Campus Renewal Congregational Meeting

January 31, 2016

Rock Spring CONGREGATIONAL UNITED CHURCH OF CHRIST

Agenda• Introduction• ContributionfromtheEndowment• Proposedmodificationstoaddressbudgetissues

• CouncilMotion

Rejoice,Renew,Reimagine!CongregationalPriorities

• NeighborhoodHouseRenovation• Organ• Narthex• ChurchOffices• Siteimprovements• MissionFund

BudgetAllocations

• CapitalCampaigngoalwas$2,675,000• Pledgeamounttodateisaround$2,600,000• Costsincurrednotrelatedtoconstruction

– $530,000organcontract/architecturalallowance– $250,000missionfund

• Remainingpledgedfundsavailableforcampusrenovationproject$1,820,000– ($2,600,000minus$530,000and$250,000)

ConstructionEstimates

forCurrentScope

• The rough construction estimates for the entire project as designed came in around $2.3 million

• Including $100,000 for solar power that brings us to $2.4 million

• About $1.3 million more than our pledged funds

EndowmentFacts

• Attheendof2015thevalueofthegeneralandbudgetsupportfundswasapproximately$5.9million

• RockSpringusesincomefromtheendowmenttofundaportionofouroperatingcosts,somostofthefundscannotbeusedbecausetheyareneededtogenerateincome

EndowmentFacts(continued)

• Thecongregationhasalreadyapprovedexpendituresofapproximately$240,000fromtheendowmenttopayforthecostsofthecapitalcampaign,andthecostsofourprojectmanager

• TheTrusteesoftheEndowmentbelievethatitcouldcontributeupto$300,000more

withoutendangeringtheprincipalneededtogenerateincomeforannualbudgetsupport

ContributionfromtheEndowment

• Thenextfewslidesassumeacontributionof$300,000fromtheendowment

• Pledgedfundsavailableforcampusrenovationproject:$1,820,000

• Newfundsavailableforcampusrenovationafterweaddthe$300,000fromtheendowment:$1,820,000+$300,000=$2,120,000

CostEstimates

SoftCosts-$800,000• Softcostsarenon-constructioncosts

– includingasbestosabatement,feestoarchitectsandengineers,projectcontingency,newfurniture,countyfees,storageduringtheconstruction,newaudiovisualandcomputerequipment,interestforconstructionloan

• $2,120,000 - $800,000=$1,320,000availableforconstructioncosts

CRC’sPrinciplesforCostReduction

• Employed “value engineering” to get more of what we want at lower cost

• Reviewed congregational survey results, notes of meetings and focus groups to identify congregational goals

• Determined that what we do, should be done right

• Prioritized project components

NewProposalBasedonCongregational Feedback

• Additionalvalueengineeringchanges• IncludeNeighborhoodHousebathroomswithshowersintheproject

• Defersiteworkandsolarpowersystem

NewProposalNeighborhoodHouse/CarpenterHall

• Generalrenovation• Dedicatedyouthspace• NewlifttomakealllevelsofNHaccessible• Basementshowers• NewentrancethatlinksNHandCH,modifiedfromoriginaldesigntoreducecosts

• Emphasizingfunctionoverestheticstoreducecosts

RoughSketchofNH/CH

NewProposal

Narthex• Widenentrybetweennarthexandsanctuarytomakenarthexmoreaccessibleandopen-feeling;replacecurrentdoorswithglassdoors

• MovewallforwardintoclosetspacetoincreaseNarthexspaceonrightside

• Cosmeticimprovementstonarthexincludingbenchseating,morecoatstorage

• Noexpansionofbalcony• Nolossofrearpews

RoughSketchofNarthex

NewProposalLibrary/Admin/Saegmuller

• Leaveadultlibraryincurrentlocation• Uselibraryalcovesforofficespace• New,morewelcomingentranceandreception• UseportionofcurrentSaegmuller asadministrative/officespace

• BuildatriumasexpansiontoSaegmuller forhospitalityandmeetingspace(netgainsq ft)

• SoundproofaroominHunterBuildingandaddAVforuseasadulteducationspace

RoughSketchof

Library/Admin/Saegmuller

RoughConstructionCostEstimates

Narthex…..............................................$50,000NeighborhoodHouse/CarpenterHall.$620,000Library/Admin/Saegmuller…...............$650,000Total…...............................................$1,320,000

Siteworkandsolarwouldbedeferreduntiladditionalfundsareraised

ItemstoDefer

• Outdoorwalkways• Staffparkingneartheparsonage• Expandedhandicapparking• Newsign• Entrywayawnings• Sitelighting• Solar

TheMath

CostEstimates

• SoftCosts….....................................$800,000• ConstructionCosts…....................$1,320,000

$2,120,000FundsAvailable

• AvailablePledgedFunds…...........$1,820,000• ContributionfromEndowment…...$300,000

$2,120,000Siteworkandsolardeferred

NewTimeline

• Narthex– ApriltoJune2016– tobedoneaheadofotherconstructiontofacilitateinstallationoftheorgan

• Broaderproject– September2016toFebruary2017

AuthorityfortheCRC

• CouncilrecommendsthattheCRCbegivenauthoritytomakedecisionsrelatedtotheprojectwithinthebudgetsetbythecongregation

• CRCwillkeeptheCongregationregularlyinformedofprogressontheproject,includinganymajorchangesinscopeCRCmayberequiredtomaketostaywithinbudget

MotionbyChurchCouncil

1. Thecongregationrequestsanadditionalcontributionofupto$300,000fromtheEndowmenttosupportthecampusrenewalproject.

2. ThecongregationauthorizestheCRCtomakedecisionstoexecutethecampusrenewalprojectwithinthebudgetof$2,120,000 andanyadditionalfundsraisedforthecampusrenewalproject.

MotionbyChurchCouncil

3. ThecongregationauthorizestheChurchCounciltosecureappropriatefinancingforthecampusrenewalproject,asnecessary,forthelengthofthepledgecampaign.

Thanks!

Please address your comments and questions tocampusrenewal@rockspringucc.org