Group Presentation

Roadmap

1. Introduction

1. Objectives of group meeting

2. Preparing group presentation

1. The choice of title

2. Invitation

3. Time frame

4. Room arrangement

5. The materials and equipment preparation

6. Audience analysis

7. The logical order

3. Delivering the presentation

1. Action before presentation

2. Action during presentation 

4. Dealing with different audience characters

5. Following up

Eating

Selling activityBuilding relations

Presentation Indirect Bribe

Entertainment

WHAT IS GROUP MEETING?

Discussion

INTRODUCTION

WHAT IS YOUR VISION OF

THE IDEAL PRESENTERIN OUR ENVIRONMENT?

SELF ASSESSMENT

“I always think a great speaker convinces us not by force of reasoning, but because he is visibly enjoying the beliefs he wants us to accept.”

DIFFERENT TYPES OF GROUP MEETING

1. Round table discussion

2. Seminar

3. Symposium

4. Conference

ROUND TABLE DISCUSSIONS  

Participants agree on a specific topic to discuss and debate.

Each person is given equal right to participate.

ACADEMIC CONFERENCE

Formal event where researchers present results, workshops, and other activities.

SymposiumIn ancient Greece, the symposium "to drink together"

It was a drinking party

SEMINAR

Small groups for recurring meetings, focusing each time on some particular subject, in which everyone present is requested to actively participate.

STEPS OF GROUP PRESENTATION

 Delivery of the presentation1. Actions before presentation2. Actions during presentation

 Preparation of presentation1. Choosing the title2. Invitation3. Time frame 4. Room arrangement5. Material and equipment

preparation6. Audience analysis7. Logical order 

 Following up

ORGANIZINGGROUP MEETING

PREPARING GROUP PRESENTATION

Preparation includes:

1. Objectives of the meeting

2. Setting date, time and place

3. Choosing the title

4. Invitation

5. Room arrangement

6. Material and equipment preparation

7. Audience analysis

OBJECTIVES OF GROUP MEETING

OBJECTIVES OF GROUP MEETING

1. To launch a new product.

2. To create interest of a medical community toward a certain problem related to one of your products.

3. To reinforce and increase sales potential of a hospital or a region.

4. To overcome problems or rejections raised by certain medical community.

5. To promote a new concept, a new indication or a recent document related to one of your products.

6. To involve and gain opinion leaders.

7. To keep and improve regular contacts with junior doctors.

SETTING DATE, TIME AND PLACE

SETTING DATE, TIME AND PLACE

Set the date and time with both:

1. Audience

2. Place in which the meeting will be held

CHOOSING THE TITLE

CHOOSING THE TITLE

The title should be

INFORMATIVE and ATTRACTIVE

to the audience, as it is the first thing they will know about your presentation.

CHOOSING THE TITLE

Effective title should answer the following 4 questions:

1. Is the title correct, does it accurately represent the subject?

2. Does the title state the limits of the subject?

3. Is the title understandable?

4. Has the title been expressed briefly and effectively?

CHOOSING THE TITLE

The title should be easy to be understood, so if it contains long but necessary phrases, divide it into two parts:

The main theme The limitation

CHOOSING THE TITLE

e.g.1 The organization & purpose of day care surgery Day care surgery : Organization & purpose

e.g.2 How bile is produced & some experiments on human-

beings and animal Bile production: Human and animal experiments

NOTEABOUT THE TITLE

The length of title does not guarantee its accuracy and clarity.

Non-informative phrases contribute to nothing

e.g.

A study of…..

An investigation on …..

NOTEABOUT THE TITLE

Vague titles lead to indefinite meaning

e.g.1 A system of improving community care Preventive medicine in Egyptian community

e.g.2 Effect of stopping smoking on coronary infarction Stopping smoking reduces heart attacks

NOTEABOUT THE TITLE

Avoid single word title Hypertension Hyperglycemia Anemia

INVITATION

INVITATION

The invitation may be personal or public. The written invitation should include :-

INVITATION

1. Company name, preferably with logo.

2. Name of the hospital (place) in which the function will take place.

3. The name of the hospital (place) director and head of department in which the function will take place.

4. The title of function.

5. The name of speaker" if any"

6. The type of meeting.

7. Place, time and the date of function.

INVITATION

In addition, the personal invitation should contain the name of the invited customer preferably typed, and it must be delivered personally.

