Presentation Skills - Presenting to a Group
-
date post
17-Oct-2014 -
Category
Education
-
view
594 -
download
7
description
Transcript of Presentation Skills - Presenting to a Group
Group Presentation
Roadmap
1. Introduction
1. Objectives of group meeting
2. Preparing group presentation
1. The choice of title
2. Invitation
3. Time frame
4. Room arrangement
5. The materials and equipment preparation
6. Audience analysis
7. The logical order
3. Delivering the presentation
1. Action before presentation
2. Action during presentation
4. Dealing with different audience characters
5. Following up
Eating
Selling activityBuilding relations
Presentation Indirect Bribe
Entertainment
WHAT IS GROUP MEETING?
Discussion
INTRODUCTION
WHAT IS YOUR VISION OF
THE IDEAL PRESENTERIN OUR ENVIRONMENT?
SELF ASSESSMENT
“I always think a great speaker convinces us not by force of reasoning, but because he is visibly enjoying the beliefs he wants us to accept.”
DIFFERENT TYPES OF GROUP MEETING
1. Round table discussion
2. Seminar
3. Symposium
4. Conference
ROUND TABLE DISCUSSIONS
Participants agree on a specific topic to discuss and debate.
Each person is given equal right to participate.
ACADEMIC CONFERENCE
Formal event where researchers present results, workshops, and other activities.
SymposiumIn ancient Greece, the symposium "to drink together"
It was a drinking party
SEMINAR
Small groups for recurring meetings, focusing each time on some particular subject, in which everyone present is requested to actively participate.
STEPS OF GROUP PRESENTATION
Delivery of the presentation1. Actions before presentation2. Actions during presentation
Preparation of presentation1. Choosing the title2. Invitation3. Time frame 4. Room arrangement5. Material and equipment
preparation6. Audience analysis7. Logical order
Following up
ORGANIZINGGROUP MEETING
PREPARING GROUP PRESENTATION
Preparation includes:
1. Objectives of the meeting
2. Setting date, time and place
3. Choosing the title
4. Invitation
5. Room arrangement
6. Material and equipment preparation
7. Audience analysis
OBJECTIVES OF GROUP MEETING
OBJECTIVES OF GROUP MEETING
1. To launch a new product.
2. To create interest of a medical community toward a certain problem related to one of your products.
3. To reinforce and increase sales potential of a hospital or a region.
4. To overcome problems or rejections raised by certain medical community.
5. To promote a new concept, a new indication or a recent document related to one of your products.
6. To involve and gain opinion leaders.
7. To keep and improve regular contacts with junior doctors.
SETTING DATE, TIME AND PLACE
SETTING DATE, TIME AND PLACE
Set the date and time with both:
1. Audience
2. Place in which the meeting will be held
CHOOSING THE TITLE
CHOOSING THE TITLE
The title should be
INFORMATIVE and ATTRACTIVE
to the audience, as it is the first thing they will know about your presentation.
CHOOSING THE TITLE
Effective title should answer the following 4 questions:
1. Is the title correct, does it accurately represent the subject?
2. Does the title state the limits of the subject?
3. Is the title understandable?
4. Has the title been expressed briefly and effectively?
CHOOSING THE TITLE
The title should be easy to be understood, so if it contains long but necessary phrases, divide it into two parts:
The main theme The limitation
CHOOSING THE TITLE
e.g.1 The organization & purpose of day care surgery Day care surgery : Organization & purpose
e.g.2 How bile is produced & some experiments on human-
beings and animal Bile production: Human and animal experiments
NOTEABOUT THE TITLE
The length of title does not guarantee its accuracy and clarity.
Non-informative phrases contribute to nothing
e.g.
A study of…..
An investigation on …..
NOTEABOUT THE TITLE
Vague titles lead to indefinite meaning
e.g.1 A system of improving community care Preventive medicine in Egyptian community
e.g.2 Effect of stopping smoking on coronary infarction Stopping smoking reduces heart attacks
NOTEABOUT THE TITLE
Avoid single word title Hypertension Hyperglycemia Anemia
INVITATION
INVITATION
The invitation may be personal or public. The written invitation should include :-
INVITATION
1. Company name, preferably with logo.
2. Name of the hospital (place) in which the function will take place.
3. The name of the hospital (place) director and head of department in which the function will take place.
4. The title of function.
5. The name of speaker" if any"
6. The type of meeting.
7. Place, time and the date of function.
INVITATION
In addition, the personal invitation should contain the name of the invited customer preferably typed, and it must be delivered personally.
