IPEDS Workshop

2004 SHEEO/IPEDS MeetingWashington, DC

March 30 – April 1, 2004

Plans for 2004-05

Plans for 2004-05

Schedule2004-05

Schedule IPEDS 2004-05

July 28 REGISTRATION OPENS IDs and passwords emailed

to current (2003-04) KHs IDs and passwords mailed

to CEO if no current KH (Title IV) All KHs must register (once) for the 2004-

05 collection cycle• KH contact information will be preloaded

Schedule IPEDS 2004-05

July 28 ALL IPEDS 2004-05 survey forms,

instructions, and import specifications will be posted when the system opens for registration

Schedule IPEDS 2004-05

August 25 Status of registration determined

September 1 Letter to CEO if KH has not

registered• name of 2003-04 KH• request to followup or appoint a new one• certificate with UserID and password• instructions for changing password

Fall Collection

Components: Institutional Characteristics Completions

Schedule: September 8 Open October 20 Institution close November 3 Coordinator close

Winter CollectionComponents: Employees by Assigned Position Fall Staff (optional for 2004-05) Salaries Enrollment (also available in Spring

2005)

Schedule: December 1 Open January 26 Institution close February 9 Coordinator close

Spring Collection

Components: Enrollment Student Financial Aid Finance Graduation Rates

Schedule: March 9 Open April 20 Institution close May 4 Coordinator close

Followup Schedule

Email to KH (collection open) Open

Letter to CEO (no reg KH) Close – 4wks

Email to KH (no data) Close – 4wks

Phone call to CEO (no reg KH) Close – 3wks

Phone call to CEO/KH (no data) Close – 2wks

Email to KH (no data) Close – 2wks

Email to KH (not locked) Close – 2wks

Email to KH (no data) Close – 1wk

Email to KH (not locked) Close – 1wk

Highlights of data collection changes for

2004-05:1. Optional in 2003-04 / mandatory in

2004-05

2. Rotation of even year/odd year surveys and parts

3. Implementation of CIP:2000 and GASB 34/35

4. Other changes

Web posting

Changes in reporting requirements will be posted in advance on the IPEDS website.

All survey items, instructions, import specs will be posted by the time the registration system opens on July 28.

http://nces.ed.gov/ipeds/webbase.asp

Institutional Characteristics

Pt A. Link to institution’s Mission Statement (or short text description of same) Mandatory in Fall 2004

Institutional Characteristics

• Pt B. Formally organized programs that do not lead to a formal award– Delete item

• Pt C. Test scores (tentative)– Eliminate the 60% or more

qualification for reporting test scores; test scores would be reported no matter what percentage submitted

Institutional Characteristics

• Pt D. Levels of students enrolled– Add radio button for part-time

first-professional students– Program reporters: question on

programs > 300 hours•Delete item

• Pt E. Providing instruction for 2 yrs (new institutions only)– Delete item

Completions

• 2nd optional year for CIP:2000– Mandatory for C in Fall 2005

• All preloaded CIPs will be CIP:2000

• All CIPs will be migrated as CIP:2000

Salaries

• Survey applicability– Degree-granting institutions only

• Restricted housing and tuition plan benefits– Provide separate indicators for

9/10 and 11/12 month faculty

Fall Staff

• Pt E. Total Employees summary screen– Display prior year data

Enrollment

• Pt A. Selected CIPs – Required for 4-yr institutions– Must use CIP:2000

Pt B. Age – optional Pt C. Residence – required

(tentative: may limit to degree-granting institutions only for 2004)

Enrollment

• Pt G. Retention rates (fall-to-fall retention for prior year full-time and part-time entering cohort or bachelor’s cohort)– Mandatory in 2004-05 – Add exclusion for students called

to active military duty

Enrollment

• Caveats boxes– Add caveats boxes to Pt F,

Instructional Activity and Pt G, Retention Rates

Graduation Rates

4-yr institutions - report on a 1998 cohort

<4-yr institutions – report on a 2001 cohort

Graduation Rates

• Add exclusion for students called to active military duty

Finance

• GASB 34/35– 3rd phase-in year– All GASB institutions must use

the new reporting format in Spring 2005

– Reporting of component units if shown on audited General Purpose Financial Statement is mandatory

Finance

• Endowment assets (market value at beginning and end of year)– Mandatory in Spring 2005 for

publics and not-for-profits

Finance

• Partial children for jointly audited institutions– Statement of Net Assets reported

by one institution or administrative unit

– All institutions report revenues, expenses, and scholarships

– Contact Help Desk to set up relationship in data collection system