Information Technology at Emory

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IT Briefing Agenda 5/20/04

• April Action Items• Introductions• Various Updates• Computer Store Update• Blocked Port Process • Blackboard Upgrade• EmoryLink Overview

• Karen Jenkins• ??• Theresa

Goriczynski• Marcy Alexander• NetCom• Adam Lipkin• Karen Jenkins

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Various Updates / Reminders

• eMail alias– Rollout continues

• Maple migration– Cutover by July 30, 2004

• ESR form– help@emory.edu decommissioned 5/28

• Meeting Maker account disables• TS announcements

– WINS config changes– AD Upgrade, retirement of EMORYUNIV– Reminder of SPAM service

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The Computer Store• Internal Audit under Mr. William Mulcahy

conducted a review and determined operation is not fiscally viable

• Goal of reducing temporary buildings on campus

• Presenting 3 options to President’s Cabinet

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Options • 1 -- Leave situation as is – not viable• 2 -- Define contract negotiation and

procurement in coordination with University Purchasing and Follett (Campus Bookstore)

• 3 -- Define contract negotiation and procurement entirely through Follett

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Transition Team• Bill Mulcahy, Chief Audit Officer• Erick Gaither, Sr. Assoc VP for

Business Management• Rex Hardaway, Director of

Purchasing

• In coordination with John Ford, Sr VP and Dean for Campus Life

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Option 2 Details• Negotiations with vendors for hw

coordinated by Rex Hardaway, Univ Purchasing– Dell, Apple, IBM, HP, others

• 200-300 sq ft footprint in bookstore• Inventory will be sold to Follett• No inventory maintained on site

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Details• SDC purchases will be able to be

picked up in bookstore – arrangements to be worked out

• Staff will be absorbed by Purchasing or Follett

• Follett will serve as purchasing agent for campus

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Details• Transition team will make full

presentation at June 17 IT Briefing

• Questions?

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Port Disable Process

NetCom

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Blackboard (Bb) Upgrade

Adam LipkinAcademic Technologies Group

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What is Bb?• Course (and

Community) Management System – Built-in text editor– Test and survey tools– Online gradebook– Discussion board– Chat/Collaboration– Email option (send

only)– Reporting tools

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Bb’s History at Emory• Testing began in 1999• University adopted in 2000

– Courseinfo 4– Blackboard 5– Blackboard 5.5 – current production– Blackboard 6.1

• Over 1200 course sites– About 40% active each semester

• Approximately 29 organization sites

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Tech Tidbit• Dual server configuration

– Application– Oracle database– Note: add’l dual servers for Tech Svcs & ATG testing

• LDAP enabled NEW!– Network ID and password

• PeopleSoft feed– Community access to system NEW!– Student access to hosted classes per faculty requests

• Guests manually added– Blackboard authentication fallback

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Migration Details• Emory’s academic calendar considerations

– Med starts 07/23– Law starts 08/23– College and remaining PSs start 08/25

• Downtime– Friday, 08/20 @ 6:00p.m. thru Monday, 08/23

@ 7:00a.m.• All courses will be migrated

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Blackboard 6.1August 23, 2004

http://classes.emory.edu

University support:classes@emory.edu

Password problems: contact the Help Desk

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Help & Training• Project 6.1 Web page

– http://www.web.emory.edu/services/blackboard/project6/• What’s New sessions

– Review committee (comprised of faculty, staff, and students)

– All faculty and staff: June 24th & July 27th – Librarians (private sessions)– IT Professionals: July 8th

• Regular training sessions• Bb Kiosks• One-on-one consultations• Bb online tutorials

– HTML, PDF, and Viewlets NEW!

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Testers – Summer 2004• EmoryLink (John Ellis,

project manager)• ITD Intranet (Karen

Jenkins, project manager)• Live Chem141 class

(Professor Ron Johnson) • Reviewers testing using

actual content• Summer online program

participants– Language Center– Emory College

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Feedback• Bb online evaluation form

– http://www.web.emory.edu/services/blackboard/project6/bb6form.html

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Want to see Bb 6.1!Test Box

http://classes6.emory.edu

Questions or requests?bbproject@emory.edu

Sandra Butler, ATG, project manager404.727.0541

swbutle@emory.edu

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EmoryLink• Campus wide initiative to examine integrated

messaging, calendar, and collaboration solution.

• Sponsored by Executive Vice President for Finance and Administration Mike Mandl and Provost Earl Lewis.

• Project lead is John Ellis, Director of Academic Technologies & Interim Director of Tech Services

• Goal is to deliver a document with a recommendation for a campus wide solution.

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Methodology• Form Advisory Group

– Includes representation from faculty, staff, students, administration, and IT campus professionals

• Gather user and business requirements– Surveys, meetings, town hall discussions, etc.

• Feed requirements into technical design• Evaluate vendors

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Status/Communication• Advisory Committee Formed• Website (under construction)http://www.emory.edu/EMORYLINK

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NetCom

?Questions?Questions