Microsoft Office 2013

The Basics

Objectives (Day 1) Identify and define Microsoft Office

programs

Identify which Microsoft Office programs to use to meet specific needs

Start an Office program window using multiple methods

What is Microsoft Office? Collection of software programs

Word Excel Access PowerPoint Publisher

Integrated programs—programs can work together Ensures consistency & accuracy Saves time

Hardware vs. SoftwareHardware Device physically

connected to a computer

Physically-touched Examples:

Mouse, monitor, printer, etc.

Software Computer programs,

procedures, and documentation that perform tasks on a computer

Anything that can be uploaded or downloaded onto a computer

Examples: Microsoft Office, Skype,

iTunes, etc.

Microsoft Office 2013 Programs

Word Word Processing

program Creates documents

Ex: letters & reports

Excel Spreadsheet

program Best for work with

numbers Ex: Budgets,

Graphs

Microsoft Office 2013 Programs

Publisher Desktop Publishing

program Helps design

professional-looking documents

Newsletters & brochures

Access Database program

Organizes information Ex: Doctor office

patient’s information

PowerPoint Presentation program

Creates electronic slides

Ex: Verbal presentations and projects

Starting the Program Use Taskbar buttons

Commonly pinned programs to Taskbar

Go to Start Menu Click All Programs—Microsoft Office Folder—Select

program…. OR Type program in Search box

OPEN the MICROSOFT WORD program

Program Window Rectangle that contains:

Open program Tools for working with the program Work area

Objectives (Day 4) Identify and define parts of an Office screen

Identify and define the parts of an Office ribbon

Classify button functions and features Toggle buttons within a file to turn commands on and off Practice using button menus and galleries Use the dialog box launcher and task panes to add additional setting to a

file

Practice minimizing ribbon to work in full screen view and reduce distractions while working

Customize and create ribbons to accommodate specific Office needs

Ribbons “Command Center”

Contains tabs from which you can choose a variety of commands

Logically listed

Ribbon

Ribbon Tabs Organize commands into related

tasksRibbon Tabs

Tab Groups Each command is organized into

specific groups Each group contains buttons to click

and useRibbon Tabs

Tab Groups

Buttons

Dialog Box Launcher Opens dialog box or task pane to

choose additional settings Window opens on top of the program

window

Dialog Box Launcher

Ribbon Tabs

Tab Groups

Buttons

Buttons Functions & Features Toggle Buttons

Process of turning a button on/off Examples: Show/Hide, Bold, Italic, Underline, etc.

Button Menus (buttons w/ arrows) A list of other commands related to the button (textual)

Examples: Paste, Line Spacing

Button Gallery (more buttons on commands) Visually shows options available for a command directly on

ribbon Examples: Shapes, WordArt, Font Color, Styles

Objectives (Day 5) Identify and define parts of an Office screen

Display, identify, and define live previews

Display, identify, and define contextual tabs

Display, identify, and define the mini toolbar

Practice using the mini toolbar within a file

Display the short-cut menu to make changes and work quickly within a file

Live Previews Allows you to see how a gallery

option affects your file without making the change Point to option on gallery

**Practice within a Word document Type name Point/hover over Styles selections

Contextual Tabs Tabs that appears

on ribbon only when certain items are selected Commands relate to

item Disappears when

not in use

Contextual Tab

Mini Toolbar Toolbar tat appears in work area after

text is selected Transparent until pointer moves over top of toolbar Right-click to make it reappear

Mini Toolbar

Short-cut Menus List of commands

that appear when you right-click within a program window Faster option

compared to using ribbons

Short-cut Menu