Post on 06-May-2015
Making SharePoint work –
How we are making SharePoint
a member of our team
Dave Robinson, PhD
Director, Computing & Telecommunications
Pitt-Greensburg
May 7, 2014
GreensburgUniversity of Pittsburgh
Setting The SceneTECHNOLOGY
www.greensburg.pitt.edu
Setting the SceneTECHNOLOGY
www.greensburg.pitt.edu
Me Pitt-Greensburg Higher Education
• Neuroscience• Biomedical research• Web development• Swanson School of Engineering• Central Technology Services
• Pitt-Greensburg• Director, Computing &
Telecommunications
www.linkedin.com/in/robinsondave
Liberal arts education for the 21st century
• ~1,700 students• ~600 residential
• ~80 full-time faculty• ~60 part-time faculty• ~100 staff
• 24 majors, 19 minors, 10 relocation programs, 2 certificate programs
• 219-acre campus located 40 miles southeast of Pittsburgh
• Engaged students
• Multiple constituents• Sticks and carrots• Funding• Hierarchy• Central IT organizations• KPI?• ROI?
The ProblemTECHNOLOGY
www.greensburg.pitt.edu
The Problem
Support•Multiple systems• Expertise• Security
Environment•Documentation•Authoritative sources• Team dynamics
TECHNOLOGY
www.greensburg.pitt.edu
Demand• Services• Simplicity•Agility
Budget• Infrastructure•Hardware• Personnel
Multiple Systems
Academic Administrative Student
Teaching: BI
Faculty appraisals
Course information
Teaching: blogging
Calendaring
Staff appraisalsDMS
PMO Dashboards
Ticket system
Room scheduling
KB, documentation
File storage
Activity tracking
Portfolios
External systems
Organizations
Job applications
External systems
External systems
Budgeting
Collaboration
Teaching: Big data
Research ?
Coursework
TECHNOLOGY
www.greensburg.pitt.edu
Multiple Systems – missing links
Academic Administrative Student
Intranet
Authoritative data source
Collaboration
TECHNOLOGY
www.greensburg.pitt.edu
The HypothesisTECHNOLOGY
www.greensburg.pitt.edu
AFTER
BEFORE
The Hypothesis
COMMONPLATFORM
APP/VMAPP/VM
APP/VM
APP/VM
APP/VM
APPLICATIONS
DATA SYSTEMS
SYNC
AUTHORITATIVEDATA SOURCE
DATA WAREHOUSE(S)
REDUCED SUPPORT MODEL
SINGLESECURITYMODEL
TECHNOLOGY
www.greensburg.pitt.edu
Software ConsolidationTECHNOLOGY
www.greensburg.pitt.edu
Software ConsolidationTECHNOLOGY
www.greensburg.pitt.edu
VM Footprint Applications API, Custom Builds
CONSOLIDATION GAINS:• LICENSING• BACKUP• SUPPORT & ADMINISTRATION• PHYSICAL HARDWARE & DRIVES
• DH• FACMAN• KEY• DB• PRINT• VIRT-SSC• VIRT-ROOM• VIRT-WEB• VIRT-PW• INFOSCI• SIGNAGE• DH SANDBOX
• 128GB• 16 cores• 146GB 15K• 1TB 7K• 1TB 10K• 600GB 15K• SSD RAID set• Hyper-V
• ASSET MANAGEMENT• STUDENT EMPLOYMENT• TICKET SYSTEM• STAFF APPRAISALS• DOCUMENT MANAGEMENT• STUDENT PORTFOLIOS• RESOURCE MANAGEMENT / ROOM BOOKING
• PROJECT MANAGEMENT• BUDGET SHADOW SYSTEM• KB• CALENDARING
• TEACHING ANALYTICS• FACULTY APPRAISALS• DEPARTMENTAL COLLABORATION• BLOGGING ENGINE• CRM FUNCTIONS
• SURVEY SYSTEM• INSITE• SINGLE SIGN-ON• INTERNAL WORKFLOW• AD-HOC PROJECTS
• (LOTS!)• SURVEYS• TEAM MEETINGS• GROUP DATA SETS• …
System Design and InfrastructureTECHNOLOGY
www.greensburg.pitt.edu
System Design and InfrastructureTECHNOLOGY
www.greensburg.pitt.edu
Phase 1: Single “Play Box”
System Design and InfrastructureTECHNOLOGY
www.greensburg.pitt.edu
Phase 2: “Development & Adoption”
System Design and InfrastructureTECHNOLOGY
www.greensburg.pitt.edu
Phase 2: “Development & Adoption”
APPLICATIONSDemonstrations of future software conversions
“ME”78 sites within a few weeks
“MY”“Intranet”
DEV“Let loose!”