INVITATION

The public invitation should be hanged in places that allow every body to see it, and this should happen many days prior to the function.

ROOM ARRANGEMENT

ROOM ARRANGEMENT

It is very important to properly arrange the meeting room.

The objective of room arrangement is to make sure that all attendance hear and see you clearly.

When arranging the room, some items are to be considered:-

ROOM ARRANGEMENT

1. The site of electric supply, and you should have an electric connection wire.

2. Light intensity, light switches and Curtains.

3. The position of the projector.

4. Mic.

5. Chairs setup and passages.

6. Screen and flip chart.

MATERIAL AND EQUIPMENT

MATERIAL AND EQUIPMENT

The proper preparation and the use of all your material and equipment will give you another dimension of success.

These materials and equipment include:

1. Projector

2. Block notes and pens

3. Giveaways.

4. Pointer

5. Mic

MATERIAL AND EQUIPMENTPROJECTOR

PROJECTOR

1. Keep the screen at least 120 c.m. above the floor.

2. Testing the projector before using it

3. When to turn off the projector?

MATERIAL AND EQUIPMENTBLOCK NOTES AND PENS

May be supplied by the hotel, but its better to be branded Should be related to the subject, or the company.

MATERIAL AND EQUIPMENTGIVEAWAYS

MATERIAL AND EQUIPMENTPOINTER

POINTER

1. The pointer can add much to your presentation, and also can take much.

2. You have to test the pointer and make sure of its battery.

3. How to use the pointer?

MATERIAL AND EQUIPMENTMIC

MIC Test the mic and make sure your voice is clear. Check the battery if the mic is wireless.

AUDIENCE ANALYSIS

AUDIENCE ANALYSIS

You will have to analyze your audience, since audience analysis will guide you during the preparation as well as the delivery of your presentation.

AUDIENCE ANALYSIS

Analysis : Who are there? How many will be there?

Understand : What are their knowledge about the subject?Demography : What is their age, gender & educational

background?

Influencer : Is he supportive to you and your product?Environment : Where will you stand?

Need : What are their needs for the topic and you? Customized : What specific needs do you need to address?Expectation : What do they expect to hear and learn from

you?

AUDIENCE ANALYSIS

AUDIENCE CAN BE ANALYZED AS:

1. An organization

2. Individuals

AUDIENCE ANALYSIS

AS AN ORGANIZATION

1. What is their history about group meetings

2. Which companies held group meetings there before? How does it sound?

3. What is my history and my company history in this place?

4. Which products used currently in this place? To what extent? In which indication?

5. Did any one of the attendees had attended a previous function arranged by your company?

AUDIENCE ANALYSIS

AS INDIVIDUALS ACCORDING TO

1. Authority within the group

2. Receptive to you and your product

AUDIENCE ANALYSIS

AUTHORITY WITHIN THE GROUP You have to identify the dominant and authorized

person in the meeting. Generally speaking, the authority results from two

sources:

AUDIENCE ANALYSIS

1. Position

2. Specialty

1. Expertise a reputation based on professional and academic accomplishment

2. Expertise a reputation based on long years of experience

AUDIENCE ANALYSIS

RECEPTIVITY TO YOU AND YOUR PRODUCT

There are two important questions that you should ask yourself about every individual in the group:

1. How receptive is he/she to you and your company?

2. Which of them is likely to be positive or negative toward you and your product?

AUDIENCE ANALYSIS

NOTE

Audience analysis will help you expect problems that will be raised by negative people in order to be ready for answering. It also will help you identify who are your supporters in the meeting.

