Post on 25-Nov-2014
A PRESENTATION
ON MANAGEMENT INFORMATION SYSTEM AT HINDUSTAN UNILEVER LIMITED GANDHIDHAM (KANDLA SEZ)
Tolani Institute of Management Studies
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INTRODUCTION:- COMPANY NAME:- HINDUSTAN UNILEVER
LTD. LOCATED :- PLOT NO:- 253-257
SECTOR-5 KANDLA (SEZ)
GANDHIDHAM. CONTACT NO :- 02836-308108 FAX :- 02836-252420 WEB :- WWW.HUL.COM HUL LOGO :-
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INTRODUCTION OF HUL:-
It is India’s largest consumer products company
and was formed in 1933 as Lever Brothers India
Limited .
HUL is the market leader in Indian products such
as tea, soaps, detergents, as its products have
become daily household name in India.
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CONT…..HUL was earlier known as HLL
Company HU is a subsidiary of the U.K. based
Company Transnational Unilever.
India’s one of the biggest exporter.
Uses the best quality of raw materials & latest
technology.
Having 6 type of products categories
i.e. Home , Personal care products ,Foods & Beverages ,
nutrition, water, health-hygiene and beauty.
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HUL PRODUCTS:-
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VISION:-
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MISSION:- They bring safety on top of mind for all
employees and will integrate it with all business processes and ensuring a safe and healthy work environment.
HUL AHEAD OF OTHER FIRMS:-
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ORGANISATION STRUCTURE OF HINDUSTAN UNILEVER LIMITED
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Chairman
Director finance
Director marketing
Director exports
Director research
Director HR technical
Director, legal & secretarial
Director beverages
Director personal products
Director detergent
Director ICFD
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MIS IN HUL Entering Pass:
Software used - Setugatepass software
Details required - Name:-
Age:-
Sex:-
Qualification:-
Arriving & Departing time:-
Name of Concern person:-
Photo Identification:-
Purpose of Meeting etc:-
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SAP IN HUL
SAP is the largest European software enterprise. SAP is the 3rd largest software company in the
world. It ranked after Microsoft, IBM, in terms of
market capitalization. Sap stands for:-
“System , Application and products in data processing”.
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WHAT IS SAP?
SAP is the leading Enterprise Information and Management Package worldwide. Use of this package makes it possible to track and manage in real-time, sales, production, finance accounting and human resources in an enterprise.
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CONT…..
System application programming is an integrated enterprise resource planner using which you can effectively manage your four M’s
Money Material Manufacturing and Machine
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PRODUCTS OF SAP
SAP's products focus on Enterprise Resource Planning (ERP), which it helped to pioneer.
The company's main product is SAP ERP.
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ENTERPRISE RESOURCE PLANNING
ERP is such a strategic tool, which helps the company to gain competitive edge by integrating all business processes and optimizing the resources available.
ERP is a business management system that integrates the core business and management processes to take the decisions regarding all the operations in the organization.
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BENEFITS OF ERP
Better use of organization resources
Lower operating cost
Proactive decision making
Decentralization decision making
Enhanced customer satisfactionTolani Institute of Management
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OTHER MAJOR PRODUCTS
Customer relationship Management (CRM),
Supply chain Management ( SCM),
Supplier relationship Management(SRM),
Human resource Management systems (HRMS)
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ADVANTAGES OF SAPInformation is available on Real Time basis.
Data entered by various users at different points are stored in one location thus providing a common database to all the users.
Transaction recorded are automatically posted into the general ledger eliminating the need for reconciliation. It drastically reduces the cost of the each department of the organization.
All the transactions are updated. Tolani Institute of Management
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FEATURES OF SAP
THE INTRODUCTION OF SAP HAS ENSURED THE
REDUCTION IN DUPLICATION OF DATA.
IT HAS A COMMON DATA BASE SERVER.
IT IS A USER FRIENDLY SYSTEM.
SAP MINIMIZES THE INVENTORY LEVEL, WHERE IT DOES
NOT ALLOW A PURCHASE REQUISITION TO BE PROCESSED
TILL SUCH TIME AS THE INVENTORY IS HIGH.
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SAPs Modules• Financial Management.
