams

DivisionEvents(contests,CLT,orseminars):

CLTwasorganisedinBarraba,Gunnedah,GlenInnesandMoreeenabledallclubstohaveatleastfourexecutivememberstrained.TamworthandTamworthCommunicatorsworkedtogethertodeliveraYouthLeadershipcourseatMcCarthyCatholicCollege.

DatestoRemember

31stOctober,2015 LeadershipExpoinBarraba 27th-29thNovember,2015 SemiAnnualConferenceinTamworth 30thNovember2015 CompletionofAreaDirectorvisits 5thDecember,2015 CommencementofsecondroundofCLT 17thJanuary,2016 Area18CLTinNarrabri 13thFebruary,2016 Area1andArea31CLTandAreaCouncilMeetings,Tamworth 17thFebruary,2016 Area18InternationalandEvaluationContests

Speechcraft:Co-ordinatorElizabethLloydisplanningagreatyear.Detailsoutsoon.


OxleyDivisionDirector’sReportUdoMoerigDTM2015-2016GoalsforDivision:GoalsforOxleyDivisionremainthesame-tobeaPresident’sDistinguishedDivision.Todate,weareontracktoachievethiswithCLT,renewals,educationalawardsandanewclub,allworkingtowardsthisgoal.“What’sHot”inOxleyDivision:Therearemanyhighlights,whichinclude:

• CharterofINFocuson2August–thefirstclubtocharterinDistrict90• CLTattendance• TheconductofallAreacontestsinthe4contestsontheonedayformat• Membershiprenewals

CluborMemberMilestones:Overtheremainderoftheyear,milestoneswillwithoutdoubtbemany,forbothclubsandindividuals.TodateclubmilestonesincludeYambaYabbiesbeingsecondonthelistofeducationalachievementsinthedistrict.AlsoofnoteisthechangeofvenueforByronCavanbahthathasseentheclubmovefrom11to19membersin6months.Welldoneboth!

LennoxLightningturns10inNovember!Congratulations!ClubsatRisk/ClubChallenges:Wedohaveachallengewithmembershipinanumberofclubs-particularlyinArea29,wherethesprawlingnatureofpopulationcentres,posesachallenge.OxleyDivisionisalmost500kmlongandhas16clubsbasedaroundmajorpopulationcentres.Thismeansmany“openspaces”wheresmallcentrescannotsustainaclub.Thisisachallengewe,asaDistrict,needtolookat.DivisionEvents(contests,CLT,orseminars):AllAreashaveheldtheircontestsinthe“4on1day”format.Thesuccess,orfailure,ofthisexperimentisstilltobedetermined,buttheconsensusisthat“itwasworthatry”.ClubsinFormationorProspectiveClubs:INFocusisthefirstclubcharteredinDistrict90!TheCharterDinnerwasheldon16Octoberandgreatlyenjoyedbythe33Toastmastersinattendance.Twoyearsofhardworkandachangeofdirectioninlate2014,broughtapromisetofruition.CongratulationstoMaryFordandJudyMasonassponsorsoftheclub.SpeechcraftToniPurdyDTM,Area30DirectorandOxleySpeechcraftCoordinator,conductedaSpeechcraftcourseforByronShireCouncil.Unfortunately,thisdidnotleadtothecreationofaclubinCouncilbutwill,hopefully,leadtoaflowonofnewmembersinotherclubsintheregion.OthercoursesareintheplanningstageinAreas5and29.WhatcanDistrict90dotohelpOxleyDivision?ThegeographicalnatureoftheDivisionabove,andthephysicalbarrieroftheGreatDividingRangeandthesparsepopulationbetweenmajorcentres,posesanumberofchallenges.Iwouldliketoseea“gathering”ofseniorDistrict,DivisionandAreamembersmeettodiscusswhatcanbedone.


