PROJECT TITLEPROJECT TITLE

JOB JOB DESCRIPTIONDESCRIPTION

Summer Summer TrainingTraining

•PROJECT GUIDE-PROJECT GUIDE- Vibhavari Khavle Vibhavari Khavle

•AREA OF SPECIALIZATIONAREA OF SPECIALIZATION – HR – HR

•ORGANIZATION-ORGANIZATION- MIL MIL - Artika Sinha- Artika Sinha

Key Key ResponsibilitiesResponsibilities

• Get the Job Description of all the unique Get the Job Description of all the unique positions of all the Departments as per positions of all the Departments as per approved organizational structureapproved organizational structure

Job DescriptionJob Description

• Job descriptions are lists of the Job descriptions are lists of the

general tasks, or functions, and general tasks, or functions, and

responsibilities of a positionresponsibilities of a position

A job Description clearly defines what the A job Description clearly defines what the job is all about and what can be expected of job is all about and what can be expected of the job.the job.

Uses of Job Uses of Job DescriptionDescription• Organization AuditOrganization Audit

• Training and Development ProgrammeTraining and Development Programme

• Performance AppraisalPerformance Appraisal

• Promotion and TransferPromotion and Transfer

• Preventing Dissatisfaction and settling Preventing Dissatisfaction and settling complaintscomplaints

• DisciplineDiscipline

ContdContd....

• Restriction of Employment Activity for Restriction of Employment Activity for Health Reasons and early RetirementHealth Reasons and early Retirement

• Wage and Salary AdministrationWage and Salary Administration

• InductionInduction

• Industrial RelationsIndustrial Relations

• Return-to-work programsReturn-to-work programs

Process FollowedProcess Followed : :

• Explained the organization chart as per Explained the organization chart as per organization structure.organization structure.

• Find out the Unique positions in each Find out the Unique positions in each Department.Department.

• Prepared the excel sheet comprising Prepared the excel sheet comprising several informationseveral information

Unique PositionsUnique Positions

Finance Department

1

6

4DH Level

M Level

O Level

Sales & Marketing

1

4

8

6 EX Level

DH Level

M Level

O Level

Unique PositionsUnique PositionsPPC & Logistics

1

6

3EX Level

M Level

O Level

HR Department

1

1

4

DH Level

M Level

O Level

Unique PositonsUnique Positons

Product Development

2 2

14

18

EX Level

DH Level

M Level

O Level

..\Desktop\Artika.xls

ContdContd

• Took the appointment with the Job Holder.Took the appointment with the Job Holder.

• Explain themExplain them

• Get the form filledGet the form filled

• Get it approved by the supervisor.Get it approved by the supervisor.

• Job Job Analysis.docAnalysis.doc

PROCESSPROCESS

I was explained the Organization Chart as per approved Structure.

Find out the unique positions in Each Department

Prepared the Excel Sheet comprising several information

ContdContd

Took the appointment the Job holder

Convince Them

Got the Form Filled

Get it approved by the Supervisor

Total J D’S CoveredTotal J D’S Covered• Unique Positions JD Unique Positions JD

CoveredCovered• FINANCE 11 11FINANCE 11 11• PPC & LOGISTICSPPC & LOGISTICS 10 09 10 09• PROD. DEVLP 36 33PROD. DEVLP 36 33• SALES & MARKTNG 18 17SALES & MARKTNG 18 17• PURCHASE & VD 07PURCHASE & VD 07• HR & ADMIN 06 02 HR & ADMIN 06 02

• TOTALTOTAL 7979

InductionInduction

• An induction is the process you use to An induction is the process you use to help introduce a new member of staff to help introduce a new member of staff to your business. your business.

ObjectiveObjective• The objective of induction is that the The objective of induction is that the employer employer will have will have

to explain to the to explain to the newnew employeeemployee, and the , and the new employee new employee will full understand the objectives of:will full understand the objectives of:

• the organization; the organization; • the department; the department; • the organizational policies; and the organizational policies; and • Their own key performance indicators. Their own key performance indicators. • All aspects of the employment relationship; All aspects of the employment relationship; • The organizational structure; The organizational structure; • All communication channels within the organization; All communication channels within the organization;

Process FollowedProcess Followed

• The incumbent first reports to the HR The incumbent first reports to the HR department.department.

• Introduction with all the staffIntroduction with all the staff

• Joining formalities is carried out. He fills Joining formalities is carried out. He fills the formthe form

• Joining Letter is offeredJoining Letter is offered

• Certificates and mark sheets are verifiedCertificates and mark sheets are verified

ContdContd

• He is suppose to undergo Presentation.He is suppose to undergo Presentation.

• For sales and Service employees For sales and Service employees Induction is bit elaborated.Induction is bit elaborated.

• Apart from all this Special Lunch is Apart from all this Special Lunch is arranged for him .arranged for him .

ConclusionConclusion

• It has been a great learning experience. It has been a great learning experience. For my project I had interacted with For my project I had interacted with different departments, understood their different departments, understood their working, their contribution and MIL as a working, their contribution and MIL as a whole whole

BibliographyBibliography

• http://www.managementhelp.org/staffing/http://www.managementhelp.org/staffing/specify/job_desc/job_desc.htmspecify/job_desc/job_desc.htm

• http://www.hrvillage.com/http://www.hrvillage.com/jobdescriptions.htmjobdescriptions.htm

• http://www.entrepreneur.com/http://www.entrepreneur.com/humanresources/hiring/article78506.htmlhumanresources/hiring/article78506.html

ContdContd

• http://www.citeman.com/uses-of-job-analhttp://www.citeman.com/uses-of-job-analysisysis

• http://www.hrd.qut.edu.au/development/http://www.hrd.qut.edu.au/development/induction/workplaceinduction/benefit.jspinduction/workplaceinduction/benefit.jsp

• http://www.hrinz.org.nz/Site/HR_Info/http://www.hrinz.org.nz/Site/HR_Info/Guides/induction_process.aspxGuides/induction_process.aspx

Thank YouThank You