Transcript of Presented by Office of Distance Education of Learning Technologies.
- Slide 1
- Presented by Office of Distance Education of Learning
Technologies
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- What is WebEx? A Web conferencing service used to conduct
meetings via the Internet using two way video and audio
technologies. Sometimes referred to as webinars, web conferencing
is often used for collaboration between geographically dispersed
groups. WebEx is a one web conferencing service, others include
Skype, GoToMeeting, Saba Centra, and Adobe Connect.
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- Use WebEx for: Remote Meetings Online Presentations Lecture
Capture Demos Training Online Support Online Office Hours Online
Study Sessions
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- Features and Functions Share presentations, real time
applications, web browsers and desktops Pass control between
participants Communicate through chat Create and conduct polls Show
your webcam image Record meetings and archive for future viewing
Take notes
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- Hosting a Meeting 1. Scheduling and host meetings with
students, guests and/or colleagues by opening a web browser and
typing the university WebEx URL in the address field -
https://tamucc.webex.com. https://tamucc.webex.com An account is
needed to schedule/host a meeting. For instructions on scheduling a
meeting see the guide for scheduling WebEx meetings.
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- Hosting a Meeting 2. Click Host Log In on the upper right hand
corner of the WebEx web page. An account is needed to schedule and
host a meeting.
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- Hosting a Meeting 3. Enter the username provided to you when
you obtained your WebEx account. 4. Enter your password. The first
time you log on you will be asked to change your password. This
password is not necessarily the same nor is it updated or changed
when you update your email password.
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- Hosting a Meeting 5. Click on Meeting Center tab. A list of
meetings will be displayed.
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- Hosting a Meeting 6. On the WebEx meeting Center web page.
Locate your meeting and click Start. There will be a Join link for
participants but will say Start for the Host.
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- Hosting a Meeting 7. If WebEx plugins or software has not
previously been installed on a computer, a set up screen will be
displayed. If you are on your own computer then follow the steps to
install the application. If you are on a university computer then
click the Run a temporary application link to use WebEx.
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- Hosting a Meeting 8. When the WebEx screen opens up you will
see the Audio Conference window in the middle of the screen. To use
your computer audio, click the Call Using Computer button.
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- Hosting a Meeting 9. Follow the steps to test your audio. 10.
Click the X in the top right of the pop-up to close the pop-up
window.
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- Hosting a Meeting 11. Click Use Phone arrow to see the dial in
number and to dial in if your computer does not have audio
capability. 12. Click the X in the top right to close the
window.
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- WebEx Interface Main Meeting Area Chat Area Participant List
Turn your video on/off Video Display View other participants Video
if turned on Mute/Unmute yourself Raise Hand or Make Presenter Exit
Meeting Audio Audio Controls Send Meeting Link Share a File Record
Meeting WebEx interface components are indicated below. Some will
be explained later.
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- Hosting a Meeting 13. To reopen the audio menu either: Click
the Audio Conference button in the middle. Or click the Audio
button on the Participants box on the right.
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- Hosting a Meeting 14. To invite others to the meeting on the
spur of the moment, click the Invite & Remind button in the
middle of the screen.
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- Hosting a Meeting 15. The Invite & Remind window will pop
up and allow you to send email, phone or text reminders to
participants if you know their contact information.
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- Hosting a Meeting 16. To share or demonstrate something: Click
the arrow next to the button that will either say Share
Application, Share Desktop or Share File, depending upon what was
selected during the last session. This will bring up a menu for you
to select what you want to share.
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- Hosting a Meeting 17. To share your Desktop and be able to
display a website, file or document: Click Share My Desktop.
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- Hosting a Meeting WebEx will immediately show what is currently
on your desktop. You can proceed with opening up a web page, or
other document or items. To bring up the WebEx tools and to end
sharing your desktop, move your mouse pointer over the green area
on the top of the desktop.
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- Hosting a Meeting Select the desired menu item or Click the red
circle to sop sharing and to return to the WebEx interface.
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- Hosting a Meeting 18. To share a file: Click the arrow next to
the share button to open the menu. Select Share File (Including
Video).
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- Hosting a Meeting Locate and select the file you wish to share
from the Share File window. Click the Open button.
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- Hosting a Meeting File will be displayed in the main window
area. If there is more than one page in file then use the arrows on
the top of file to advance to next page.
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- Hosting a Meeting Each shared file will have its own tabs at
the top of the WebEx interface. Click tab to switch between files
or to return to main Quick Start screen. Click the X on the tab to
close file and stop sharing.
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- Hosting a Meeting 19. Share Application so that it can be
edited and saved: Click the arrow next to the share button to open
the menu. Select an application under Share Application. If
application is not listed, then select other application and locate
it. Once application has been opened, locate the item you wish to
display.
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- Hosting a Meeting Application will open on computer desktop.
WebEx menu will be hidden at the top, viewable by hovering mouse
pointer over green area.
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- Hosting a Meeting Select Stop Sharing from the menu to return
to the WebEx interface.
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- Hosting a Meeting 20. Use the New Whiteboard button on top
right of WebEx window to open up a whiteboard area to collaborate
with participants. Use annotation tools to collaborate. Use tabs to
navigate between shared items.
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- Hosting a Meeting 21. If a copy of the meeting is desired you
can record the meeting for others to playback: Click the Record
button on the top right. Recorder panel on the bottom right can be
used to pause and stop recording.
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- Hosting a Meeting Previously recorded meetings can be found on
the tamucc.webex.com web page under Host a Meeting area on left.
Click on My Recorded Meetings to see a list of recorded
meetings.
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- Hosting a Meeting It will take several minutes for the most
recent recording to be listed. Recording can be played, downloaded,
or emailed. Recording can be placed in Blackboard by using the link
or the downloaded file.
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- End a meeting. 22. When meeting is finished click the End
Meeting button on the bottom right. Click End Meeting on pop up
window to end the meeting.
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- Help and Support Distance Education Website
https://iol.tamucc.edu/ - Instructor Resources > WebEx under
Technology heading IT Help Website http://it.tamucc.edu/ - Get Help
> WebEx help bullet under FAQ Cisco WebEx Meeting Web Page
https://tamucc.webex.com - Support > Training > WebEx
University Cisco Self-Service Technical Support
https://support.webex.com/support/support-overview.html
https://support.webex.com/support/support-overview.html Cisco WebEx
Technical Support Phone: 1-866-229-3239 Use the resources below for
additional guides and training.