WesternDivisionDirector’sReportScottTristACSALBIpaytributetoallofourAreaDirectorsandfellowToastmasterswhohaveexcelledindedicatingahugeeffortandamountoftimetowardsbuildingastrongeresternDivision.IespeciallywanttorecogniseArea14DirectorSteveSemmens,whohashadtoresignhispositionbecauseofahealthissue.Ihopethathewillhavetheopportunitytoserveagaininthenottoodistantfuture.AhugethankyoutopastAreaGovernorandlongtimeBathurst/LithgowToastmasterMervTobinforsteppinguptocovertherole.

Itisanhonourtobeworkingwithsuchadedicatedteam.

Area04—DhammikaKulatungeACBArea11—PeterWalkerACSALBArea13—BenTrojkoACBALBArea14—MervTobinDTMArea26—ChrisMcLoonCCArea27—PradeepPenkeACGCLArea28—EddyVanderHoutACBALB

Wecurrentlyhave30activeclubsinWesternDivision.

AreaDirectorsareengaginginClubVisitsandapplyingthemselvesinservingtheirclubs.ReportsarebeinglodgedwithTI.ClubLeadershipTraining

WesternDivisionconductedsevenCLTsessionsthroughoutourDivisionfortheJuly-Augustperiod.Agreatefforthasresultedinfiveclubshavingallsevenofficerstrainedand24withfourormoretrained.

Thankyoutoallwhoassistedindeliveringthetraining,workinghardtoensurethemajorityofclubofficersweretrained.WearecurrentlyworkingonanewstrategytoenablemorecorporateclubmemberstobetrainedinournextroundofCLT.

Area4ispreparingtohostourDivisionInternationalSpeech&EvaluationContestsnextyear.Area11DirectorPeterWalkerlaunchedTheArea11NewsletterinOctober.AnumberofclubsinArea13regularlyrunverysuccessfulSpeechcraftcoursesandarecombiningeffortsinordertoachievebetteroutcomes.Area14isrunningaTallTalesandTalentperformancecontestataToastmastersdinner,Saturday31stOctoberthenightbeforeWesternDivisionHumorousSpeech&TableTopicContestsatDubbo.Area26isdevelopingstrategicplanstosupport,trainandbenefitcorporateclubsandtheirmembers.InArea27,CBAParramattaToastmastersisinformationandlookingtocharterinthenearfuture.Area28isactivelyrebuildingthestrengthofsmallerclubs.

Oneofourgoalsthisyearistostrengthentheskillsofallmembersthroughallformsoftraining.IampleasedtoannouncethatArea27DirectorPradeepPenkeACGCLhasacceptedthepositionofWesternDivisionSpeechcraftCo-ordinatorandisorganisingtrainingsessionsforSpeechcraftCo-ordinators.

AsIfinalisethisreport,allWesternDivisionAreaHumorousSpeech&TableTopicscontestshavebeencompletedandweareabouttoconductourfirstunforgettable,nottobemissed,dynamicWesternDivisionHumorousSpeech&TableTopicContestsatDubbo.

CongratulationstoHolroydandGlenbrookToastmastersclubswhohavebothcelebratedtheir25thYearAnniversariesandNepeanValleyToastmastersontheir1,000thmeetinginAugust.

Asateam,wewilldoourbesttoupholdtheToastmastersInternationalcorevaluesofIntegrity,Respect,ServiceandExcellence.


MotionsonNotice

Motion1:“That the District Director’s appointment of the Public Relations Manager, AdministrationManager,FinanceManagerandDirectorsforeachArea,whereappointed,beconfirmed.”Explanation:InaccordancewithDistrictAdministrativeBy-lawArticleVII(c)theappointmentofthePublicRelationsManager,AdministrationManager,FinanceManagerandDirectorsforeachArea,whereappointed, istobeconfirmedbytheDistrictCouncil.Movedby:MichaelSaidACGCL

GeneralBusiness

Close


ADDENDUM

District90CouncilContinuingMotions

AdoptedMay16,2015A. GOVERNANCEA1 ThatDistrict 90,which is governedby thecurrent editionof theDistrictAdministrativeBylaws,

tailorsthatdocumentwiththefollowingallowableinsertionsand changes: Article1:(b)Title:AdministrativeBylawsofDistrict90.

