Post on 25-Jul-2015
Presentation of Product Updates
SAPERION ECM Version 7.5
Product Management
SAPERION ECM 7.5 offers a more comprehensive set of ECM tools than previous
versions:
+ SAPERION ECM Together, a cloud-based file and sharing solution.
+ E-Mail Lifecycle Management with SAPERION ELM in updated version 6
+ Tremendously improved user-friendliness and a modern, attractive interface
+ Expanded functionality in the SAPERION Web Client
+ Additional connectors for SAPERION ECM Consolidation Services
SAPERION ECM 7.5 - Product Updates 3
SAPERION ECM Version 7.5 – Highlights
SAPERION ECM 7.5 - Product Updates 4
SAPERION ECM Version 7.5 – Other Updates
Java Core Server start behavior
RICH CLIENT skin
User management
PDF tools
Integration Server
Legacy Server
SAPERION ECM Together
+ Flexible document access – anytime, anywhere
+ Three clients are available:
+ Web Client, Windows Client, and App for iPad (other apps in development)
+ The Web client also supports touch-enabled devices like iPad, Android tablets, or Windows
8 devices.
SAPERION ECM 7.5 - Product Updates 6
SAPERION ECM Together
Quick overview of the benefits:
+ Efficient collaboration with co-workers and external partners.
+ Flexible access to documents – anytime, anywhere
+ Retain control over corporate knowledge.
+ Corporate knowledge is kept within the company
+ When an employee leaves the company, his or her data can be transferred to the desired
user.
+ Offline synchronizations of documents
+ Users can select the folders for which they need offline access.
+ Synchronization through the desktop client and app
+ Synchronized data are available even without an Internet connection.
SAPERION ECM 7.5 - Product Updates 7
SAPERION ECM Together
SAPERION ECM Together is a cloud-based file and sharing solution
+ SAPERION ECM provides a solid foundation
+ Revision-proof archiving ensures traceability.
+ Legally compliant storage
of data and documents for data security.
+ Innovative solution
+ Modern system architecture,
user-friendly design, proven technology.
+ For our customers and partners
+ In addition to the cloud-based SaaS solution,
SAPERION offers another version for
internal installation (on-premise),
which integrates seamlessly into existing
SAPERION ECM installations.
SAPERION ECM 7.5 - Product Updates 8
SAPERION ECM Together
SAPERION ECMSAPERION ECM
SAPERION ECM TogetherSAPERION ECM Together
On-
premise
On-
premiseSaaSSaaS
SAPERION
File & Share
+ Additional information:
+ Product flyer
+ Functional overview
+ Website
+ Blog posts
+ The following material will be ready soon:
+ Product presentation (PowerPoint)
+ Administration and user documentation
+ Recruiting video
+ How-to videos
SAPERION ECM 7.5 - Product Updates 9
SAPERION ECM Together
SAPERION ECM E-Mail Lifecycle
Management for Microsoft Exchange
Ready for the future:
+ SAPERION ELM now supports Exchange Web Services (EWS), which Microsoft has
established as the new standard for Exchange.
+ As a result, support for Office 365 is ensured.
+ MAPI remains an option.
SAPERION ECM 7.5 - Product Updates 11
SAPERION ELM 6.0
Expanded performance and stability
+ Performance has been boosted by a factor of 5 to 6 since adoption of code from
Metalogix
SAPERION ECM 7.5 - Product Updates 12
SAPERION ELM 6.0
E-mail tagging in Outlook
+ Another new feature is the ability to "tag" e-mails for classification or archiving in
predefined archives or records with predefined fields.
+ The user selects the e-mails for archiving and the target archives.
+ As a result, it is now is very easy to assign keywords to e-mails and/or archive them in
various archives.
+ Technical assignment of e-mails
+ As result, e-mails can be integrated into
business processes just like other types
of documents.
SAPERION ECM 7.5 - Product Updates 13
SAPERION ELM 6.0
SAPERION Web Client
Modern design
SAPERION ECM 7.5 - Product Updates 15
SAPERION Web Client
Modern design
+ Re-design
+ Attractive and modern theme
+ Revised dialogues
+ New toolbar icons
+ New navigation icons
+ CSS file permits adaptation Many more elements are controlled through the CSS for
greater for stability and simplicity during customization.