PREPARINGTHE PRESENTATION

PREPARING THE PRESENTATION

Before starting preparing your presentation, try to know the situation by answering one basic question

PREPARING THE PRESENTATION

Objectivesof the presentation

End resultyou want to achieve

What do you want

The Audience To Knowbetter from your presentation

PREPARING THE PRESENTATION

Give general information about the subject

Gain acceptance for a new concept

Change thebasic attitude

Give more detailed information

Correct wrong debates

Clear defined objectives = Easy selection of suitable materials

VISUAL AIDS(NOT THE STARS OF THE SHOW)

Big

Simple

Clear

DESIGN CONCEPTS

Should be able to read everything from the back row

At least 28 pt, preferably 36

Simple

• No more than 6 lines

• No more than 7 words per line

Big

Arial or Helvetica Blue background with yellow text Avoid overuse of red, shadows, animation and

transitions Beware of busy backgrounds• Clip art should add to the content• Ditto on sound clips• Use a different background only to emphasize one slide

Clear

Visual Aids

should be

on the

speaker’s

left.

Visual Aids should be

on the speaker’s right.

PREPARING THE PRESENTATION

Advantages

1. Increase audience interest

2. Good slides give the impression of professionalism and thorough preparation

3. Increase percentage of message retention

4. Amusing slides can add a touch of life to the presentation

DELIVERINGTHE PRESENTATION

• Before the presentation• Podium panic• Structuring the group meeting• Presentation• Discussion• Hi-tea time

DELIVERINGTHE PRESENTATION

BEFORE STARTING PRESENTATION

00:30Arrive at appointed place about 30 minutes before scheduled time of the presentation

Check your appearance It must be Tidy Neat Suitable for the occasion

Avoid being Irritating Attracting the audience attention

Check arrangement of:1. Chairs2. Tables3. Screen 4. Materials

Try out any unfamiliar equipment you will use

TALKto your audience before the presentation

START linking with them.

PODIUM PANIC

PODIUM PANIC

For some people, the thought of giving a presentation is more frightening than falling off a cliff, financial difficulties, snakes and even death.

CAUSES OF PODIUM PANIC

1. Lack of knowledge.

2. Poor preparation.

3. Forgotten audience need.

4. Over practicing.

5. Too hasty.

DEALING WITH PODIUM PANIC

Consider the presentation as an opportunity to show your audience how professional you are.

Audiences are forgiving. Nervousness is usually invisible. Be yourself. Practice deep breathing visualization techniques. Begin in your comfort zone.

DEALING WITH PODIUM PANIC

If you see some negative expressions, do not worry, nobody hates you.

Audience want to feel that you are friendly, so that try to be intimate with them. If the audience feel that you are nervous or unsure, they will form a negative opinion about you.

Try to look confident and smile.

Humor

It is a good idea to start the presentation with something funny.

STRUCTURING THE GROUP MEETING

STRUCTURING THE GROUP MEETING

The time of meeting would be divided into:

1. Presentation time

2. Discussion time

3. Hi-tea time

PRESENTATION TIME

PRESENTATION TIME

20:00Maximum 20 minutes are allocated for the

presentation time.

TIME FRAMEPRESENTATION TIME

Consequently, you will have to represent the most important benefits to their practice so as to attract them and also to avoid some objections.

Warm Up Say the first paragraph loud

Look Forward & SmileBefore saying a word

When You Start TalkingUse as much as eye contact as you canStart with looking to a friend

Begin with a slow, well prepared introduction

Do not rush into the core of the subject, use the first minute to set the pace.

Introduce yourself and your company and then greet and welcome the audience.

HOW TO USE THE SLIDES EFFECTIVELY1. Room light should be considered, not so dark since

dark rooms can make the audience feel a sleep

2. Talk to the audience not to the slides (Your eyes should remain on the audience for 85% of time)

3. Turn face to the audience when you speak

4. Do not read what the audience can read ( it is not a reading session)

PRESENTATION TIME

The presentation consists of three parts:

1. Introduction …. 2 minutes

2. Body … 15 minutes

3. Conclusion … 3 minutes

INTRODUCTION

PRESENTATION TIME1- INTRODUCTION

When you start speaking, your opening statement is very essential.

People who have not formed an opinion about you by just looking at you will certainly form their opinion on the basis of what you are going to say by the start of your talk.

