New EMIS Coordinator Training

Using the Secure Data Center (SDC)

Presented by: Roger HolbrookOhio Department of Education,

Office of Information Policy & Management

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SDC – Access Requirements• Must have a SAFE Account

– Register through SAFE sign-in screen • From ODE main webpage

• Appropriate SDC Role in OEDS-R• Must be in OEDS-R with:

– SDC Standard Level Access OR

– SDC Student Level Access• Set-up through OEDS-R Admin. at your

district

Using the SDC

• Not as intimidating as it might first seem– Data is very useful

• May take trial and error

– Many district staff are unaware what this data tool can do for them

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Data in SDC

• The data in the SDC is your district data as submitted through EMIS-R

• Populated by ODE– Mid-Week – Weekend

• While being populated SDC may be closed– May also see announcements for other SDC closures

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Main SDC Folders

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Main SDC Folders, cont.• Local Report Card

– “At a Glance” type reports– Some Reports – “Drill” ability

• Reports for Analysis– More detailed than the “At a Glance” reports– Ability to “drill” to individual student or staff

level information– Some folders/reports updated in

different/multiple reporting periods

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Main SDC Folders, cont.

• Risk Profiles– Separate from LRC reports– Questions: risk.profiles@education.ohio.gov

• Documentation & Resources• Release Notes

– Updated mainly during Yearend processing

Local Report Card Folder Reports

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SDC Demo

• School Gap Closing

• District Achievement

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Local Report Card Folder Reports

• Reports may be used by district administrators– Superintendents– Principals – Directors– EMIS Coordinators

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Reports for Analysis Folders

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SDC – Report Differences

• Current Data vs. Customizable– Reports marked as ‘Current’ are based on the

current/last report card data– Reports marked as ‘Custom’ allow year selection

• Staff Reports – Mostly from October reporting period– Not all reports Accountability related

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SDC Demo

• School Test Results – Current Data– “Drill” down

• District Test Results – Customizable– Sort/Move columns – Export report info

• District Enrollment (ADM) Report

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Reports for Analysis Reports

• Reports and data may be useful to a wider range of district personnel– Superintendents– Principals– Guidance Counselors– Program Directors– EMIS Coordinators– Testing Coordinators– Etc.

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Drill Down Capability

• Same for most reports – Select report to run– Choose selections– Click ‘Run Report’ button– Right click on District IRN or name

• Click on selection– Student Identifier

– Export or print as needed

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SDC Demo

• Performance Index reports– Untested Students

– Per test, not per student

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Q & A