Katrine Brems Olsen, kbo@eogs.dkThe Division for Better Business Regulation, Danish Commerce and Companies AgencyMinistry of Economic and Business Affairs, Denmark

§Presentation for the Regulatory Craft Conference,

Nova Scotia, September 29, 2008

The Danish E-law guide

Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V

teknisksupport@eogs.dk | www.lovprocesguide.dk

With the following features:

The product a public website: www.lovprocesguide.dk

• An electronic guide to the entire process related to lawmaking

• A time schedule tool, to help law makers manage the process

• An Encyclopedia of terms related to the law process

Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V

teknisksupport@eogs.dk | www.eogs.dk

The website

• Overall view of the law process from preparation to implementation

• Direct help regarding the process related to the legislator

• Best practice examples specific to each ministry

Preparation the bill

explanatory memorandum

accompanying a bill

Burdens related to business

Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V

teknisksupport@eogs.dk | www.eogs.dk

Preparation of the bill

The process guide is divided

into 5 overall phases

Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V

teknisksupport@eogs.dk | www.eogs.dk

Preparation the bill

explanatory memorandum

accompanying a bill

Each phase is divided into sub-processes visualizing the overall process for each phase

Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V

teknisksupport@eogs.dk | www.eogs.dk

Each sub process is divided into detailed steps for the legislator

Containing a description of each task

Preparation the bill

Burdens related to business

explanatory memorandum

accompanying a bill

Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V

teknisksupport@eogs.dk | www.eogs.dk

Guidance and templates to help legislator to produce high quality laws

Digital tools

Contact- information

Information specific for each ministry

This part of the web-site is non-public: The authorized users log-on with digital signature

Time schedule

Burdens related to business

Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V

teknisksupport@eogs.dk | www.eogs.dk

Change title

Title of the time schedule

The Time schedule tool helps law makers manage the process

Ad new task

Dates

Export to Excel or PDF

Status

Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V

teknisksupport@eogs.dk | www.eogs.dk

Encyclopedia of terms related to the law process

The terms are listed in alphabetical order, with a explanation for each word

Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V

teknisksupport@eogs.dk | www.eogs.dk

The ministry specific information is different for each ministry

The information is divided into five phases like in the guide

Access to this section requires a digital signature linked to the ministry

Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V

teknisksupport@eogs.dk | www.eogs.dk

Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V

teknisksupport@eogs.dk | www.lovprocesguide.dk

How can the E-law guide improve legislation and reduce administrative burdens?

• Create a one-stop where everything related to the regulation process can be found

• Integrates different tools that focus on reducing burdens

• Best practice examples for each ministry

Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V

teknisksupport@eogs.dk | www.e-administrerbarhed.dk

Test tool

A barrier-scanner

Knowledge database

Digital administration toolAim: To develop an electronic tool for legislators containing:

Focus: Usability and simplicity=> incorporation in MS Word as a wizard

Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V

teknisksupport@eogs.dk | www.eogs.dk

Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V

teknisksupport@eogs.dk | www.lovprocesguide.dk

Next step in E-law

• First evaluation before end of 2008

• Getting used to not having a book

• Danish e2012 objective– All communication with the state can happen electronically

in 2012

Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V

teknisksupport@eogs.dk | www.lovprocesguide.dk

The website can be accessed here: www.lovprocesguide.dk

The tool is implemented directly as an icon in Word

Introduction, explaining the aim and functions in the toll

Already at this point, the user have access to the web-site connected to the tool.

The website contains, best practice and additional information regarding digital administration.

Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V

teknisksupport@eogs.dk | www.eogs.dk

The toll can be used on different types of legislation, also EU legislation.

… Your can also chose to test only a part of the legislation.

Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V

teknisksupport@eogs.dk | www.eogs.dk

The tool offers 2 different features to test the legislation

A barrier-scanner, where a piece of advanced search-software identify sentences with high probability of containing barriers towards digital administration.

A manual test tool, where the legislator identify the barriers for digital administration himself.

The legislative proposal is divided into paragraphs, so the formulation of each paragraph is tested one by one.

The user marks the barriers that are relevant in the paragraph above

The user can go online and read about the barriers or see examples from the knowledge base

The user chooses a solution:

Insert a comment and return to this barrier later on

Obtain the current formulation

Remove the barrier partly

Remove the barrier totally

Here the user can type in comments. When the test is completed the comments are automatically implemented in the text.

The user write in his new formulation of the paragraf.

When the test is completed the comments are automatically implemented in the text of the legislation.

At this point the user again has access to best practice examples in the knowledge base

The comments are automatically implemented in the text of the legislation.

Changes in the formulation of the paragraph are automatically implemented in the text of the legislation.

The test is completed!

Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V

teknisksupport@eogs.dk | www.eogs.dk

Scans the text and finds the paragraphs that with high probability contains barriers to digital administration

Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V

teknisksupport@eogs.dk | www.eogs.dk

The barrier-scanner identify sentences with high probability of containing barriers towards digital administration.

Only the sentence identified by the scanner is then tested.

Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V

teknisksupport@eogs.dk | www.eogs.dk

The Barrier scanner marks the sentences it has identified as containing barriers for digital administration, and divides the barriers into the four types of categories identified in the pre-investigation.

And look up examples for each barrier on the web site.

It is possible to remove og add marks regarding the identified barriers.

Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V

teknisksupport@eogs.dk | www.eogs.dk

The user then chooses a solution of how to handle the barrier.

Thereafter the test continues as the manual test.