SPARK Health Club Management Software Version 2.2.12 Demostration WARNING: SPARK is a registered...
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Transcript of SPARK Health Club Management Software Version 2.2.12 Demostration WARNING: SPARK is a registered...
SPARK Health Club Management Software
Version 2.2.12
Demostration
WARNING: SPARK is a registered trademark and is protected by copyright laws and international treaties .
1………Login Screen
2……… Main Screen
3……… File Menu
4……… License info.
5……… FO Info.
6………Setup Menu
7……….Program Categories
8……….Products
9……....Programs
10……..Item Setup
11……..Classes
12……..Trainers
13……..System Users
14……..Room Definitions
15……..VIP Code & VAT Codes
16……..Salutations & Country Codes
Index 17……… Market Segments
18……… Payment Methods
19……..Reservations
20……… Members Menu
21……… Profiles
22………Memberships Form
23………Installments Form
24………Non Members
25………Billing Menu
26………Payments
27………Invoices
28………Cancel Invoice
29………Split Revenue
30………Reports Menu
-This is a Multi-User Login Screen
Index
MainScreen
This is the main screen, which consists of the main menu and the tool bar which includes some utilities and important forms such as the Calculator, Note Pad, Mail Addresses…..etc. The last Button indicates the activation of the interface to the Hotel Front Office system.
Index
File: License info.: System Setup and License information Interface info.: Front Office Interface parameters Logout: to logout and change the login user name exit: exit from the system
Index
This Form contains the License information in addition to other setup parameters such as the logo, Health Club address information , cancellation fees parameters, receipt parameters, VAT parameters and health club rooms/space reservations parameters.
Allow Use of card numbers in member profile screen as
an auto serial number
Index
This is the interface screen for setup the interface to the front office system
* Use Fo Interface
Used to turn the FO interface on or off
* Post all transaction
Used to post all-financial transactions to the FO System or to post only Guest in house invoices (All Transactions means interfacing all invoices to the Front Office system regardless of the invoice closing method)
* FO Type
Used to select which FO system is used. The list includes interfaces to Fidelio and Horizon FO systems.
*FO Cashier
This number will be used to transfer transactions To FO system using this cashier number.
*FO Path
To define the directory path of the FO system
Note: SPARK System can transfer up to 5 types of revenue accounts (departments to the Front Office system). Those are
Installments Revenues
Treatments Revenues
Items Revenues
Rental Revenues
Nonmember Visits Revenues
Index
The Correct Front Office Path should be entered here
Index
Setup Menu
Setup:
Program Categories
Program Products
Programs Setup
Items Setup
Class Category
Classes Setup
Trainers
Users
Rooms
VIP Codes
VAT Codes
Salutations
Country Code
Market Segments
Payment Method*The above menu will be discussed next pages
Index
Program Categories is the upper level for the health club program/membership revenues grouping
Note: The above category codes are used in the health club revenue summary reports
Index
Index
Products is the second level for the health club program/membership revenues grouping and/or classification
Note: Offered Health Club Programs or Memberships are defined by Products and the system will provide summary revenue reports by products
This is the main program/membership
setup form
Index
Joining And Program Fees
There are two type of Start and Expiry date in the system:
check on Fixed Period and select start date from valid period and expiry from valid until.
OR
Enter the period and the start date will be entered when creating the Membership.
Link with Category
Link with Product
Time Validation
Determine this program for male,female or both
Program/ Membership validity Period
# Times of entryFor the current
program
Index
This Form is used to define the various sales items in health club.
Index
Used To Define Sport Class Categories
Used to define the offered sport classes including class location, Trainer name and link with Class Category
Index
Press Time Table to select class time
Index
This screen to fill all the information
about trainers or therapists
Index
Index
For Multi-User Access/Security
Details Next
Used to define all
system users and user security access
Index
Index
Treatment/Sport Rooms:
• Used to setup the sport/treatment rooms, room description, room status
Note: Those rooms will be reserved in the reservation screen.
Index
This Form is used to define VIP status of the
members
Note:
SARK can define up to 3 simultaneous VAT codes
Index
This form is used to define the
country codes
This screen is used to define Salutations codes
used later in membership mailing
Index
Used to define the Market Segment Codes used in the system. Those codes will be later used to produce Market Segment Revenue statistical reports
Index
In this form one can define all available payment methods within the Health Club System. If the Front Office interface is ON then all payment methods must have FO account/department and PM Room. One of the payment methods will be the Direct Room Post.
Index
View reservation history
Double click to add new reservation
There are two ways to make a reservations:
Reservation by Hours :
More information about selected reservation just click on the reservation and See the information ”Res ID,guest name, room, time”
Index
This number is Creating
automatically
Payment Button to produce invoice
Index
Reservation by 15 minuets:
Don’t select reservation by Hours from license info on setup menus.
Every 15 min
Index
Reservation Details:
Select Profile ID and press add buttons to add reservation then enter trainer name and program.
Press new to make another reservation for the same guest “multi reservations screen”.
Index
In case this is a new guest, the user must open new profile, else select the profile from profile button.
Index
The user can access all Member Information from the members menu:
Profile
Memberships
Installments
Non member
Member Swipe
Trainer Swipe
We can also use the short keys F5, F6 from the keyboard to swipe members or trainer cards.
Index
The user can view the member’s profile of a certain member, view the member history and edit the profile, add new or delete profiles.
This is the member access card number used to register member
entry
Member Picture Space
Index
When you press the Profile ID buttons or but the curser and press F3 this search window will be shown, we can select the profile we want to modify.
This message to
be sure your data be saved correctly
Index
To Active the member With selection this option, you can view window with the following option
Display all active Memberships.
