LACA Special Ed Director’s Meeting

March 19, 2008

AGENDA

January Follow UpSSEM StatisticsKnown Bugs ListOSBA Special Ed Law WorkshopQuestions for ODEReports from DASLSSEM to EMISFuture Enhancements (Summer & Proposed)Forms CommitteeFuture Training

January Follow Up ItemsUnfinalized IEPs

4,775 (6/4/07 @ 12:20pm)

2,784 (9/19/07 @ 12:20pm)

1,933 (11/28/07 @ 9:26am)

1,211 (1/22/08 @ 5:11pm)

954 (3/19/08 @ 7:58am)

Zero Outstanding: GR, HE, JO, MA, MC, TVUnder Five: LA, NR, WM

INITIAL GOAL: Cleaned up by March 19Eliminate as many problems as possible before spring IEP creation.

Updated lists can be run upon request at any time.

SSEM Statistics

July 2007289 Districts live on SSEM across 16 ITCs

Represents 488,889 District ADM

January 2008312 Districts live on SSEM across 16 ITCs

Represents 493,497 District ADM

Known Bugs List

EMIS Review Report with CM Classes. Users with case management classes only see students on the EMIS Report that are in the same building that their CM class was built in.

EMIS Data Collection Form - Testing.If a student has two testing pages as part of their IEP, only the first testing page information is displaying on the EMIS Data Collection Form.

Known Bugs List

EMIS Review Report - Transition Plan.Transition Plan is not displaying on the EMIS Review Report even when the box is checked on the selection screen. Information is still storing in the system.

Finalization Errors - Phase II.Please report any errors at finalization, including the error number so we can assist in resolving these issues.

OSBA Special Ed Law Wkshp

ODE covered much of the same info from Mar 10th meeting – no “official” changes released yet

MUST have measurable goals AND objectives

MUST report progress using quantifiable terms AND qualitative data

Importance of archiving progress reports (in due process situations)

OSBA Special Ed Law Wkshp

Revisions to IEPBig Changes - Amendments

Minor Changes – Addendum

Guidance DocumentTarget Date: July 1, 2008

ETR & IEP form changes

Optional forms

OSBA Special Ed Law Wkshp

Transfer IEPsNo transfer timelines (within 2 weeks)

Not responsible for sins of past districts - what your district does after receiving info that matters

Not accountable for parents hiding info - accountable for suspected disability and reacting accordingly

OSBA Special Ed Law Wkshp

Transfer IEPsIf IEP comes from another state - you are initial evaluation and initial IEP

If IEP comes from within Ohio - you are the reevaluation and periodic review IEP

OSBA Special Ed Law Wkshp

IEP Impasse - Getting to YesNot just another meeting mindset

“What I’m understanding you’re saying is…”

Run a mock meeting that is a mess for staff to observe and learn from

Prepare the parents

Prepare the team

OSBA Special Ed Law Wkshp

Canal Winchester Local Schools

Joan Thorn, Supv of Special Education

jthorn@canalwin.k12.oh.us

(614) 920-2610

Looking for someone with Stevenson Reading

Questions for ODE

On the PR07P6 Testing Page “Met participation requirements” field, is it a specific date or will the month and year address this request?

On the PR07P6 Testing Page for OGT Alternate Assessment, how should the district mark the subject of the test as OGT is “Language Arts” and IEP is “Reading” or “Writing”?

Questions for ODE

On the PR07P6 Testing Page, if the student has already taken the OGT but we don’t know their scores (and whether they will have to retake parts) how should the testing page be marked?

On the full IEP, do we have to complete and include ALL pages (ie. PR07P4 and PR07P5) if they don’t apply to the student?

Questions for ODE

On a periodic review of an IEP, is there a maximum timeline between the meeting date and IEP start date?

If the meeting occurs in the spring (April) can the IEP effective dates be for the following school year (Aug - Jun)?

Can the district continue with the current IEP for the remainder of the school year?

Answered Questions for ODE

No preschool assessments receive IEP accommodations

No preschool assessments should appear on the IEP testing pages

Hotfix release will be removing preschool from testing drop down list

Reports from DASL

Student Program (Membership) CodesHome » SIS » School » Student Reports » Student Roster By Membership (R102)

Student Disability CodesHome » EZ Query » Reports » SIS Student Search

SSEM to EMIS

Process Flow presented November meeting

All Districts to start Step 3: Data Clean UpIdentify all special education students who should be part of SSEM to EMIS extract

Verify all identified student’s current IEPs are finalized

Verify all identified students are on EMIS Review Report

Proof EMIS Review Report for inaccurate records (both student and effective dates)

SSEM to EMIS

Regional Training & Clean Up Workshop Follow Up

C-TEC

Licking Heights

Maysville

Northridge

Schedule Training & Clean Up Workshop

Summer 08 Enhancements

EMIS FY09 Changes

Special Education FY09 Changes

Multiple Versions of Progress Report

Pull DOR & DOS from demographics (pending change from DASL)

Finalized Form Flag

Default Testing Dates on EMIS DCF

EMIS Extract by Building

Summer 08 Enhancements

IEP Cover Page - demographicsAdd parent email field

Add second parent name field

IEP Goal Page - ServicesAdd 215023 “Other (describe below)”

Lock down field so cannot type

Add “Description of Service:” to textbox

EMIS Data Collection FormRemove all gray shaded areas to IEP

Proposed Enhancements

Implementation/Conversion within next 18 months

Seeking feedback now as we lay out the design

Task ManagerTask Manager

Replaces the Home Page Groups forms into a task Simplifies form creation Streamlines printing Streamlines the finalization process Builds edits into the finalization process

(This can ensure that all elements required for EMIS have been entered)

Start a New TaskStart a New Task

New TaskNew Task

Task in ProgressTask in Progress

Student Form ViewerStudent Form Viewer

This is an enhanced version of the View Forms Page

Information is narrowed down by time frame rather than by form type

A task can be expanded to show all forms Special Ed teachers will also be alerted to

tasks in progress and upcoming tasks.

Student Form ViewerStudent Form Viewer

Student Form ViewerStudent Form Viewer

Work QueueWork Queue New feature to help teachers manage their

work The queue will show tasks that are priority,

in progress, and upcoming All tasks will show the date due and %

complete Teachers can mark tasks as “priority” to

make them display at the top of their queue

Priority TasksPriority Tasks

Priority TasksPriority Tasks

Work QueueWork Queue

Adobe Forms ImprovementsAdobe Forms Improvements Better cross platform performance

(Removes the plug-in dependency) Adds ability to fill out forms off-line Eliminates session time-outs on forms Supports scalable regions within PDF Simplifies the creation and update of forms Moves to XML which is in line with Adobe’s

direction

Security Model

Define groups of users and assign access to the group

Form level security Multi-district login Plug-in with Tasks & Admin Utility More flexible model

Forms Committee

Future work tabled until release for ODE Optional Forms

Future Training Opportunities

District Trainingcontact Heather to schedule/materials

Dates available beginning in April

Changes to 08-09 User ManualInclude info from Operating Standards?

07-08 Meeting Dates

Wed, June 11th @ 1:30pm

Questions or Comments?