SPARK Health Club Management Software

Version 2.2.12

Demostration

 WARNING: SPARK is a registered trademark and is protected by copyright laws and international treaties .

1………Login Screen

2……… Main Screen

3……… File Menu

4……… License info.

5……… FO Info.

6………Setup Menu

7……….Program Categories

8……….Products

9……....Programs

10……..Item Setup

11……..Classes

12……..Trainers

13……..System Users

14……..Room Definitions

15……..VIP Code & VAT Codes

16……..Salutations & Country Codes

Index 17……… Market Segments

18……… Payment Methods

19……..Reservations

20……… Members Menu

21……… Profiles

22………Memberships Form

23………Installments Form

24………Non Members

25………Billing Menu

26………Payments

27………Invoices

28………Cancel Invoice

29………Split Revenue

30………Reports Menu

-This is a Multi-User Login Screen

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MainScreen

This is the main screen, which consists of the main menu and the tool bar which includes some utilities and important forms such as the Calculator, Note Pad, Mail Addresses…..etc. The last Button indicates the activation of the interface to the Hotel Front Office system.

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File: License info.: System Setup and License information Interface info.: Front Office Interface parameters Logout: to logout and change the login user name exit: exit from the system

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This Form contains the License information in addition to other setup parameters such as the logo, Health Club address information , cancellation fees parameters, receipt parameters, VAT parameters and health club rooms/space reservations parameters.

Allow Use of card numbers in member profile screen as

an auto serial number

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This is the interface screen for setup the interface to the front office system

* Use Fo Interface

Used to turn the FO interface on or off

* Post all transaction

Used to post all-financial transactions to the FO System or to post only Guest in house invoices (All Transactions means interfacing all invoices to the Front Office system regardless of the invoice closing method)

* FO Type

Used to select which FO system is used. The list includes interfaces to Fidelio and Horizon FO systems.

*FO Cashier

This number will be used to transfer transactions To FO system using this cashier number.

*FO Path

To define the directory path of the FO system

Note: SPARK System can transfer up to 5 types of revenue accounts (departments to the Front Office system). Those are

Installments Revenues

Treatments Revenues

Items Revenues

Rental Revenues

Nonmember Visits Revenues

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The Correct Front Office Path should be entered here

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Setup Menu

Setup:

Program Categories

Program Products

Programs Setup

Items Setup

Class Category

Classes Setup

Trainers

Users

Rooms

VIP Codes

VAT Codes

Salutations

Country Code

Market Segments

Payment Method*The above menu will be discussed next pages

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Program Categories is the upper level for the health club program/membership revenues grouping

Note: The above category codes are used in the health club revenue summary reports

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Products is the second level for the health club program/membership revenues grouping and/or classification

Note: Offered Health Club Programs or Memberships are defined by Products and the system will provide summary revenue reports by products

This is the main program/membership

setup form

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Joining And Program Fees

There are two type of Start and Expiry date in the system:

check on Fixed Period and select start date from valid period and expiry from valid until.

OR

Enter the period and the start date will be entered when creating the Membership.

Link with Category

Link with Product

Time Validation

Determine this program for male,female or both

Program/ Membership validity Period

# Times of entryFor the current

program

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This Form is used to define the various sales items in health club.

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Used To Define Sport Class Categories

Used to define the offered sport classes including class location, Trainer name and link with Class Category

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Press Time Table to select class time

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This screen to fill all the information

about trainers or therapists

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For Multi-User Access/Security

Details Next

Used to define all

system users and user security access

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Treatment/Sport Rooms:

• Used to setup the sport/treatment rooms, room description, room status

Note: Those rooms will be reserved in the reservation screen.

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This Form is used to define VIP status of the

members

Note:

SARK can define up to 3 simultaneous VAT codes

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This form is used to define the

country codes

This screen is used to define Salutations codes

used later in membership mailing

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Used to define the Market Segment Codes used in the system. Those codes will be later used to produce Market Segment Revenue statistical reports

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In this form one can define all available payment methods within the Health Club System. If the Front Office interface is ON then all payment methods must have FO account/department and PM Room. One of the payment methods will be the Direct Room Post.

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View reservation history

Double click to add new reservation

There are two ways to make a reservations:

Reservation by Hours :

More information about selected reservation just click on the reservation and See the information ”Res ID,guest name, room, time”

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This number is Creating

automatically

Payment Button to produce invoice

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Reservation by 15 minuets:

Don’t select reservation by Hours from license info on setup menus.

Every 15 min

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Reservation Details:

Select Profile ID and press add buttons to add reservation then enter trainer name and program.

Press new to make another reservation for the same guest “multi reservations screen”.

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In case this is a new guest, the user must open new profile, else select the profile from profile button.

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The user can access all Member Information from the members menu:

Profile

Memberships

Installments

Non member

Member Swipe

Trainer Swipe

We can also use the short keys F5, F6 from the keyboard to swipe members or trainer cards.

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The user can view the member’s profile of a certain member, view the member history and edit the profile, add new or delete profiles.

This is the member access card number used to register member

entry

Member Picture Space

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When you press the Profile ID buttons or but the curser and press F3 this search window will be shown, we can select the profile we want to modify.

This message to

be sure your data be saved correctly

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To Active the member With selection this option, you can view window with the following option

Display all active Memberships.