+ Improved user friendliness
+ Mandatory fields are marked
+ Settings are stored: table column width, sorting sequence, separators between Windows;
reset to standard settings available
SAPERION ECM 7.5 - Product Updates 16
SAPERION Web Client
Expanded customization
+ ACLs, index values, or comments may be set before archiving.
+ Pop-up query windows, the ability to eavesdrop button events.
+ Previously only in the rich client, now also in the Web client: Variables may be used to
dynamically collect and store information when archiving a document (string variables,
other variable types coming soon).
+ Index windows
+ Persistent and temporary variables may be used.
+ Persistent variables are stored on the document during archiving and updating.
+ Search windows
+ Fields with variables are shown and may be pre-populated or filled with a script.
+ New default variable: @folderpath for documenting use in records scenarios
SAPERION ECM 7.5 - Product Updates 17
SAPERION Web Client
Expanded workflow functions
+ New in the Web client
+ Place to enter the reason for refusing a workflow.
SAPERION ECM 7.5 - Product Updates 18
SAPERION Web Client
Expanded workflow functions
+ Workflow participants who have the ability to determine the next recipient will be
shown the user selection dialog and can proceed with selection.
SAPERION ECM 7.5 - Product Updates 19
SAPERION Web Client
Sending e-mail
+ Until now it was not possible to e-mail documents from within the web client.
+ Now there are two options:
+ Applet: Sends the document as a link, attachment, or PDF; works with Outlook.
+ Mailto: Sends the document as a link only, works with any e-mail client and has no active
components on the client; requires the web service in addition.
+ Depends on exporting rights
+ Several elements can be sent as a ZIP (mandatory with MAILTO)
+ PDF function is available only if a rendering engine with the ability to convert all
formats contained in the elements has been configured.
SAPERION ECM 7.5 - Product Updates 20
SAPERION Web Client
Update
+ Until now, importing a customer's unique configuration after an update was:
+ prone to errors
+ largely manual work.
+ New: The standard configuration and the customer's own configuration are kept
separate.
+ Two configuration directories: config and custom-config
+ Parameters in custom-config overwrite parameters in config.
+ Parameters that are no longer used are ignored in custom-config.
+ Any parameters not present in custom-config are read from the standard configuration.
+ �No more conflicts after an update; only custom-config must be copied back into the
application.
+ web.xml now contains only container-specific settings (servlets, filters, session
configuration, etc.).
+ This must still be done manually.
+ Later: configuration server
SAPERION ECM 7.5 - Product Updates 21
SAPERION Web Client
SAPERION ECM Consolidation Services
+ And it does this without requiring the original software. As a result, you will reduce
expenses for operation and maintenance from the very start.
+ In addition to existing connectors to archive systems
+ IXOS/Open Text
+ and EASY
+ a connector for IBM/FileNet Archive is available effective immediately.
SAPERION ECM 7.5 - Product Updates 23
SAPERION ECM Consolidation Services
SAPERION ECM Consolidation Services enables
secure and direct access to existing archives
making it easy to
finally replace legacy systems.
SAPERION ECM Version 7.5 – Other Updates
SAPERION ECM 7.5 - Product Updates 25
SAPERION ECM Version 7.5 – Other Updates
Java Core Server start behavior
RICH CLIENT skin
User administration
PDF tools
Integration Server
Legacy Server
SAPERION Integration Server
Event-triggered, flexible integration framework for SAPERION ECM
+ May be used in many different ways:
+ Individual performance measurement or monitoring of SAPERION system components
(such as SAPERION ECM R/Link for SAP, SAPERION ECM Rendering, OCR, SAPERION ECM
Universal Importer, etc.).
+ Event-based automation of SAPERION workflows
+ Straightforward, individualized integration with systems/applications.
+ Custom Java code (JAR files).
+ Rules-based completion using integrated rules engine (Drools)
+ Over the medium term, SAPERION Integration Server will replace Business Rules
Server.
SAPERION ECM 7.5 - Product Updates 27
SAPERION Integration Server
Integration Server
+ Places the focus on monitoring of SAPERION events and handling of its errors:
+ login/logout; workflow, document, folder, and link events
+ The integrated rules engine can be used for management of business rules by way of
tasks in the workflow.
