IAOC Operations Report

Jonne Soininen, Chairjonne.soininen@nsn.com

Ray Pelletier, IADiad@ietf.org

25 March 2009San Francisco, California, USA

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IAOC Operations Report

Financials

Visa Issues

Meetings

RFPs

Recognition

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2008 IETF Operating Results

Nearly 50% of the IETF’s Revenues arederived from Registration Fees, while 14% are met by contributions from Meeting and NOC sponsors secured by ISOC.

ISOC provides nearly one-third of the annual funding necessary for IETF Operations.

Less than half of IETF expenses are for Meetings. Net Meeting proceeds are applied to other IETF responsibilities.

Day-to-day Secretariat expenses (including IT), RFC Services, Tools and Administrative costs total over $2.5 million annually (plus immense volunteer time) with no direct source of funding.

2008 Revenues: $4.3mCommissions

6%

Sponsorships14%

Reg Fees49%

ISOC31%

2008 Expenses: $4.3mTrust

1%Tools2%

Administrative11%

Meetings41%

Non-MeetingSecretariat

27%

RFC Services18%

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2008 Financial Results(Preliminary Unaudited) ®

IETF beat the Budget for 2008. $313k under budget

Meeting Registrations fell 6% under the 2008 Budget IETF 71 & 72 were very close to attendance targets IETF 73 was $115k (180 attendees) under the registration target

Host and NOC Sponsorships reached record level - $616k ISOC secured all budgeted sponsorships for IETF 71 - 73

Receipts from Hotel Commissions greater than expected As a net result, IETF Revenues (Registrations, Sponsorships,

Commissions) were only 2% below the 2008 Budget

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2008 Financial Results(Preliminary Unaudited) ®

Expenses in most categories were under the 2008 Budget RFC & Copy Edit Services were 9% under budget (more efficient use

of copy edit services) Variable Meeting Costs were 10% under budget (lower A/V, Travel,

volume-related F&B) IETF/IASA/IAB Support costs were 25% under budget (conscious

efforts to reduce telephone, travel, meeting costs; plus lower NomCom costs)

IETF Trust expenses were $20K over budget (Legal costs: policy development, advice and trademarks)

IETF beat the Budget for 2008. $313k under budget

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2009 Contingency Plans

In light of the global economic uncertainties, the IAOC has developed a financial contingency plan based on a 15% and 25% attendance attrition, which will be evaluated throughout the course of the year.

In December 2008, the ISOC Board of Trustees advised the IAOC of its concern and commitment to stimulate attendance at IETF meetings, and to provide a safety net for 2009 in the event of attendance shortfalls.

The IAOC has used this ISOC commitment to hold the registration fee for IETF74 without an increase (registration fees for future meetings will be reviewed during the year), and to investigate other opportunities to increase participation in future IETF meetings.

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Visa Issues

Recognize it has become increasingly difficult to obtain visas to enter US, especially from China

- We have requested assistance from the US State Department, but that has not been generally satisfactory

Sometimes the problem is not enough lead time to process - Launching an Letter of invitation application separate from the registration process that will permit LOI requests at any time for any IETF meeting for which there is a venue

One suggestion has been to reduce number of meetings in US - 2 US meetings currently scheduled for 2010 - Moving Atlanta from Nov 2010 to Nov 2012 - Substituting either Canada or Asia for Nov 2010 - North America meeting in 2011 will be in Canada

We are also collecting data on failed applications to better inform us of specific problems. 7

2009 Meetings

IETF 74 San Francisco

IETF 75 Stockholm

IETF 76 Hiroshoma

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2010 Meetings®

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RFC Editor Update

1. IAB RFC Editor Model -04 4 Functions1. RFC Series Editor

2. Independent Submissions Editor

3. RFC Production Center

4. RFC Publisher

2. RFI Completed 6 March

3. Next Steps1. Report to IAOC from Selection Oversight Committee

2. IAOC decisions April & May re: SOWs, Selection Process, RFPs

3. IAB final resolution of the Model - April

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Internet Society: IETF Fellowship

New Fellows João Ceron (Brazil) Blessings Msowoya (Malawi) Coko Tracy Mirindi Musaza (Rwanda) Noah Sematimba (Uganda)

