Slide 1

FastFactsFeature Presentation

November 13, 2008

We are using audio during this session, so please dial in to our conference line…

Phone number: 877-322-9648 Participant code: 182500

Slide 2

Today’s TopicWe’ll be taking a look at…

myLearning @ johnshopkins

Slide 3

Today’s PresenterLisa FinnenTraining Specialist, Learning Solutions

Slide 4

Session Segments

PresentationLisa will address myLearning@johnshopkins.During Lisa’s presentation, your phone will be muted.

Q&AAfter the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Lisa will answer as many of your questions as time allows.

Slide 5

Contact Us

If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: fastfacts@jhu.eduYou can also send us an instant message!

GoogleTalk – HopkinsFastFacts@gmail.comAOL Instant Messenger – HopkinsFastFactsMSN – FastFacts@jhu.edu

Slide 6

Survey

SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

Slide 7

myLearning@johnshopkins

Slide 8

Agenda

Today we will cover:

Definition and purpose myLearning@johnshopkinsThe power of myLearningIntroduction to myLearning interfaceHow to locate courses in the catalogHow to register for trainingHow to review training historyWho to contact for help

Slide 9

What is myLearning@johnshopkins?

myLearning@johnshopkins is:

A collaboration between the Johns Hopkins University and Johns Hopkins Medicine

A comprehensive website training resource for everyone in the Johns Hopkins Enterprise

Users are able to:

Register for a wide range of instructor-led training courses

Take courses on line

Track your progress

Slide 10

Purpose of myLearning@johnshopkins

Purpose is:To have one place to go to obtain trainingFor the employee to have the tools necessary to enhance his/her job performance To have a central location to track training history

To Access myLearning@johnshopkins:https://lms.learnshare.com/authenticate/shib/default.asp

Slide 11

What canmyLearning@johnshopkins

do?

Slide 12

What Can It Do?

Recommend courses based on information in the employee’s HR master data.Offers online training to fit within your scheduleOffers instructor led training, at a variety of locationsAssists employees in gaining knowledge to meet compliance issuesMaintains a comprehensive training history (including training taken outside of this learning management system)

Slide 13

Current Program Providers(as of October 2008)

Clinical Information Systems Education Center (CISEC) – JHHS

Johns Hopkins HealthCare (JHHC)

Johns Hopkins Medicine – Interactive - JHHS

Learning & Development (Talent Management) – JHU

Learning Solutions (Talent Management) - JHU

Organization Development and Training - JHHS

Slide 14

Let’s Take a Look atmyLearning@johnshopkins

Slide 15

Navigating thru myLearning

Review system settingsReview the single sign on processReview the Home Page – Update Profile – Contact UsFind a training event in the course catalogRegister for training events (ITL & Online)Review My Training PlanReschedule a class dateReview My Training History

Slide 16

System Settings

To successfully work within this registration system and launch e-courses, recommended system requirements/settings:

Turn off pop-up blockers or add lms4.learnshare.com to trusted sites

Adobe Flash Player 8.0 or higherLink to workstation requirements/setup

Slide 17

myLearning Single Sign-on Page

To access myLearning@johnshopkins, you need:

• a JHED Login Id and password• an employee record in the SAP HR master data

myLearning receives employee records on a nightly basis from SAP.

Enter your JHED Login ID and password, then click Login.

Slide 18

myLearning Single Sign-on Page

The next screen is part of the single sign on authentication. It may appear for up to 20 seconds.

Slide 19

The next screen will only appear the first time you sign onto the myLearning site. This gives you the opportunity to verify your email address and update if necessary.

At anytime, you can update your email by accessing Update Profile from the home page of myLearning.

Need Screen shot here!!

myLearning Single Sign-on Page

Slide 20

myLearning Home Page

After successful authentication, you will receive the myLearning homepage.

Let’s identify the sections on the home page, starting from the left:• Navigation bar, to access:

•My Learning Plan - view your active training•My Learning History - view completed training transcript•My Messages - for a complete list of email notifications sent to you•Course Catalog - locate/register for training events•Class Calendar - a calendar view of ILT training events• Update Profile - edit your email address• Frequently Asked Questions - assistance with navigating myLearning• Contact Us - program contact information

Slide 21

myLearning Home Page

Information Windows

• Important Notices will be updated frequently with helpful information

Slide 22

myLearning Home Page

The Welcome section can be tailored to the employee, so it may appear different to each student.

Each bulleted item is a link to additional resources.

Slide 23

myLearning Course Catalog

To locate a training event access the Course Catalog:• Click Course Catalog on the navigation bar

The course catalog can also be tailored to the employee, so your tabs may be different.

• Johns Hopkins Medicine tab - contains training events offered by various organizations within JHHS• Johns Hopkins University tab – contains training events offered by various organizations within JHU

Slide 24

myLearning Course Catalog

One method to locate a training event, is to use the Search Catalog section:

• Enter part of a course title/description in the search box and click Go.• the search is not case sensitive• the text is matched against the course title and course description fields

Slide 25

myLearning Course Catalog

Your search will either produce results (as displayed) or the message, “There are no resources that match your search criteria. Try a new search value and click Go.”

If training events are offered by programs in JHHS, they are listed under the Johns Hopkins Medicine tab. Events offered by programs in JHU are listed under the Johns Hopkins University tab.

The first column (1) will list the course titles, the second column (2) indicates the type of training event it is and the length of the event, the third column (3) indicates the organization providing the training event. This is an important column because if you have questions, refer to the Contact Us on the navigation bar and utilize the contact information listed for that provider.

1 32

Slide 26

myLearning Course Catalog

To view the match results offered by JHU click on the Johns Hopkins University tab.

To see more information on the training event, click on the course title.

Slide 27

myLearning Course Catalog

If you try to register for an event that has a prerequisite assigned, which you have not yet completed, you will receive a notification.

Scroll to the bottom of the screen to access the required event.

Slide 28

ResourcesFor questions or information on courses, please contact the appropriate program (provider) administrator. The provider name can be found listed next to each course within the course catalog. 

Contact information, listed alphabetically, by course provider:

Provider Contact InformationClinical Information Systems Education Center (CISEC) – JHHS

Need contact information

Johns Hopkins HealthCare (JHHC) OnlineLearning@JHHC.com Johns Hopkins Medicine – Interactive - JHHS

elearn@jhmi.edu www.hopkinsinteractive.org

Learning & Development (Talent Management) – JHU

443-997-6800

Learning Solutions (Talent Management) - JHU

Financial and Business Systems (including SAP): 443-997-6453

Information Technology at Eastern and off-campus locations:

443-997-3721 Information Technology at East

Baltimore: 410-614-3035Organization Development and Training - JHHS

410-735-7065saptraining@jhmi.eduwww.hopkinsmedicine.org/sap

Slide 29

Conclusion

Today we covered:

The definition purpose of myLearning@johnshopkinsThe power of myLearningIntroduction to myLearning interfaceLocating training coursesRegistering for coursesReviewing training historyWhere to get help

Slide 30

We’re going to open the phone lines now!

There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.

We’ll be answering questions in the order that we receive them.

We’ll also be answering the questions that were emailed to us during the presentation.

If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.

Q&A

Slide 31

Thank You!

Thank you for participating!We would love to hear from you.

Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: fastfacts@jhu.edu

Slide 32

Survey

Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/

Thanks again!