(a.k.a Data on Demand)(a.k.a Data on Demand)

Student Identifier and Student Basic files

Term files Annual files (Financial Aid, Program

Award, Assessment) Employee files All files are tab-delimited Available one business day after

request is submitted

Log in with your MIS submissions user name and password, or with your DAT user name

and password.

It is strongly recommended that you ‘Save’ the file to your own computer, rather than

‘Open’ from the Website.

You will be prompted to select the directory on your local machine where you want to save the .zip files. Also, if you prefer, you can rename the .zip archive at this time. The

default archive name is the date the archive was created (mm-dd-yy) followed by the MIS

term identifier (yyt).

When you double-click your saved .zip archive, it will automatically open with whatever zip

utility you have installed on your local computer. If you then double-click one of the text files, it will open with whatever .txt utility

you have installed on your local computer.

When you download your .zip archive, it is also suggested that you download the most recent readme.xls file. This file will provide file and field definitions for the .txt files shown in the

previous slide.

This is an example of the

SD .txt file

The record description

from the readme.xls

file.

The record description

from the readme.xls

file.

This is an example of a

typical course.

This is an example of a course with a

problem

The Student Identifier file provides the cross-reference key between the District’s Student ID and the CCCC Assigned ID.

All files created by the new Referential processing will include CCCC Assigned ID.

Consequently, a change in the District’s ID will only need to be changed in CCCC ID file in order to correlate to the same student throughout all CCCC other files.

Import SD.txt file into Access, SPSS, SAS, SQL Server, etc.

Change/correct data SD Join imported files using Student ID

File Export joined query as fixed length

text file for MIS submission