ArticleV:BoundariesThegeographicboundariesofthisDistrictshallbeasfollows:The State of New South Wales below the lineoflatitude28.5°south,andaboveaneasttowestlinethroughSydneyHarbour,alongtheParramattaRiver,downDuckRivertothejunctionwiththeM4motorway,duewestfromthatpointtotheGreatDividingRange,southalongtherangetothelineof34°latitudeandduewestonthelineof34°latitudetotheStateborder.

ArticleXIII:RulesofOrderThecurrenteditionof"GuideforMeetings"byNERentonshallbethe finalauthorityonparliamentaryprocedureinsofarasitdoesnotconflictwithanyprovisionintheDistrictAdministrativeBylawsorotherpoliciesandproceduressetbyToastmastersInternational.

A2 ThatinaccordancewithArticleVII:Officers(c)oftheDistrictAdministrativeBylaws, theDistrict’s

AdministrationManager,FinanceManager,PublicRelationsManagerandAreaDirectorsshallbeappointedbytheDistrictDirectorexceptthat,whereanAreaCouncilexistsandmakesanominationforanAreaDirectorforthefollowingterm,theDistrictDirectorshallautomaticallyappointsuchnominee.

B. ADMINISTRATION

B1 ThatDistrict90establishapermanentDistrictManagementCommittee,consistingoftheDistrictDirector,ProgramQualityDirector,ClubGrowthDirector,PublicRelationsManager,AdministrativeManager,FinanceManager,ImmediatePastDistrictDirector,andDivisionDirectors,andthattheDistrictManagementCommitteeshall:

(i) FormulatepracticesfortheoperationofDistrict90.(ii) AdministertheaffairsofDistrict90betweenmeetingsoftheDistrictExecutiveCommitteein

accordancewiththeproceduresandbudgetsadoptedbytheDistrictCouncil.(iii) ReviewandmonitorthestatusofClubs,AreasandDivisions.

B2 ThatthetermSeniorDistrictManagementCommitteebedefinedasagroupof thefollowingofficers:

DistrictDirector,ProgramQualityDirector,ClubGrowthDirector,PublicRelationsManager,AdministrationManager,FinanceManagerandImmediatePastDistrictDirector.

B3 ThatfortheSemi-AnnualandAnnualDistrictCouncilmeetingsofDistrict90theAgenda andReportsBookbeuploadedinamembersecureaccessareaontheDistrict90website(unlessspecificallyrequestedtobeposted)toallclubsatleast21dayspriortotheCouncilmeetingdateandthatnotificationofthisbeemailedtoclubs.

B4 ThatatDistrict90Conferences,copiesofallrelevantreportsbemadeavailableto allToastmasters,


whetherinavotingornon-votingcapacity,atthetimeofregistrationattheConferencevenue.

B5 Thatanup-to-datelistofallDistrictContinuingMotionsbeincludedintheAgenda andReportsBookateachDistrict90CouncilMeeting.

B6 ThattheresultsofallDistrict90ContestsandAwards,madeatDistrict90Conferences, berecordedbytheDistrictAdministrativeManagerasanaddendumtotheminutesofthatCouncilMeeting.

B7 ThatatDistrict90CouncilMeetings,theapologiesberecordedinanApologiesBookat theVotingRightsDesk.

C. FINANCIAL

C1 ThataFinanceCommitteebeappointedbytheincomingDistrictDirectorpriortoJune 15withtheDistrictDirectorasChairman,suchcommitteetoincludeatleasttheoutgoingandincomingFinanceManagers,ProgramQualityDirector,ClubGrowthDirector,PublicRelationsManager,AdministrationManagerandatleast2pastleaderswithknowledgeofDistrictfinancialpractices,toprepareabudgetandtooverseethemanagementoftheDistrict’sfinancesinaccordancewith

• ToastmastersInternational’sPoliciesandProtocols• ToastmastersInternational’sDistrictLeadershipHandbook• ToastmastersInternational’sManagingDistrictFinancesGuideforDistrictleaders

andthattheCommitteeregularlyreviewoperationalproceduresandformsusedbyDistrict90andmaintaintheseasopenresourcesontheDistrict90website.

