TIme management

Workshop

How do you manage your time?

Why do you feel this happens?

Everyone gets 24 hours in a day

Why do you think time management is

important?

Indicators of bad time management?

● Missed deadlines.● Inefficient work flow.● Poor work quality.● A poor professional reputation ● Higher stress levels.

Pros of proper time management

● Get more work done● More free time ● Improves your reputation ● Efficiency and productivity

increases● Reduce stress

Common time management mistakes

● Failure to maintain a to-do list● Failing to manage distractions ● Taking on too much ● Multitasking ● Ineffective scheduling of tasks ● PROCRASTINATION

An efficient way to manage time

80/ 20 rule

Results80% 20% Actions

Steps to follow

Prepare a To-Do list

Improve workflow Identify patterns

Urgent/Important Matrix

Prepare a To-Do List

To - Do list ● Cut the list into half ● Doing everything does not mean doing

everything possible ● Less is more ● Team Leaders - Prepare a delegate list

The Urgent/ Important Matrix● Known as Eisenhower’s Principle● Named after Dwight D. Eisenhower - Former US

President

● "I have two kinds of problems: the urgent and the important. The urgent are not important, and the important are never urgent."

The Urgent/ Important Matrix

Urgent & Important

Urgent & Not Important Not Important & Not Urgent

Important & Not Urgent

The Urgent/ Important Matrix

Urgent & Important Just do it

Urgent & Not Important Delegate/ Push back

Not Important & Not Urgent Don’t do it

Important & Not Urgent Schedule it

Tasks you do regularly

Morning

7am - 12pm

Afternoon

12pm - 5pm

Evening

5pm - 8pm

Night

8pm - 12am

1. During which part of the day are you most productive?2. During which part of the day are you least productive?3. Are you a night owl or a morning person?

Personal productivity graph

Average personal performance graph

Plot your own Personal Performance Graph

Allot tasks based on urgency and personal productivity level

Steps to follow

Prepare a To-Do list

Improve workflow Identify patterns

Urgent/Important Matrix

Review

Make it a habit

How many of us feel we aren’t able to do

things we want to because of lack of

time?

What do the world’s most successful people do?

Tim Cook - Apple CEO

● Sends out emails at 4:30 am● Hits the gym at 5am● Normally reaches office by 7am

Howard Schultz - Starbucks CEO

● Wakes up at 4:30am● GYm/ Bike Rides/ Walks his dogs ● Reaches office at 6am

Starwoods hotel CEO - Frits Van Paashen

● Fittest CEO in the world ● Wakes up 5:30am● Goes Cycling/ Running● Reaches work at 6:30am

Richard Branson - Virgin Group Founder

● Wakes up 5:45am● Exercise and then goes to work

Breaks-

Why is it so essential?

Why take breaks?● Helps us to rejuvenate● Helps us retain information and make connections● Boosts creativity and passion● Improves concentration● Improves overall productivity

Personal Favourite

Pomodoro Cycle ● Work for 25-45 minutes● 5 mins break● Repeat

● Forces me to sit down and study/ work● Helps me get rid of distractions and helps me focus

more intently ● Helps me make ‘small decisions’ faster

Let’s share

IFTT

Boomerang

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