INVITATION
The public invitation should be hanged in places that allow every body to see it, and this should happen many days prior to the function.
ROOM ARRANGEMENT
ROOM ARRANGEMENT
It is very important to properly arrange the meeting room.
The objective of room arrangement is to make sure that all attendance hear and see you clearly.
When arranging the room, some items are to be considered:-
ROOM ARRANGEMENT
1. The site of electric supply, and you should have an electric connection wire.
2. Light intensity, light switches and Curtains.
3. The position of the projector.
4. Mic.
5. Chairs setup and passages.
6. Screen and flip chart.
MATERIAL AND EQUIPMENT
MATERIAL AND EQUIPMENT
The proper preparation and the use of all your material and equipment will give you another dimension of success.
These materials and equipment include:
1. Projector
2. Block notes and pens
3. Giveaways.
4. Pointer
5. Mic
MATERIAL AND EQUIPMENTPROJECTOR
PROJECTOR
1. Keep the screen at least 120 c.m. above the floor.
2. Testing the projector before using it
3. When to turn off the projector?
MATERIAL AND EQUIPMENTBLOCK NOTES AND PENS
May be supplied by the hotel, but its better to be branded Should be related to the subject, or the company.
MATERIAL AND EQUIPMENTGIVEAWAYS
MATERIAL AND EQUIPMENTPOINTER
POINTER
1. The pointer can add much to your presentation, and also can take much.
2. You have to test the pointer and make sure of its battery.
3. How to use the pointer?
MATERIAL AND EQUIPMENTMIC
MIC Test the mic and make sure your voice is clear. Check the battery if the mic is wireless.
AUDIENCE ANALYSIS
AUDIENCE ANALYSIS
You will have to analyze your audience, since audience analysis will guide you during the preparation as well as the delivery of your presentation.
AUDIENCE ANALYSIS
Analysis : Who are there? How many will be there?
Understand : What are their knowledge about the subject?Demography : What is their age, gender & educational
background?
Influencer : Is he supportive to you and your product?Environment : Where will you stand?
Need : What are their needs for the topic and you? Customized : What specific needs do you need to address?Expectation : What do they expect to hear and learn from
you?
AUDIENCE ANALYSIS
AUDIENCE CAN BE ANALYZED AS:
1. An organization
2. Individuals
AUDIENCE ANALYSIS
AS AN ORGANIZATION
1. What is their history about group meetings
2. Which companies held group meetings there before? How does it sound?
3. What is my history and my company history in this place?
4. Which products used currently in this place? To what extent? In which indication?
5. Did any one of the attendees had attended a previous function arranged by your company?
AUDIENCE ANALYSIS
AS INDIVIDUALS ACCORDING TO
1. Authority within the group
2. Receptive to you and your product
AUDIENCE ANALYSIS
AUTHORITY WITHIN THE GROUP You have to identify the dominant and authorized
person in the meeting. Generally speaking, the authority results from two
sources:
AUDIENCE ANALYSIS
1. Position
2. Specialty
1. Expertise a reputation based on professional and academic accomplishment
2. Expertise a reputation based on long years of experience
AUDIENCE ANALYSIS
RECEPTIVITY TO YOU AND YOUR PRODUCT
There are two important questions that you should ask yourself about every individual in the group:
1. How receptive is he/she to you and your company?
2. Which of them is likely to be positive or negative toward you and your product?
AUDIENCE ANALYSIS
NOTE
Audience analysis will help you expect problems that will be raised by negative people in order to be ready for answering. It also will help you identify who are your supporters in the meeting.
