Lean Data Management

Speakers Today

Abid MohammedSenior Manager, Asia Pacific Business

Raja ReddySolutions Engineer, Asia Pacific

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Agenda

Data Management Challenges

Introduction to Lean Principles

Demo of ‘Lean’ Solutions

Please use the GoToWebinar panel to ask questions

Customer Case Studies & Summary

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DATA MANAGEMENTCHALLENGES

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Everything is Connected

25%BAD

Decisions

ERP Data

Operations

Data Growth

Data is the lifeblood of any organization

Everything is ConnectedData is the lifeblood of any organization

Delays/Errors

25%BAD

Decisions

ERP Data

Operations

Data Growth

Ad-Hoc Solutions

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Data Mgt. “TAX”

Data Management Tax

Delays/Errors

Speed/Accuracy

Indirect CostsDirect Costs

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Speed

Don’t delay critical business activities.

Flexibility

Make continuous improvements.

Quality

Avoid costly business interruptions.

Data Collection Data Validation Data Movement

Reduce the Data Management Tax

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Complexity

Volume

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L

L H

Lean Data Management

Manual

“Big Solutions”

Lean Solutions

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INTRODUCTION TOLEAN PRINCIPLES

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Historical Background

After World War II• United States

– Abundance of resources– Big market with unlimited demand– Just produce, it will sell itself No need for improvements

• Japan– Lack of resources– No market and bad reputation– Need to do more with less Kaizen (Lean)

Lean Principles

Kaizen / Lean / Six Sigma

Make continuous improvements• Empower small teams• Reduce cycle times• Gradually eliminate waste• Focus on value

APPLYING LEAN TODATA MANAGEMENT

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Continuous Improvement Cycle

• Catalogue data problems• Prioritize• Define success metrics• Capture baseline metrics

• Implement solutions• Rapid development• No “big bangs”

• Fix minor errors• Small corrections as needed• Prepare for next cycle

• Measure impact• Winshuttle BVA• Winshuttle Dashboard

Catalogue Your Data Work Streams

• Create Finished Good• Extend Finished Good• Create Raw Material• Create Packaging Material• Create Semi-Finished Good• Update Vendor• Create Journal Entry• Create Invoice• Create Sales Order• Update Customer Address• Etc.

Prioritize like ZorroValue

Time+Cost

High ValueLow Effort

Low ValueLow Effort

Low ValueHigh Effort

High ValueHigh Effort

Define Metrics

Winshuttle Workflow Dashboard

Lean Principles in Practice

• Self-organizing, self-managing teams• Increase cross-training with pairing• Collocate team members to enhance

collaboration

Empower small teams

• Deliver solutions in small lots• Smaller, more frequent releases• Collect feedback early

Reduce cycle times

• Eliminate non-value adding tasks• Cycles of continuous improvements• No “big bang”

Gradually eliminate waste

• “Zorro” prioritization• Measure everything and define metrics

for successFocus on value

Winshuttle Platform

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DEMO OF LEAN SOLUTIONS

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Demo Topics

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… Download open Sales orders real time from SAP

… Change shipping conditions by editing them in Excel… Update all Sales orders with new shipping conditions

… Convert any SAP process to web page & connect to SAP… Multiple participants for Master data management… Enable Email notifications & Mobile interfaces

… Clear visibility into business process history & ongoing tasks… Compliance to audits with comprehensive logs & reports… Measure the performance & Service Level Agreements

Integrate SAP &Excel

Integrate SAP &SharePoint

Reports &Dashboards

Key Learnings

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… Eliminate manual data entry in SAP

… Streamline error management… Improve Data integrity

… Correct data every time… Flexible & Improved data quality… Reach to mobile & offline users

……… Visibility……... Corporate compliance…….. SLA’s

Integrate SAP &Excel

Integrate SAP &SharePoint

Reports &Dashboards

3 easy steps to create a Excel template with NO programming

Step 1 Step 2 Step 3

RECORD

Capture any SAP T-code information by simple Recording

How?By visiting relevant SAP screens

MAP

Map the SAP fields to a Excel template

How?By selecting a drop down option called Excel

RUN

Upload the business data from Excel into SAP

How?By click of a button

ST

AR

TF

INIS

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Bi-Directional integration with SAP

4 Easy steps to create a workflow with NO programming

Step 1 Step 2 Step 3 Step 4

RECORD

Capture any SAP T-code information by simple Recording

How?By visiting relevant SAP screens

MAP

Map the SAP fields to a web form

How?By selecting a drop down option called XML

WEBSERVICE

Create a web service for the information captured in step 1

How?By click of a button

This webs service can be used in any form designing application

DESIGN

Consume the web service to design form and workflow

How?By drag and drop and no-programming options

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AR

TF

INIS

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Bi-Directional integration with SAP

Fortune 200 CPG company

Goal: Get products to market faster

Phased creation of finished goods with updates to SAP as phases are completed

30% reduction in commercialization cycle time so far

All data related help desk tickets reduced by 50%

Challenge Long cycle times for new products needed to be addressed to handle move into private label business

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Transportation and Logistics Company

Goal: Eliminate labor intensive, time consuming, error prone activities

50 employees moved to higher value tasks

Decommissioned 50% of its old Excel templates which significantly reducesmaintenance and compliance audits.

Expects to redeploy 150 additional staff members to new projects

Challenges Costly error corrections

Proliferation of ungoverned Excel templates

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Summary

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About Winshuttle

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Empowering People | Making HeroesThank you.

ContactAbid.mohammed@winshuttle.comto learn more

There is a promotional offer for Asia Pacific customers

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