GT ARTS

April 2011

Session Outline

What is End of Session? Assessment Periods What is an ART? GT ARTs (when to apply, what each ART

does, BIRMS auto-calculation) ARTs for non-standard programmes

What is End of Session?

Processing of examination results (marks and progress decisions)

When the Exam Board meets end of a student’s programme year end of the taught modules after dissertation marking

Typical full-time Masters May/June – end of taught module assessments September – end of taught module re-assessments October – end of programme following dissertation

submission

Assessment Periods (1)

Period of the academic year in which modules are assessed, marks are recorded and a Board of Examiners recommendation is made

Assessment Periods (2)

Three Assessment Periods in BIRMS:MainSupplementaryPGT Dissertation

Assessment Periods (3)

Main Assessment PeriodFor standard GT, this is the main

examination period in May/June.The first assessment opportunity for a

moduleSecond sit opportunity for modules with

Re-sit, Repeat and First Sit status, ‘carried’ from the previous academic year

Assessment Periods (4)

Supplementary Assessment Period This is the re-assessment period, usually in

August/September. May have separate Exam Board or combined with

final award Board in October The second (and normally final) assessment

opportunity for a module First sit opportunity for students with mitigation

Assessment Periods (5)

PGT Dissertation PeriodFor Postgraduate Taught

Dissertations onlyAll dissertation marks – not

predicated on time of yearNormally in October

What is an ART?

ART stands for Academic Review Type Progress decision Exam Board recommendation/decision Code representing the progression and award

recommendation made by a Board of Examiners

ART A – Proceed (1)

USE FOR STUDENTS

Part-time, who are not in the final year Who have passed all their modules Who do not have any re-sits to take Who will be continuing on the same

programme of study

ART A – Proceed (2)

WHAT DOES IT DO? Creates a new General Student Record in the next

academic year Changes their status to Expected to Re-register Updates their programme year e.g. from year 1 to

year 2 Releases their marks so they are viewable on the

my.bham portal Allows them to re-register online

ART A – Proceed (3)

WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?

Main for Part-time programmes and students not in final year

Supplementary for Part-time programmes and students not in final year

ART B - Successful Completion (1)

USE FOR STUDENTS Who are in their final year Who have successfully completed the

requirements of their programme Who will be awarded the qualification for

which they are registered

ART B - Successful Completion (2)

WHAT DOES IT DO Changes their status to Leaver Gives them a leaving date and reason for

leaving (Successful Completion) Changes their Degree status to Completed so

that they can graduate/receive certificate Auto-calculates in BIRMS

ART B - Successful Completion (3)

BIRMS AUTO-CALCULATION All non-excluded modules must have a mark and a

recommendation Checks whether the student is in a graduatable year Checks the number of attempted credits Checks the number of achieved credits at the correct

level Calculates Overall Weighted Mean Mark

ART B - Successful Completion (4)

BIRMS AUTO-CALCULATION (continued) Checks the number of achieved credits in

taught modules (Masters programmes) Calculates Taught modules Weighted Mean

Mark (Masters programmes) Calculates Dissertation module(s) Weighted

Mean Mark (Masters programmes)

ART B - Successful Completion (5)

WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?

ART must be used in PGT Dissertation only for MASTERS programmes

ART can be used in Main or Supplementary for Non-Masters GT or CPD programmes (PGCert, PGDip, GDip, GCert, BPhil, AdCert, UCert, UDip)

ART C – Review

CHECK WITH STUDENT RECORDS

ART D – Proceed with Outstanding Requirements (1)

USE FOR STUDENTS

Part-time, who are not in the final year Who have re-sits to take, either in the

Supplementary Assessment period or during the next academic year

Who will be continuing on the same programme of study

ART D – Proceed with Outstanding Requirements (2)

WHAT DOES IT DO? Creates a new General Student Record in the next academic

year Changes their status to Expected to Re-register Updates their programme year e.g. from year 1 to year 2 Registers them for re-sits or sits either in the Supplementary

Assessment period or during the next academic year Released with ‘SE’ module recommendations, will register

student on the appropriate centrally timetabled ‘A’-code assessment

Releases their marks so they are viewable on the my.bham portal

Allows them to re-register online

ART D – Proceed with Outstanding Requirements (3)

WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?

Main for Part-time programmes and students not in final year

Supplementary for Part-time programmes and students not in final year

ART F – Withdraw (1)

USE FOR STUDENTS Who have insufficient credits/weighted mean to be

awarded or continue their programme of study Who have used up all their re-assessment

opportunities for their failed modules Who do not have enough credits to be awarded an

alternative (lower) qualification

ART F – Withdraw (2)

WHAT DOES IT DO? Changes their status to Leaver Gives them a leaving date and reason for

leaving (Academic Failure) Changes their Degree status to NO (Non-

Successful) Releases their marks so they are viewable on

the my.bham portal

ART F – Withdraw (3)

WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?

Main for all programmes Supplementary for all programmes PGT Dissertation for Masters programmes

only

ART G – Award Alternative Qualification (1)

USE FOR STUDENTS Who have insufficient credits/weighted mean

to be awarded or continue their programme of study

Who have used up all their re-assessment opportunities for their failed modules

Who have enough credits & weighted mean to be awarded an alternative (lower) qualification

ART G – Award Alternative Qualification (2)

WHAT DOES IT DO? Changes their status to Leaver Gives them a leaving date and reason for leaving

(Alternative Qualification) Changes their Degree Congregation status to CO

(Completed) Allows for qualification certificate to be issued Releases their marks so they are viewable on the

my.bham portal

ART G – Award Alternative Qualification (3)

WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?