PRESENTATION TIME1- INTRODUCTION

Introduction is divided into two parts

1. Opening remarks

2. Introduction body

PRESENTATION TIME1- INTRODUCTION / OPENING REMARKS

Draw audience attentionand

Arouse their curiositySimple statement

Mysterious statement

Story

Simple Statement

Or

Fact About Your Subject

Swelling, redness, pain and hotness are the main symptoms of inflammation

55% of the American population at the age of 60 suffer from Osteoarthritis

2.1 Million people around the world complain about Anemia

Mysterious Statement

The word TEAM means; TogetherEachAchieveMore

And this is what I am going to talk about it today.

YesterdayHardly had anyone heard of it Today Everyone is talking about it

I mean of course the subject The Immunosuppression

StoryBy telling a story relevant to the audience and the subject, of bad judgment bad thinking but with a happy ending

SOME OPENING REMARKS

MAY SPOIL

THE PRESENTATION

JokeIt is a honor to be here

Using clichés as Mr. chairman, Mr. president, Professor A, Professor B, ladies and gentlemen

It’s a pleasure to be with you, when your body says the opposite

I am not the best to talk about this subject

I prepared this last night, and I did not had enough time to review.

STRUCTUREOf the presentation

MAIN POINTSTo be covered

TimeOf the presentation

TimeOf asking questions

PRESENTATION TIME1- INTRODUCTION / INTRODUCTION BODY

BODY OF THE PRESENTATION

PRESENTATION TIME2- BODY

After you have drawn the audience's attention, you will move into the main core of your presentation.

Try to keep the contents restricted to three or four main points which constitute the core of your presentation.

PRESENTATION TIME2- BODY

Your objective is to make sure that the audience are fully aware before introducing one of the main points of the presentation, and this could be achieved by:-

1. Asking rhetoric question just before an important point.

2. Showing a striking visual aids.

PRESENTATION TIME2- BODY

e.g.1

We had a look at the spectrum and penetration power of Ciprofloxacin, let's now have a look at how can this improve your patient convenience?

PRESENTATION TIME2- BODY

e.g. 2

And moving to a very important point in the treatment of these cases, which is:

How much will it cost your patients?

Can anyone tell me the average cost of a chronic prostatitis patient?

PRESENTATION TIME2- BODY

These two techniques help you to:-

1. Get the key points across to the audience.

2. Frequently remind the audience with the main message.

3. keep the audience's attention and interest through the presentation.

4. keep an eye on time.

CONCLUSION

“Make sure you have finished speaking

before your audience has finished listening.”

Dorothy Sarnoff

NEVERExceed The Time

PRESENTATION TIME3- CONCLUSION

It is very important to finish the presentation in a way leaves the audience thinking about what you have said long after you have finished.

PRESENTATION TIME3- CONCLUSION

You can use some signal words such as “finally” or “ as a conclusion” to start the conclusion.

PRESENTATION TIME3- CONCLUSION

Many techniques used to strongly end the presentation:

A call to action

Asking the people to act on what you have told them to gain the experience on their own.

A quotation

Very effective, just make sure that it is relevant to your talk.

PRESENTATION TIME3- CONCLUSION

A challenge

If your presentation advocates changes, challenge the audience to try it as many people accept challenges.

A strong summary

A clear summary of the main points of what you have just said will be retained in the audience

mind.

PRESENTATION TIME3- CONCLUSION

In the conclusion, you have to avoid:

1. Ending weakly.

2. Adding any new information.

3. Adding any unimportant points.

4. Going on too long.

5. Using clichés ( I repeat again, as last word)

6. Showing a table or a diagram.

DISCUSSION TIME

DISCUSSION TIME

After every presentation, there is a time for questioning, and this period may enhance the presentation or may not.

Usually, discussion is after the presentation, and here you will receive the audience questions about your subject.

DISCUSSION TIME

DISCUSSION TIME

That’s why there is no time limit for the discussion period, as long as it is productive and the whole questions are direct to you.

The effective discussion may be a sign of a successful presentation.

DISCUSSION TIME

During the discussion, if you don’t know the answer of a question say so without neither hesitation nor embarrassment.

