Sacramento City College Budget Committee Handbook October 28, 2002.
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Transcript of Sacramento City College Budget Committee Handbook October 28, 2002.
Sacramento City CollegeBudget Committee Handbook
October 28, 2002
Committee Charge Establishes and recommends criteria
to evaluate requests for budget allocations as well as procedures and calendars used in the college budget process. Recommends allocations of the moneys available in the college discretionary funds (CDF) and Partnership for Excellence Funds (PFE); reviews proposed non-block grant budget requests.
College Budget Committee Recommends allocations of the College
Discretionary Fund (CDF) for equipment purchases, base increases (permanent and one-time-only), use of instructional support accounts (equipment maintenance, laundry, etc), allocation of the Educational Enrichment Program (EEP) and Partnership for Excellence projects (PFE).
College Revenue Sources College Discretionary Fund (CDF)
Educational Enrichment Program (EEP)
Partnership for Excellence (PFE)
Categorical Programs and Special Projects
College Discretionary Fund (CDF)
Funds allocated to the college for operational costs such as: supplies, student help,
equipment, travel, and temporary classified staff
College Discretionary Fund (CDF) Program Based Funding
-Salaries and Benefits (80%)-Facilities Management-Information Technology-Other District Wide Activities
College Discretionary Fund
College Discretionary Fund (CDF) Funding Formula
Full Service College Base+
Weekly Student Contact Hours (WSCH)+
Building Square Footage+
Book Value of Equipment+
Regular Staff FTE
Educational Enrichment Program (EEP)
Income from extracurricular activities and college auxiliary services such as the College Store and Vending Commissions
Supports: extensions of classroom instruction student-centered, student-focused
activities
Partnership for Excellence (PFE) Funds allocated to the college for
regular certificated and classified staff and operational projects that address at least one of the five PFE goals.
Pilot, Executive Council will evaluate the effectiveness of this process at the end of 2002-2003
Partnership for Excellence (PFE) PFE Goals1. Increase the number of certificates and
associate degrees awarded.2. Increase the number of students who transfer.3. Improve course completion rates and
persistence rates from fall to spring.4. Improve transition of students from basic skills
to college-level courses.5. Increase the number of businesses and
employees that benefit from training through contract education.
Categorical Programs and Special Projects
Restricted funds that must be used in compliance with guidelines structured by the funding source.
Examples: VTEA Matriculation DSPS
Budget Development Process
Unit Budget Requirements
Call For Requests
Budget Committee Review &
Deliberations
Budget Committee Recommendation
College Budget
Development Cycle
Budget Development Process Administrative Services issues a call for
requests in October for the following budget year
Requests for: Funding Base Equipment Support Accounts PFE EEP
Budget Development Process Areas develop requests All requests must be justified by:
program changes enrollment increases changes in instructional delivery relationship to unit plan
Budget Development Process Area Managers and Department
Chairs prioritize requests for their entire organizational unit
Requests are forwarded to appropriate Vice President for review
Requests are forwarded to Vice President Administrative Services for review
Budget Development Process Request are forwarded to Budget
Committee Budget Committee breaks out into
subcommittees Base/EEP Equipment PFE
Budget Development Process Budget Hearings/Forums are held
Representatives discuss their budget requests
Representatives respond to direct questions from the subcommittee
Budget Development Process Subcommittees deliberate and
prioritize recommendations
Subcommittees make recommendations to the full Budget Committee
Final recommendations to the College President
College Budget Committee
Tri-ChairsAdministration
ClassifiedFaculty
MembershipAdministrators
ClassifiedFacultyStudents
Subcommittees
EquipmentRequest
CDF/EEP BaseFunding Request
PFEFunding Request
EquipmentSubcommittee
Base & EEPSubcommittee
PFESubcommittee
PrioritizeRequests
PrioritizeRequests
PrioritizeRequests
BudgetRecommendation
Budget Request FlowchartPrepareBudget Request
Budget Request1 part form
DepartmentChair/Area
ManagerPending
Budget Request1 part form
Appropriate VicePresidentPending
Budget Request1 part form
Vice PresidentAdministrative
ServicesPending
Budget Request1 part form
BudgetCommittee
Pending
College Budget Development
Timelines
October - November•Call for Requests
•Unit-level Budget Development
Late NovemberUnits Submit Budget Requeststo Appropriate Vice President
Mid DecemberAppropriate Vice Presidents
Forward Budget Requests to VicePresident of Administrative Svcs
Late DecemberVice President of AdministrativeServices Presents Requests to the
College Budget Committee
January-MarchBudget Committee Hearings
andBudget Committee Deliberations
AprilBudget Committee
Recommendations Forwarded to College President