Office of Management and Enterprise Services

Central Accounting and Reporting

Payroll Issues and Comprehensive Annual Financial Reporting Reminders

PAYROLL

Statewide Employee View

PAYROLL

OMES Form PWC, Payroll Warrant CancellationPaper WarrantsDirect DepositsReissuing payroll

Employee OverpaymentsOMES Form 94P74 O.S. § 840-2.19; D

PAYROLL

Direct Deposit ControlPrimary vs Secondary JobTerminations

1099 Reporting InformationQuarterly ReportTIN Matching

CAFR REMINDERS• Second year on Hyperion• No significant data changes to forms

GAAP FORMS DO’S AND DON’TS

GAAP Forms Do’s and Don’ts

Do’s• Download the current

forms on Website • Some have been

updated to improve functionality

• Use the five digit agency code (09000, 10500, etc)

• Use the proper Fund Code

Don’ts• Do not merge data from

two cells together• Do not insert or delete

cells as changes may invalidate macros

• Do not submit last year’s file with numbers changed

• Do not change the file format

• pdf and xlsx files will not properly upload

HELPFUL TIPS

Helpful Tips• Beginning Balance must equal last

year’s Ending Balance• Supporting schedules agree to forms• Supporting schedules submitted in excel

format• Round to dollars• Round to thousands (Pkgs F and H)• Package D and I should agree to

Package Z, for federal grants• Package X – Read all questions carefully

DEADLINES

Very important to meet our schedule with state auditor

Five dates for GAAP packages

• One has passed• One next week

Outside Audits

• General Fund agencies• Component Units• ‘Firm’ Drafts accepted

Can accept forms and audits before deadline

DATES

DATES August 11Insurance Claims LiabilityInfrastructure

 September 8Accounts Receivable Taxes ReceivableFederal Grant Receivable Due FromAccounts Payable Interagency PaymentsLessor MiscellaneousSEFA

 October 6LitigationMedicaid

October 31Outside Audits

July 28

CashDeposits and InvestmentsInventoryLong-term ObligationsCapital AssetsCompensated AbsencesASA/Clearing (OTC only)

Pension Data and Disclosures

Independent GAAP Statements

All plans employees participate in

Lookback measurement date

Contact Information

Lisa Raihl, CPAlisa.raihl@omes.ok.gov

Jennie Pratt, CPA, CGFM jennie.pratt@omes.ok.gov

Matt Clarkson, CPA matt.clarkson@omes.ok.gov

Website for GAAP formshttp://ok.gov/OSF/Forms/GAAP_Forms/