If the question is related to the product, take the name and address of the doctor who gave the question, refer to the office and send the answer back to him.

CONTROLLING DISCUSSION

CONTROLLING DISCUSSION

Here are some tips that help you to properly handle questions and ensure supporting your presentation:

1. Listen to the whole question before answering it.

2. Make a pause to give yourself time to evaluate the question. And if needed, answer the question by a question to give yourself more time.

3. Repeat the question loud so that everybody can hear it.

CONTROLLING DISCUSSION

3. Credit the person who asked the question

" Thank you very much for this question"

" That's a very important point you raised "

5. Respond to the question honestly.

6. Always after answering any question say " does that reply your question?' and the "Yes" here is your permission to move to the next question.

DIFFERENT CHARACTERS THAT MAY APPEAR DURING THE DISCUSSION AND HOW TO HANDLE THEM

THE TALK HOG

THE TALK HOG

Definition

This individual want to monopolize the group discussion and waste time. 

THE TALK HOG

Handling Avoid eye contact with him in order to prevent his

participation. What if he is already talking?

THEARGUMENTATIVE

THE ARGUMENTATIVE

Definition: This individual shows disagreement within the group. This naturally occur during any discussion in the

medical practice.

THE ARGUMENTATIVE

Handling: Interrupt this individual and point out that the total

agreement is not expected and there are always two sides of an issue.

Then, direct a question to an uninvolved person about a detail that was not included in the disagreement.

NEVERargue with a member of the audience

THE STATUS SEEKER

THE STATUS SEEKER

Definition: This individual wants to use the discussion as an

opportunity to manifest his personal knowledge to the group.

He does not really care about your product, but his concern is to impress other members of the group.

THE STATUS SEEKER

Handling:

When the status seeker comments, direct his statement back to the group as overhead question, or direct him a question to bring his comment back to the subject.

THE CALM

THE CALM

Definition:

This individual will not volunteer comments and he has a tendency to stay silent.

THE CALM

Handling:

Direct a question to him, and whenever he speaks up, reinforce it by thanking him for his participation and express how interesting it was.

THE JOKER

THE JOKER

Definition:

This individual is not serious about the topic of the presentation, but he interjects humorous remarks and jokes.

THE JOKER

Handling: This is not a serious problem, it can even help the group

to relax and enjoy the presentation. If you are an experienced discussion leader, you will get

use of the joker. Do not be afraid to laugh at his jokes.

THE SHARP-SHOOTER

THE SHARP-SHOOTER

Definition :

This individual is a hostile to you and/or your product, and seems to use every available opportunity to embarrass you.

THE SHARP-SHOOTER

Handling: Allow him to express his hostile feeling in front of the

group. Answer his question by a question while you are looking

at him and moving closer to him. Get back to your position and rephrase his question and

then answer it.

THE SHARP-SHOOTER

You may have to point out that one of the purposes of the presentation is to hear all opinions.

“Better to keep your mouth shut

and appear ignorant

than open it

and remove all doubt.

Mark Twain

TIME FRAMEHI-TEATIME

The Function is not over by the end of the discussion.

TIME FRAMEHI-TEATIME

Do not leave your audience

taking their hi-tea alone, you

should be with them to show

great hospitality and care. Your attended colleagues and

your direct boss should

accompany all audience during

the hi-tea, especially the

hospital director and the head

of department.

Let everybody talk about the subject while they are taking their hi-tea.

Click icon to add picture

FOLLOWING UP

WHAT IS MEANT BY FOLLOWING UP?

Following up is the conversion of: Information received during the function

Into

Motivation reinforcement of: The content the Purpose of the information The message transmitted at the meeting

To ensure achieving your presentation objectives

WHY FOLLOWING-UP IS IMPORTANT?

Because if it is neglected

objectives of the group meeting might not be achieved

Participants will be engaged in new projects after your group meeting.

So; reinforcement of the purpose of the group meeting is not achieved.

HOW FOLLOWING-UP ACTIVITIES COULD BE CARRIED OUT?