TEAMSDepartmentsGroups
5 Web Applications
Organic Adoption
• Student job applications site• External SSO• Evangelism at group meetings
System Design and InfrastructureTECHNOLOGY
www.greensburg.pitt.edu
Phase 3: Production & “Pseudo DR”
www.microsoft.com/en-us/download/details.aspx?id=30377
System Design and InfrastructureTECHNOLOGY
www.greensburg.pitt.edu
Phase 3: Production & “Pseudo DR” – “SAN”
SERVER ROOM SECONDARY IDF
VIR
TUA
L LI
STEN
ER
HEARTBEAT & DATA REPLICATION
System Design and InfrastructureTECHNOLOGY
www.greensburg.pitt.edu
Phase 3: Production & “Pseudo DR” – SQL
SERVER ROOM SECONDARY IDF
VIR
TUA
L LI
STEN
ER
FAILOVER LINK
iSCSI iSCSI
VIR
TUA
L SQ
LTA
RG
ET
System Design and InfrastructureTECHNOLOGY
www.greensburg.pitt.edu
Phase 3: Production & “Pseudo DR” – SharePoint
SERVER ROOM SECONDARY IDF
SP1 WEB(Virtual Machine)
SP1 APP(Virtual Machine)
SERVER-SP1
SP2 WEB(Virtual Machine)
SP2 APP(Virtual Machine)
SERVER-SP2
VIR
TUA
L SQ
LTA
RG
ET
Key take away pointsTECHNOLOGY
www.greensburg.pitt.edu
Key take away pointsTECHNOLOGY
www.greensburg.pitt.edu
• SharePoint can be successful – and bring you success – on a tight budget
• Look around at how financial/resource benefits can be combined for larger impact
• Look internally for resources and support you did not know you had
• Use a dev site and get the right people involved to use it• Encourage organic adoption as much as possible
TECHNOLOGY
www.greensburg.pitt.edu
Thank you
emaildaver@pitt.edu
on the webgreensburg.pitt.edu
LinkedInwww.linkedin.com/in/RobinsonDave
TECHNOLOGY
www.greensburg.pitt.edu
Image creditshttp://commons.wikimedia.org/wiki/File:Cambridge_-_Gonville_and_Caius_College_-_0948.jpg © Jorge Royan / http://www.royan.com.ar / CC-BY-SA-3.0 http://creativecommons.org/licenses/by-sa/3.0/http://www.flickr.com/photos/70023venus2009/6032939635/ https://creativecommons.org/licenses/by-nd/2.0/ Image cropped (no changes made) Flickr user: 70023venus2009http://commons.wikimedia.org/wiki/File:USCurrency_Federal_Reserve.jpg Public domainhttps://www.flickr.com/photos/krupptastic/4988425044/ https://creativecommons.org/licenses/by/2.0/ No changes made Flickr user: k rupp (krupptastic)http://www.flickr.com/photos/intersectionconsulting/7537238368/ https://creativecommons.org/licenses/by-nc/2.0/ No changes made Flickr user: Mark Smiciklas (intersectionconsulting)https://www.flickr.com/photos/elmastudio/4071169005/in/photostream/ https://creativecommons.org/licenses/by-nd/2.0/ Image cropped (no changes made) Flickr user: Elmastudiohttp://findicons.com/pack/76/icandy_junior http://www.iconaholic.com/ Freeware; Non-commercialhttps://www.iconfinder.com/search/?q=iconset:Futurosoft_Icons http://www.gnu.org/copyleft/gpl.html http://kde-look.org/usermanager/search.php?username=Sephiroth6779https://www.iconfinder.com/search/?q=iconset:Hosting_Icons https://www.iconfinder.com/iconsets/Hosting_Icons#readme www.heartinternet.co.ukhttps://commons.wikimedia.org/wiki/File:Wikimedia_Foundation_Servers-8055_17.jpg https://commons.wikimedia.org/wiki/User:Victorgrigas https://commons.wikimedia.org/wiki/Category:CC-BY-SA-3.0http://commons.wikimedia.org/wiki/File:Inside_Suite.jpg Public domainhttp://eng.namonitore.ru/wallpapers/big/aysberg_izpod_vodi_1280.html From http://eng.namonitore.ru/
(Title slide is original photography by the author)