Hiring Hourly Employees

Student

Employees

Temporary & Casual

Employees

Work-Study Student

Employees

Introduction

• Hiring process

• Student Employees (including

Work-Study Eligible Students)

• Temporary & Casual Employees

• What paperwork is needed?

Agenda

• Process involved for employment

• Paperwork needed for employment

• Payroll Calendar – due dates

The Employment Puzzle

• Fitting all the pieces together

Hourly

Time Sheets

Forms

Work Study

Questions

Dates

Hiring

Student

The Hiring Process

So, you’ve found the “perfect” person…

Where do I go from here?

Getting Hired – Part One

• Has the person worked at ASU

previously?

• Send “new” employees to Human

Resources (Admin. 102)

• Information needed to complete

hiring paperwork

Getting Hired – Part Two

• Hourly Employment Authorization

(P5-Blue Form)

• How to complete P5 form-Students

vs. Temporary & Casual Employees

Work-Study Students

• What is Work-Study?−Work-Study Program funds may be awarded to

a student who has documented financial need and wishes to earn a portion of his or her financial aid eligibility.

• Eligible students must be approved for the

Work-Study Program through Financial Aid

• Only eligible students should be marked

as such on their paperwork

Temporary & Casual Employees

• Casual Employee – any employee

employed for less than 20 hours per

week

• Temporary Employee – any

employee employed for less than 4

½ months

Hourly Employment Authorization

•Go to www.angelo.edu

•Click Faculty & Staff

•Administrative Forms

•Human Resources Forms

•Employment

•Hourly Employment Authorization

Print on Light Blue Paper

Check the box indicating Student or Temporary/Casual Employee

For Students, indicate Work Study Status

Enter the Effective Dates of Employment & Pay Rate

Enter Account Name, Number and Position Number

Signatures

Summary of P5 Form

• Hourly Employment Authorization

location – Administrative Forms

Page

• Complete & accurate information

• Appropriate signatures needed

Monthly Time Record

•Go to www.angelo.edu

•Click Faculty & Staff

•Administrative Forms

•Human Resources Forms

•Time Keeping

•Monthly Time Record

Summary of Monthly Time Record

• Monthly Time Record location –

Administrative Forms Page

• Complete & accurate information

• Appropriate signatures needed

Payroll Due Dates• HR paperwork completed within 3 days

of beginning employment

• Hourly Employment Authorization

submitted upon hiring or as soon as a

change for a current employee occurs

• Monthly Time Records are always due

the 2nd business day of each month by

5:00pm unless otherwise notified

Review

• New employees to Human

Resources

• Complete Hourly Employment

Authorization (P5)

• Submit Monthly Time Record for

each employee

• Due Dates

Questions?

Our Goal…

Happy Employees!