GUR Workshop Series

Time Management Workshop

DATE: SEPTEMBER 21 (FRIDAY)

TIME: 12:30PM- 2:00PM

VENUE: QR 402

Intended Learning Outcomes:By the end of this workshop, students would be able to:

Identify own challenges in time management

Describe the key concepts for improving productivity

Develop personal action plans

What are your challenges on time management? Too many tasks?

Clashed schedule?

Not enough time in a day?

Delayed in task completion?

Computer games?

Friends?

1. Goal Setting

2. Planning

3. Taking Actions

RocksPebblesSAND

Game time!

Pickle Jar Theory

Time is limited.

“We can always fit more things into

our day”,

BUT,

We has to put the big pickles in first.

Therefore,

TIME MANAGEMENT is important !https://www.youtube.com/watch?v=fmV0gXpXwDU

Goal SettingGoals Helps us to set priorities in

our lives

give us direction to use our time effectively

What is your goal in university? Finish all the CAR subjects

according to your department DPD?

Have a healthy lifestyle?

First tip:

Listing Out & PrioritizationList out all the tasks

Categorize the importance and urgency according to your goal

Individual differences (goals are different)

Second tip:

MANAGE FOCUS

AVOID LIMIT

Scheduling Involves creating a plan of action for your days, weeks, and months

Make good use of organizational tools (Planner, scheduling app)

Third tip:

Time for exercise!

When I am doing scheduling, …… 1. List out the to-do-list

2. Categorize them (based on Importance & Urgencies)

3. Estimate needed time for the tasks

4. Arrange schedule with flexibility

5. Schedule for short term & long term

6. Establish a habit to set a schedule regularly

Other tips: Concentrations/ Focus

Testing your concentration level!

Say “NO” to the distractions

https://www.youtube.com/watch?v=JGr46kYMEQQ

Importance of Filing

How long does it normally take for you to find a document/

thing that you need?

Tidy up and save your time

your productivity will be enhanced with better filing system

and neat working environment

Other tips: No perfectionism

Self- reflection question:

1. How accurate is your estimated time on completing a task?

2. How challenging it is to meet your own standards?

Focus on your goal

remove obstacles

Other Tips: Review & Revise

Review your plans regularly to enhance the effectiveness

Revise the schedule plan based on experiences

Summary on the Time Management Tips

Goal setting

List out to-do items and Prioritization

Scheduling (short term & long term)

Focus & say NO to distractions

Action Time1. List out all the tasks you have to complete by

next Friday (27 September 2018)Write down your class timetable first

2. Prioritize them

3. Schedule your timetable for next week, including your class timetable.

SMART Goal

Examples of SMART Goal:

I want to lose weights.

I want to lose 5lbs by the end of this year.

Complete CAR subjects

Complete 2 CAR subjects by the end of this Academic Year.

I want to make friends

I want to make 2 friends by the end of this semester

Be organize!

Write to-do-list every week and follow the schedule.

If you need some advices on your time

management & schedule planning, you

are welcome to make appointment with

your Academic Counsellor!

https://www.polyu.edu.hk/ogur/student/4yr/aa/meet-your-ogur-academic-counsellor