Through two phases

1. Before the meeting ( proceeding, bulletins, awards, documentation, product information, literatures, posters, photographs, exhibition and videos)

HOW FOLLOWING-UP ACTIVITIES COULD BE CARRIED OUT?2. after the meeting meeting leaders and GPs feedback from leaders and GPs social contacts gaining support ( clinical trials, ect..) delivering to participants what was requested by them

during the meeting * meeting with the openion leaders to finalize any

agreement or decisions that was taken during the meeting.

HOW FOLLOWING-UP ACTIVITIES COULD BE CARRIED OUT?Right after the presentation:

You have to prepare a report about the function and it should include:

1. The time and date of the meeting

2. The subject of the presentation

3. Product

4. The number of attendees and the cost

5. The names of attended doctors, their specialty, private clinic address and phone numbers

6. Major objections raised by the audience

Click icon to add picture

CHANNELS OF COMMUNICATION

CHANNELS OF COMMUNICATION

The more the channels of communications you can use at the same time, the better the retention of your message in the audience's mind.

CHANNELS OF COMMUNICATION

1. Gesture2. Facial expression3. Body movement4. Posture

1. Diagrams2. Charts3. Pictures

1. Tone of voice2. Variation in pitch

and volume

Non-Verbal PictoricalVerbal

CHANNELS OF COMMUNICATION

People grasp ideas by two ways Verbal way: Which stimulates the left hemisphere of

the audience brain. Visual way: Which stimulates the right hemisphere of

the audience brain.

HOW TO MAKE THE AUDIENCE REMEMBERAudience always tend to recall things happened in some situations, and these situations are:

1.  The beginning of the talk

2. Something repeated several times

3. Something unusual that attracted attention

4. Something highlighted by the presenter as of special importance

5. Something in which the audience involved in as answering questions

6. The end of the talk

POSTURE

Your posture is preferably comfortable to you and your audience, so that everybody can see and hear you. You should avoid

1. Putting your hands in your pockets

2. Putting your hands on your waist

3. Stand crossing your legs

4. Leaning on a desk, a chair or a wall

GESTURE

Your gesture should be natural and spontaneous. Remember that gestures are reflections of your

personality, and what may be right for one person is not necessarily right for another.

GESTURE

Every gesture has three parts:

1. The approach:

Your body begins to move in anticipation

2. The stroke:

The gesture itself

3. The return:

This brings your body back to a balanced posture

GESTURE

Some recommendations may guide you to effective gesture: Respond naturally to what you think, feel and see Create a condition to gesture. Suit the action to the word and occasion Do not overdo gesturing

 

MANNER

During the presentation, you have to be

1. Confident

2. Courteous and carefully choose your language and humor

3. Sincere

4. Enthusiastic

VOICE

Your voice should reflect confidence, emotion and emphasis

Vary your voice occasionally to avoid monotony Use pauses and silences to create suspense, emphasis

or mark question

VOICE

Control your emotion of fear, anger or disappointment, at all times keep a little smile but not laughter

Avoid mannerism Learn to relax by two exercises

1. Breathing exercise

2. Isometric exercise

EYES

Eyes are said to be the key to soul. They represent the first and the most effective weapon in convincing the audience with your honesty, credibility and confidence in the subject.

 You should use your eyes to enhance rapport with your audience, by establishing eye contact with every member of the group as often as possible.

EYES

Visualize your audience as individuals not as a mass. In addition, shortly after each change in posture, a slight smile will convince everyone in that direction that you have seen and acknowledged him/her.

Click icon to add picture

10PRESENTATION MISTAKES

1

You Don't Know Your Topic!

You memorized the content…. Someone has a question….. Panic sets in You never prepared for questions and all you know

about this topic is what is written on the slides.

A BETTER SCENARIO

Know your material so well, that you could easily do the presentation without an electronic enhancement such as PowerPoint.

Nothing will ruin your credibility as a presenter faster, than not knowing everything about your topic.

Use key words and phrases and include only essential information to keep the audience focused and interested. Be prepared for questions and know the answers.

2

THE SLIDES ARE NOT YOUR PRESENTATION

An audience member says that she can't read the slides.