Main for all programmes Supplementary for all programmes PGT Dissertation for Masters programmes

only

ART I – Satisfied Taught Requirements (1)

USE FOR STUDENTSMasters programmes only

BIRMS AUTO-CALCULATION Who have gained credit in at least 80 credits at Level M Who have weighted mean mark in taught modules of at least

50% Who have all module marks 40% or more Who have no further re-sit or sit opportunities outstanding (Main

Assessment Period)

ART I – Satisfied Taught Requirements (2)

WHAT DOES IT DO? Releases their marks so they are viewable on

the my.bham portal

ART I – Satisfied Taught Requirements (3)

WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?

Main for Masters programmes only Supplementary for Masters programmes

only

ART J – External Re-sit (1)

USE FOR STUDENTS Who have insufficient credits/weighted mean to be

awarded the qualification they are registered for Who have Sits or Re-sits to be taken in the next

Academic Year Masters students who have an extension or are

required to re-submit their dissertation (used in PGT Dissertation assessment period)

ART J – External Re-sit (2)

WHAT DOES IT DO? Moves the student into the next academic year Changes their status to External Re-sit Does not update their programme year Registers the student for their failed/outstanding modules in the

next academic year with Re-sit (RS) or Sit (ST) status Releases their marks so they are viewable on the my.bham

portal Does not allow students to re-register online Will have visa implications for Visa National students

ART J – External Re-sit (2)

WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?

Main for all programmes Supplementary for all programmes PGT Dissertation for Masters programmes

only

ART K – Internal Repeat (1)

USE FOR STUDENTS Who have insufficient credits/weighted mean to be

awarded the qualification they are registered for Who will be required to Repeat taught module(s) as a

first or second attempt in the next Academic Year Masters students will need to repeat the dissertation

module as a first or second attempt (used in PGT Dissertation assessment period)

ART K – Internal Repeat (2)

WHAT DOES IT DO? Moves the student into the next academic year Changes their status to Expected to Re-register Does not update their programme year Registers the student for their failed modules in the next

academic year with Repeat (RP) or Sit (ST) status Releases their marks so they are viewable on the my.bham

portal Allows students to re-register online

ART K – Internal Repeat (3)

WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?

Main for all programmes Supplementary for all programmes PGT Dissertation for Masters programmes

only

ART N – Transfer to Masters, Proceed to Dissertation (1)

USE FOR STUDENTS Currently registered on PGDip programmes Have satisfied the taught requirements Have requested to continue onto the Masters

programme

ART N – Transfer to Masters, Proceed to Dissertation (2)

WHAT DOES IT DO? Transfers them onto the Masters programme Releases their marks so they are viewable on my.bham portal Will update their fee record If student is not currently in the final year of the Masters

programme will also:– Create a new General Student Record in the next academic

year if student not already on final year– Change their status to ER in the next academic year if not

already on final year– Updates their programme year, e.g. from Year 1 to Year 2– Allows them to re-register online

ART N – Transfer to Masters, Proceed to Dissertation (3)

WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?

Main for PGDip programmes only Supplementary for PGDip programmes only

ART P – Proceed to Dissertation with Low Credit (1)

USE FOR STUDENTS Full-time Masters or PT Masters in final Year Have not satisfied the taught requirements

for the Masters programme Have no further opportunities of re-

assessment in failed credits Will continue with dissertation but will only be

eligible for an alternative (lower) award

ART P – Proceed to Dissertation with Low Credit (2)

WHAT DOES IT DO? Releases their marks so they are viewable on

the my.bham portal

ART P – Proceed to Dissertation with Low Credit (3)

WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?

Main for Masters programmes only Supplementary for Masters programmes

only

ART S – Proceed to Dissertation with Outstanding Requirements (1)

USE FOR STUDENTSMasters programmes only Who have gained credit in at least 80 credits at Level

M Who have weighted mean mark in taught modules of

at least 50% Who have all module marks 40% or more Who wish to take up re-assessment or sit

opportunities in the Supplementary assessment period

Use in Main Assessment Period only

ART S – Proceed to Dissertation with Outstanding Requirements (2)

WHAT DOES IT DO? Registers them for re-sits or sits in the

Supplementary Assessment period Released with ‘SE’ module recommendations, will

register student on the appropriate centrally timetabled ‘A’-code assessment

Releases their marks so they are viewable on the my.bham portal

ART S – Proceed to Dissertation with Outstanding Requirements (3)

WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?

Main for Masters programmes only Supplementary for Masters programmes

only

ARTS for non-standard programmes (e.g. Non-Standard Start Dates and programmes with

multiple Exam Boards)

ART V – Continue NSSD (1)

USE FOR STUDENTS Who have a non-standard start date Who must be moved into the next academic

year in order to re-register and retain access to University facilities, before an Exam Board decisions is made on the student’s progress

ART V – Continue NSSD (2)

WHAT DOES IT DO? Moves the students into the next academic year Updates their status to Expected to Re-register Does not update their programme year Allows them to re-register online Does not ‘lock’ the Assessment Period in BIRMS so a

subsequent ART can be entered once an Exam Board recommendation has been approved.

Does not auto-calculate in BIRMS

ART W – Release Marks (1)

USE FOR STUDENTS Who have marks for some but not all of their modules

in the current academic year Whose marks have been approved by an Exam

Board Who have not yet completed the requirements of

their programme year, so no decision can be made on their progress

ART W – Release Marks (2)

WHAT DOES IT DO? Registers the student for supplementary assessments for any failed

modules Does not move the student into the next academic year Does not update their programme year Does not change their student status Does not allow them to register online Releases their marks so they are viewable on the my.bham portal Does not ‘lock’ the Assessment Period in BIRMS so a subsequent

ART can be entered once an Exam Board recommendation has been approved

ANY QUESTIONS?