Post on 02-Feb-2016
description
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Research at RiceResearch at Rice
Nancy Nisbett, DirectorNancy Nisbett, Director
Office of Sponsored ResearchOffice of Sponsored Research
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Office of ResearchOffice of Research
James Coleman, Ph.D.James Coleman, Ph.D.
Vice Provost for ResearchVice Provost for Research
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Office of Sponsored Research (OSR)Office of Sponsored Research (OSR)
Responsibilities:Responsibilities:
Review and submit proposalsReview and submit proposalsAccept grantsAccept grantsNegotiate and Sign ContractsNegotiate and Sign ContractsNon-financial Post-Award ActivitiesNon-financial Post-Award ActivitiesAward CloseoutsAward Closeouts
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Staff Assignments – Single Point of Staff Assignments – Single Point of ContactContact
http://osr.rice.edu/staff.cfmhttp://osr.rice.edu/staff.cfm
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Research Life Cycle: Research Life Cycle:
1.1. Funding OpportunityFunding Opportunity
2.2. Proposal Development/SubmittalProposal Development/Submittal
3.3. Award Negotiation/ReceiptAward Negotiation/Receipt
4.4. Post-Award Activities (conduct Post-Award Activities (conduct research, expenditure of funds, research, expenditure of funds, development of new development of new technology/inventions)technology/inventions)
5.5. Award Close-outAward Close-out
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Funding OpportunitiesFunding Opportunities
► IRIS http://osr.rice.edu/IRIS http://osr.rice.edu/► Emails for specific announcements/VPREmails for specific announcements/VPR► Links on OSR website/Agency homepagesLinks on OSR website/Agency homepages► Office of Foundation & Corporate Office of Foundation & Corporate
RelationsRelations► WebWeb► Visiting Government AgenciesVisiting Government Agencies► Professional Contacts/ConferencesProfessional Contacts/Conferences
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Proposal Development and SubmittalProposal Development and Submittal
► Ultimate Responsibility: Faculty/Principal Ultimate Responsibility: Faculty/Principal Investigator (PI)Investigator (PI)
► Read and Follow Program GuidelinesRead and Follow Program Guidelines► Technical ProposalTechnical Proposal► Compliance Issues?Compliance Issues?► Review and Approval (R&A) formReview and Approval (R&A) form► To OSR 5 Working Days Before Deadline To OSR 5 Working Days Before Deadline ► Read and Follow Program Guidelines (again!)Read and Follow Program Guidelines (again!)
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Review and Approval FormReview and Approval Form
(R&A form)(R&A form)
http://http://osr.rice.edu/index.cfmosr.rice.edu/index.cfm
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Costs of Doing Research:Costs of Doing Research:
►Direct CostsDirect Costs
► Indirect Costs (Facilities and Indirect Costs (Facilities and Administrative costs – F&A)Administrative costs – F&A)
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Proposal Development and SubmittalProposal Development and Submittal
►Budget DevelopmentBudget Development Rice ExpendituresRice Expenditures Graduate student support and tuition Graduate student support and tuition
remissionremission Equipment ($5,000)Equipment ($5,000)
Rice Calculating Budget Rice Calculating Budget http://osr.rice.edu/forms.cfm?keywordID=55http://osr.rice.edu/forms.cfm?keywordID=55
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
► Subcontractors? Consultants?Subcontractors? Consultants?