Index
This Number of the Member Profile
To Modify the membership
form ,Extend,expiry,attend,installment….etc
Amount Discount
PercentageDiscount
Index
start date in case of periodic program.
Generated automatically and track number of membership
for each profile
Installment: Define Membership Installments.
Extend: To extend the membership
Attend: Member attendance records (coming automatically from member card swiping upon entry)
Expiry: To expiry the membership and move it to membership history.
Index
Installment Buttons:
System can accept one payment for Memberships or more than one installment. Those installment amount and dates are defined here
Payment button: To produce an invoice for this installment and to accept the payment against the installment.
Print: For invoice print out on that installment.
1 2
Index
Attend Buttons:
This Form will show the member attendance records as registered via the member Swiping Card.
Index
Member Swiping Card:
To save the member visit and confirm it.
Index
Member information:
Press yes to confirm the visit or no to check the you can confirm it from confirm button on member profile.
Index
Login Trainer
Log out Trainer
To tracing therapy
Visit.
Trainer Attendance:
Index
Member Notes
Member
Medical Information
Index
Member
Other information
Member Other
Address
Index
This Window to view all information about guests of a member
Index
Index
Index
This Form is used to enter non member guests (Walk IN) profile
To Add Visit
Index
If the walk in guest is coming with a member profile then the below form is used to attach the member profile
Billing (invoice) Menu:
in this menu you can select many Option like
Payments
Invoice History
Cancel Invoice
Split revenue
Index
Payment:
Invoicing and Payments are accessed in more than one place within the system. This depends on whether it is a membership/installment invoice or a walk in non-member visit invoice or an invoice against a treatment or sport space rental or finally an invoice against a sold item.
How to pay direct from payment screen:
Select Guest Type, In case it is a “Member”, the user should select the member profile and memberships ID on payment window. The system will then search for whether there is any installments for current member. The system will reject The payment in case no open installment exists.
Index
In case of the guest type is “In-House”, the user should select non member profile and Room number in case the Payment Method is Room Post
In case of guest type is “Walk-In”, a non member profile should be selected.
VATs:
If there were VATs on this payment system automatically will select enable VATs but user can remove this VATs by removing the selection from VATs box.
Index
Multi Payments Window:
From this Payment screen, the user can invoice and pay more than one installment at the same time/invoice.
Index
Items Button to enter Items sold from Items
Table
Double Click to include the installment
To Activate the VATs
Item Information
Payment Information
Index
Press to see the receipt
page
Multi Invoice:
Index
Receipt:
Index
This Form is used to view all historical invoices by date and print copy of the invoice
Invoices Date
More Log Invoice information about invoice creation and modify user and dates
Index
Cancel Invoice:
User can cancel TODAY Invoice ONLY
In case of interface with front office, the system will automatically send cancel payment information for current invoice to the Front Office system.
Limit date to “System Date”
only
Cancel Button
Index
This option is needed for accounting purposes. The result of running this procedure is a report showing all health club membership revenues distributed over the duration selected.
Split Revenue:
Index
Reports:
The reports menu gives the following options.
Reports Configurations:
user can print all setup data for the system.
Program Categories
Program Products
Program Setup
Class Category
Classes Setup
Classes Times
Index
Index
Members:
Profiles
Members
Membership History
Member Attendance
User can print all member information next pages.
Index
Here you can print the profiles information:
you can filter by last name Alpha Range. Also using profile ID number range
And/Or using Gender
And/Or Birth Date Ex, all Birth Days for next week
And/Or From age to age Ex, all profiles between 20-30 or less than 18
Here you can choose report Sort Order
Index
You can print Memberships Report For
All membership for current profile
All memberships within selected period
Expiry Membership Ex, Which memberships will expire next week.
All Memberships for this last name
For certain Membership
And/Or not transferred to history.
Active membership.Select also Active memberships in this period
Index
Print Membership History ReportIn selected period
Print Attendance Today for selected profile ID, membership ID, Gender Class Id ……etc.
-See the reports next Page.
Index
Index
Reservations Reports Included:
By Room
By Trainer
Chart
Chart By Room
Chart By Trainer
Index
Reservation By Room Number
Index
Reservations By Room Reports:
Index
Reservation by Room Chart Reservation by Trainer Chart
Index
Attendance Reports:
Trainer Attendance
Weekly Attendance
Monthly Attendance
Nonmembers Attendance
Index
Index
View the Rush Hours and Average for attendance in selected period.
Index
Select the Month for the Report
Index
This window to view all nonmember visits. The report can be limited for a certain period and for certain Guest type {Walk in, Guest, In House} and Guest Last Name.
Index
Revenues Reports:
Membership Revenue
Split Revenues
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Membership Revenue Report for selected period
Index
After split the revenue from Billing menu you can view the result from this report, you can limit the report for one product, category month and year
Index
Financial Reports:
Select the report period then select the report type from the menu:
Revenue: all revenue for selected period.
Payment: from Invoices information.
Member Status: Financial Member status from Installments.
Shift Report: Payments Closing Day.
Product revenue- summary report: Invoice by Products, Invoice by Programs, Invoice by Invoice number.
Product revenue by amount- Chart: Graph product report.
Markets revenues: for summary, details, amount and chart.
Market revenue by # guests- chart.
Index
Example Revenues Report:
Index
Example for shift report
Index
Payments Report:
Index
Financial report for member status.
You can select the report for one profile ID.
Index
Product revenue-summary report:
Invoice by product.
You can select the product name.
Index
Product revenue- Detail report:
reports by Program.
Index
Market segment reports:
Index
Installments Due in selected period.
Index
Discounts Reports:
Index
Index
Receipt Report:
Index
Index