E-mail OVERLOAD

your email

has been accumulating because you

don't have time to answer it properly

you answer 1 email and receive 3 new emails

you also fear losing track of the emails you haven't responded to

The idea of not checking your email for 30 minutes can cause hives ?

What if I

'miss' something?

We have an

“Always on” approach

BUT

What is the problem ?

Playing way too much

with your email without success!

Do you want to be more effective with

your e-mail ?

Inbox Zero

Roger Camargo April / 2013

http://inboxzero.com

First, remember:

“ There is no silver bullet ” Frederick Brooks

It’s can help you or not...

What’s Inbox Zero ?

Habits to help you empty your email inbox

spend less time playing with your email and more time doing other things

What’s Inbox Zero ?

- Read - Read (after I’ll answer this)

- Read (mark as unread)

- Read another email - Read (ow! I need to answer this)

never finish...

How we play with email:

- Processing to inbox zero (move from inbox folder to pending folders)

..after with your inbox empty

- Read pending folders (delete, answer or archive the email)

Inbox Zero way:

Starting Inbox Zero

1 Improving your habits

Lying to yourself doesn’t empty your inbox

Don’t treat every email in your

growing inbox like a gift

Don’t use email for you TO DO List

Create filters to decrease

undesirable emails

Choose the best time to process and read

Do Email Less

2 Processing emails to

Inbox Zero

Processing

More than checking, less than responding

Quickly reading &doing: Delete, Delegate, Respond (if less than 2 minutes) or

Move to Pending Folders

3 Reading

pending folders

Each email in pending folder

is an open loop which needs some action

Pending folders are divided to organise priorities

Remember:

You can't waste time thinking where is the best place to put

each email

You need few options to be fast

What is working for me: 1-RespondTo_soon 2-RespondTo_oneday 3-Todo_soon 4-Todo_oneday 5-ToRead 6-Archive

How to work with these folders?

Every day: Try to empty RespondTo_soon Todo_soon

When have time: Try to empty RespondTo_oneday Todo_oneday ToRead

Finally, After closing an open loop, you should move these emails to 6-Archive folder

Pending folders

Archive

Next action

Inbox Zero

Inbox Zero Start from scratch

It’s impossible to process all of your email

Strategy: 1 – Process the last 2 or 3 months 2 – Move others emails to Archive / Oldest 3 – Start Inbox Zero TODAY

Sources:

http://inboxzero.com/articles/ http://www.43folders.com/2006/03/13/philosophy

http://www.43folders.com/2006/04/04/better-practices

Related Links:

http://blog.bluesoft.com.br/getting-things-done-gtd/

http://www.mailboxapp.com/

Merlin Mann

Read more…

Roger Camargo @huogerac github.com/huogerac

blog.billcode.com.br

Thank you!

billcode.com.br