PREPARINGTHE PRESENTATION
PREPARING THE PRESENTATION
Before starting preparing your presentation, try to know the situation by answering one basic question
PREPARING THE PRESENTATION
Objectivesof the presentation
End resultyou want to achieve
What do you want
The Audience To Knowbetter from your presentation
PREPARING THE PRESENTATION
Give general information about the subject
Gain acceptance for a new concept
Change thebasic attitude
Give more detailed information
Correct wrong debates
Clear defined objectives = Easy selection of suitable materials
VISUAL AIDS(NOT THE STARS OF THE SHOW)
Big
Simple
Clear
DESIGN CONCEPTS
Should be able to read everything from the back row
At least 28 pt, preferably 36
Simple
• No more than 6 lines
• No more than 7 words per line
Big
Arial or Helvetica Blue background with yellow text Avoid overuse of red, shadows, animation and
transitions Beware of busy backgrounds• Clip art should add to the content• Ditto on sound clips• Use a different background only to emphasize one slide
Clear
Visual Aids
should be
on the
speaker’s
left.
Visual Aids should be
on the speaker’s right.
PREPARING THE PRESENTATION
Advantages
1. Increase audience interest
2. Good slides give the impression of professionalism and thorough preparation
3. Increase percentage of message retention
4. Amusing slides can add a touch of life to the presentation
DELIVERINGTHE PRESENTATION
• Before the presentation• Podium panic• Structuring the group meeting• Presentation• Discussion• Hi-tea time
DELIVERINGTHE PRESENTATION
BEFORE STARTING PRESENTATION
00:30Arrive at appointed place about 30 minutes before scheduled time of the presentation
Check your appearance It must be Tidy Neat Suitable for the occasion
Avoid being Irritating Attracting the audience attention
Check arrangement of:1. Chairs2. Tables3. Screen 4. Materials
Try out any unfamiliar equipment you will use
TALKto your audience before the presentation
START linking with them.
PODIUM PANIC
PODIUM PANIC
For some people, the thought of giving a presentation is more frightening than falling off a cliff, financial difficulties, snakes and even death.
CAUSES OF PODIUM PANIC
1. Lack of knowledge.
2. Poor preparation.
3. Forgotten audience need.
4. Over practicing.
5. Too hasty.
DEALING WITH PODIUM PANIC
Consider the presentation as an opportunity to show your audience how professional you are.
Audiences are forgiving. Nervousness is usually invisible. Be yourself. Practice deep breathing visualization techniques. Begin in your comfort zone.
DEALING WITH PODIUM PANIC
If you see some negative expressions, do not worry, nobody hates you.
Audience want to feel that you are friendly, so that try to be intimate with them. If the audience feel that you are nervous or unsure, they will form a negative opinion about you.
Try to look confident and smile.
Humor
It is a good idea to start the presentation with something funny.
STRUCTURING THE GROUP MEETING
STRUCTURING THE GROUP MEETING
The time of meeting would be divided into:
1. Presentation time
2. Discussion time
3. Hi-tea time
PRESENTATION TIME
PRESENTATION TIME
20:00Maximum 20 minutes are allocated for the
presentation time.
TIME FRAMEPRESENTATION TIME
Consequently, you will have to represent the most important benefits to their practice so as to attract them and also to avoid some objections.
Warm Up Say the first paragraph loud
Look Forward & SmileBefore saying a word
When You Start TalkingUse as much as eye contact as you canStart with looking to a friend
Begin with a slow, well prepared introduction
Do not rush into the core of the subject, use the first minute to set the pace.
Introduce yourself and your company and then greet and welcome the audience.
HOW TO USE THE SLIDES EFFECTIVELY1. Room light should be considered, not so dark since
dark rooms can make the audience feel a sleep
2. Talk to the audience not to the slides (Your eyes should remain on the audience for 85% of time)
3. Turn face to the audience when you speak
4. Do not read what the audience can read ( it is not a reading session)
PRESENTATION TIME
The presentation consists of three parts:
1. Introduction …. 2 minutes
2. Body … 15 minutes
3. Conclusion … 3 minutes
INTRODUCTION
PRESENTATION TIME1- INTRODUCTION
When you start speaking, your opening statement is very essential.
People who have not formed an opinion about you by just looking at you will certainly form their opinion on the basis of what you are going to say by the start of your talk.