• Manufacturing and logistics
• Inventory Management • Human resources
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ABOUT MFG/PRO SOFTWARE…
MFG/PRO Distribution:
The Distribution Module of MFG / PRO offers
users comprehensive functionality in the areas of
Purchasing, Inventory, Sales and Distribution,
Configured Products and Supply Chain
Management.Tolani Institute of Management
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MFG/PRO DISTRIBUTION
Purchasing
Sales Quotations
Sales Orders and Invoices
Inventory & Physical Inventory
Sales Analysis
Configured Products
EMT (Enterprise Material Transfer) and EOP (Enterprise Operations
Plan)
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MFG/PRO FINANCIAL SERVICES
General Ledger
Accounts Receivable
Accounts Payable
Multiple Currency
Cost Management
Cash Management
Fixed Assets
Global Tax Management
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VERSIONS OF MFG/PRO
Version 7.x
Progress version 8.x (GUI)
Progress version 9.x
Web Speed version 2.x
Web Speed version 3.x
Open Link ODBC
Mirant ODBC
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USED IN HUL:-
Let’s see how MFG/PRO is used in HUL starting from Raw material requirement to final dispatch of product……????
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MFG-PRO PROCESS
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STEP-1: GETTING ORDER….
Get online order
Consolidate all orders from website to excel sheet
Send excel sheet to Operation Department
MRP (Material Requirement Planning) is done in
MFG/PRO
MFG/PRO will calculate how much is in stock & how
much is requiredTolani Institute of Management
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STEP -2 : RAW MATERIAL MANAGEMENT
Required Material is ordered to supplier.
Raw material received from supplier.
MFG/PRO Prepares GRR (Goods Receipt
Report)
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STEP – 3 : QUALITY CONTROL
Material will be transferred to Q.C. Department:
(1) Q.C. Pending
(2) Q.C. Accepted
(3) Q.C. Rejected
Q.C. Accepted is transferred to warehouse.
Q.C. Rejected is sent back to suppliers.
MFG/PRO does accounting entry of it.
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STEP – 4 : PRODUCTION
Raw Material is Transferred to Production unit.
MFG/PRO prepares Production Report – Daily
Production is recorded.
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STEP – 5 : DISPATCH
MFG/PRO will guide how much to dispatch.
Remaining will be stored in warehouse.
MFG/PRO will sent mail to the head office.
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STEP – 6 : PAYMENT
Payment to Supplier :
MFG/PRO gives Message to central department,
after 1 week of receipt of material & payment
will be done centrally. When payment is done,
MFG/PRO will make entry of it.
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WASTE CHECKING
Waste capturing will be done manually.
MFG/PRO will compare Material reduced &
Finished Stock Increased.
Difference would be treated as waste.
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PAY GINI SOFTWARE
Used for HR department
Services by this Software:
Attendance
Salary Calculation
PF Calculation
Accounts of all EmployeesTolani Institute of Management
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OTHER MIS CONCEPTS
All Departments of all units of HUL are connected through
Intranet
Each employee is given separate login id.
employee can excess only with that department
Linkage of all employees
Internet is provided to only specific class employees
USER KANDLA SEZ
CONCERN EMPLOYEE
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CONT….
LAN is used to connect all departments in HUL
(K-SEZ unit).
All computers are taken on Rental Bases to
reduce cost.
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FLOW OF INPUT MATERIAL:-
EXPORTER
SHIP KANDLA PORT
AGENTWAREHOUSE
TRANSPORTER
HUL PLANT
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Surveyor will check the quantity and quality and inform to the plant. Agent complete the custom procedures and send the PRODUCT to WAREHOUSE.
Agent will send the copy of receipt (challan) to plant for document checking.
Issue vehicle entry pass. Heavy load vehicle will enter the
company and go through the weigh bridge.Tolani Institute of Management
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The laboratory will check the sample The truck will be unloaded in the container. After clearing truck will move to weigh bridge
for net weight. Three copies of weightment slip will be
passed to accounts department one for company second for exporter and last one for head office. They send to the head office through mail.
Security gate Update log book Accounts department prepare excel sheet
and send it to GM through mail.Tolani Institute of Management
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TRANSACTION PROCESSING SYSTEM
Raw material receive entry. Finished goods output entry. The security gate head update the
log book daily and send it to the accounts department.
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MANUFACTURING STRATEGY
Make to stock strategy Assemble to order strategy Make to order strategy HUL FOLLOWS MAKE TO ORDER
STRATEGY Hul generates its own business
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ORDER FULFILLMENT PROCESS
Headquarter send mail/phone to hul plant about quantity of product and where to send.
Hul plant quote’s price for the order. Hul plant will send mail about ship,
expected time of arrival and quantity of Product to Headquarter.
Headquarter also send mail to importer.IMPORTER
HEAD QUARTER
HUL PLANT
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TELECOMMUNICATION IN HUL
All engineers & management level employees are
provided mobile & SIM connection by company
All were connected through CUG plan of
Reliance, but now they changed the SIM of all
and now they all are Connected through Airtel.
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THANK YOU
SPECIAL THANKS TO MR. KARAN MISTRY SR. HR. EXECUTIVE OF HINDUSTAN UNILEVER LIMITED &PROF. HITENDRA LACHHWANI.