Returning Fellows Burmaa Baasansuren (Mongolia) Mohibul Hasib Mahmud (Bangladesh) Asim Zaheer (Pakistan)

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ISOC: IETF Fellowship

Mentors to ISOC Fellows to IETF 74 Margaret Wasserman (Sandstorm Enterprises)

Hugo Koji Kobayashi (Registro.br)

Mat Ford (ISOC)

John Schnizlein (ISOC)

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Thank You! ®

Jonne SoininenIAOC Chair

Ed JuskeviciusIETF Trust Chair

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Welcome! ®

Henk UijterwaalMarshall Eubanks

Bob HindenIAOC Chair

Marshall EubanksIETF Trust Chair

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Secretariat: AMS®

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Cindy Alexa

Bert

Karen

MarciaWanda

StephanieAmy

Thank You!®

Host & Welcome Reception Sponsor

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The Juniper Team responsible for hosting IETF-74: 

Faye Allen R. K. Anand Michelle Bhatia Ron BonicaRoss Callon Marie Condon Andrew Coward Rob EnnsLenny Giuliano Brendan Hayes Kireeti Kompell Gregory Lebovitz Oliver Tavakoli Pradeep Sindhu Angela Walker Tom WalshJennifer Watson

Thank You! ®

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University of Minnesota

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2008 Detailed Financial Results(Preliminary Unaudited)

Actual Budget VarianceREVENUE:

Meeting Registrations 2,084,235$ 2,222,500$ (138,265)$ Meeting Sponsorships 256,700 245,000 11,700 NOC Sponsorships 360,000 360,000 - Hotel Commissions & Other Revenue 242,497 180,000 62,497 Total IETF/IASA Revenues 2,943,432 3,007,500 (64,068)

EXPENSES:RFC Editor & Copy-Edit Services 670,500 737,800 67,301 IETF Secretariat & Meeting (AMS) 1,460,166 1,500,000 39,834 Other Secretariat Expenses 3,341 31,000 27,659 Variable Managed Meeting Costs 825,689 919,600 93,911 Secretariat Transition Expenses 93,323 75,000 (18,323) General Meeting Contingency - 50,000 50,000 Short Term Contracts - 25,000 25,000 Tools 5,937 10,000 4,063 IASA, IETF, IAB Support 362,121 482,416 120,296 Other Meeting Expenses 608,122 596,633 (11,489) IETF Trust Expenses 43,479 23,500 (19,979) General and Administrative 97,810 95,000 (2,810) Capital Expenditures (Tools Development) 98,638 100,000 1,362

Total IETF/IASA Expenses 4,269,125 4,645,949 376,824

ISOC Contribution to IETF Activities 1,325,693$ 1,638,449$ 312,755$

For the Year Ending December 31, 2008

IETF/IASAStatement of Activities

For the Year Ending December 31, 2008

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2008 Meeting Results

Actual Budget VarianceMEETING REVENUE:

IETF Registrations 2,084,235$ 2,222,500$ (138,265)$ ISOC's IETF Sponsorships 256,700 245,000 11,700 NOC Sponsorships 360,000 360,000 - Hotel Commissions 226,890 180,000 46,890 Other Revenue 15,607 - 15,607 Total IETF/IASA Revenues 2,943,431 3,007,500 (64,069)

MEETING EXPENSES:IETF Secretariat: Meeting (AMS) 321,237 330,000 8,763 Variable Managed Meeting Costs 825,689 919,600 93,911 General Meeting Contingency - 50,000 50,000 Other Meeting Expenses (incl NOC Hosting exp) 608,122 596,633 (11,489)

Total Meeting Expenses 1,755,047 1,896,233 141,185

NET MEETING RESULTS 1,188,384$ 1,111,267$ 77,117$

IETF/IASAStatement of Meeting Activities

For the Fourth Quarter Ending December 31, 2008

For the Year Ending 12/31/2008

Net Meeting results, in conjunction with ISOC Contributions, are applied to fund day-to-day Secretariat Expenses (including IT), RFC Services, Administrative support, Tools development, and Trust expenses.

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