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This Number of the Member Profile

To Modify the membership

form ,Extend,expiry,attend,installment….etc

Amount Discount

PercentageDiscount

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start date in case of periodic program.

Generated automatically and track number of membership

for each profile

Installment: Define Membership Installments.

Extend: To extend the membership

Attend: Member attendance records (coming automatically from member card swiping upon entry)

Expiry: To expiry the membership and move it to membership history.

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Installment Buttons:

System can accept one payment for Memberships or more than one installment. Those installment amount and dates are defined here

Payment button: To produce an invoice for this installment and to accept the payment against the installment.

Print: For invoice print out on that installment.

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Attend Buttons:

This Form will show the member attendance records as registered via the member Swiping Card.

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Member Swiping Card:

To save the member visit and confirm it.

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Member information:

Press yes to confirm the visit or no to check the you can confirm it from confirm button on member profile.

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Login Trainer

Log out Trainer

To tracing therapy

Visit.

Trainer Attendance:

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Member Notes

Member

Medical Information

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Member

Other information

Member Other

Address

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This Window to view all information about guests of a member

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This Form is used to enter non member guests (Walk IN) profile

To Add Visit

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If the walk in guest is coming with a member profile then the below form is used to attach the member profile

Billing (invoice) Menu:

in this menu you can select many Option like

Payments

Invoice History

Cancel Invoice

Split revenue

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Payment:

Invoicing and Payments are accessed in more than one place within the system. This depends on whether it is a membership/installment invoice or a walk in non-member visit invoice or an invoice against a treatment or sport space rental or finally an invoice against a sold item.

How to pay direct from payment screen:

Select Guest Type, In case it is a “Member”, the user should select the member profile and memberships ID on payment window. The system will then search for whether there is any installments for current member. The system will reject The payment in case no open installment exists.

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In case of the guest type is “In-House”, the user should select non member profile and Room number in case the Payment Method is Room Post

In case of guest type is “Walk-In”, a non member profile should be selected.

VATs:

If there were VATs on this payment system automatically will select enable VATs but user can remove this VATs by removing the selection from VATs box.

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Multi Payments Window:

From this Payment screen, the user can invoice and pay more than one installment at the same time/invoice.

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Items Button to enter Items sold from Items

Table

Double Click to include the installment

To Activate the VATs

Item Information

Payment Information

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Press to see the receipt

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Multi Invoice:

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Receipt:

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This Form is used to view all historical invoices by date and print copy of the invoice

Invoices Date

More Log Invoice information about invoice creation and modify user and dates

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Cancel Invoice:

User can cancel TODAY Invoice ONLY

In case of interface with front office, the system will automatically send cancel payment information for current invoice to the Front Office system.

Limit date to “System Date”

only

Cancel Button

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This option is needed for accounting purposes. The result of running this procedure is a report showing all health club membership revenues distributed over the duration selected.

Split Revenue:

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Reports:

The reports menu gives the following options.

Reports Configurations:

user can print all setup data for the system.

Program Categories

Program Products

Program Setup

Class Category

Classes Setup

Classes Times

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Members:

Profiles

Members

Membership History

Member Attendance

User can print all member information next pages.

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Here you can print the profiles information:

you can filter by last name Alpha Range. Also using profile ID number range

And/Or using Gender

And/Or Birth Date Ex, all Birth Days for next week

And/Or From age to age Ex, all profiles between 20-30 or less than 18

Here you can choose report Sort Order

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You can print Memberships Report For

All membership for current profile

All memberships within selected period

Expiry Membership Ex, Which memberships will expire next week.

All Memberships for this last name

For certain Membership

And/Or not transferred to history.

Active membership.Select also Active memberships in this period

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Print Membership History ReportIn selected period

Print Attendance Today for selected profile ID, membership ID, Gender Class Id ……etc.

-See the reports next Page.

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Reservations Reports Included:

By Room

By Trainer

Chart

Chart By Room

Chart By Trainer

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Reservation By Room Number

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Reservations By Room Reports:

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Reservation by Room Chart Reservation by Trainer Chart

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Attendance Reports:

Trainer Attendance

Weekly Attendance

Monthly Attendance

Nonmembers Attendance

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View the Rush Hours and Average for attendance in selected period.

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Select the Month for the Report

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This window to view all nonmember visits. The report can be limited for a certain period and for certain Guest type {Walk in, Guest, In House} and Guest Last Name.

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Revenues Reports:

Membership Revenue

Split Revenues

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Membership Revenue Report for selected period

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After split the revenue from Billing menu you can view the result from this report, you can limit the report for one product, category month and year

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Financial Reports:

Select the report period then select the report type from the menu:

Revenue: all revenue for selected period.

Payment: from Invoices information.

Member Status: Financial Member status from Installments.

Shift Report: Payments Closing Day.

Product revenue- summary report: Invoice by Products, Invoice by Programs, Invoice by Invoice number.

Product revenue by amount- Chart: Graph product report.

Markets revenues: for summary, details, amount and chart.

Market revenue by # guests- chart.

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Example Revenues Report:

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Example for shift report

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Payments Report:

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Financial report for member status.

You can select the report for one profile ID.

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Product revenue-summary report:

Invoice by product.

You can select the product name.

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Product revenue- Detail report:

reports by Program.

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Market segment reports:

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Installments Due in selected period.

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Discounts Reports:

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Receipt Report:

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