http://osr.rice.edu/template.cfm?http://osr.rice.edu/template.cfm?pageid=11pageid=11
► Cost ShareCost Share
Form: http://osr.rice.edu/forms.cfmForm: http://osr.rice.edu/forms.cfm
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Types of Cost ShareTypes of Cost Share
►MandatoryMandatory►Voluntary CommittedVoluntary Committed►Voluntary UncommittedVoluntary Uncommitted
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
►Advance SpendingAdvance Spending
►Preaward SpendingPreaward Spending
Form:Form:
http://osr.rice.edu/forms.cfm?http://osr.rice.edu/forms.cfm?keywordID=55keywordID=55
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Proposal SubmissionProposal Submission► Deadline (what day? What time?)Deadline (what day? What time?)► To OSR 5 Working Days before Proposal To OSR 5 Working Days before Proposal
DeadlineDeadline
► Paper Copy (PI responsibility)Paper Copy (PI responsibility)► Electronic – done by OSRElectronic – done by OSR
► FastLane (NSF)FastLane (NSF)► Grants.gov and eCommons (NIH)Grants.gov and eCommons (NIH)► NSPIRES (NASA)NSPIRES (NASA)
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Award Negotiation and Award Negotiation and AcceptanceAcceptance
►Award made to Rice (not faculty Award made to Rice (not faculty members)members)
►Award Transmittal/Notice of AwardAward Transmittal/Notice of Award
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Date: SEP-10-2008Date: SEP-10-2008
____________________________________________________________________________________________________________________________________________
NOTICE OF AWARDNOTICE OF AWARD____________________________________________________________________________________________________________________________________________
Principal Investigator: Your NamePrincipal Investigator: Your Name
Sponsor: National Science FoundationSponsor: National Science Foundation
Flow-through Sponsor: NoneFlow-through Sponsor: None
Project Title: My First AwardProject Title: My First Award
Sponsor Award No.: XXX-123456Sponsor Award No.: XXX-123456
OSR No.: 08010101 OSR No.: 08010101
Type of Award: GrantType of Award: Grant
Award Amount: $300,000Award Amount: $300,000
Project Period: 10/01/08 - 09/30/09Project Period: 10/01/08 - 09/30/09
Comments: None Comments: None
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
R Funds (Research/Restricted)R Funds (Research/Restricted)
Unallowable Expenses:Unallowable Expenses:► Travel – if US carrier not usedTravel – if US carrier not used► Summer Salary > 2 mos. – NSFSummer Salary > 2 mos. – NSF► AlcoholAlcohol► Office Supplies/Furniture and Clerical Office Supplies/Furniture and Clerical
SupportSupport► EntertainmentEntertainment► Flowers and GiftsFlowers and Gifts► Intramural Faculty/Staff Meeting CostsIntramural Faculty/Staff Meeting Costs► Public RelationsPublic Relations
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Post AwardPost Award
►All activities after the award has been All activities after the award has been accepted by Riceaccepted by Rice PI - researchPI - research OSR – nonfinancial OSR – nonfinancial Research and Cost Accounting – financial, Research and Cost Accounting – financial,
effort reportingeffort reporting OTT – intellectual property disclosuresOTT – intellectual property disclosures
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Research and Cost Accounting ActivitiesResearch and Cost Accounting Activities
► Set up R FundSet up R Fund► InvoicingInvoicing► Draw-down of Federal fundsDraw-down of Federal funds► RebudgetingRebudgeting► Compliance with OMB CircularsCompliance with OMB Circulars► Effort ReportingEffort Reporting► Continual working relationship with PI, Department Continual working relationship with PI, Department
Staff Staff http://www.professor.rice.edu/professor/Research_and_http://www.professor.rice.edu/professor/Research_and_Cost_Accounting.aspCost_Accounting.asp
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
OSR Post Award ActivitiesOSR Post Award Activities
► Grant ContinuationsGrant Continuations► SupplementsSupplements► Amendments/ModificationAmendments/Modification► Competitive RenewalsCompetitive Renewals► RebudgetingRebudgeting► Sponsor Approvals (foreign travel, equipment Sponsor Approvals (foreign travel, equipment
purchases, items not in original budget-purchases, items not in original budget-subcontractors)subcontractors)
► Leave of absence of PI or other Reduction in EffortLeave of absence of PI or other Reduction in Effort► Change in Scope of ProjectChange in Scope of Project► Grant TransfersGrant Transfers
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Award CloseoutAward Closeout
► Identified in Award DocumentIdentified in Award Document►Final Technical ReportFinal Technical Report►Final Expenditure Report Final Expenditure Report ►Final Property (equipment) Final Property (equipment)
ReportReport►Final Invention ReportFinal Invention Report►New Technology Report (NASA)New Technology Report (NASA)
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Conflicts of InterestConflicts of Interest
►FinancialFinancial►TimeTime►CommitmentCommitment►ApparentApparent►Handled in Dean’s OfficeHandled in Dean’s Office
Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation
Important Points to RememberImportant Points to Remember
►Ultimate Responsibility: PIUltimate Responsibility: PI►We are here to help! Ask We are here to help! Ask
QuestionsQuestions
►Read the Guidelines Read the Guidelines ►Read Your Award DocumentRead Your Award Document
Welcome to Rice!Welcome to Rice!
Go OwlsGo Owls