Sacramento City CollegeBudget Committee Handbook

October 28, 2002

Committee Charge Establishes and recommends criteria

to evaluate requests for budget allocations as well as procedures and calendars used in the college budget process. Recommends allocations of the moneys available in the college discretionary funds (CDF) and Partnership for Excellence Funds (PFE); reviews proposed non-block grant budget requests.

College Budget Committee Recommends allocations of the College

Discretionary Fund (CDF) for equipment purchases, base increases (permanent and one-time-only), use of instructional support accounts (equipment maintenance, laundry, etc), allocation of the Educational Enrichment Program (EEP) and Partnership for Excellence projects (PFE).

College Revenue Sources College Discretionary Fund (CDF)

Educational Enrichment Program (EEP)

Partnership for Excellence (PFE)

Categorical Programs and Special Projects

College Discretionary Fund (CDF)

Funds allocated to the college for operational costs such as: supplies, student help,

equipment, travel, and temporary classified staff

College Discretionary Fund (CDF) Program Based Funding

-Salaries and Benefits (80%)-Facilities Management-Information Technology-Other District Wide Activities

College Discretionary Fund

College Discretionary Fund (CDF) Funding Formula

Full Service College Base+

Weekly Student Contact Hours (WSCH)+

Building Square Footage+

Book Value of Equipment+

Regular Staff FTE

Educational Enrichment Program (EEP)

Income from extracurricular activities and college auxiliary services such as the College Store and Vending Commissions

Supports: extensions of classroom instruction student-centered, student-focused

activities

Partnership for Excellence (PFE) Funds allocated to the college for

regular certificated and classified staff and operational projects that address at least one of the five PFE goals.

Pilot, Executive Council will evaluate the effectiveness of this process at the end of 2002-2003

Partnership for Excellence (PFE) PFE Goals1. Increase the number of certificates and

associate degrees awarded.2. Increase the number of students who transfer.3. Improve course completion rates and

persistence rates from fall to spring.4. Improve transition of students from basic skills

to college-level courses.5. Increase the number of businesses and

employees that benefit from training through contract education.

Categorical Programs and Special Projects

Restricted funds that must be used in compliance with guidelines structured by the funding source.

Examples: VTEA Matriculation DSPS

Budget Development Process

Unit Budget Requirements

Call For Requests

Budget Committee Review &

Deliberations

Budget Committee Recommendation

College Budget

Development Cycle

Budget Development Process Administrative Services issues a call for

requests in October for the following budget year

Requests for: Funding Base Equipment Support Accounts PFE EEP

Budget Development Process Areas develop requests All requests must be justified by:

program changes enrollment increases changes in instructional delivery relationship to unit plan

Budget Development Process Area Managers and Department

Chairs prioritize requests for their entire organizational unit

Requests are forwarded to appropriate Vice President for review

Requests are forwarded to Vice President Administrative Services for review

Budget Development Process Request are forwarded to Budget

Committee Budget Committee breaks out into

subcommittees Base/EEP Equipment PFE

Budget Development Process Budget Hearings/Forums are held

Representatives discuss their budget requests

Representatives respond to direct questions from the subcommittee

Budget Development Process Subcommittees deliberate and

prioritize recommendations

Subcommittees make recommendations to the full Budget Committee

Final recommendations to the College President

College Budget Committee

Tri-ChairsAdministration

ClassifiedFaculty

MembershipAdministrators

ClassifiedFacultyStudents

Subcommittees

EquipmentRequest

CDF/EEP BaseFunding Request

PFEFunding Request

EquipmentSubcommittee

Base & EEPSubcommittee

PFESubcommittee

PrioritizeRequests

PrioritizeRequests

PrioritizeRequests

BudgetRecommendation

Budget Request FlowchartPrepareBudget Request

Budget Request1 part form

DepartmentChair/Area

ManagerPending

Budget Request1 part form

Appropriate VicePresidentPending

Budget Request1 part form

Vice PresidentAdministrative

ServicesPending

Budget Request1 part form

BudgetCommittee

Pending

College Budget Development

Timelines

October - November•Call for Requests

•Unit-level Budget Development

Late NovemberUnits Submit Budget Requeststo Appropriate Vice President

Mid DecemberAppropriate Vice Presidents

Forward Budget Requests to VicePresident of Administrative Svcs

Late DecemberVice President of AdministrativeServices Presents Requests to the

College Budget Committee

January-MarchBudget Committee Hearings

andBudget Committee Deliberations

AprilBudget Committee

Recommendations Forwarded to College President