Post on 03-Jun-2018
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Who is Responsible for Investigating
the Incident / Accident?
The Supervisor has the
Ultimate Responsibility!!!
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Why Should a Supervisor Have to
Investigate?
Supervisors Expertise:
Employeesknowledge of the employees under
them.
Managingevaluates and supervises the
employees conduct. Equipmentknowledge of the equipment used
within their work area.
Environmentknowledge of the work area(s).
Methodsknowledge of work procedures.
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Definitions and References
EmergencyA serious situation or occurrence that
happens unexpectedly and demands immediate
action.
Accident1.a. An unexpected, undesirable event.
1.b. An unforeseen incident. InjuryDamage or harm.
IncidentAn occurrence or event that interrupts
normal procedure or precipitates a crisis.
* definitions come from the third edition of the American Heritage College
Dictionary copyright 1997
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Investigating the Incident / Accident
Step 1Preparation
Step 2 - Initial Response and Reporting
Step 3Identify the Causes (Root Cause
Analysis) Step 4 - Results
Step 5Corrective Actions
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Investigating the Incident / Accident
Step 1Preparation
Are you prepared to conduct an
incident / accident investigation?
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Step 1Preparation
Supplies and Equipment for the Investigation
Come prepared with the following in the field:
Pen and extra paper
PP-HR Incident / Accident Investigation Checklist
(available online athttp://www.busfin.uga.edu/forms/)
Camera
Caution Tape
Witnessto verify conditions
http://www.busfin.uga.edu/forms/http://www.busfin.uga.edu/forms/8/12/2019 Incident - Accident Investigation A
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Step 1Preparation
Important Paperwork
Do you have the following in your workplace?:
Written Emergency Response Procedures.
Written Standard Operating Procedures (SOP) forthe work assignment.
Written Incident / Accident Investigation StandardOperating Procedures (SOP).
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Step 1Preparation
Forms
Do you have access to the following documents?:
Supervisors Gu ide to the WorkersCompensat ion Process-http://www.hr.uga.edu/work_comp_guidelines.html
UGA Human ResourcesWorkers Compensat ionFirst Report of Injury-https://jobapp.humanres.uga.edu/EMPCOMP/first_report.pdf
UGA Human Resources Workers Compensat ionPanel of Physicians-http://www.busfin.uga.edu/benefits/workers_comp_panel.pdf
http://www.hr.uga.edu/work_comp_guidelines.htmlhttps://jobapp.humanres.uga.edu/EMPCOMP/first_report.pdfhttps://jobapp.humanres.uga.edu/EMPCOMP/first_report.pdfhttp://www.busfin.uga.edu/benefits/workers_comp_panel.pdfhttp://www.busfin.uga.edu/benefits/workers_comp_panel.pdfhttp://www.busfin.uga.edu/benefits/workers_comp_panel.pdfhttp://www.busfin.uga.edu/benefits/workers_comp_panel.pdfhttps://jobapp.humanres.uga.edu/EMPCOMP/first_report.pdfhttps://jobapp.humanres.uga.edu/EMPCOMP/first_report.pdfhttp://www.hr.uga.edu/work_comp_guidelines.html8/12/2019 Incident - Accident Investigation A
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Step 1Preparation
Forms continued
Do you have access to the following forms?:
UGA Human Resources Workers Comp Wage
Statement-
http://www.busfin.uga.edu/forms/workers_comp_wage_statement.pdf
Fam ily Medical Leave Act (FMLA) information
http://www.hr.uga.edu/fmla/fmla_intro.html
http://www.busfin.uga.edu/forms/workers_comp_wage_statement.pdfhttp://www.busfin.uga.edu/forms/workers_comp_wage_statement.pdfhttp://www.hr.uga.edu/fmla/fmla_intro.htmlhttp://www.hr.uga.edu/fmla/fmla_intro.htmlhttp://www.busfin.uga.edu/forms/workers_comp_wage_statement.pdfhttp://www.busfin.uga.edu/forms/workers_comp_wage_statement.pdf8/12/2019 Incident - Accident Investigation A
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Investigating the Incident / Accident
Step 2 -Initial Responseand Reporting
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Four Groups for Initial Response and Reporting:
Emergency Reporting
First Aid and Medical Care
Incident / Accident Reporting
Isolation of Area and Lock-out / Tag-out
Step 2 - Initial Response and
Reporting
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Step 2 - Initial Response and
Reporting
Emergency Reporting
Was an emergency reported to the University of
Georgia (UGA) Public Safety Department at 706-
542-2200? Make sure to immediately report
criminal or suspicious activity to UGA Public Safety
as well.
Who reported it?
What was reported?
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Step 2 -Initial Response and
Reporting
First Aid and Medical Care
Was first aid administered and who administered it?
What assistance did they provide?
What was the nature of the injury?
When (date & time) and where was first aidadministered?
Was the accident/injured person taken to thehospital? Specify the hospital or clinic.
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Step 2 - Initial Response and
Reporting
Incident / Accident Reporting
Has the incident been properly reported?
Was the UGA Physical Plant DepartmentHuman
Resources (PPD HR) office contacted at 706-542-
1141?
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Step 2 - Initial Response and
Reporting
Incident / Accident Reporting continued
If necessary, have the following forms beencompleted?:
1.) UGA Incident/Accident Report (*different from
Accident/Incident investigation checklist form).
Supervisor must submit to Physical Plant HRwithin 24 hours of incident/accident.