PRESENTATION TIME1- INTRODUCTION
Introduction is divided into two parts
1. Opening remarks
2. Introduction body
PRESENTATION TIME1- INTRODUCTION / OPENING REMARKS
Draw audience attentionand
Arouse their curiositySimple statement
Mysterious statement
Story
Simple Statement
Or
Fact About Your Subject
Swelling, redness, pain and hotness are the main symptoms of inflammation
55% of the American population at the age of 60 suffer from Osteoarthritis
2.1 Million people around the world complain about Anemia
Mysterious Statement
The word TEAM means; TogetherEachAchieveMore
And this is what I am going to talk about it today.
YesterdayHardly had anyone heard of it Today Everyone is talking about it
I mean of course the subject The Immunosuppression
StoryBy telling a story relevant to the audience and the subject, of bad judgment bad thinking but with a happy ending
SOME OPENING REMARKS
MAY SPOIL
THE PRESENTATION
JokeIt is a honor to be here
Using clichés as Mr. chairman, Mr. president, Professor A, Professor B, ladies and gentlemen
It’s a pleasure to be with you, when your body says the opposite
I am not the best to talk about this subject
I prepared this last night, and I did not had enough time to review.
STRUCTUREOf the presentation
MAIN POINTSTo be covered
TimeOf the presentation
TimeOf asking questions
PRESENTATION TIME1- INTRODUCTION / INTRODUCTION BODY
BODY OF THE PRESENTATION
PRESENTATION TIME2- BODY
After you have drawn the audience's attention, you will move into the main core of your presentation.
Try to keep the contents restricted to three or four main points which constitute the core of your presentation.
PRESENTATION TIME2- BODY
Your objective is to make sure that the audience are fully aware before introducing one of the main points of the presentation, and this could be achieved by:-
1. Asking rhetoric question just before an important point.
2. Showing a striking visual aids.
PRESENTATION TIME2- BODY
e.g.1
We had a look at the spectrum and penetration power of Ciprofloxacin, let's now have a look at how can this improve your patient convenience?
PRESENTATION TIME2- BODY
e.g. 2
And moving to a very important point in the treatment of these cases, which is:
How much will it cost your patients?
Can anyone tell me the average cost of a chronic prostatitis patient?
PRESENTATION TIME2- BODY
These two techniques help you to:-
1. Get the key points across to the audience.
2. Frequently remind the audience with the main message.
3. keep the audience's attention and interest through the presentation.
4. keep an eye on time.
CONCLUSION
“Make sure you have finished speaking
before your audience has finished listening.”
Dorothy Sarnoff
NEVERExceed The Time
PRESENTATION TIME3- CONCLUSION
It is very important to finish the presentation in a way leaves the audience thinking about what you have said long after you have finished.
PRESENTATION TIME3- CONCLUSION
You can use some signal words such as “finally” or “ as a conclusion” to start the conclusion.
PRESENTATION TIME3- CONCLUSION
Many techniques used to strongly end the presentation:
A call to action
Asking the people to act on what you have told them to gain the experience on their own.
A quotation
Very effective, just make sure that it is relevant to your talk.
PRESENTATION TIME3- CONCLUSION
A challenge
If your presentation advocates changes, challenge the audience to try it as many people accept challenges.
A strong summary
A clear summary of the main points of what you have just said will be retained in the audience
mind.
PRESENTATION TIME3- CONCLUSION
In the conclusion, you have to avoid:
1. Ending weakly.
2. Adding any new information.
3. Adding any unimportant points.
4. Going on too long.
5. Using clichés ( I repeat again, as last word)
6. Showing a table or a diagram.
DISCUSSION TIME
DISCUSSION TIME
After every presentation, there is a time for questioning, and this period may enhance the presentation or may not.
Usually, discussion is after the presentation, and here you will receive the audience questions about your subject.
DISCUSSION TIME
DISCUSSION TIME
That’s why there is no time limit for the discussion period, as long as it is productive and the whole questions are direct to you.
The effective discussion may be a sign of a successful presentation.