You graciously tell her you will be reading them and proceed to do so, while looking up at the screen. Each of your slides in filled with the text of your speech.

Why do they need you?

A BETTER SCENARIO

Always remember that you are the presentation. The slide show should only be used as an accompaniment to your talk.

Simplify the content, by using bullet points for key information.

Keep the most important points near the top of the slide for easy reading in the back rows.

Focus on a single topic area for this presentation and use no more than four bullets per slide.

Speak to the audience, not to the screen.

3

TOO MUCH INFORMATION

You know so much about the topic, that you jump from here to there and back again talking about everything there is to know about your brand new widget, and no one can follow the thread of the presentation.

A BETTER SCENARIO

Use the K.I.S.S. principle (Keep It Simple Silly) when designing a presentation.

Stick to three, or at the most, four points about your topic and expound on them.

The audience will be more likely to retain the information.

4

POORLY CHOSEN DESIGN TEMPLATE OR DESIGN THEME

Blue was a good color for a design template or design theme.

You found a really cool template/theme on the internet, with a beach scene. Water is blue, right?

Unfortunately, your presentation is about some nifty new tools to show at a Woodcarvers’ convention.

A BETTER SCENARIO

Choose a design that is appropriate for the audience. A clean, straightforward layout is best for business

presentations. Young children respond to presentations that are full of

color and contain a variety of shapes.

5

ELECTRIFYING COLOR CHOICES

Audiences don't like unusual color combinations. Some are unsettling and red and green combos can't be

differentiated by those with color blindness.

A BETTER SCENARIO

Good contrast with the background is essential to make your text easy to read.

Dark text on a light background is best. Off white or light beige is easier on the eyes than the

typical white. Dark backgrounds are very effective, if the text is light

for easy reading. Patterned or textured backgrounds make text hard to

read. Keep the color scheme consistent.

6

Poor Font Choices

Small, script type fonts might look great when you are sitting 18 inches away from the monitor.

You didn't consider the lady sitting 200 feet away from the screen who can't read them.

A BETTER SCENARIO

Stick to easy to read fonts such as Arial or Times New Roman.

Avoid script type fonts which are hard to read on screen. Use no more than two different fonts:

1. One for headings

2. Another for content No less than a 30 pt font so that people at the back of

the room can read them easily.

7

EXTRANEOUS PHOTOS AND GRAPHS

You figured no one will notice that you didn't do much research on your topic if you add lots of photos and complicated looking graphs.

A BETTER SCENARIO

“Time is Money” is really true in today's world. No one wants to waste their time sitting through a

presentation with no substance. Use photos, charts and diagrams only to emphasize key

points of your presentation. They add a nice break to the material, and when used

correctly, can only enhance your oral presentation. Illustrate, don't decorate.

8

W-A-Y Too Many Slides

Your vacation cruise was so fantastic that you took 500 photos, and put them all in a digital photo album to impress your friends.

After the first 100 slides, snores were heard in the room.

A BETTER SCENARIO

Ensure your audience stays focused by keeping the number of slides to a minimum.

10 to 12 is plenty. Some concessions can be made for a photo album,

since most pictures will be on screen for only a short time.

Be kind though. Think how much you enjoy everyone else’s vacation

pictures!

9

DIFFERENT ANIMATIONS ON EVERY SLIDE

You found all the really cool animations and sounds and used 85% of them in your presentation, to impress everyone with your flair.

Except ….. The audience, doesn’t know where to look, and have

totally lost the message of your presentation.

A BETTER SCENARIO

Animations and sounds, used well, can heighten interest, but don't distract the audience with too much of a good thing.

Design your presentation with the "less is more” philosophy.

Don't let your audience suffer from animation overload.

10

HARDWARE MALFUNCTIONS

The audience is settled. You are all set to start your presentation And … guess what? The projector doesn't work. You didn’t bother to check it out earlier.

A BETTER SCENARIO

Check all the equipment and rehearse your presentation, using this projector long before your time to present.

Carry an extra projector bulb. If possible, check the lighting in the room you will be

presenting in, prior to your time in the limelight. Make sure you know how to dim the lights if the room is

too bright.

THANK YOU