Submit report for all incidents and accidents
2.) Workers Compensation First Report of Injuryor Occupational Disease ( Physical Plant HR
will complete)
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Incident / Accident Reporting continued
3.) Workers Compensation Payment Election
Form (Physical Plant HR will complete)
4.) Authorization and Consent to Release
Medical Information ( Physical Plant HR willcomplete)
Was Workmans Compensation (Amerisys)contacted at 1-877-656-7475 for injuries requiringmedical treatment?
Step 2 - Initial Response and
Reporting
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Isolation of Area and Lock-out / Tag-out
Was the area isolated after the accident / incident to
prevent further injury? How was the area isolated?
Was the area roped or taped off to prevent access?
Were any barricades put in place?
Step 2 - Initial Response and
Reporting
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Isolation of Area and Lock-out / Tag-out continued
Were any warning signs put in place?
Was machinery or equipment locked-out and
tagged out after the accident / incident?
Step 2 - Initial Response and
Reporting
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Five Major Groups of Accident / Incident Causes:
Man
Material
Method
Management Environment
Step 3Identify the Causes
(Root Cause Analysis)
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MethodManagement
Environment
ManMaterial
cause 1
cause 2
cause 1
cause 2
cause 1
cause 2
cause 1
cause 2
cause 1
cause 2
Fishbone Diagram Applied to the Five Groups
Results
Step 3Identify the Causes
(Root Cause Analysis)
S 3 Id if h C
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Man (Personnel)
* this includes the injured and co-workers at the scene.
What was the level of experience of personnel?
Did personnel have proper training?
Were personnel able to meet the jobs physicalrequirements?
Step 3Identify the Causes
(Root Cause Analysis)
St 3 Id tif th C
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Man (Personnel) continued
* this includes the injured and co-workers at the scene.
Did personnel have any health concerns that may
have contributed?
Is there a history of on the job injuries with theemployee?
Was exhaustion or fatigue a factor?
Was stress (work or personnel) or substance abuse
a contributing factor for the injury?
Does the incident appear to be legitimate?
Step 3Identify the Causes
(Root Cause Analysis)
St 3 Id tif th C
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Man (Personnel) continued
* this includes the injured and co-workers at the scene.
Was someone in an area they should not have been?
Was the work identified?
Were hazards identified in the work area?
Was there a breakdown in communication?
Was horseplay, negligence, or criminal activity present?
Step 3Identify the Causes
(Root Cause Analysis)
St 3 Id tif th C
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Material (equipment, raw material or other)
Did the equipment or raw material fail?
What was the cause of the failure?
- design flaw, maintenance, improper use or
installation, etc Had the equipment been altered or repaired?
Did the equipment have proper protection in place?
- belt guards, cab role over bars, etc
Step 3Identify the Causes
(Root Cause Analysis)
St 3 Id tif th C
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Material (equipment, raw material or other)continued
Was appropriate Personal Protective Equipmentcorrectly used?
Did hazardous materials contribute to the accident /
incident?- chemical, biological, and radiological
Could contact with these substances have beenprevented or minimized?
Step 3Identify the Causes
(Root Cause Analysis)
St 3 Id tif th C
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Method (Work Procedure) Were enough personnel assigned to the task?
Were personnel properly trained?
Were safe work practices and procedures beingused?
Did conditions change to make the currentprocedure in place unsafe?
Procedure
Step 3Identify the Causes
(Root Cause Analysis)
St 3 Id tif th C
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Method (Work Procedure)continued Did time constraints alter the procedure in place?
Were the right tools, equipment, materials, andpersonal protective equipment available for thetask?
Were tools, equipment, materials, and personalprotective equipment used correctly?
Step 3Identify the Causes
(Root Cause Analysis)
St 3 Id tif th C
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Method (Work Procedure)continued Was the speed at which the work was done a
concern?
Was the task at hand evaluated for hazards?
Were warning signs (i.e. Men at Work, Danger, etc.)
posted if necessary in visible locations?
AuthorizedPersonnel Only
Danger
Step 3Identify the Causes
(Root Cause Analysis)
St 3 Id tif th C
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Management Did the manager (supervisor) have proper training
or knowledge for the work being done?
Did the management communicate safety rules topersonnel (including the injured)?
Were written work and safety procedures in placeand available?
Were safety policies enforced with consistency?
Step 3Identify the Causes
(Root Cause Analysis)
St 3 Id tif th C
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Management continued Was there appropriate oversight of work
operations?
Were safety complaints acted on? What was done?
Did management ensure proper training of
personnel?
Step 3Identify the Causes
(Root Cause Analysis)
St 3 Id tif th C
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Management continued Did management identify hazards to employees?
Did management make sure proper equipment andmaterials were available?
Did management understand their authority at a job
site?
Step 3Identify the Causes
(Root Cause Analysis)
St 3 Id tif th C
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Environment Where and what time did the accident / incident
occur?
What was the topography (slope of the landscape)if relevant?
Were there any obstacles in the work area?
Step 3Identify the Causes
(Root Cause Analysis)
Step 3 Identify the Causes
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Environment continued Was housekeeping a contributing factor?
Were noise, vibration and other distractionspresent?
Were hazardous conditions present?
- dust, gaseous or fumes, etc
Step 3Identify the Causes
(Root Cause Analysis)
Step 3 Identify the Causes
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Environment continued What was the light conditions at the work area?
What was the weather at the time of the accident /incident?
Was it hot or cold in the actual work area? (i.e.
outside, in freezer, culture room)
Step 3Identify the Causes
(Root Cause Analysis)
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Step 4Results
What do the results of the investigation point to as theroot cause? Which one of the following is it?:
Man
Material
Method
Management
Environment
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Step 5Corrective Actions
What are you going to do to address the particular identifiedcause(s)? Document any corrective action or changes inprocedure.
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