DISCUSSION TIME
During the discussion, if you don’t know the answer of a question say so without neither hesitation nor embarrassment.
If the question is related to the product, take the name and address of the doctor who gave the question, refer to the office and send the answer back to him.
CONTROLLING DISCUSSION
CONTROLLING DISCUSSION
Here are some tips that help you to properly handle questions and ensure supporting your presentation:
1. Listen to the whole question before answering it.
2. Make a pause to give yourself time to evaluate the question. And if needed, answer the question by a question to give yourself more time.
3. Repeat the question loud so that everybody can hear it.
CONTROLLING DISCUSSION
3. Credit the person who asked the question
" Thank you very much for this question"
" That's a very important point you raised "
5. Respond to the question honestly.
6. Always after answering any question say " does that reply your question?' and the "Yes" here is your permission to move to the next question.
DIFFERENT CHARACTERS THAT MAY APPEAR DURING THE DISCUSSION AND HOW TO HANDLE THEM
THE TALK HOG
THE TALK HOG
Definition
This individual want to monopolize the group discussion and waste time.
THE TALK HOG
Handling Avoid eye contact with him in order to prevent his
participation. What if he is already talking?
THEARGUMENTATIVE
THE ARGUMENTATIVE
Definition: This individual shows disagreement within the group. This naturally occur during any discussion in the
medical practice.
THE ARGUMENTATIVE
Handling: Interrupt this individual and point out that the total
agreement is not expected and there are always two sides of an issue.
Then, direct a question to an uninvolved person about a detail that was not included in the disagreement.
NEVERargue with a member of the audience
THE STATUS SEEKER
THE STATUS SEEKER
Definition: This individual wants to use the discussion as an
opportunity to manifest his personal knowledge to the group.
He does not really care about your product, but his concern is to impress other members of the group.
THE STATUS SEEKER
Handling:
When the status seeker comments, direct his statement back to the group as overhead question, or direct him a question to bring his comment back to the subject.
THE CALM
THE CALM
Definition:
This individual will not volunteer comments and he has a tendency to stay silent.
THE CALM
Handling:
Direct a question to him, and whenever he speaks up, reinforce it by thanking him for his participation and express how interesting it was.
THE JOKER
THE JOKER
Definition:
This individual is not serious about the topic of the presentation, but he interjects humorous remarks and jokes.
THE JOKER
Handling: This is not a serious problem, it can even help the group
to relax and enjoy the presentation. If you are an experienced discussion leader, you will get
use of the joker. Do not be afraid to laugh at his jokes.
THE SHARP-SHOOTER
THE SHARP-SHOOTER
Definition :
This individual is a hostile to you and/or your product, and seems to use every available opportunity to embarrass you.
THE SHARP-SHOOTER
Handling: Allow him to express his hostile feeling in front of the
group. Answer his question by a question while you are looking
at him and moving closer to him. Get back to your position and rephrase his question and
then answer it.
THE SHARP-SHOOTER
You may have to point out that one of the purposes of the presentation is to hear all opinions.
“Better to keep your mouth shut
and appear ignorant
than open it
and remove all doubt.
Mark Twain
TIME FRAMEHI-TEATIME
The Function is not over by the end of the discussion.
TIME FRAMEHI-TEATIME
Do not leave your audience
taking their hi-tea alone, you
should be with them to show
great hospitality and care. Your attended colleagues and
your direct boss should
accompany all audience during
the hi-tea, especially the
hospital director and the head
of department.
Let everybody talk about the subject while they are taking their hi-tea.
Click icon to add picture
FOLLOWING UP
WHAT IS MEANT BY FOLLOWING UP?
Following up is the conversion of: Information received during the function
Into
Motivation reinforcement of: The content the Purpose of the information The message transmitted at the meeting
To ensure achieving your presentation objectives
WHY FOLLOWING-UP IS IMPORTANT?
Because if it is neglected
objectives of the group meeting might not be achieved
Participants will be engaged in new projects after your group meeting.
So; reinforcement of the purpose of the group meeting is not achieved.
HOW FOLLOWING-UP ACTIVITIES COULD BE CARRIED OUT?
