Managing Festivals

Top Tips for small and large scale events

Mandy Bennett

Sport North Tyneside

NE Regional Festival

Attracted 423 participants 54 Young Volunteers 12 different sports

Task 1

Things to consider Manual Pre Event Info Risk

Assessments Participants Timescales First Aid Partners Social media EAP

Catering Funding Budget

Planning Marketing Volunteers Staffing Equipment Parking Logistics Reporting

Manual – Staff Pack

Sessions Competition Parking First Aid Catering Timing Closing Ceremony

Bad Weather Contingencies

Fire Procedures Health and Safety Emergency Contacts Event Schedule Maps

Participant Pack

Invite to the event Event details Team registration form Participant info form Running draft schedule Registration Info Organisation responsibilities Team manager responsibilities

Promoting your Event

What can the media do for StreetGames Projects

Reach ThousandsRaise ProfileAttract more to sportPositive Stories break down barriersAttract Sponsorship/investment

Task 2

Managing your budget Facility Hire PA System Coaches Equipment Catering VIP’s Transport Equipment St Johns Ambulance

Task 3

Staffing an Event

Allocate Jobs Roles Working with NGB’s Working with Partners Utilising Volunteers Delegation of tasks

Utilising CSYV Support delivery and coaching Help with admin Promotion of sessions Support sustainability Provide aspirations to young people from

disadvantaged communities Provide role models for disadvantaged

communities Change culture of community

Job Roles for CSYV Set up equipment Coach/deliver activities Referee/Umpire Encourage and promote attendance Admin Marketing/designing leaflets and posters Mentor other volunteers Photography Social Media

Task 4

Thank you for listening!