C2 ThattheFinanceManagersubmitreportstotheDistrictDirector,ProgramQualityDirector,ClubGrowth

DirectorasrequiredbyToastmastersInternationalandthelatestreportistobefurthersubmittedtoeachmeetingoftheDistrictManagementCommittee,withthereporttoalsoinclude:

a. Adetailedincome/expenditurestatementfortheDistrictyeartodatewith

comparisontotheBudget.b. Detailsofallincomeandexpendituretransactionsbyperson/organisation and

budgetheadingsincethepreviousreportD. BUDGETING

D1 Thatforthepurposeofestablishingabudgetlevelofexpenditure,theallowanceforAreaDirectorsbedeterminedasfollows:a. Travel-ADistrictbudgetedunitcostperkilometretravelledfromhomeandreturntoallattended

AreaCouncilmeetingsintheArea,allattendedDistrictExecutiveCommitteemeetings,allattendedDistrict90Conferences,andtwiceeach12monthstoeachclubattendedintheArea.

b. Otherexpenses-AnallowanceforotherexpensestobedeterminedbytheFinanceCommittee.

D2 Thatforthepurposeofestablishingabudgetlevelofexpenditure,theallowanceforDivisionDirectorsbedeterminedasfollows:a. Travel-ADistrictbudgetedunitcostperkilometretravelledfromhomeandreturntoallattended

AreaCouncilmeetingsintheDivision,toallattendedDistrictManagementmeetings,toallattendedDistrictExecutiveCommitteemeetings, andtoallDistrictConferences.

b. Otherexpenses-AnallowanceforotherexpensestobedeterminedbytheFinanceCommittee.


D3 ThatforfunctionstheyattendatDistrictConferences,District90paysthefullfeesandsinglerateaccommodationfortheConferenceChairman,DistrictDirector,ProgramQualityDirector,ClubGrowthDirector,PublicRelationsManager,AdministrativeManager,FinanceManagerandImmediatePastDistrictDirectorandfullfeesonlyforDivisionDirectors.

D4 ThatDistrict90paysaccommodationexpensesofallseniorDistrictOfficersrequiredtoattendmid-year

trainingandtraininginconjunctionwiththeInternationalConvention,includingtheImmediatePastDistrictDirector(ifhe/sheleadstheDistricttoDistinguishedorbetterduringhis/heryear,asconfirmedbyToastmastersInternational);suchpaymenttobeatthepublishedsingleroomratefortheInternationalConventionortrainingvenueandthenumberofnights’accommodationbeasrequiredforallbuttheImmediatePastDistrictDirector,whoshallbecoveredforamaximumoffournightstoattendonlytheInternationalConvention.

D5 ThatDistrict90donatesaclubbannertonewlycharteredclubsandtheFinanceCommitteebeauthorised

toprovideforthisamountinthebudget.E. AWARDS

E1 ThattheDistrictManagementCommitteeselecteachyearaDistrict90ToastmasteroftheYearusingthefollowingprocedure,withtheawardtobepresentedattheDistrict90ChangeoverDinner.• Nominationstobecalledforby31January,fromclubsandmemberswithnominations

tocloseon15May.• AnyeligibleToastmaster,excludingDistrictManagementCommitteemembersmaybe

nominated.• EachnominatormaynominateonlyoneToastmaster.• Thecriteriaforselectionshallincludebutnotbelimitedto:

o ActivemembershipinanyclubinDistrict90.o OutstandingandcontinuousservicetoDistrict90anditspredecessorincludingbeyondthe

currentyear.o AttendanceatDistrict90functions.o ContributionstoDistrict90’sgoalsofclubformation,membershipbuildingandDistinguished