Through two phases
1. Before the meeting ( proceeding, bulletins, awards, documentation, product information, literatures, posters, photographs, exhibition and videos)
HOW FOLLOWING-UP ACTIVITIES COULD BE CARRIED OUT?2. after the meeting meeting leaders and GPs feedback from leaders and GPs social contacts gaining support ( clinical trials, ect..) delivering to participants what was requested by them
during the meeting * meeting with the openion leaders to finalize any
agreement or decisions that was taken during the meeting.
HOW FOLLOWING-UP ACTIVITIES COULD BE CARRIED OUT?Right after the presentation:
You have to prepare a report about the function and it should include:
1. The time and date of the meeting
2. The subject of the presentation
3. Product
4. The number of attendees and the cost
5. The names of attended doctors, their specialty, private clinic address and phone numbers
6. Major objections raised by the audience
Click icon to add picture
CHANNELS OF COMMUNICATION
CHANNELS OF COMMUNICATION
The more the channels of communications you can use at the same time, the better the retention of your message in the audience's mind.
CHANNELS OF COMMUNICATION
1. Gesture2. Facial expression3. Body movement4. Posture
1. Diagrams2. Charts3. Pictures
1. Tone of voice2. Variation in pitch
and volume
Non-Verbal PictoricalVerbal
CHANNELS OF COMMUNICATION
People grasp ideas by two ways Verbal way: Which stimulates the left hemisphere of
the audience brain. Visual way: Which stimulates the right hemisphere of
the audience brain.
HOW TO MAKE THE AUDIENCE REMEMBERAudience always tend to recall things happened in some situations, and these situations are:
1. The beginning of the talk
2. Something repeated several times
3. Something unusual that attracted attention
4. Something highlighted by the presenter as of special importance
5. Something in which the audience involved in as answering questions
6. The end of the talk
POSTURE
Your posture is preferably comfortable to you and your audience, so that everybody can see and hear you. You should avoid
1. Putting your hands in your pockets
2. Putting your hands on your waist
3. Stand crossing your legs
4. Leaning on a desk, a chair or a wall
GESTURE
Your gesture should be natural and spontaneous. Remember that gestures are reflections of your
personality, and what may be right for one person is not necessarily right for another.
GESTURE
Every gesture has three parts:
1. The approach:
Your body begins to move in anticipation
2. The stroke:
The gesture itself
3. The return:
This brings your body back to a balanced posture
GESTURE
Some recommendations may guide you to effective gesture: Respond naturally to what you think, feel and see Create a condition to gesture. Suit the action to the word and occasion Do not overdo gesturing
MANNER
During the presentation, you have to be
1. Confident
2. Courteous and carefully choose your language and humor
3. Sincere
4. Enthusiastic
VOICE
Your voice should reflect confidence, emotion and emphasis
Vary your voice occasionally to avoid monotony Use pauses and silences to create suspense, emphasis
or mark question
VOICE
Control your emotion of fear, anger or disappointment, at all times keep a little smile but not laughter
Avoid mannerism Learn to relax by two exercises
1. Breathing exercise
2. Isometric exercise
EYES
Eyes are said to be the key to soul. They represent the first and the most effective weapon in convincing the audience with your honesty, credibility and confidence in the subject.
You should use your eyes to enhance rapport with your audience, by establishing eye contact with every member of the group as often as possible.
EYES
Visualize your audience as individuals not as a mass. In addition, shortly after each change in posture, a slight smile will convince everyone in that direction that you have seen and acknowledged him/her.
Click icon to add picture
10PRESENTATION MISTAKES
1
You Don't Know Your Topic!
You memorized the content…. Someone has a question….. Panic sets in You never prepared for questions and all you know
about this topic is what is written on the slides.
A BETTER SCENARIO
Know your material so well, that you could easily do the presentation without an electronic enhancement such as PowerPoint.
Nothing will ruin your credibility as a presenter faster, than not knowing everything about your topic.
Use key words and phrases and include only essential information to keep the audience focused and interested. Be prepared for questions and know the answers.
2
THE SLIDES ARE NOT YOUR PRESENTATION
An audience member says that she can't read the slides.