+ Definition and creation of special Key Performance Indicators (KPIs) for monitoring and
measuring performance, such as for:
+ R/LINK
+ Rendering
+ OCR or
+ Universal Importer
+ Integration with SAPERION Workflow
+ Event monitoring and administration
SAPERION ECM 7.5 - Product Updates 28
SAPERION Integration Server
SAPERION ECM 7.5 - Product Updates 29
SAPERION Integration Server - Overall System
CC actions
SAPERION
Integration ServerSAPERION ECM
Tenant
Revision Authentication
FoldersArchiving
Documents
Events
Workflow
+ Rules-based processing of events
+ Authentication, Document, Folder, Workflow, Links
+ Expansion of SAPERION ECM business logic
+ Deployed via JAR drop-ins in the JBoss
+ Archetypes for developers
+ Interoperability (BRS and IS)
+ Long-term replacement of the BRS
+ Web interface for administrative tasks
+ Configuration of rules and tasks
+ Queue management
+ Installation and configuration
+ MSI
+ Bundle with JBoss
SAPERION ECM 7.5 - Product Updates 30
SAPERION Integration Server
+ Expansion with personal programmed tasks
+ Internationalization (German and English)
+ Administration GUI
+ Tasks (customer implementations)
+ Inbound, redelivery, and dead letter queue.
+ Persistence of inbound events
+ Guaranteed completion of events (transaction handling of the application server - JEE)
+ Interface for management of redelivery and DLQ
+ Deletion, re-queuing of messages
+ Filtering of messages
+ Display of message details
SAPERION ECM 7.5 - Product Updates 31
SAPERION Integration Server
Installation
+ Integration Server Installer
+ Microsoft Installer (root on the DVD)
+ Contains JBoss + Java Archive (EAR)
+ Windows services (Start and Stop)
+ Database configuration (MSSQL, Oracle)
+ (De)-Installation and update
+ Configuration of Connection Pools
+ System pool and task pool
+ Configuration in cc-poolmanger.properties
+ JCS Configuration
+ Manual configuration of IS settings
(archief.ini and saperion.properties JCS)
+ IS Host and Port, Credentials
+ Client Connector (Queue Directory)
SAPERION ECM 7.5 - Produktneuerungen 32
SAPERION Integration Server
Legacy Server
Legacy server to ensure compatibility
+ 32-bit functionality for 64-bit core server
+ Server-side EventScripts
+ Handling of images compressed with SAPERION (LEAD Tools, DocLoadOriginal=FALSE)
SAPERION ECM 7.5 - Product Updates 34
Legacy Server
Product Maintenance
Fresh and new user interface design in the rich client
+ In addition to the three known designs, version 7.5 offers yet another skin.
SAPERION ECM 7.5 - Product Updates 36
Product maintenance - front-end
New virtual printer driver "PDF Tools"
+ 3-Heights™ PDF Desktop Producer improves performance and quality
+ The PDF Tools printer drivers support all common formats.
+ May be used for rendering at the client and at the server and for display in the
Multiformat Viewer. No license is required for use.
+ The previous virtual printer drivers BlackIce (Tiff) and Amyuni (PDF) have been
terminated but can still be used in existing installations. There will be no additional
software corrections.
SAPERION ECM 7.5 - Product Updates 37
Product maintenance - back-end
+ User administration: Memberships in groups and roles
+ As organizational structures become increasingly complex, users need the ability to belong
to more than 50 groups.
+ The limitation has been raised to 150 groups.
+ Expanded Unicode capability for user management
+ Supports all writing systems, including Russian, Arabic, Chinese, and others.
+ We recommend this primarily for new installations because, after conversion, user
management is no longer backwards compatible.
+ Optimized start-up of the Java Core Server
+ Caching of the configuration for even faster restarts
+ Changes can be executed during runtime.
+ Easy in the MMC via "Update system files" (DDCs are updated)
SAPERION ECM 7.5 - Product Updates 38
Product maintenance - back-end
SAPERION ECM 7.5 - Product Updates 39
Thank you.
Product Management