Clubs.E2 ThattheDistrictManagementCommitteeselectatitsmeetingaftertheAnnualConferenceeachyear,an

AreaDirectoroftheYearwiththeawardtobepresentedattheDistrict90ChangeoverDinner,thecriteriaforconsiderationfortheawardtoincludebutnotbelimitedto:• DistinguishedAreastatus.• AttendanceatArea,DivisionandDistrictmeetings.• AreaDirector’sClubVisitReportssubmittedontime• QualityofAreaCouncilmeetings,contestsandtrainingsessions.

E3 ThattheDistrictDirector,ProgramQualityDirectorandClubGrowthDirectorselectaDivisionDirector

oftheYearwiththeawardtobepresentedattheDistrict90ChangeoverDinner,thecriteriaforconsiderationfortheawardtoincludebutnotbelimitedto:• DistinguishedDivisionstatus.• AttendanceatArea,DivisionandDistrictmeetings.• QualityofDivisionCouncilmeetings,contestsandtrainingsessions.

E4 ThattheDistrictManagementCommitteeselectarecipientfortheJazzerSmithAwardatitsmeetingprior

totheAnnualConference,therecipienttobeamemberofDistrict90,excludingtheManagement


Committee,whoexemplifiesinsomeway,theattributesandcharacteristicsofthelateJazzerSmithsuchascourage,overcomingadversity,persistenceandperseverance,loyaltytoToastmasters,prideinToastmasters,friendliness,cheerfulnessandsupportforothermembers,andinadditionacitationistobepreparedtobepresentedwiththeawardbythecurrentNorthernDivisionDirectorattheAnnualConference.

E5 ThattheTamworthtrophy,knownasthe“TravelGavel”beawardedateachAnnualConferencetothe

Clubwhichscoresthehighestnumberofpointsbythefollowingformula:Totalmembersinattendancex100xDTotalmembershipWhere:

• Totalmembersinattendanceincludesonlyfinancialmembers.

• TotalmembershipisthatreportedtoToastmastersInternationalasattheSemi-AnnualReportingperiodpriortothedateoftheConference

• D=squarerootoftheroaddistancetotheConferencevenue.F. DISTRICTCONFERENCES

F1 ThattheDistrictManagementCommitteeconfirmtheselectionofthevenueand aConferenceChairmanforallDistrict90conferencesatleast12monthsbeforetheconferencedate,withfinalconferencebudgetstobesubmittedforapprovaltotheDistrictManagementCommitteenolessthansixmonthspriortotheeventtofacilitatethesettingofattendancefees.

F2 ThatDistrict90ConferencesbeorganisedandmanagedinaccordancewiththeguidelinesintheDistrict

LeadershipHandbookwiththeDistrictDirector,ProgramQualityDirector,andClubGrowthDirectorbeingmembersofeachConferenceCommittee.

G. DISTRICTSPEECHCONTESTS

G1 ThatDistrict90Contestfinalsareheldas follows:

SemiAnnualConference TableTopics

Humorous AnnualConference Evaluation

International

G2 ThatwhilethespeechcontestrulesofToastmastersInternational allow:

a. AllclubsinAreaswith4orfewerclubsarepermittedtosend2contestantsforwardtonextlevelatallcontests.

b. AllAreasinDivisionswith4orfewerAreasarepermittedtosend2contestantsforwardtothenextlevelatallcontests.

G3 ThatDistrict90providespersonaltrophiestoberetainedbythefirst,secondand thirdplacegettersof

Districtlevelcontestfinalswithcontestantsreceivingparticipationcertificatesbutnotplacingcertificates.

G4 ThatDistrict90encouragesclubstousetheirownmembersasjudgesfortheir clubcontestswherepossibleinordertoprovidetrainingincontestjudgingformembers.

TOASTMASTERS INTERNATIONAL€¦ · the Board of Directors of Toastmasters International in 2014....

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