You graciously tell her you will be reading them and proceed to do so, while looking up at the screen. Each of your slides in filled with the text of your speech.
Why do they need you?
A BETTER SCENARIO
Always remember that you are the presentation. The slide show should only be used as an accompaniment to your talk.
Simplify the content, by using bullet points for key information.
Keep the most important points near the top of the slide for easy reading in the back rows.
Focus on a single topic area for this presentation and use no more than four bullets per slide.
Speak to the audience, not to the screen.
3
TOO MUCH INFORMATION
You know so much about the topic, that you jump from here to there and back again talking about everything there is to know about your brand new widget, and no one can follow the thread of the presentation.
A BETTER SCENARIO
Use the K.I.S.S. principle (Keep It Simple Silly) when designing a presentation.
Stick to three, or at the most, four points about your topic and expound on them.
The audience will be more likely to retain the information.
4
POORLY CHOSEN DESIGN TEMPLATE OR DESIGN THEME
Blue was a good color for a design template or design theme.
You found a really cool template/theme on the internet, with a beach scene. Water is blue, right?
Unfortunately, your presentation is about some nifty new tools to show at a Woodcarvers’ convention.
A BETTER SCENARIO
Choose a design that is appropriate for the audience. A clean, straightforward layout is best for business
presentations. Young children respond to presentations that are full of
color and contain a variety of shapes.
5
ELECTRIFYING COLOR CHOICES
Audiences don't like unusual color combinations. Some are unsettling and red and green combos can't be
differentiated by those with color blindness.
A BETTER SCENARIO
Good contrast with the background is essential to make your text easy to read.
Dark text on a light background is best. Off white or light beige is easier on the eyes than the
typical white. Dark backgrounds are very effective, if the text is light
for easy reading. Patterned or textured backgrounds make text hard to
read. Keep the color scheme consistent.
6
Poor Font Choices
Small, script type fonts might look great when you are sitting 18 inches away from the monitor.
You didn't consider the lady sitting 200 feet away from the screen who can't read them.
A BETTER SCENARIO
Stick to easy to read fonts such as Arial or Times New Roman.
Avoid script type fonts which are hard to read on screen. Use no more than two different fonts:
1. One for headings
2. Another for content No less than a 30 pt font so that people at the back of
the room can read them easily.
7
EXTRANEOUS PHOTOS AND GRAPHS
You figured no one will notice that you didn't do much research on your topic if you add lots of photos and complicated looking graphs.
A BETTER SCENARIO
“Time is Money” is really true in today's world. No one wants to waste their time sitting through a
presentation with no substance. Use photos, charts and diagrams only to emphasize key
points of your presentation. They add a nice break to the material, and when used
correctly, can only enhance your oral presentation. Illustrate, don't decorate.
8
W-A-Y Too Many Slides
Your vacation cruise was so fantastic that you took 500 photos, and put them all in a digital photo album to impress your friends.
After the first 100 slides, snores were heard in the room.
A BETTER SCENARIO
Ensure your audience stays focused by keeping the number of slides to a minimum.
10 to 12 is plenty. Some concessions can be made for a photo album,
since most pictures will be on screen for only a short time.
Be kind though. Think how much you enjoy everyone else’s vacation
pictures!
9
DIFFERENT ANIMATIONS ON EVERY SLIDE
You found all the really cool animations and sounds and used 85% of them in your presentation, to impress everyone with your flair.
Except ….. The audience, doesn’t know where to look, and have
totally lost the message of your presentation.
A BETTER SCENARIO
Animations and sounds, used well, can heighten interest, but don't distract the audience with too much of a good thing.
Design your presentation with the "less is more” philosophy.
Don't let your audience suffer from animation overload.
10
HARDWARE MALFUNCTIONS
The audience is settled. You are all set to start your presentation And … guess what? The projector doesn't work. You didn’t bother to check it out earlier.
A BETTER SCENARIO
Check all the equipment and rehearse your presentation, using this projector long before your time to present.
Carry an extra projector bulb. If possible, check the lighting in the room you will be
presenting in, prior to your time in the limelight. Make sure you know how to dim the lights if the room is
too bright.
THANK YOU